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New Undergraduate Program

Flow Chart for the Process of

Developing a New Undergraduate

Program at CUNY

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Contents

• New Undergraduate Program - General Overview• Step 1: Letter of Intent• Step 2: Letter of Intent to Proposal• Step 3: Proposal• Step 4: Proposal to CAPPR• Step 5: CAPPR to NYSED• Forms Needed For This Process• Glossary of Acronyms• Contact/Reference Information

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New Undergraduate ProgramOverview

Letter of Intent(Campus)

Proposal(Campus)

Initial OAA Review.Circulates for 30 days

OAA Approval

OAA Approval

OAA Review

Sent to BOTFor the next

meeting

Sent to NYSED

Program registeredby NYSED

You may now advertise and enroll Students

Governance Approval

Letter of Intent(OAA)

Governance Approval

Proposal(OAA)

Submit to CAPPR

BOT Approval

Submit new courses toCUR for approval the nextmonth after BOT approval

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Step 1: Letter of Intent

Letter of Intent Students

Purpose and Goals

Need

Curriculum(Note if Master Plan or Charter Amendment is needed)

Faculty

Cost Assessment

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Letter of Intent

Send LOI to the EVC of OAA withA copy to the Director of

Program Review, ArticulationAnd Transfer

Include 2 PDF copies on 2 CD’sFollowing a preliminary review,

it is sent to all thePresidents of the CUNY colleges.

Circulates for 30 day review

After you have approval from the EVC(in the form of a formal response)

You may officially begin your proposal

Step 2: Letter of Intent to ProposalSubmit to Faculty Governance

At your college.

Collate reviews and resubmit to EVC

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Step 3:Proposal

ProposalStudents

Include copy of any survey

Purpose and Goals

Need and JustificationInclude letters from potential employers

if applicable or availableAlso include sample job postings

CurriculumWith attached Forms

Course Content and RequirementsWith attached Syllabi for New and Revised courses

and catalog description of old coursesAs well as Sample Program Scheduling Form

FacultyWith attached SED Faculty Assignment Form

Plus applicable CV’s (max of 2 pages)

Cost AssessmentWith attached Forms:

Projected Expenditures for the Proposed ProgramProjected Revenue Related to for the Proposed ProgramProjected Capital Expenditures for the Proposed Program

Articulation AgreementSigned by representatives of both campuses

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Proposal

Make the changes andResubmit to OAA

Submit proposal to OAARemember to keep the CAPPR deadline in mind.

Send the proposal to OAA with time to receive suggested revisions and for you to make edits ready for CAPPR’s meeting

OAA requests changes

Send 55 copies to CAPPRInclude 2 PDF copies on 2 CD’s

Step 4: Proposal to CAPPR

OAA Approves

Submit to Faculty Governanceat your college.

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CAPPR considersproposal and gives

Approval(Check with OAA to see how far in

advance you must send this in to be placed on the CAPPR Agenda)

The SED reviews proposal(Can take two months or up to six months)

Your new program has been approvedand registered!

You may now advertise and enroll students.

Step 5: CAPPR to NYSED

NYSED Approves,registers Program, Issues

registration code and sends registration Letter

(3-4 weeks later)Presented to the full Board of Trustees

For their next meeting, which is approximately every two months

SED may ask for clarificationor additional information

After the BOT approval. Proposal is sent to SED

Submit new courses toCUR for approval the nextmonth after BOT approval

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Need and JustificationInclude Letters from potential Employers if applicable or available

CurriculumWith attached FormsCourse Content and RequirementsWith attached Syllabi for New and Revised courses and catalog description of old coursesAs well as Sample Program Scheduling Form

Faculty Assignment FormPlus applicable CV’s (max of 2 pages)

Cost AssessmentWith attached Forms:Projected Expenditures for the Proposed ProgramProjected Revenue Related to for the Proposed ProgramProjected Capital Expenditures for the Proposed Program

Articulation AgreementWith Appropriate FormsSee Revised Faculty Handbook for the Preparation of New Academic Programs

Forms Needed For This Process

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Glossary of Acronyms

APP Academic Program PlanningBOT Board of TrusteesCAPPR Committee on Academic Policy, Program, and ResearchCEO Chief Executive OfficerCUR Chancellor’s University ReportEVC Executive Vice ChancellorGAC Graduate Advisory CouncilHEGIS Higher Educational General Information SurveyHEO Higher Executive OfficerIRP Inventory of Registered ProgramsLOI Letter of IntentNYSED New York State Education Department (same as SED)OAA Office of Academic AffairsOCUE Office of College and University EvaluationPVN Personnel Vacancy NoticeSED State Education Department (same as NYSED)

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Contact/Reference Information

• OAA– If you need to contact OAA: call (212) 794-5544 or

(212) 794-5493; fax (212) 794-5706; or email Ekaterina Sukhanova, the Director of Program Review, Articulation and Transfer, at Ekaterina.Sukhanova@mail.cuny.edu

• NYSED– Most of the NYSED forms are in this set of

appendices, however, the complete NYSED forms can be found at: www.highered.nysed.gov/ocue/home.html