Workforce Timekeeper™ Employee Training Manual For DR. Reddy’s

Contents

Access the system1. Log - in

a) Log In Screen

b) Account Lockout Page

2. Landing Page (Calendar View)

a) Work & Absence Summary

b) Legend

3. Time Card View

a) View Timecard and Schedule

b) View Totals and Schedules

c) View Exceptions

d) View Audits

4. My Actions

a) Attendance Requesta) On Duty

b) Out Pass

b) Missed Punch Request

c) Attendance Cancellationa) On Duty

b) Out Pass

5. My Inbox

a) Access Inbox

b) View & Delete Messages

2

Employee Login Page

3

Login URL

Enter Username and password here, use your Kronos authentication user name and password . If errors contact system admin

Employee Login Page

4

User Account Page will lock if Username and Password entered wrongly for three attempts. Please contact Manager for further action.

Employee Landing Page (Calendar View)

5

My Work and Absence Summary

Select time period to view summaryAnd click Apply

Green Color display denotes Employee present for the shift.

Red Border display denotes “Absence” date

Blue Color display denotes “Weekly Off” date

6

Employee Landing Page (Calendar View)

Select Legend to view color Appearance

View Timecard and schedules

7

Name and ID displaying here

Select Time Period Here

Schedules

Audit Tab

Total & Schedule Tab

View Totals and Schedules

8

Select options to view total worked hours

Out Punch

In Punch

Daily Worked Hrs

Exceptions

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Unexcused Absence Unscheduled Presence

Late inEarly Out

Late Out

Early In

Missed Punch

Review Audits Tab

10

Click Audits Tab

Select type to view changes made by Manager on employees timecard

How to Apply Request? (Attendance & Missed Punch)

11

Click My Actions to applying Request

Attendance Request Form

12

Opting Attendance Request Link will open a request form

Attendance Request Form

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Employee Details Manager Details

Attendance Type

Attendance Amount

Attendance Request Form (On Duty)

14

Select Attendance Typeas On Duty

Select On Duty Start & End Date

Select Attendance Reason

Click Submit to apply Leave

Attendance Amount to be Selected by the Employee

Message to ManagerRegarding to the request

Attendance Request Process (On Duty)

15

OD Pending paycode will put in timecard after applying request.

Pending paycode and shift

Attendance Request Process (On Duty)

16

OD Availed paycode will be put in timecard after Manager Approves request.

Shift Will be deleted and availedpaycode after Manager Approval

Attendance Request Form (Out Pass)

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Select Attendance Type“Outpass”

Select Outpass Start Date

Enter OutpassStart Time

Enter the reason of the Request.

Enter Outpass duration

Select Outpass reason

Click Submit to apply Request

Attendance Request Process (Out Pass)

18

OP Pending paycode will be put in timecard after applying request.

Pending paycode and shift

Attendance Request Process (Out Pass)

19

OP Availed paycode will be put in timecard after Manager approve request.

Availed Outpass and adjusted shift

Attendance Request Form (Missed Punch)

20

Opting the Missed Punchrequest link will show theabove window.

Select Missed Punch Date

Click Next to view RequestForm.

Attendance Request Form (Missed Punch)

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Scheduled Time of theselected date.

Exception type onthe date

Select the reason ofMissed Punch

Enter the message to manager.

Selected date in previous form.

Enter Missed Punch time in24 hrs time (HH:MM)

Click Submit to apply Request

Attendance Request Form (Missed Punch)

22

Missed Punch Pending paycode will be put in timecard after applying request.

Missed In Punch

Attendance Request Form (Missed Punch)

23

Missed Punch Approved paycode will be put intimecard after Manager Approve request.

In Punch added after ManagerApproval.

Attendance Cancellation Form (On Duty)

24

Select Attendance Type“On Duty”

Select Applied On Duty Start Date

Select Applied On Duty End Date

Opting the Attendance CancellationLink will open the form.

Select the reason from the List.

Click Submit to apply Cancellation Request

Attendance Cancellation Form (On Duty)

25

OD Cancelled Pending paycode will be put in Timecard after applying request.

OD Cancelled Pending paycode and OD Availed paycode for date applied.

Attendance Cancellation Form (On Duty)

26

OD Cancelled paycode will be put in timecard after Manager approve request.

OD Cancelled paycode and shift isAdded back for the applied date.

Attendance Cancellation Form (Out Pass)

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Select Attendance Type“Outpass”

Select Outpass Start Date

Opt for Attendance Cancellationto display this form.

Select Outpass reason

Click Submit to apply Request

Attendance Cancellation Form (Out Pass)

28

OP Cancelled Pending paycode will be put in Timecard after applying request.

Pending paycode and shift

Attendance Cancellation Form (Out Pass)

29

OP Cancelled paycode will be put in timecard after Manager approve request.

OP Cancelled and full shift is revertedback for the day.

How to access Inbox?

30

Click here to view Inbox

Inbox View

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Double Click on the Messages to View Applied and Approved Attendance, Missed Punch Requests

Inbox used to View and Delete Messages

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©2007, Kronos Incorporated. Kronos, and the Kronos logo are registered trademarks and “Improving the Performance of People and Business” is a trademark of Kronos Incorporated or a related company. All other products or company names mentioned are used for identification purposes only and may be trademarks of their respective owners.

All rights reserved. Printed in the U.S.A.

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Thank You