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Project Management in Focused Build
Focused Build process flow – Requirements-to-Deploy
Business
Process Owner
Solution
Architect
Build Team
(Developer,
Consultant)
Test
Manager
Create work package
Develop, configure, unit
test
Document work item &
progress
Defect correction
Release work item
Plan & execute SFT, FIT, UAT, RT
Assign work items & build
teams
Fit / Gap WS for
requirements
Release
Manager
Hand over release to customer
Build, test, and deploy release
PMO
Manage defects
Manage hypercare
Create project plan
▪ Manage waves and sprints▪ Track project readiness, issues, and risks▪ Manage scope change
Manage Q-Gate sign-offs
Manage show & tell
▪ Project plan
▪ Release, waves, and sprints
▪ Process model
▪ Application landscape
▪ Requirements and gaps
▪ Functional specification
▪ Config. guide, test cases
▪ System landscape
▪ Tech. design paper
▪ Dev. objects in transports
▪ Test request
▪ Test plan
▪ Release
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Project Management in Focused Build
Launchpad and tasks with Focused Build for project manager
▪ Project Deliverables:
– Project plan
– Release, wave, and sprint dates
– Optionally: tasks, risks, and issues
– Explore
▫ Check Q-Gate for Explore
Phase Completed
– Realize
▫ Track Build Activities Status
Track Project Progress
− Sprint Review
− Phase Completed
▪ Project roles: Program or project manager, PMO, project team lead
▪ Responsibilities:
– Overall management of implementation projects throughout their lifecycle
– Analyze risk, establish contingency plans, and identify trigger events and responsibilities for initiating mitigating action
– Ensure proper use of project management methodology, standards, tools, processes, and procedures
▪ Tasks:
– Cross phase
▫ Monitor Status of Project
▫ Manage Risk and Issues
– Prepare
▫ Project Planning & Milestones
▫ Create Baseline Build Plan
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Project Management in Focused Build
Mandatory and optional Project Management activities
Foundation for Focused Build – Requirements-to-Deploy process and Solution
Readiness Dashboard
▪ Project Frame with roles, scope, release, test plans
▪ Wave schedule for work packages, sprint schedule for work items
▪ Q-Gates and milestones as part of waves and sprints
▪ Work Breakdown Structure with own tasks or based on SAP Activate
Agile Implementation Roadmap
▪ Issue Management
▪ Risk Management
▪ Cost Management and Controlling with
Integration to ERP*
▪ Resource Management* based on
▪ Availability
▪ Qualifications
*) Additional configuration and master data required (not part of preconfiguration))
Must have
Optional
Possible
Based on SAP IT PPM , integrated in
SAP Solution Manager 7.2
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Project Management in Focused Build
SAP Activate methodology – Roadmap for SAP S/4HANA
Merge manually the
SAP Activate tasks and
Focused Build tasks
▪ Roadmaps available for SAP S/4HANA implementations from SAP Activate
▪ Structured along SAP Activate methodology phases with 3-level structure of phases, deliverables, and tasks
▪ Roadmap includes links to implementation accelerators (SAP S/4HANA-specific accelerators and generic methodology
accelerators)
▪ Roadmap Viewer: view in an SAP Fiori-based application. Online access https://go.support.sap.com/roadmapviewer/
▪ Project can be downloaded including an XML file
▪ During Prepare phase, optionally import XML file into SAP Solution Manager 7.2 and merge with Focused Build project
Roadmap Viewer Focused Build Project
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Project Management in Focused Build
Incremental deployment with constant feedback loops with the business
Prepare Explore Realize Deploy
Projects
Waves
Sprints
(Business) Acceptance Test(per Wave of Requirements)
Single Functional Test (per Sprint of WPs)
Unit Test (of WI)
Agile Releases
Functional Integration
Test (per Project Release Cycle)
Releases synchronize project go-lives and
ensure continuous delivery and integration
Project to bundle deliverables.
Multiple and parallel projects are possible
Phases ending with Quality Gates Short prepare and scope, incremental build
Waves ending with Touch and Acceptance by the business (~ 8-12+ weeks)
Sprints with Show and Tell sessions to the
business (~ 2-4 weeks)
Run
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Project Management in Focused Build
Waves
Work package
assigned to a
wave
receiving
milestones from
wave as default
due dates
Legend
= Q-Gate
= Milestone
Wave details
▪ A wave comprises a well-defined functional
scope of work packages
to define what needs to be done
▪ Starts with scope definition and a
preparation time
– Provides at least the functional
specification required to start the first
sprint of the wave
▪ Actual build execution is done in sprints
▪ Execute functional integration testing
▪ Ends with the Q-Gate “Wave exit-criteria
fulfilment” for passing the Q-Gate
▪ Optional: Release can be assigned to a
wave to allow Go-Live after the wave
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Project Management in Focused Build
Sprints
Work item
assigned to a sprint
receiving milestones
from sprint as default
due dates
Sprint details
▪ A sprint comprises a well-defined scope of
work items that define how to do it
▪ Starts with sprint backlog definition and
prioritizing the work items
▪ Provides technical design documents and
software developments for
review in show-and-tell sessions / sprint
reviews
▪ Unit test to confirm work item is completed
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Project Management in Focused Build
Using project structure and categorization schema
Master Project
Build Project 1 Build Project 2
Cate
gory
1
Cate
gory
2
Cate
gory
3
Cate
gory
4
Cate
gory
5
Cate
gory
6
Master Project
▪ Typically used for a program for a large initiative
▪ Contains overall phases, waves, and related Q-Gates
▪ Aggregation level across all build projects in Solution Readiness
Dashboard
Build Project
▪ Typically used for a project (build) team per functional area
▪ Contains overall phases, waves, related Q-Gates and sprints to
provide the functional and timing context to work packages and
work items
▪ Aggregation level and own view per build project in Solution
Readiness Dashboard
Categories
▪ Can be set for requirements, work packages, and work items
▪ Can be used to reflect functional area
▪ Can be used to reflect further organizational aspects
▪ Aggregated numbers for work packages and work items in
Solution Readiness Dashboard
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Project Management in Focused Build
Example for schedule of releases, projects, waves, and sprints
Quality Gates
▪ Phases of Release Cycles
– Major Releases
▪ MASTER Project
– Phases
– Waves
▪ Build Project 1
– Phases
– Waves
– Sprints
▪ Build Project 2
– Phases
– Waves
– Sprints
JAN FEB MAR APR MAI JUN JUL AUG SEP OCT NOV DEC
Year
Disc. & Prepare Explore Realize
Wave 1 Wave 2
Sprint 1
Sprint 2
Sprint 3
Realize
Realize
Prepare Prepare
Build
Test Test
Build
1.0 2.0
Release Number
Go-Live daten.n
Sprint 1
Sprint 2
Sprint 3
Sprint 1
Sprint 2
Sprint 3
Sprint 1
Sprint 2
Sprint 3
Deploy Deploy
Deploy
Deploy
Deploy
Wave 1 Wave 2
Wave 1 Wave 2
Disc. & Prepare Explore
Disc. & Prepare Explore
Use case: one release per project, two
waves, and three sprints per wave
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Project Management in Focused Build
Options to create Focused Build projects
Synchronized schedule across Master / Build projects or single projects with continuous waves and sprints
Individual schedule per project with individual durations for waves or sprints
Manual Project Setup
Easy Project Setup
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Project Management in Focused Build
Demo
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Project Management in Focused Build
Solution Readiness Dashboard – Initial status after project preparation
Responsible
Resource on
Project Header
Severity Status
from Project
Header
Number of days to the next
Q-Gate (date for finish
constraint)
After project preparation, following tiles in Solution Readiness Dashboard already provide some basic data
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Project Management in Focused Build
How to work with roadmaps
Project Phases
Phase – Activity – Task
Navigation
Task Description
Accelerators
https://roadmapviewer-supportportal.dispatcher.hana.ondemand.com/
Where to find and study a roadmap
▪ The SAP S/4HANA implementation roadmap
should be consumed in the Roadmap Viewer
running.
The content is constantly updated.
▪ The Roadmap Viewer shows all activity
descriptions in a structured way. You can filter
on phases or work streams
▪ All required tasks are documented incl. links
to accelerators
(e.g. further information, supporting material,
templates…)
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Project Management in Focused Build
Project organization example using Master/Build templates
Steering Committee
Application Area 1Technical
InfrastructureApplication Area 2
Migration
Management
ArchitectureProgram and Project
ManagementQuality Management
Project Sponsor
Organizational Change
Management
PMO Office
Master Project (Program)
Build Project 1 Build Project 2 Project 3 - n
Template Type: Build Project Template Type: Master Project
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Project Management in Focused Build
New SAPUI5 landing page for Focused Build projects
Filter bar to
search for
relevant
project
List of
Focused
Build
projects
with useful
details
Link to
project
creation
and
assignment
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Project Management in Focused Build
Focused Build Project Management app – Overview
Improved user experience
▪ Setup and administration of Focused Build projects
Feature details
▪ Improved filtering, support of favorites and variants in
Project Landing page
▪ Enhanced Gantt Chart for Focused Build related project
elements
▪ Integration and Mass Change for Project Risks
▪ Navigation to related Work Packages and Work Items
Benefits
▪ Simplified and efficient project setup and administration
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Project Management in Focused Build
Integration aspects in Focused Build
IT Area PMO Area
Resource
Management
Cost Controlling
Accounting
Requirements & Change
Management
Test
Management
Process
Management
Issue Management
Optional via
integration to ERP
Focused Build – R2D
Project Integration
Risk
Management
Scope
Collaboration &
Documentation
Task Management
Timeline
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With the focused solution Requirements-to-Deploy we focus strictly on the build process and solution
readiness.
*) Cost and Procurement Management as well as HR can be added using ITPPM standard.
*) *)
Project Management in Focused Build
Which PMI knowledge areas are covered by Focused Build?
Project Management
Project Integration
Management
Project Scope
Management
Project Time
Management
Project Communica-
tions Management
Project Quality
Management
Project Human Res.
Management
Project Cost
Management
Project Risk
Management
Project Procurement
Management
✓
✓
✓
✓
✓
✓
✓
✓
✓
*)
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Project Management in Focused Build
Example for schedule of releases, projects, waves, and sprints
Quality Gates
▪ Release Schedule
– Major Releases
▪ Master Project
– Phases
– Waves
▪ Build Project 1
– Phases
– Waves
– Sprints
▪ Build Project 2
– Phases
– Waves
– Sprints
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Year
Discover &Prepare
Explore Realize Deploy
Wave 1 Wave 2
Wave 1 Wave 2
Wave 1 Wave 2
Sprint 1 Sprint 2 Sprint 3
Release Number
Go-Live Date
Realize Deploy
Realize Deploy
1.0 2.0
X.X
Sprint 1 Sprint 2 Sprint 3
Sprint 1 Sprint 2 Sprint 3 Sprint 1 Sprint 2 Sprint 3
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Project Management in Focused Build
Using project templates as jump-start for your project planning
Predefined project structure
▪ Lean structure for Focused Build Foundation with
focus on wave / sprint schedule
▪ Full structure based on SAP Activate agile
implementation roadmap
Feature details
▪ Predefined waves and sprints with related
Q-Gates and milestones
▪ Cross wave in master project can be used for
integration activities (e.g. testing) between sub-
projects
Benefits
▪ Simplified project setup with flexibility to manage
dedicated work streams and leveraging SAP Activate
methodology
Build Projects
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Project Management in Focused Build
Project Management – New SAPUI5 app
Simplified
Focused Build
Project
Structure
Severity
and
Change /
Save
Indicator
Start and
End Dates /
Constraints
Gantt ChartDetails of Selected
Project Element
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Project Management in Focused Build
Set responsible, severity, and set status for project or task
1. Switch to Edit mode for project
2. Select relevant project element (e.g. Project, Sprint task, etc.)
3. Set Severity or Status via dropdown list and Responsible via search help
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