Why Can’t I Have That Mnemonic?
North Carolina Community College Adult Educators Association Conference September 24 - 26, 2008
Unita Knight, NCCCS
Subject Matter Expert – CE , Eastern NC
DOCUMENTATION
http://www.ncccs.cc.nc.us/CIS_Docs/index.html
Check with your IT department or contact the NCCCS Help Desk for access
MNEMONICS
As current as July 2007 CIS Documentation Application Documentation – CORE CIS Mnemonics – Excel
CF, CORE, HR, ST, & UT Custom Financial, Core, HR, ST Toolkit
MNEMONICS
CF = 529 CORE = 277 HR = 416 ST = 1,282 UT = 189
Custom Financial = 115 Custom Core = 6 Custom HR = 37 Custom ST = 379 Toolkit = 129
TOTAL = 3,359
MAPPING
Document workflow – how do you accomplish a specific task, i.e. process a student’s registration form how do you verify demographic
information – what screen (s) do you use? how do you establish a student’s
academic program – what screen (s) do you use?
What screens can be used for “Inquiry Only” – locating a student on campus
MAPPING
Educate those who approve access Set up specific security classes
Security for folks that just register students Security for folks who create sections Security for power users, i.e., Registrar,
registrar staff, Dean, etc. There is the front end screen and the drill
downs – can you get to the drill downs independently or only from front end screen?
FILE STRUCTURE
FILE STRUCTURE
FILE STRUCTURE
FILE STRUCTURE
DEMOGRAPHIC INFO
BIO Screen – used for obtaining suffix RGPE – used for obtaining majority of
demographic information AND assigning an ACADEMIC PROGRAM
DADD – used for temporary SSN XNCA – used to obtain Education Level
& Employment for End-of-Semester reporting
ASPR – used to establish student discounts
REGISTRATION
RGN – used to enter student into sections Drill down on Section Name & Title takes
you to the SRGC screen Drill down on Stat and it also takes you to
the SRGC screen If registering a new student not in
system will automatically take you to the RGPE screen
MAKING CHANGES
STAC – making changes on student’s record SACD – Student Academic Credit Detail
(used to delete Verified Grade on FGRN screen)
STNC – Student Academic Credit Comments
STRP – Student Course Repeat RGCS – Registration Changes (used to
delete Final Grade on the FGRN screen)
INQUIRY ONLY FORMS
Use the AR Account Inquiry (ARAI) form to view a summary of an individual’s accounts receivable account history. You can view the history for a specific term or for all terms.
Use the Student Locator (LOCR) screen to view a student's scheduled activities for a given date. This information might help locate a student in the case of an emergency or the need for immediate communication.
INQUIRY ONLY FORMS
Use the Registration Activity Monitor (RGAM) screen during a registration session to identify course sections that are approaching the default percentage full.
Use the Registration Billing Summary (RGBS) screen to view a summary of a student's registration billing for a selected term, time period, or all their registration billing.
INQUIRY ONLY FORMS
Use the Academic Roster Inquiry (RSTR) screen to view academic information by course section and student.
Use the Section Inquiry (SINQ) screen to view information about a section. You can detail to this from the Section Cross-List (SXRF) screen.
INQUIRY ONLY FORMS
Use the Section Meeting Inquiry (SMIN) screen to view meeting information for a section including enrollment information, cross-listed sections, and an instructor list. You can detail to Section Roster Inquiry (SRSI) screen to view the section's roster.
Use the Student Registration By Date (SRBD) screen to view graded, added, deleted, dropped, and/or withdrawn academic credit with or without the use of academic term as limiting criteria.
INQUIRY ONLY FORMS
Use the Section Summary (SSUM) screen to view and maintain sections of a course. This screen lets you restrict your view of sections by date range, location, and status, and displays enrollment-related figures for each section.
INQUIRY ONLY FORMS
Use the Student Terms Summary (STRS) screen to view all of a student's associated terms and the following information about each:
registration date term statuscreditsacademic loadStart and end dates
INQUIRY ONLY FORMS
Use the Student Schedule (STSC) screen to view a student's schedule as a result of an immediate registration or for the purpose of doing an inquiry for various requests by staff or students. You can access this screen by detailing from the Registration (RGN) screen.
WEBSITES
List of Mnemonics – www.ncccs.cc.nc.us/CIS_Docs Application documentation
CORE – CIS Mnemonics dtd July 2007
Datatel Documentation (login required) – www.datatel.com Support Resources
Documentation – Documentation A to Z
THANK YOU
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