Mt. San Jacinto College Administrative Unit Program Review...Strategic Plan Department Assessments...
Transcript of Mt. San Jacinto College Administrative Unit Program Review...Strategic Plan Department Assessments...
Mt. San Jacinto College Administrative Unit Program Review
INSTRUCTIONAL SERVICES
Mt. San Jacinto College Mission Statement:
Mt. San Jacinto College, a California Community College, offers accessible, innovative, comprehensive and quality
educational programs and services to diverse, dynamic and growing communities both within and beyond
traditional geographic boundaries. We support life-long learning and student success by utilizing proven
educational methodologies as determined by collaborative institutional planning and assessment. To meet
economic and workforce development needs, MSJC provides students with basic skills, general and career
education that lead to transfer, associate degrees and certificates. Our commitment to student learning empowers
students with the skills and knowledge needed to effect positive change and enhance the world in which we live.”
Mt. San Jacinto College Administrative Unit Program Review
2009-2010
Mt. San Jacinto Community College District | 1
INTRODUCTION –Conceptualizing Program Review
Program review is a systematic process of data collection, analysis, and interpretation for effective
planning and accreditation review. Program review ought to be a “360-degree” review or a review from
all angles over time, of the effectiveness of an “educational program”. Fundamentally, program reviews
requires an institution to ask important questions about itself and to perform analysis about its own
performance. The review of the quality of effectiveness of Mt. San Jacinto College programs is an
ongoing professional responsibility and should be both meaningful and practical. A complete program
review cycle involves distinct conceptual steps: a precise and accurate description of things as they exist,
evaluation of whether those things are sufficient or appropriate or “good enough” to satisfy the
institution’s pursuit of excellence, planning for needed improvement, implementation of those plans,
and evaluation of the effectiveness of the actions taken in achieving the desired results.
The major objectives of Program Review are to:
- State program goals and align future goals with the college’s mission and goals
- Collect and analyze data on key performance indicators, administrative unit outcomes, program
activities and accomplishments
- Examine and document the effectiveness of administrative services
- Facilitate program improvement through analysis of student learning outcomes at the course,
program, administrative and institutional level
- Aid in institutional planning and decision-making processes within the college structure
- To use program review data and goals as rationale for budget, staff, facilities, professional
development, curriculum, and other planning decisions
- Comply with Accreditation Standards, Federal and State law, Title 5, and other legal certification
requirements
Plans for improvement that result from program review should be integrated with or connected to
overall institutional plans so that the regular institutional processes for setting directions and timelines,
and providing resources for action, support the implementation of those plans.
Mt. San Jacinto College Administrative Unit Program Review
2009-2010
Mt. San Jacinto Community College District | 2
How Program Review Integrates with Planning
Self-Study documents are intended to be key drivers informing the District of the colleges’ strategic
planning process. Administrative Unit Program reviews will be updated annually and serve as a vital
component in the planning and budgeting process. Completed reviews will be shared with all college
constituent groups via Institutional Planning Committee (IPC) and made available to the entire college
community online. The result of discussions in the planning committees is intended to link into budget
planning
Integrated Planning and Allocation Cycle
IPC:Planning
SLOAC and Program Review:
Assessment
College Council
Cabinet
BDC:Allocating
Board of Trustees: Provide Policy and
Direction
Assessment CycleIPC
uses Board Goals and Planning Priorities to assess Program Reviews and SLOs/ Outcomes, reports to BDC, Cabinet, Board of Trustees
Program Review
CommitteeSLOAC
IPC Reports
Department Assessments
(SLOs and Program Reviews
Sector Reports
Mt. San Jacinto College Administrative Unit Program Review
2009-2010
Mt. San Jacinto Community College District | 3
Planning CycleIPC
uses Board Goals, SLOs, Program Reviews , and
Planning Priorities to assess proposals emerging from
sector plans IPC Reports and
Approved Plans:
Master Plan and
Strategic Plan
Department Assessments
(SLOs and Program Reviews)
Sector Plans:
Ed Plan, HR Plan, Facilties
Plan, Resources
Plan
Demographic Research
ARCC reports, other performance
measures
Allocation Cycle
BDC Roles: 1.determine available funds, 2. check proposals for completeness3. Allocates along IPC lists4. Routes budget proposal to cabinet
IPC Ranks proposals, by category
Division/Departmental Plans, Program Reviews
Sector Proposals
Board—establishes short-term and long-term priorities, goals
And the Big Wheel Goes Around….
Board
BDC
SLOs, Program Reviews
Dept. Plans, Implementation, and Assessment
Cabinet
College Council
IPC
Proposed Plans
Proposed Budget
Sector plans,
proposals
allocationsPlans
Mt. San Jacinto College Administrative Unit Program Review
2009-2010
Mt. San Jacinto Community College District | 4
Mt. San Jacinto College Institutional Goals 2009-2010
Program Review and assessment is the cornerstone of planning. The Board of Trustees has adopted the
following Institutional goals that embrace the following concepts:
Improve Student Success
Implement an Integrated Systematic Planning and Assessment Model
Improve Administrative Processes and Operations while keeping them “Transparent”
Improve Community Perception/Awareness
Enhance Staff Development
Improve the Organizational Culture
Improve Campus Safety/Security to Support Learning
Maintain a Fiscally Sound Position
Program Review provides a means through which each college division (sector) set goals and objectives
that support the Board Adopted Institutional Goals, through focusing on the student as a learner. All
administrative unit areas are expected to reference the Institutional goals as reports are prepared.
Mt. San Jacinto College Administrative Unit Program Review
2009-2010
Mt. San Jacinto Community College District | 5
Components of Program Review
Administrative Unit Program Review contains the following sections:
1. Executive Summary
2. Administrative Unit Overview
2.1 Mission Statement
2.2. Philosophy Statement
2.3 Administrative Unit Functions
2.4 Identification of Recipients of Service
2.5 Quantity of Contacts
2.6 Unit Goals and Objectives
2.7 Administrative Unit Strengths
2.8 Improvement Areas
2.9 Operational Mandates (If applicable)
2.10 Accreditation Concerns
2.11 Results of Previous Program Review/ Progress on Goals from Last Cycle
3. Unit Resources
3.1. Organizational Chart
3.2. Staffing Level (Full and Part Time)
3.3. Annual Budget and Amounts Budgeted for Resources
3.4. Resource Inventory
3.5. Collaboration with Students and/or Other Units
4. Needs Assessment of Unit
4.1. Administrative Unit Recommendations
4.2. Identification of Resources Required to Achieve Recommendations (Staff, Supplies,
Equipment, Facilities, Marketing/Outreach needs, Institutional Research needs, Other)
Mt. San Jacinto College Administrative Unit Program Review
2009-2010
Mt. San Jacinto Community College District | 6
Administrative Unit Program Review Work Flow Chart
Vice President of Instruction
Reviews approved Program Review and SLO/DLO/AUO.
Ensure that documents addresses unit needs and accreditation
Deans
Review Service Area Program Review and SLO/DLO/AUO for discussion, enhancement, and approval
Department Chairs/Directors
Submission of Program Review and SLO/DLO/AUO
Accreditation Liaison Officer
Rebecca Teague
Ensures Administrative Unit addresses Accreditation concerns and needs
Collects Program Review and AUO with data/evidence. Stores information on network drive and internet. Submits electronic AUO to Marlene Cvetko.
Mt. San Jacinto College Administrative Unit Program Review
2009-2010
Mt. San Jacinto Community College District | 7
Administrative Unit Program Review Worksheet
Administrative Unit Area: Academic Programs – San Jacinto Campus
Prepared By: Carlos Lopez
Academic Year: FY09-10
1. Executive Summary
The area encompasses all traditional academic programs and departments on the San Jacinto Campus. Currently, there are 29 disciplines spanning the visual & performing arts, life sciences, physical sciences, humanities, English, the social sciences, world languages, and mathematics. The disciplines are organized into departments and supervised by a cadre of 16 department chairpersons. In addition, SJC Academic programs is responsible for maintaining classes in the San Gorgonio Pass Area and serves as the first point of contact for any issues that are reported by our off-site evening administrators.
2. Administrative Unit Overview
The Unit Overview should reflect the consensus of the staff within the administrative unit. It is meant to
provide a broad understanding of the area, current trends related to the area’s mission, and how the
area serves to meet the overall mission or goals of Mt. San Jacinto College and its campuses. The
following reflects the general guidelines followed by the services areas in completing their area
overview
2.1 Mission Statement
Note: Area mission statements must be directly aligned with those of the District. This statement
should be brief, easy to remember, and include the name of the department, its primary
functions, modes of delivery, and target audience.
Suggestion: This statement should be about 25 words or less.
The Academic Programs on the San Jacinto campus offers broad based and accessible general
education programs across the traditional academic disciplines that enable students to earn associates
degrees and certificates, develop basic skills, and transfer to four year colleges and universities.
Mt. San Jacinto College Administrative Unit Program Review
2009-2010
Mt. San Jacinto Community College District | 8
2.2 Philosophy Statement
Note: Identify or outline how your area serves the mission of the institution.
Suggestion: Please limit to a single, brief paragraph
The San Jacinto Campus Academic Programs serves the mission of Mt. San Jacinto College by providing
high quality and comprehensive general education classes. Students enrolled in these courses are able to
complete their general education requirements to earn associates degrees and certificates, or transfer
requirements to four-year universities.
2.3 Administrative Unit Function
Note: Identify and describe the services offered and the functions performed by the unit.
SJC Academic Programs primary service is the scheduling, staffing, and offering general education
courses in art, performing art, social science, mathematics, life science, physical science, humanities,
world languages, English, and physical education. The area encompasses 29 disciplines which are
organized into 16 departments supervised by a cadre of department chairs. The area is responsible for
offering general education classes on the San Jacinto Campus, the San Gorgonio Pass, and online. In
addition, the unit serves as the first point of contact for students, staff, faculty, and the community with
regard to academic issues in the north-east region of the college district. Lastly, the Dean of Instruction for
Academic Programs on the San Jacinto Campus is the direct supervisor of all faculty and staff assigned to
the unit.
2.4 Recipients of Service
Note: Identify the customers and/or recipients of the services offered and performed by the unit.
As noted above, the San Jacinto Campus Academic Programs serves students, staff, faculty and the
community served by courses, activities, and events offered through the unit. Students are served through
the courses offered, and as a vehicle for the informal resolution of academic disputes that may arise
between a student and an instructor. Staff and other administrative units are served by the unit as a
resource for the programs and courses offered. The area supports and supervises faculty in the unit by
providing general academic support services (desk copy procurement, classroom assignment, liaison to
other units such as IT, ITS, and Maintenance and Operations, etc.).
2.5 Quantity of Contacts (Recipients Served)
Note: Briefly report the number of customers served and/or provide a general description of the
population(s) you serve (students, faculty, staff, community, etc.).
During the 2009-2010 academic year, the San Jacinto Campus served in excess of 7,000 students per
term. The Academic Programs served 40 full-time faculty, 129 - 143 part-time associate faculty, and 14
classified staff members.
Mt. San Jacinto College Administrative Unit Program Review
2009-2010
Mt. San Jacinto Community College District | 9
2.6 Unit Goals and Objectives:
Note: Identify the unit’s annual goals and describe how the unit goals relate to the institutional
goals. List your service area’s administrative unit outcomes. Unit objectives must be related to
the district goals AND have one or more measurable outcome. Objectives must also be
addressed in the SLO/DLO/AUO worksheet and Assessment Plan.
I. Support student learning by maintaining a broad and comprehensive general education
curriculum, and learning support programs (Improve student success)
II. Maintain fiscal stability by providing budgetary oversight to the departments served by the unit
(Maintain fiscal stability)
III. Maintain and expand course offerings in the San Gorgonio Pass that provide a path for the
completion of general education requirements leading up to the opening of the MSJC San
Gorgonio Pass Campus in Spring 2011 (Improve student success and improve community
perception/awareness)
IV. Improve the condition of facilities on the San Jacinto Campus under the Academic Programs
(Improve community perception/awareness)
V. Expand and improve technology available for instruction on the San Jacinto Campus (Improve
student success and improve community perception/awareness)
VI. Establish/Improve enrollment in credit ESL program (Improve student success)
VII. Complete program review cycle for all departments under the San Jacinto Campus Academic
Programs (Implement systematic planning and assessment model)
Note: Institutional goals supported by each goal above listed in parentheses
2.7 Administrative Unit Outcome(s):
I. Support Student Learning
a. Offer a class schedule that allows students to complete general education requirements
in order to earn associates degrees, complete certificates, or transfer to a 4-year
college/university notwithstanding course reductions to the area
b. Continued scheduling within a block schedule to allow students the greatest opportunity
to take multiple classes and improve section fill rates
II. Maintain Fiscal Stability
a. Regularly monitor departmental budgets to prevent overspending
b. Establish reserve funds in those departments that consistently overspend or spend out
their budgets in order to cover emergency repairs beyond the purchasing cut-off date
c. Minimize the impact of budget reductions by keeping reductions as far from the
classroom as possible
III. Maintain/Expand Course Offering in San Gorgonio Pass
a. Offer a flat schedule of courses in the San Gorgonio Pass during the 2009-2010
academic year
b. Plan course offerings for the San Gorgonio Pass Campus slated to open in Spring 2011
IV. Improve Condition of Facilities
a. Replace classroom furniture for at least two classrooms under the San Jacinto Campus
Academic Programs
b. Replace office furniture for staff in the San Jacinto Campus Office of Instruction
Mt. San Jacinto College Administrative Unit Program Review
2009-2010
Mt. San Jacinto Community College District | 10
c. Replace office furniture for faculty and staff under the San Jacinto Campus Academic
Programs
d. Complete construction of the STEM modular (1300) on the San Jacinto Campus
V. Expand/improve technology available for instruction on the San Jacinto Campus
a. Replace aging LCD projectors in smart classrooms
b. Convert standard classrooms into smart classrooms
c. Purchase additional portable projectors for use at off-site locations, and establish tracking
procedures for the off-site inventory
VI. Establish/Improve Credit ESL Enrollment
a. At minimum maintain current ESL course offering to allow program to rebuild
VII. Program Review
a. Complete departmental program reviews for those areas that did not complete program
reviews last year
b. Establish a timeline for completing those program reviews not done by the end of Spring
2010
2.7 Administrative Unit Strengths
Note: Briefly describe about five of your area’s greatest strengths. Strengths substantiated through data
are preferred. Provide evidence that demonstrates success. How does the unit work to correct problems
and improve its services? What strategies have been used to improve delivery of support services within
the unit (e.g., technology, online options, paperless access)
Strong relationships with department chairs and faculty within the San Jacinto Campus Academic
Programs
Excellent performing arts program that supports four (4) performances for the Theater Arts
program, two (2) major dance concerts, and a full series of musical performances per year
Unique program opportunities within the district for students that includes access to organic
chemistry and foundry courses
Student access to a full-fledged learning community in the PUENTE program on the San Jacinto
Campus, and a growing Honors Enrichment Program
Availability of SI support for 10-12 classes within the unit per term. Sections supported with SI
include both basic skills and STEM courses
2.8 Improvement Areas
Note: Identify specific issues and/or needs that are affecting the efficiency or effectiveness of
your area. Summarize areas in which the unit can capitalize on opportunities available and
increase effectiveness. Identify barriers which the unit faces. What future trends are likely to
have an impact on the unit and how does the unit intend to deal with them? Do you anticipate
that the workload will increase, decrease, or remain constant in the upcoming one to three
years? Is this a temporary situation?
Aging facilities and infrastructure on the San Jacinto Campus
Mt. San Jacinto College Administrative Unit Program Review
2009-2010
Mt. San Jacinto Community College District | 11
o Inadequate and obsolete science lab spaces, many of which need constant attention to
maintain serviceability
o Theater in need of update and remodel to include house seating, lighting grid/hardware,
replacement of aging scene shop equipment
o Obsolete and aging art lab spaces, particularly the painting/drawing studio and the
foundry
o Need for updated classroom and office furniture across the area
Limited space to expand for projected enrollment growth over the next five (5) years
Staffing issues related to the ongoing budget crisis in California
o Unstaffed positions such as the Associate Dean of Instruction and Full-Time History
Instructor
o Inability to increase hours for part-time staff in areas with a defined need (Theater Arts,
Art, and Dance)
Low demand for credit ESL classes on the San Jacinto Campus
Full-time to Part-time faculty ratio needs improvement to maintain excellent instructional quality
2.9 Operational Mandates Note: If applicable, identify all related requirements applicable to Title 5
requirements and any other mandated requirements identified by the state, federal, and/or local level.
Not Applicable
2.10 Accreditation Concerns
Note: Compare comments related to Accreditation and how your area addresses targeted
concerns. .
Slow progress towards course level SLOs, slow progress on departmental DLOs, a missing
comprehensive assessment plan, a constantly changing budget and planning process, and partial
completion of departmental program reviews pose accreditation concerns for the area.
2.11 Results of Previous Program Review/Progress on Goals
Note: Describe the progress the unit has made toward achieving the goals of the last review. List plans
for improvement from previous program review and describe progress made, providing data where
applicable. Complete Assessment Plan Part 1 and Part 2 Tables on the following page
Part I. Report on 2009-2010 Assessment Plans for Administrative Unit Area: (specify (Please provide a
1 page historical reference of last year’s outcomes)
Not Applicable
Mt. San Jacinto College Administrative Unit Program Review
2009-2010
Mt. San Jacinto Community College District | 12
Mission Statement:
Objective Student Learning
Outcome (SLO)
Or
Service Area Outcome
(AUO/DLO)
Linked to Institutional
Learning Outcome
(check all that apply)
Assessment
Criteria
(Specify
Target
Performance
Level)
Assessment
Measure
Completion
(or anticipate
completion)
Findings*
Improvement
Recommendations
(next step)*
1.
Communication Critical Thinking Aesthetic Awareness Social Awareness Responsibility Scientific Awareness
2. Communication Critical Thinking Aesthetic Awareness Social Awareness Responsibility Scientific Awareness
3. Communication Critical Thinking Aesthetic Awareness Social Awareness Responsibility Scientific Awareness
4. Communication Critical Thinking Aesthetic Awareness Social Awareness Responsibility Scientific Awareness
5. Communication Critical Thinking Aesthetic Awareness Social Awareness Responsibility Scientific Awareness
6. Communication Critical Thinking Aesthetic Awareness Social Awareness Responsibility Scientific Awareness
7. Communication Critical Thinking Aesthetic Awareness Social Awareness Responsibility Scientific Awareness
Mt. San Jacinto College Administrative Unit Program Review
2009-2010
Mt. San Jacinto Community College District | 13
Part II. 2009-2010 Assessment Plan for Administrative Unit Area: (specify)
Report on up to three outcomes from your service area. Please detail findings and improvement
recommendations on following page.
8. Communication Critical Thinking Aesthetic Awareness Social Awareness Responsibility Scientific Awareness
Mission Statement:
Goal
(from
Program
Review)
Student Learning
Outcome (SLO)
or
Service Area
Outcome (AUO/DLO)
Linked to Institutional
Learning Outcome
(check all that apply)
Assessment
Criteria
(Specify
Target
Performance
Level)
Assessment
Measure
Completion
(or anticipate
completion)
Findings*
Improvement
Recommendations
(next step)*
1.
Support
Student
Learning
Offer a class
schedule that allows
students to complete
general education
requirements in order
to earn associates
degrees, complete
certificates, or
transfer to a 4-year
college/university
notwithstanding
course reductions to
the area
Communication Critical Thinking Aesthetic Awareness Social Awareness Responsibility Scientific Awareness
Comprehens
ive course
schedule
across all
departments
/subjects in
the area that
meet GE
requirement
s for all
students
Schedule of
classes with
specific
course
listing for
SJC
Academic
Programs.
Offered 428
classes in
FA09 and
Fall 2009 and
Spring 2010
Continue to work
with department
chairs to develop
comprehensive
schedule in
support of GE
while making
course reductions
as directed by the
CIO
2. Improve
Condition
of Facilities
Replace classroom
furniture for at least
two classrooms under
the San Jacinto
Campus Academic
Programs
Communication Critical Thinking Aesthetic Awareness Social Awareness Responsibility Scientific Awareness
Replace
furniture in
at least two
classrooms
New
furniture in
classrooms
Completed
May/June 2010
Mt. San Jacinto College Administrative Unit Program Review
2009-2010
Mt. San Jacinto Community College District | 14
3. Program
Review
Complete
departmental program
reviews for those
areas that did not
complete program
reviews last year
Communication Critical Thinking Aesthetic Awareness Social Awareness Responsibility Scientific Awareness
Completion
of all
program
reviews in
the unit
Number on
program
reviews
incomplete
by end of
SP10
(target 0)
Goal incomplete,
approximately 8 -
10 program
reviews remain
incomplete
Continue goal
through Spring
2011
4. Communication Critical Thinking Aesthetic Awareness Social Awareness Responsibility Scientific Awareness
5. Communication Critical Thinking Aesthetic Awareness Social Awareness Responsibility Scientific Awareness
6. Communication Critical Thinking Aesthetic Awareness Social Awareness Responsibility Scientific Awareness
7. Communication Critical Thinking Aesthetic Awareness Social Awareness Responsibility Scientific Awareness
8. Communication Critical Thinking Aesthetic Awareness Social Awareness Responsibility Scientific Awareness
Mt. San Jacinto College Administrative Unit Program Review
2009-2010
Mt. San Jacinto Community College District | 15
2 Administrative Unit Resources
3.1 Organizational Chart
Note: Provide an organizational chart of your unit (including all levels of service – administrative
and classified staff positions). Click on icon to attach chart.
3.2 Staffing (Full and Part Time)
Note: Identify the number of full and part time staff in the unit with their appropriate title.
Describe any new positions that were implemented in 2009-2010 and note any positions that
were eliminated or changed.
The SJC Academic programs is staffed by two administrator positions, 16 classified positions, 39 full-time
faculty positions, and between 104 and 145 part-time faculty positions depending on the term. These staff
members work to support and deliver 363 course sections per term.
Dean of Instruction – SJC Academic Programs:
Associate Dean of Instruction – SJC Academic Programs:
Administrative Assistant III – Assistant to the Dean of Instruction:
Mt. San Jacinto College Administrative Unit Program Review
2009-2010
Mt. San Jacinto Community College District | 16
Administrative Assistant III – Title V CCRAA STEM Grant:
Administrative Assistant I – Music Dept.:
Clerical Assistant III – Department Chair Support:
Clerical Assistant III – Evening Receptionist
Instructional Aide III – Anatomy & Physiology/Microbiology
Instructional Aide III – Biology
Instructional Aide III – Chemistry
Instructional Aide II – Ceramics
Instructional Aide II – Sculpture & Foundry
Instructional Aide II – Anatomy & Physiology/Microbiology
Instructional Aide I - Dance
Instructional Aide I - Chemistry
Performing Arts Technician III
Performing Arts Technician II
Clerical Assistant III – Box Office
Mt. San Jacinto College Administrative Unit Program Review
2009-2010
Mt. San Jacinto Community College District | 17
3.3 Annual Budget Note: Identify the annual budget for the unit. Provide the percent of the unit’s total
budget of the College’s budget. Outline the amounts budgeted for salaries, equipment, supplies, travel,
and other categories.
The overall budget for the San Jacinto Campus Academic Programs during FY 2009-2010 was
$6.763.236. The major budget expenditures are categorized as follows:
Salaries: $5,512,688
Benefits: $1,079,323
Instructional Supplies and Equipment: $95,923
Computer Supplies: $7,397
Instructional Repairs: $632
Textbooks: $1,500
Periodicals/Magazines: $149
Printing: $1191
Consultants: $27,016
Conferences/Travel: $1,379
Memberships/Dues: $331
Rents/Leases: $16,510
Repairs: $4,516
Advertising/Other Services: $1,953
Media: $2447
Office Supplies: $5,535
Other Supplies: $1,324
Other Services: $1,213
Misc: $176
Based on the values above discretionary items (instructional supplies & equipment, computer supplies,
other operating expenses, and repairs) make up a total of 2.4% of the overall budget for the unit.
The area incurred a 2% reduction in operating expenses totaling $105,619 for the 2010-2011 fiscal year.
3.4 Resource Inventory
Note: Describe the status of your resource inventory in relation to your instructional needs.
The unit inventory contains all necessary resources and equipment for the operation of an instructional
program that offers 380 classes per term that includes both lecture and lab courses. The area controls 43
classrooms, of which four (4) are science laboratories, three (3) are art studios, two (2) are dance studios,
and four (4) are theater performance/lab/studio spaces. Inventory for the equipment in all spaces is the
responsibility of individual departments that utilize these spaces. Major assets include:
Infrared spectrometer in the organic chemistry equipment room
Chemical inventory for use in chemistry classes
Microscopes in the life science labs
A single cadaver for use by anatomy and physiology
Kiln and foundry equipment for ceramics and studio art classes
Assorted props, costumes, and shop equipment for theater arts classes
Live animals and plants in the life sciences
Brass, woodwind, percussion, and string instruments for use in music classes
Exercise equipment used in the wellness center for weight training classes
Mt. San Jacinto College Administrative Unit Program Review
2009-2010
Mt. San Jacinto Community College District | 18
3.5 Collaboration with Other Units
Note: Describe the unit’s strengths and weaknesses in the area of collaboration. Identify how effectively
information flows from and to this unit to other units on campus. Identify any areas where
communication could be improved.
The San Jacinto Campus Academic Programs continues to work collaboratively with other units of the
college:
Career and Technical Education (CTE): Collaborative scheduling of classes in the San Gorgonio
Pass
Counseling: In-class counseling and information supported through the Basic Skills Initiative
Student Learning Support Services: Supplemental Instruction (SI) for 10 to 12 classes per term
All Instructional Areas: Clearinghouse for room assignment on the San Jacinto Campus during
schedule development
Basic Skills Initiative: Support of BSI activities, programs, and staff development on the San
Jacinto Campus
4 Administrative Unit Needs Assessment
Note: Complete Needs Assessment Plan Part 4.1-4.4 on the following pages.
4.1 Administrative Unit Recommendations
Note: Based on the unit’s review, describe recommendations for the following cycle 2010-2011.
Discuss planned areas for improvement.
Recommendations for the San Jacinto Academic Programs during the 2010-2011 cycle include:
Continue to goals to support student learning and maintain fiscal stability
Continue to make improvement of the classroom and office spaces on the San Jacinto Campus a
high priority
Support the MSJC Assessment Coordinator in making progress on establishing SLOs, DLOs, and
an assessment plan for all departments within the unit
Complete program reviews and yearly updates for those departments that have not done so
Continue to advocate for the increase in hours of a number of part-time staff, and in those cases
that warrant an increase to full-time status
Identification of staff development needs for both faculty and classified staff in the unit
4.2 Identification of Resources Required to Achieve Recommendations (Staff, Supplies, Equipment,
Facilities, Marketing/Outreach needs, Institutional Research needs, other)
Note: Based on the unit’s review, describe the unit’s needs for resources (identified above).
Itemize actions which the unit is planning to take to meet challenges and improve student
learning/department learning outcomes
Required resources for the action items above are included in the Budget Change Proposals submitted for the
2010-2011 fiscal year (see below).
Mt. San Jacinto College Administrative Unit Program Review
2009-2010
Mt. San Jacinto Community College District | 19
Part 4.1 Area Needs Assessment - Staff
(Please include: How is the data outcome and analysis tie to your area needs?)
Position Staffing Levels for Each of the Previous Five Years Anticipated Additional Needs
2005 2006 2007
2008 2009 %
Change f r o m Year 1 to
Year 5
2010 - 2011
2011- 2012
Administration (Certificated
Management)1
1 1 2 2* 2* 100%* 0 0
Full-time Faculty 43 43 41 (4.7%) 5 5
Part-time Faculty 138 143 136 (1.4%) 0 9
Classified Staff (Including Classified
Management)
6 6 6 6 6 0% 0 1
Classified Staff PT 7 7 7 7 8 14.3% 0 1
Confidential Staff FT 0 0 0 0 0 0% 0 0
Hourly Staff (by 1000 hour equivalent = .5)
0 0 0 0 0 0% 0 0
Student Workers2
0 0 0 0 0 0% 0 0
Full-time Faculty Reassigned
FTE
2.28 2.28 2.98 30.7% 0 0
Part-time Faculty Reassigned
FTE
0 0 0 0 0 0% 0 0
Professional Expert 2 2 2 2 3 50% 3 3
Total Additional Full Time
Mt. San Jacinto College Administrative Unit Program Review
2009-2010
Mt. San Jacinto Community College District | 20
Part 4.2 Area Needs Assessment – Equipment/Repair
List Equipment or Equipment Repair Needed for Academic Year 2010-2011. Please list/summarize the needs of your unit on your campus below. Please be as specific and as brief as possible. Place items on list in order (rank) or importance.
Annual TCO*
Cost per item
Number Requested
Total Cost of Request
10 Microscopes for Microbiology $2,200 10 $22,000
Microscope Maintenance for ANAT & MICRO (ongoing budget increase)
$3400 1 $3400
Equipment for GEOL (Microscope, etc.) $2,789 1 $2,789
New Autoclave for MICRO $15,000 1 $15,000
Increase CHEM Supply Budget to Support CHEM 107 (ongoing budget increase)
$750 1 $750
Replace Five (5) Stereos in Music Classrooms $2,000 5 $10,000
New Radial Arm Saw for Theater $7,000 1 $7,000
Part 4.3 Area Needs Assessment – Staff & Facilities
List Facility/Staff Needs for Academic Year 2010-2011. Listed under 4.1 area Needs Assessment-Staff
Annual Total Cost of Ownership*
(Remodels, Renovations or added new facilities) Place items on list in order (rank) or importance.
Estimated Total Cost of Request
Increase Dance IA Hours $18,300
Increase Art IA Hours $12,450
Convert/Upgrade SJC Classrooms to Smart Classrooms $110,000
Faculty Office Furniture Upgrade and Replacement $36,000
New Classroom Furniture $40,000
Increase Performing Arts Tech II Hours $19,500
Associate Faculty Mailroom Remodel $22,000
Additional Desks for rooms 1420 & 1421 $2,250
Blinds for Room 1408 - Ceramics $1,546
Replace Five (5) LCD Projectors in Music Classrooms $25,000
Add Two (2) Computers to Music Classrooms $3,500
Dance Office/Studio/Storage Modular $100,000
Music Dept. Admin I Reclassification $27,200
Increase Dance Dept. Consultant Line (ongoing) & New Piano Accompanist $9,300
English Dept. Clerical Assistant (PT) $12,000
Mt. San Jacinto College Administrative Unit Program Review
2009-2010
Mt. San Jacinto Community College District | 21
Part 4.4 Area Needs Assessment – Professional Development Needs
List Professional Development Needs for Academic Year 2010-2011 Reasons might include in response to SLO assessment findings or the need to update curriculum. Please be as specific and as brief as possible. Some items may not have a cost per se, but reflect the need to spend current staff time differently. Place items on list in order (rank) or importance.
Annual TCO*
Cost per item
Number Requeste
d
Total Cost of Request