WAG TECHNICAL COMMITEE

WAG TC Minutes March 2015 1

Minutes of Meeting held on the 5th March 2015

No. ITEM DETAILS ACTION

1.0 Attendance Heidi Rose , Tracy Holmes, Donna Grocott, Ben Barnard, Colleen Ballantyne, Karyn Murray, Regan Molyneaux, Rebecca House, Louisa Choi

Apologies Amanda Duerloo 2.0 Acceptance of

Previous Minutes Ben Barnard and Tracy Holmes

3.0 Business Arising from Previous Minutes

6.1.3Technical Committee Club Liaisons allocation KM – Club Liaison positions – HR emailed allocations to all members.

• HR – Southwest

• TH – Northwest, Batavia

• RM – Vital, Swan Districts, Contemporary,

• CB – Wongan, Kalajos

• DG – Roleystone, Star-Mites

• BB – Spirit, TJ’s, Stellar, Active

• AD – NDGC, Jednorog, West Coast

• RH – High Flyers, College Park 6.2 Festivals Planning Adelaide requested numbers for festivals from clubs – some confusion regarding Festivals and levels – HR to re-send copy of pamphlet to clubs. HR requested more information from clubs regarding email addresses for Admin, Head Coach and Judging Coordinator for each club. 6.3.2 Perth International

• Australian Classic dates confirmed from GA.

• HR submitted updated Board Agenda document to GWA. 6.4 WAG Playlists & ITunes Adelaide has setup iTunes on laptop in GWA office. BB and Adelaide to discuss.

HR GWA Office to source BB and Adelaide Jackson (AJ)

WAG TC Minutes March 2015 2

4.0 Strategic Focus / Risk Strategy

4.1 Strategic Focus / Risk Strategy

• Nothing scheduled for discussion this month

5.0 For Decision Making

5.1 State Team Action Plan Review – planning for dual roles

• Discussion held and Action Plan document updated

• Dual Roles discussed at length

HR to update and circulate

6.0 For Discussion 6.1 Review of Atlassian pages & use – see event planning

• HR added all WAG TC members as users. HR to send instructions on basic use. 6.2 Review of NL Judge Feedback Session & Elite Open Training Session

• NL Judge Feedback session was well attended by most clubs and went extremely well. Generally thought to be a good idea to run something similar each year

• Elite Open Training session was held at WAIS prior to WAIS Colours competition – very well attended for short notice. Positive feedback received.

6.3 GWA Request to Judge’s Committee

• GWA Request for funds for New Gym equipment.

• TH Discussed correspondence with RG regarding funding

• HR – Money raised by the Judge’s Committee and TC should support JC funding decisions. JC has offered 15,000 unconditional and 15,000 to be repaid

• Waiting for response from RG to be discussed at next JC Meeting

• TC Happy with how things are progressing so far 6.4 Event Planning

6.4.1 – WAG QC 1 – Elite

• Tasks Allocated in Atlassian 6.4.2 – WAG NL 6 QC # 2 and # 3

• Adelaide to send Checklist to BB

• Tasks Allocated in Atlassian 6.4.3 – Winter Foundation Festival

• HR and BB to meet with AJ regarding event – prior to AJ going on leave in April 6.5 Assigning TC Tasks

HR GWA - AJ HR BB AJ

WAG TC Minutes March 2015 3

6.5.1 – Talent Squad Assistant –NA. To be discussed in future.

6.5.2 – Awards Spreadsheet – CB & DG – checked by RH 6.5.3 – NL Selection Spreadsheet – CB to create new one for import – checked by DG 6.5.4 – Music Playlists

6.5.4.1 – NL 7-10 QC #2 - BB 6.5.4.2 – NL 6 QC #2 and QC #3 - RH 6.5.4.3 – Club Levels 1 - RH 6.5.4.4 – Loftus Challenge – to be decided at a later date 6.5.4.5 – Team Pennants – to be decided at a later date 6.5.4.6 – Club Levels #2 – to be decided at a later date

7.0 For Noting 7.1 Technical Director Report Attached

• Contacting GA Commission via Jill Wright

• KM addressed whether information should go through Technical Director or through GWA / GA / Commission

7.2 Coaching Co-ordinator Report No report 7.3 Judging Co-ordinator Report Attached

• Advanced Judges course held 7.4 Event Co-ordinator Report Attached

• Floor Managers Course held - Video was taken to go to Regions.

• Excellent feedback, floor managers keen

• Floor Managers organised for Trials 7.5 Elite Liaison Report Verbal report

• Formal control test times judges – HR to email DJ and copy RM

• Gymnast coming from NSW for control tests

• RM has meeting regarding Spin to Win and whether there are initiatives that need to be added and will advise

7.6 GWA Gymsport Section Report

HR

WAG TC Minutes March 2015 4

Attached

• KM has emailed LC and Vic and Qld may be interested in attending Autumn State Championships. – Schedule currently being worked on.

7.7 Club Liaison Reports

• None noted at this time

8.0 Any Other Business

None

9.0 Meeting Closed 10.15pm 10.0 Next Meeting May 7th 2015

WAG TC Minutes March 2015 1

WAG Technical Director

March 2015 Report

1.0 Events & Meetings WAG Advanced Judging Course 7-8th February

WAG Talent Squad 2014 Training #2 15th February

GWA Awards Night Saturday 21st February

o A big THANK YOU to Donna Grocott for preparing the WAG Montage.

WAG Open NL 7-10 Judge Feedback Session 28th February

o Very well supported by the Judges and Clubs.

2.0 Communications & Completed Items

Planning for 2015 NL 7-10 Judges Feedback Session (Saturday 28th February) 2015 Perth International Board Agenda item submitted Re-review Talent Squad Budget (due to changes in plans/personnel)

Circulated Music Process for 2015 to Clubs

Signed MOU’s for NL 6 QC #2 & #3 and Elite QC #1 returned to GWA

o Require clarification over financials section (Section 8.10).

Advised GWA Operations of WAG Judging Fine exemptions for 2015

o Reconfirming what was published at the WAG Forum in January

Query to GA WAG TC regarding how to contact them. Reply received by Jill Wright.

3.0 Outstanding Items

Fully Documented Operational Plans for: o State Team (updated from March 2014 TC meeting) – March 2015 Agenda Item o Elite – needs to be updated from July 2014 meeting

Minutes from Elite Forum meeting to be circulated to attendees o Require feedback from Regan Molyneaux regarding appropriate date for next Forum

Re-review Talent Squad Budget – prior to Training #3

ALP Choreography & Ballet program workshop with Stacey Umeh

Updating/preparation workshops for FIG & Advanced Judges for NL 6

o Delays in getting access to the Intermediate Judging course materials required

Allocation of WAG TC tasks out to Committee members – March 2015 Agenda Item

4.0 Coming up WAG NL 6-10 QC #1 14-15th March

Elite Control Test #1 (Qualification event) 21st March

WAG NL 7-10 QC #2 27-29th March

Elite QC #1 28th March

Elite Control Test #2 (Qualification event) 4th April

Elite Challenge #1 10-11th April

NL 6 QC #2 & #3 11-12th April

5.0 Items to Note

Discussion with Ruth Gibbons regarding

o Communication with Clubs. Need to use all mediums to maximize engagement.

o Clarification/question over dates for Australian Classic. Dates confirmed with Liz

Chetkovich since.

WAG Coaching Coordinator

MARCH 2015 Report

Talent Squad training session 2 22ND February 2015 HBF Stadium 12.00pm – 3.30pm This was a great session although we had to combine 2 groups as we didn’t have the hall until 1pm. That was ok though as 2 coaches combined and helped the other out as we went around. The girls had a range of drills and progressions that will help them in their up and coming season. The same gymnasts attended and I could even see an improvement in them from last year. Thanks again to Ben for helping with the rotations of Groups and to Josh, Stacey, Claire and Skyla for doing a great job on their apparatus. Next Talent Squad will be April.  

WAG Judging Coordinator’s Report

March 2015 Education .

.Advanced course held on the 7th-8th March with 22 candidates. 15 judges passed and all received the 85% required to judge at Australian Championships. 6 judges have done a re-sit of the theory of which a further 4 have passed. 3 judges still to gain accreditation.

A good turn out of judges to support the TC Open training/Control test.

All FIG and Advanced judges have been advised that they must update prior to judging any NL 6 Qualifying competitions due to the changes with the ALP.

NL 6 workshops to be held on Sunday 8th March and Tuesday 10th March. Any judges not attending a workshop will not be eligible to judge at NL QC#1. Judges may come to QC#1 and side judge to update also.

Planning underway to run a Beg/Int judges course specifically for retired gymnasts. Judges Committee Meeting & Planning

GWA request to Judges Assembly for equipment funding for Loftus Centre upgrade

GWA have requested a sum of $50000 from the WAG Judges Assembly to contribute to the equipment upgrade.

TH responded to Ruth’s email on the 17th February with questions and requests for clarification on the request. Ruth was informed that the Judges Committee would be discussing the request at the meeting on 24th February. No reply was received prior to this meeting.

Melissa Read and Sharron Isard abstained from the discussion and vote due to a conflict of interest.

Questions/concerns were raised by the Judges Committee members: 1. As we have been asked to contribute to the upgrade in a substantial way(20% of entire cost),

why weren’t we consulted in some way about what was being purchased? 2. What are the implications insurance wise if we have purchased the beam/floor package and

an incident occurs? 3. Who actually owns the equipment? 4. Will we be asked to also budget for depreciation of the equipment we purchase as is the case

for the scoring system? 5. Big concern over the request for $50000 as it represents nearly half of our income in our

budget. 6. Concerns over budget income due to new event structure due to ALP introduction. 7. What will happen if we refuse the request or offer a limited amount of funding?

The Committee took a vote and approved the following to be proposed to GWA:

An amount of $15000 to be gifted to GWA for the equipment upgrade.

A further amount of $15000 to be offered to GWA as a loan arrangement. Suggestion for the loan to be paid back to the Judges Assembly through free venue hire for Judges Invitational Events (approx. $1500 per year) and negotiate a reduced Administration fee over a period of 10 years or until paid back.

Request that the money funded is not for specific equipment packages.

As TH received an email response from Ruth Gibbons on the 26th February, which was after the Judges Committee meeting, any points raised in the email were not discussed at the Judges Committee meeting. The next Judges Committee meeting is scheduled for 21st April. TH to present the Judges Committee decision re funding to the TC meeting on 5th March. Other

Judges Committee will produce a judges newsletter to get information out to the judging Community. Plan to have 3 newsletters per year.

Panels for QC#1 NL 6-10 completed. Full panels for all levels.

Heidi Rose selected by GA as Australian judge for competition in Jesolo, Italy in March.

Tracy Holmes WAG Judging Coordinator

 

WAG  Events  Coordinator    

March  2015    

1. Floor  Managers  course  (Sunday  22nd  of  February)  o 13  participants  (8  MAG/WAG,  5  RG)  o Great  questions  and  feedback  from  participants  o GWA  to  contact  participants  prior  to  competitions  to  shadow  experienced  floor  

managers    

2. WAG  NL  6-­‐10  QC  #1  (March  14  &  15)  o Minor  issues  with  finding  floor  managers  for  a  couple  of  sessions  o BB  to  organize  music  playlist  on  iTunes  and  VLC  for  first  competition  –  HR  has  

emailed  clubs  information  on  how  to  send  music  through.  Once  music  has  been  submitted,  the  same  music  will  be  used  for  future  QC  competitions  so  clubs  will  only  need  to  resend  music  if  a  gymnast  changes  songs  or  an  athlete  was  not  entered  into  a  prior  competition.  BB  will  retain  master  copy  of  music.  

     

Upcoming  Events    

• WAG  NL  6-­‐10  QC  #1  (March  14  &  15)  o Playlist  to  be  set  up  by  BB  

• WAG  Elite  QC  #1  (GTC)  (March  28)  o WAG  TC  run  

• WAG  NL  7-­‐10  QC  #2  (March  27  –  29)  • WAG  Elite  Challenge  #1  (GTC)  (April  10  &  11)  • WAG  NL  6  QC  #2  &  3  (April  11  &  12)  

o WAG  TC  run  • Autumn  State  Championships  (April  30  to  May  3)  

     

Next  Meeting:  Thursday  7th  May    

WAG Gymsport Report March 2015 Gymsports Section Notes and Information

1) Gymsports & Judging Co-ordinators Meeting Reminder – Thursday 12th March

2) State Team Nominations – close Monday 9th March. The WAG Selection Meetings are scheduled for the following dates: - WAG International Levels – Saturday 28th March - WAG National Levels – Monday 30th March

A replacement voter (in the Coaching Co-ordinator position) on the WAG National Levels Selection Committee will need to be selected shortly, as Amanda Deurloo will be voting in the Head Coach position.

3) Events & Volunteer Co-ordinator - Louisa Choi commenced work with GWA on Tuesday 3rd

March. Louisa’s portfolio includes MAG Events, GymFest, TeamGym, Club Levels State Championships & Technical Committees.

Business Arising From Previous Minutes

1) Club have been emailed regarding their provisional numbers for WAG Winter Foundation Festival. Once numbers are known, they will be passed on to the TC to assist with planning for the event.

GWA Board Meeting Minutes (January) 4.2 Matters Arising/Action Summary The Action Summary from the November 2014 Board Meeting was tabled. The GWA Board noted;

• Gymnova had supplied further information for the GWA Board to make further financial decisions in regards to the purchase of equipment.

• WA PCYC has been in further contact with GWA on becoming a member in 2015. The GWA staff is meeting with WA PCYC in the following week in regards to Affiliation and RPL of coaches.

o The GWA Board agreed with the planned RPL process tabled at the meeting and thanked GA for their support to assist with the RPL process.

5.1 SGC Equipment Upgrade: The equipment list and €uro cost per item were tabled. The GWA Board agreed to the following;

• A decision needs to be made as soon as possible in order to have the equipment in place by deadline dates set by Gymnova for the best possible price and for arrival prior to State Championships.

• It was agreed that the finance sub-committee would meet next week to finalise the best option for GWA and then to finalise the order/method of payment.

• RG to contact the WAG and MAG Judges Assembly on behalf of the GWA Board on if they would be willing to support the upgrade with financial assistance with the equipment.

• Clubs could share the GWA containers if required. It was also noted also that Gymnova were keen to meet clubs at the Autumn State Championships for further equipment purchases.

WAG TC_March_Gymsport Section Report

7.2 State Team Funding: Team Management and Sport Medics The GWA Board noted the Gymsports Section have investigated what the impact will be on increasing the state team management levies to allow for this inclusion and this is outlined below:

• Calculations were done to show the impact on the Team Management Levy for each travelling group if the Team Manager were fully-funded

• With the exception of the WAG team, who were already at the maximum limit set for the levy and therefore had no way of remaining under it, the other teams all remained under the $300 limit for the Team Management Levy.

The GWA Board agreed to the following;

• Agreed to the principle of funding Team Managers and Medical staff,. • In 2015, only Team Managers would be fully funded (not including uniform) • Research in utilising the services from University graduates from physio courses should be investigated as potential

sports medics in 2016 7.3 State Team Funding: Funding of judges to Australian Championship The GWA Board noted during 2015 at the Gymsports and Judging Coordinator’s Meetings discussion occurred regarding the opportunity to be able to stagger the amount of funding judges received for attending Australian Championships. The smaller sports are finding it increasingly difficult to raise sufficient funds from their Judges Invitational Events to support the short fall of judge education and support travel to Australian Championships. The request to the GWA board is to allow each Gymsport Judging Coordinator in conjunction with the Technical Committee to develop the criteria for staggered funding. This would allow for support of more judges being selected to attend the event to receive some sort of funding without depleting the funds in each of the Gymsports Judging Assembly accounts. The GWA Board agreed with the request for each gymsport to stagger funding amount for 2015 if required. This amount can be up to $700 per judge. 8.1 GWA Event Policy The GWA Event Policy and document of changes were tabled. The GWA Board noted that the updated Judging Fining System for 2015 has not been implemented in the policy at this stage due to the following;

• The likelihood that the fining system developed will not fit with the implementation of the requirements of the CRM when the system is rolled out in 2015.

• With the introduction of the WAG ALP all WAG judges are required to reaccredit and judging courses are scheduled post competition entry deadline for the first WAG qualification event.

• Several judging courses have been scheduled for the first half of 2015 in particular January to May so by giving clubs the opportunity to encourage existing judges to reaccredit, will allow for more judges to be available for competitions across the Gymsports.

• The initiatives from Services and Development are still to be rolled out to clubs regarding judge engagement and recruitment. Having an extra time for this initiative to be rolled out will assist clubs in attracting their members to become involved in the judging aspect of gymnastics.

9.1.1 Judge Succession Plan The Judge Succession Plan will be tabled at the March Board Meeting. Strategies will be look at the following:

• Recruitment and Retention Plans for Clubs • Technical Committee Initiatives • GWA Initiatives

GWA would like to implement the following strategies:

• New beginner judges (who are parents), one of their athlete members receive free entry into GWA Calendar Events for the calendar year.

• GWA to further subsidise all Beginner and Intermediate Judging Courses, so no courses are cancelled unless there is no applicants. This is important for RG, ACR and AER who have smaller communities. WAG, MAG and TRP continue to have more than 6 applications for Beginner and Intermediate Judging Courses.

• Clubs to have the opportunity to host a Beginner Judging Course at their club for their members. The club would have to have a min number of applicants (6) or cover the cost of the current course costs. GWA to employ the presenters.

The GWA Board agreed to the above initiatives from GWA. The GWA Board noted the process for the initiatives still need to be finalised. WAG TC_March_Gymsport Section Report