April 9 2013
VSB Budget 2013/2014
April 9 2013
Strategic Plan - GoalsVision:Engaged Learners – Inclusive Schools – Caring Communities
Goals:• Students are fully engaged in learning
• All students are included and have the opportunity to succeed
• Our communities, families and educational partners are effectively engaged in supporting student success
• Our school district is efficient, effective and sustainable
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BUDGET CYCLE
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Adoption of 2013/2014 Preliminary
Budget
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VSB REVENUES $486 M
…more than 92% of VSB revenues come from the Province...
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VSB EXPENDITURES $494 M
…84.2% of expenditure is for instruction...
…more than 92% is for salaries & benefits...
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2013/2014 Estimated Shortfall Salary increments $(1.91)Employee benefits increase* (5.40)Inflation (0.62)
Subtotal – costs not funded by Province (7.93)Enrolment Change (3.71)
Other Factors 2012/2013 projected operating surplus $9.29Prior year one-time revenues & expenses (9.71)Prior year ongoing revenues & expenses 3.73Ministry of Education operating grant 0.58PST transition impact (0.69)2013/2014 benefit premium holiday 0.412013/2014 school calendar savings 0.50Network optimization (0.60)Adult education enrolment 0.45Other (0.23)
Total Projected (Shortfall) – $millions $(7.91)
2013/2014 EST’D SHORTFALL
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SHORTFALL HISTORY
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As of start of budget process for relevant year, per Fiscal Framework
Forecast (as of April 2013)
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3 YE
AR P
ROJE
CTIO
NS
Operating Budget Three Year Projection
($ millions)
2013/2014 2014/2015 2015/2016
Costs Not Funded by the Province
Salary Increments 1) (1.91)$ (1.86)$ (1.90)$
Employee Benefits Increase 2) (5.40) (1.48) (1.51)
Inflation 3) (0.62) (0.67) (0.69) (7.93)$ (4.01)$ (4.10)$
Enrolment Change 4) (3.71)$ (4.13)$ (3.32)$
Other Factors
2012/2013 Projected Operating Surplus Carryforward to 2013/2014 5) 9.29$ (9.29)$
Prior Year One-Time Revenue and Expenses 6) (9.71)
Prior Year Ongoing Revenue and Expenses 7) 3.73
Ministry of Education Operating Grant Changes 8) 0.58 0.09 (0.55)
PST Transition Impact 9) (0.69)
2013/2014 Benefit Premium Holidays 10) 0.41 (0.41)
2013/2014 School Calendar Savings 11) 0.50 (0.50)
Network Optimization 12) (0.60)
Adult Education Enrolment 13) 0.45
Other 14) (0.23)
3.73$ (10.11)$ (0.55)$
Total Projected Surplus / (Shortfall) (7.91)$ (18.25)$ (7.97)$
Reversal of 2013/2014 One-Time ProposalsDelayed purchasing (0.05) Furniture & Equipment replacement (0.38) Maintenance & Construction (0.36) Local Capital Reserve (3.19) Holdback Allocation from MOE (1.00) Continuing Education Transition Costs 0.23 Closure costs and salvage revenue on portables 0.01
Revised Shortfall (22.98) (7.97)
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STAFFING
…and by employee group…
By position type…
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BUDGET PROPOSALSSummary of Budget Proposal Areas
Admin. / Policy $1.66 M
Facilities
$1.24 M
Revenue$4.33 M
Educational$1.62 M
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BUDGET PROPOSALSBudget Proposal Area: ADMINISTRATION
Wellness and Attendance Support ProgramDevelop a comprehensive wellness and attendance support program
$0.50M
Media / Library ServicesReconfigure the department for changing technologies and needs
$0.12M
Printing Strategy Reduce the 90 million copies made annually; cost effective machines
$0.07M
Mileage ReimbursementRationalize reimbursement rates and entitlement for mileage
$0.30M
CateringReview catering revenues and guidelines for the use of catering
$0.03M
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BUDGET PROPOSALSBudget Proposal Area: ADMINISTRATION
PurchasingReview Purchase Orders for opportunities to defer expenditures
$0.05M
CafeteriasImprove efficiency of cafeteria operations: staffing and purchasing
$0.08M
Secondary School Office SupportReduce 12-month positions to 10-month positions
$0.02M
Fleet VehiclesProvide VSB owned vehicles in place of paying mileage
$0.03M
ConsultantsReview and reduce budgets for consulting services
$0.10M
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BUDGET PROPOSALSBudget Proposal Area: ADMINISTRATION
Furniture and Equipment ReplacementImplement a one-time reduction of furniture and equipment replacement and reallocate furniture as needed
$0.38M
Next area…Facilities
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BUDGET PROPOSALSBudget Proposal Area: FACILITIES
Adult Education Centre LeaseRelocate Adult Ed to reduce $600K lease costs (less current year)
$0.30M
Britannia Community CentreRevise the funding formula to better reflect actual cost allocations
$0.30M
Closing of SpaceClose outbuildings, portables, and under-utilized wings of schools
$0.17M
Facility MaintenanceImplement a short-term reduction of maintenance for the current year
$0.36M
Building Custodians Reduce service for Education Centre and Workshop
$0.11M
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BUDGET PROPOSALSBudget Proposal Area: REVENUE & FUNDING
Rental RevenueIncrease VSB’s rental rates -- below average metro SD rates
$0.15M
Local Capital ReserveAllocate a portion of the LCR – for one-time funding items
$2.69M
Estimated Provincial Holdback FundsThe Province announced that funding remains - in June
$1.00M
International Student Program (ISP)Accept an additional 125 international students
$0.49M
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BUDGET PROPOSALSBudget Proposal Area: EDUCATIONAL
Continuing EducationClose all or a portion of Continuing Education per PWC report
$0.39M
Peer to PeerRestructure Peer to Peer program to teacher mentorship initiatives
$0.16M
Youth & Family WorkersReadjust to match staffing levels to declining enrolment
$0.46M
Enrolling Teachers Reduce staffing by 8.42 FTE (<1%)
$0.60M
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BUDGET ADDITIONSAll Areas
Early Intervention Expand to 12 additional schools per the EI Five-Year Plan 2012-2017
$0.34M
Upgrade PLNet services at SchoolsUpgrade to accommodate current levels of bandwidth usage
$0.23M
SACY Substance Abuse PreventionContinue staff positions (joint funded with Vancouver Coastal Health)
$0.24M
Community Engagement CoordinatorAssist in social networking campaign focusing on public education
$0.12M
Total $0.93 M
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Local Capital Reserve
LCR is VBE’s only emergency fund.LCR can be used for operating or
capital purposes.
($ millions) 2012/2013 2013/2014
Projected Opening Balance* $ 7.76 $ 7.20
Expenses:
Provision for 10/11 Budget Decisions (0.05) -
Technology Infrastructure Upgrade (1.17) -
SFE (Time & Attendance) Project (1.15) -
Renovation of Tupper (0.20) -
Property Management Costs (0.16) (0.16)
Revenue 1.16 1.16
Proposed withdrawal for 2013/2014 (2.69)
Projected Ending Balance $ 7.20 $ 5.51
* Includes $2.69 million transfer from the Operating Fund to Local Capital Reserve to help offset the funding shortfall for 2013/2014.
Contingency Reserve Target =
1% of Budget
approx. $5 M
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OTHER MINISTRY FUNDINGLEARNING IMPROVEMENT FUND (LIF)
LIF can be used to enhance the learning environment in classrooms, through additional teachers, special-education assistants, providing additional teaching time and supporting professional development.
$5.77 M(estimated)
EDUCATION PLAN SUPPLEMENT
The Ministry announced a second round of funding for the Education Plan, which provides funding for supplementing early learning, and will also be expanded for trades training.
$1.04 M(estimated)
CommunityLINK (Learning Includes Nutrition & Knowledge)
Funding for vulnerable students, supports a wide variety of programs such as school meals, KidSafe, Reading Recovery, SACY substance use...
$10.9 M(estimated)
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Consultation DatesVSB Public and Stakeholder Consultations
Tuesday April 9 2013Education Centre, 5:30 pm
Plenary Education & Student Services/Finance & Legal (Committee III/V)Presentation of the Fiscal Framework & Preliminary Budget Proposals
Tuesday April 16 2013 Education Centre, 5:30 pm
Plenary Education & Student Services/Finance & Legal (Committee III/V)Stakeholder Consultation on 2013/2014 Preliminary Budget Proposals
Wednesday April 17 2013 Mount Pleasant School, 7:00 pm
Committee of the Whole ‐ ‐ ‐Public Input on 2013/2014 Preliminary Budget Proposals
Monday April 22 2013 Education Centre, 5:00 pm
Plenary Education & Student Services/Finance & Legal (Committee III/V) Public Presentation of Revised 2013/2014 Budget Proposals
Wednesday April 24 2013Education Centre, 7:00 pm
Committee of the Whole ‐ ‐ ‐Stakeholder & Public Input on the Revised 2013/2014 Budget Proposals
Monday April 29 2013Education Centre, 7:00 pm
Special Board Meeting Final Deliberations on the 2013/2014 Preliminary Budget
Can’t make a meeting? Email us at [email protected]
Thank you