WELCOME!The Mentoring Grant Application Webinar will begin in a few minutes!
Webinar Process and Protocol - Everyone will be muted upon entry into
the webinar. If you have questions, please type them
into the chat box or save them until the end. There will be a questions time at the end of the ppt.
If you are having trouble, please type the issue into the chat box so we can assist you.
Request for Application Webinar
July 20, 2015
Oregon’s Beginning Teacher and
Administrator Mentoring Program
Purpose and AgendaWalkthrough of the RFA
www.ode.state.or.us/search/page/?id=2218 Important datesRequirements for submissionApplication components
Answer questions
Finding the RFA
Legislative BackgroundEstablished through HB 2574
Now ORS 329.795 – 329.820
State funded grant, not federal OARs 581-020-0060 through 581-020-
0090
Funding HistoryMentoring is a component of the
Network of Quality Teaching and Learning. It is part of the strategic plan to support Oregon’s attainment of 40/40/20.
Grants fund individual school districts or consortia comprised of school districts, ESDs, and universities.
Letter of Intent and Grant Reviewer Application
Letter of Intent to Apply – Optional Identify the number of grant reviewers needed Assure that the potential applicant will receive all updates related to
the grant process. Does not obligate the District or Consortium to apply for the grant.
Grant Reviewer Application Grant reviewers are needed to read and score all applications. Each applicant is strongly encouraged to have 1-2 people apply as
reviewers to enable each applicant to experience the review process first hand.
Located on the web page: http://www.ode.state.or.us/search/page/?id=2218
GoalThe goal is to support research-
based mentoring programs that develop and retain effective teachers and administrators.
A quality mentoring program…
Provides structures to assure a cohesive, culturally competent system for mentoring that is supported at all levels.
Requires involved, informed and culturally responsive leaders. Collects data to evaluate and improve program effectiveness. Carefully selects and assigns mentor/mentee partners reflective
of diverse cultural characteristics and clearly defines roles. Expands the knowledge and refines the practice of mentors and
mentees through a collaborative, culturally responsive process, supported by research.
Utilizes a data based cycle of inquiry to assess effective, appropriate and culturally responsive instructional and leadership practices.
A quality mentoring program… Accelerates the professional practice of beginning
educators to positively impact student achievement for EACH and EVERY learner no matter what their national origin, race, gender, sexual orientation, differently abled, first language, or other distinguishing characteristic.
Fosters and develops culturally competent educators. Provides quality mentoring support to ensure an effective
transition into a teaching or administrative career for first and second year teachers and administrators.
Improves professional success and retention of new teachers and administrators.
Important Dates (p.11)August 12, 2015 – Applications due to ODEAugust 20, 2015 – Grant Awards announcedSept. 30, 2015 – 50% of funds availableSept. 15, 2015 – Induction Pairing Form dueDec. 1, 2015 – Remaining funds availableJune 15, 2016 – Final report & Continuation
Grant Application dueJune 30, 2017 – Grant end date
Submission Requirements (p.12)
12-point font, Times New Roman, double spaced on all narrative sections
Charts and Tables must be labeled, 11 point font, single spaced
Sections tabbed and labeled to help guide the reviewers
Pages numbered for referenceAt least 1 inch margins on the sides, top,
and bottom of 8½” by 11” paper
Submission Requirements (p.12)
20 page narrative maximum, (excluding cover page, assurances, mentor selection rubric, budget template, appendix and bibliography)
The original, plus three (3) copies of the application must be received or postmarked by 5:00 PM on August 12, 2015
Application Organization (p.11)
Cover page – Appendix B (signatures required)
Assurance forms – Appendix C: all participating districts all participating project partners Signatures required from above participants
Application Narrative/ Action Plan – Appendix D
Budget Narrative /Budget Worksheet (Appendix E)
Application Narrative (p.13)
Project Design
Project Action Plan
Project Partnership(s)
Evaluation of Project Effectiveness
Application Budget Narrative and Budget Worksheet
Narrative – Project Design (p. 14)
Purpose - Describe the components of the proposed Mentoring Program.Roles and responsibilitiesPlan and process of successful or promising
efforts in hiring culturally and linguistically diverse educators
Mentor selection rubric (include with app.)CommunicationRole of administratorsRelease timeTraining and PD for mentors and menteesFormative assessment system
Narrative – Action Plan (p. 18)
Purpose - Outline the goals, related objectives, activities, and indicators.A goal is a broad statement for which
measureable objectives are written.An objective is specific and measureable. It
describes how and when a goal will be met.An indicator describes how and when you
will know whether objectives have been met.
Narrative – Action Plan (p. 18)
Goal 1: Ensure an effective transition into an educational career for educators new to the profession.Objective Activities Indicators Person
ResponsibleFrequency
1.1 __# of beginning educators receive 75-90 hours of support from a highly trained mentor during the 2015-16 SY.
1.1.a Beginning educators will meet with mentors a minimum of 8-10 hours per month.
1.1.a.i Mentor logs submitted no later than the 10th day of each month shall reflect the minimum #of hours
Individual responsible for oversight of activity
Monthly
Narrative – Project Partnerships (p. 19)
Purpose - Describe how partners will work together to support the mentor and beginning teachers/ beginning administrators.Description of partner organizations
Responsibilities of each partner
Narrative – Evaluation (p. 19)
Purpose - Describe the evidence that will be used to determine program effectiveness.Anticipated impact of program on
practice of mentors and mentees
Qualitative and quantitative data
Budget Narrative & Worksheet (p. 19)
Purpose - Explain exactly how the funds will be spent.Budget narrative and worksheet
should alignCosts should be reasonableNo more than 5% for indirect costs
Priorities (p. 6) In 2015, the Oregon Legislature passed SB 216
implementing the following new priorities within the Oregon Mentoring Program:
(a) The priorities to be addressed by moneys received by a school district, including efforts related to:(A) Increasing the number of culturally and linguistically diverse educators hired; and(B) Reflecting the demographics of the students of the school district with the demographics of the educators of the school district; and
(b) Whether the school district is a small school district or serves a rural community.
Reporting Requirements (p. 9)
Paring Forms- Due September 15, 2015
ODE Electronic Mentor Logs – Due to ODE monthly
Reporting Requirements (p. 9)
Final Report - Due June 15, 2016 Detailed description of the mentoring
activities that occurred Summary of the attainment of the project
goals and measurable objectives Qualitative and quantitative evidence used
to determine program effectiveness Documentation of 75-90 hours of contact
time
Reporting Requirements (p. 9)
Final Report - Due June 15, 2016Evaluation of the effectiveness of the
projectFinal Budge ExpendituresOther additional data required by ODE
Funding and Duration (p. 6)
August 20, 2015 – June 30, 2017
$4,000 per beginning teacher and $3,800 per beginning administrator
See page 7 of the RFA for allowable uses (not an exclusive list)
Time for questions!
ContactsQuestions about the RFA
Tanya Frisendahl – Education Specialist503-947-5754 [email protected]
Questions about submissionSheli Dumas – Support Staff
503-947-5765 [email protected]
Top Related