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VENUE : THE EVENT SITE
CHAPTER 4
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SELECTING THE BEST SITE
The site may range from a specially built
stadium to abandoned garage, a museum or
a jungle clearing The site/ venue visit must go hand in hand
with the event design.
The event site must match with the corporateculture and event criteria.
Event managers will not bid an event unless
they have carefully inspected the site
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SELECTING THE BEST
SITE..Cont A table of chart and photos should be used to
document and evaluate possible event
venues. Every site provide both problems and
opportunities
Evaluate the each items will help to reducerisk
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SELECTING THE BEST
SITE..Cont Making final evaluation on the following:
The hotel
Space and technical requirement No of people, variety of equipment and types of
activities drive the physical requirements for siteselection
Site map
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SITE CONSTRAINTS AND
OPPORTUNITIES The types of venue constraints:
Physical
Legal Historical
Ethical
Location
Environment
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ITEMS IN VENUE/SITE MAP:
Scale and direction
List of symbols used on the map
Entrance and exit Roads and parking
Administration center
Information booth First-aid areas and emergency road access
Lost-children area
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ITEMS IN VENUE/SITE MAP:
Electricity and water outlets Rest room facilities
Food and market booths Tents and marquees
Equipment storage area Off limits areas and danger spots
Greenroom Maintenance area
Pathways Telephones ATMmachine
Media area
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EVENT SIGNAGE
4 TYPES OF LOGISTICAL SIGNS:
Directional
Operational Statutory
Facility
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Directional
For instance :Registration this way
Both off site signage pointing out the events
location and signage at the site itself
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Operational
Include information signs and maps
For example : you are here
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Statutory
Includes signs displayed in accordance with
legal regulations as well as special warning
sign For instance : fire exits or slippery floor
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Facility
Includes identification signs such as
entrance, rest rooms, bar, stage ,etc.
Other signage may include sponsors sign,promotional signs, notification such as comeback next year
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CHECKLIST FOR EVENT SIGNS
Planning
Map showing location of signage that will be
needed Types of sign needed
Placement of signs
Assessment of the resources that will be required
for signs
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CHECKLIST FOR EVENT SIGNS
Implementation
Design
Restrictions Supply
Responsibility for implementation
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GUIDELINES FOR THE USE OF
SIGNAGE Data confusion Sign placement
Sign design Sign color Sign mounting Turnaround time
Event theme Credibility Emergency services Navigation
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SITE SHUTDOWN PROCEDURES
The event manager should aware the event is
not over until the event has been shut down.
Shutdown includes contract acquittal, venuehandover and etc.
The process includes:
Creating a work breakdown structure
Establishing timelines
Assigning task responsibilities
Creating an effective reporting procedures
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SHUTDOWN SERIES
Crowd dispersal Equipment
Entertainment/ guest speaker/star players
Human resources
Liability Onsite /staging area
Contractors
Finance
Marketing and promotion Sponsors and grants
Client
Emergency shutdown and cancellation shutdown
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END OF CHAPTER 4
THANK YOU
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