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Nakia MatthewsProgram AssociateNational Disability Institute

Getting Things Done With Online Tools

Elizabeth JenningsMedia Production & Technology CoordinatorNational Disability Institute

+Leveraging Online Tools

Buzzword: “The Cloud”

Advantages “Group buying” – can access a higher class of service for

much less when sharing costs Remote access – not tethered to a physical location to

access the tools and data you need to work Fast – can have access to services in a matter of minutes as

opposed to the old method of installing software locally or having something custom built

Disadvantages Two biggest concerns with the “cloud” trend are security

and data backup

+Collaboration/Sharing

Project Management Basecamp (free for one project, we use the $24/month

plan – 15 projects) Streamline the back-and-forth emails. Set goals and timelines. Keep everything in one place.

www.basecamphq.com

www.basecamphq.com

+Collaboration/Sharing

File Sharing Dropbox (2 gb free; larger plans available)

Sync files across multiple computers Share files Access synced files from anywhere

www.dropbox.com

www.dropbox.com

+Communication

Instant Messaging – communicate with staff instantly, in real-time, without cluttering email inboxes. (ALL FREE) Google Chat (gtalk) AIM (AOL Instant Messenger) MSN Messenger Yahoo Chat

+Communication

Email Google Apps for Business (FREE for non-profits with

under 3,000 employees) Provides a suite of tools – email, calendaring, document

sharing and management and more

+Communication

Remote Meeting – save on travel costs; have more interactive conversations (vs. a simple phone call); meet with people in remote or rural locations Skype (Free video chat and internet phone calls)

Meet “face-to-face” with a client or partner without leaving your office

Join.me (Free) Quick, easy way to share your desktop Comes with a complimentary conference line

www.skype.com

www.join.me

+Communication

ReadyTalk (50% discount for non-profits) There are a billion webinar/virtual meeting platforms out

there – this one is quite popular with non-profits and offers a great rate.

Blackboard Collaborate The best virtual meeting/sharing space in terms of

accessibility

+Communication

Conference Calls FreeConferenceCall.com (FREE)

Conference call with up to 96 lines Up to 6 hours per call Online record of calls

+Marketing

Bulk Emailing – newsletter, company updates, alerts, invitations etc. Constant Contact (starts at $12/month for NPs) Vertical Response (NPs can send 10,000 emails a month

for FREE)

Event Marketing – registration and sign-ups Constant Contact Vertical Response EventBrite (FREE for events with no registration fee)

www.constantcontact.com

www.constantcontact.com

www.verticalresponse.com

+Administration

Contact Management CRM (Constituent Relationship Management) = Address

Book on Steroids Salesforce – Big dog on the CRM market; Free for Non-

profits (10 users) – but beware – may need lots of customization

BlackbaudNow – Stripped down, basic all in one website, donation and email tool for small and growing orgs – free plus fee per each donation)

www.salesforce.com

www.salesforce.com

www.salesforce.com

+Administration

Polls/surveys/forms SurveyMonkey (FREE) Formstack (starts at $14/month plus 25% discount for NPs) Google Docs (FREE)

www.google.com/docs

www.google.com/docs

+Remember

These tools are dependent on an internet connection

Only use tools that save you time/effort/money

New web apps are popping up every day

Want more info on a tool mentioned today? nmatthews@ndi-inc.org ejennings@ndi-inc.org

+THANK YOU!