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GUIDELINES FOR STUDENTINDUSTRIAL INTERNSHIP
PROGRAMME (SIIP)
CENTRE FOR STUDENT INTERNSHIP,MOBILITY AND ADJUNCTLECTURESHIP (CSIMAL)
JANUARY 2013
Doc. Ref. No.: UTP-ACA-CSIMAL-01
Issue Version: 15.0
Date: January 2013
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AMENDMENT SHEET
VersionDate Author Summary of Changes
12.00 Jan 2011 Wan Normanizah Changes in Internship Assessment
13.00Jul 2012 Roslina Nordin Ali
i) Additional information at point 11.1ii) Ammendment at point 11.5iii) Additional information at point 11.5.3
14Sept 2012 Roslina Nordin Ali
Ammendement in evaluation:
i) Additional information at point 11.4
ii) Additional information at point 11.5.2(at bullet point for No. of copies)
iii) Appendix V: Section B: Logbook
Weekly Evaluationiv) Appendix XI: Form ITC-F: Industrial
Project Report Evaluation Sheet
15Jan 2013
Mohd Izmafaimal
Abd Manaf
Overall check in terms of grammatical mistakes and
spell checking.
Electronic FileName:
UTP INTERNSHIP GUIDELINES REV 13.00 (July 2012)
Prepared by CSIMAL Programme
Release Date
Owned by: CSIMAL Programme
Approved by: AC
Doc. Ref. No.: UTP-ACA-CSIMAL-01
Issue Version: 15.0
Date: January 2013
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CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIPUNIVERSITI
TEKNOLOGI PETRON SBandar Seri Iskandar, 31750Tronoh, Perak DarulRidzuan
Tel : +6 (05) 3688380 /8381/8382/8385/8387/ 8388 Fax : +6 (05) 368 8386Email : [email protected]
This Guidelines for Student Industrial InternshipProgramme is only available to UTP students andcompanies participating in the practical training
programme of UTP students.
The guidelines shall be kept in a secure place, whereaccess is available only to those authorized to see them.
Reproduction by any means, including storage on anelectronic system, is prohibited.
CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCTLECTURESHIP 2013
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Table of Contents
GUIDELINES FORSTUDENT INDUSTRIAL INTERNSHIP PROGRAMME(SIIP) _________________________________________________________________ 2
AMENDMENT SHEET __________________________________________________ 3
1. INTRODUCTION ____________________________________________________ 1
2.
PURPOSE OF INDUSTRIAL INTERNSHIP ______________________________ 1
3. LEARNING OUTCOMES _____________________________________________ 2
4. STUDENT ELIGIBILITY _____________________________________________ 2
5. TRAINING APPROACH ______________________________________________ 2
6. BENEFITS TO THE INDUSTRY _______________________________________ 2
7.
INTERNSHIP PROCESS ______________________________________________ 3
8. DETAILS OF INDUSTRIAL INTERNSHIP PROGRAMME ________________ 4
8.1 HOST COMPANIES ................................................................................... 4
8.2 PROGRAMME ............................................................................................ 4
8.3
DURATION AND PERIOD OF INTERNSHIP ......................................... 4
8.4
CONFIRMATION LETTER ....................................................................... 5
8.5
TRANSFER OF INTERNSHIP PLACEMENT .......................................... 5
8.6 LEAVE ........................................................................................................ 5
8.7
INSURANCE .............................................................................................. 5
8.8TRAINING ALLOWANCE.5
8.10 VISITS BY THE UTP (ACADEMIC) SUPERVISORS .......................... 6
9. RESPONSIBILITIES.6
9.1 RESPONSIBILITIES OF THE HOST COMPANIES ................................ 6
9.1.1HOST COMPANY SUPERVISOR (HCS)6
9.2 RESPONSIBILITIES OF UTP .................................................................. 7
9.2.1 Centre for Student Internship, Mobility and Adjunct Lectureship
(CSIMAL) ........................................................................................... 7
9.2.2 DEPARTMENT INTERNSHIP COORDINATOR...8
9.2.3 UTP SUPERVISORS ........................................................................ 8
9.2.4 UTP STUDENTS ............................................................................... 9
10.OFFENCES & PENALTIES DURING INDUSTRIAL INTERNSHIP..10
11.ASSESSMENTS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME 11
11.1
INDUSTRIAL PROJECT PROGRESS REPORT ASSESSMENT (FORM
ITC-C) ......................................................................................................... 11
11.2 ORAL PRESENTATION (FORM ITC-D) ................................................ 12
11.3
ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY
(FORM ITC-E) ........................................................................................... 12
11.4
LOG BOOK ............................................................................................... 12
11.5
INDUSTRIAL PROJECT REPORT (FORM ITC-F) .............................. 12
12.STUDENTS FINAL GRADING16
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List Of Tables
Table 1 Types of Offence and Penalty on Final Internship
Grade 10
Table 2 Internship Assessment 11Table 3 Hard Cover Color 14
Table 4 Grading Scheme 15
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1. INTRODUCTION
UniversitiTeknologi PETRONAS (UTP) was established with the objective to
produce well-rounded graduates who are not only technically competent but also
possess other traits such as lifetime learning capacity, critical thinking,
communication and behavioral skills, business acumen, practical aptitude and
solution synthesis ability.In line with the vision to close the industry gap, UTP has made it compulsory for
its undergraduate students to undergo practical work in the form of a twenty
eight(28) - weeks industrial attachment prior to their completion of studies at
UTP. The industrial internship carries fourteen (14) credit hours. The Industrial
Internship Programme is coordinated by the Centre for Student Internship,
Mobility and Adjunct Lectureship(CSIMAL) who is responsible in ensuring the
success of the Industrial Internship Programme. With an average of 500 interns
per semester, CSIMAL has successfully secured the placements for all students
with various host companies such as PETRONAS subsidiaries, government-
linked companies (GLC), multi-national companies (MNC), as well as major
overseas corporation i.e. in US, Germany, France, Austria, Singapore, UAE, Italy
and UK.
UTP has always placed great emphasis in having a close collaboration with the
industries in which its graduates will eventually gain recognition from industry
players locally and abroad. This internship programme is a prime example of the
University-Industry collaboration.
Currently, UTP offers five engineering programmes namely Chemical, Civil,
Electrical & Electronics, Mechanical and Petroleum Engineering, and three
technological programmes namely Information & Communication Technology,
Business Information Systems and Petroleum Goescience at Bachelor degree
level.
2. PURPOSE OF INDUSTRIAL INTERNSHIP
The purpose of the industrial internship is to expose UTP students to the real
working environment so that they can relate theoretical knowledge with
application in the industry. From the Industrial Internship Programme, the
students will also develop skills in safety practices, work ethics, communication,
management, etc. Furthermore, this Industrial Internship Programme will
establish close relationship between the industries and UTP.
The Industrial Internship Programme will provide opportunity to UTPs students
to build a solid understanding of the fundamentals of business and organization
performance such as economic models of business, competitive positioning and
strategy execution. With this real life environment, students develop their ability
to assess performance, interpret trends, explore the consequences of change and
make better decisions.
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3. LEARNING OUTCOMES
At the end of the industrial internship, student will be able to:
Apply theoretical knowledge in industrial application.
Acquire skills in communication, management and team-work.
Practice ethical and professional work culture.
Implement Health, Safety and Environment (HSE) practices at workplace.
4. STUDENT ELIGIBILITY
Student is eligible to register internship upon meeting the following
requirements:
Obtained a minimum CGPA of 2.00/4.00 AND,
Earned a minimum of 75credit hours (Engineering and Petroleum
Geoscience) or 45 credit hours (Business Information Systems andInformation & Communication Technology) AND
Have completed the following courses:
o Completed all basic Engineering & Technology courseso Health, Safety & Environment (HSE)o Islamic Studies / Moral Studieso BahasaKebangsaano Professional Communication Skills
5. TRAINING APPROACH
The Student Industrial Internship Programme (SIIP) should have the following
features:
Hands-on training
Real project-based assignments
Research-based activities
Team-work activities
Leadership and management skills
Safety awareness
The suggested training areas (but not limited to) for the respective programmescan be found in Appendix I.
6. BENEFITS TO THE INDUSTRY
Provides opportunity for the industry to assess the capabilities of potential
employee.
Recognizes the industryssupport to the education sector.
Facilitates and strengthens university-industry partnership and linkages.
Receives fresh, energetic, enthusiastic and productive employees.
Enhances the companys reputation amongst graduates.
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7. INTERNSHIP PROCESS
7.1 PRE-INTERNSHIP
o The First Industrial Internship Briefing is given to students by the secondweek of the semester prior to the training by Centre for Student
Internship, Mobility and Adjunct Lectureship(CSIMAL).
o List of Internship Eligibility is announced by CSIMAL by the secondweek of the semester prior to the training.
o Internship placement registration is done by signing up with CSIMAL.Students are required to submit Personal Data Info (PDI) and
Resume/CV to CSIMAL by the fourth week of semester prior to the
training.
o UTP Cover Letter & Reply form is issued by CSIMAL.
o Internship placement is secured at the approved host companies bystudents one (1) month before internship commencement date.
o Students are to submit Project Title proposal (From PRE-01) toCSIMAL before internship commencement.
o Supervisor will be assigned upon receiving the topic proposal.
o For overseas placement, studentsare assisted in visa/work permitapplications and travel arrangements.
o The Second Industrial Internship Briefing is given in the fourteen weekof the semester by CSIMAL.
o Students are to confirm placement before the internship starts.
7.2DURING INTERNSHIP
o Confirmation of Registration at Host Company is done in PRISM withinthe first week of internship commencement date.
o CSIMAL and Department Internship Coordinator approve the industrialproject topic. Upon approval, students are to start the industrial project
immediately.
o The First Visit is conducted by UTP Supervisor between week five and
week eight of internship period at local host company.
o UTP Supervisor is to submit First Industrial Internship Visit Report(ITC-B) to CSIMAL.
o The ITC-B form is reviewed and analyzed by CSIMAL before necessaryaction is taken.
o Students shall submit the Industrial Progress Report between weektwelve and week fourteen.
o Host Company supervisor is to carry out progress assessment (from ITC-
C).
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o The Second Visit is conducted by UTP Supervisor between week twentyfive and week twentyeight of training for students internship
evaluation.
o Lecturers shall submit all the evaluation forms to CSIMAL.
7.3 POST-INTERNSHIP
o Logbook and Industrial Project Report shall be submitted to CSIMAL(for official stamping) and UTP Supervisor (for evaluation) by returning
intern one week after the end of internship.
o CSIMALsCourse Evaluation Form is submitted by returning intern toCSIMAL.
o Debriefing and sharing session is conducted by respective DepartmentInternship Coordinators.
o Consolidation of marks for ITC-C, ITC-D, ITC-E, ITC-F and Logbookis conducted five weeks after the end of internship.
o Moderation of total marks is done during Internship Sub-Committeemeeting six weeks after the end of internship.
o Final marks and grades are endorsed during Special ExaminationCommittee meeting seven weeks after the end of the internship.
o Final marks and grades are approved during Special Senate meeting.
o
CSIMALgrades are announced by the Examination Unit.
8. DETAILS OF INDUSTRIAL INTERNSHIP PROGRAMME
8.1 HOST COMPANIES
Industrial Internship Programmeis undertaken at Host Companies
which are approved by CSIMAL.
New host companies will be assessed by CSIMAL before acceptance
confirmation by students.
8.2 PROGRAMME
Students shall be provided with the latest CSIMALs Programme
Guidelines to be given to the host Company Supervisors for their
reference. The Host Company Supervisors will plan and then come up
with the training schedule based on the Training Domain provided in
Appendix I. The proposed industrial project topic and schedule shall be
agreed by both the UTP supervisors and Host Company Supervisors.
8.3 DURATION AND PERIOD OF INTERNSHIPThe minimum duration of the Industrial Internship will be for a total
period of 28 weeks.
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8.4 CONFIRMATION LETTER
A confirmation letter will be issued by the Host Company to the
students once the internship placement has been accepted.
8.5 TRANSFER OF INTERNSHIP PLACEMENT
Students are not allowed to transfer or change to another internship
site without prior approval from CSIMAL and agreement from theHost Company Supervisor. On limited circumstances, student may be
considered for transfer after the first visit. The students must submit
Requisition to Change Host Company Form ITC-H (Appendix XIV)
supported by Host Company Supervisor and offer letter from the new
host company to CSIMAL.
8.6 LEAVE
Students are not entitled for any annual leave throughout the
internship period. In the event that the student has to take leave due to
emergency, he/she must seek prior approval from the Host Company.
In the case of prolonged leave (exceeding 7 days) due tohospitalization, student must notify both CSIMAL and host company
in writing and provides necessary documents as evidences.
8.7 INSURANCE
Students are covered by group personal insurance throughout the
industrial internship period (Appendix II).
8.8 TRAINING ALLOWANCE
Training allowance entitlement is solely at the host companys
discretion. Although the training allowance is not a requirement,
substantial numbers of host companies provide training allowance inorder to make its internship programme attractive and competitive.
8.9 SAFETY TRAINING
Student shall abide to safety as students are encouraged to attend safety
training as deem fit by the Host Company.
o Basic Offshore Safety Induction & Emergency Training(BOSIET) AND National Institute of Occupational Safety and
Health (NIOSH) Safety Passport
A provision for safety training (BOSIET and NIOSH) and medical
check-up as requested by any student is subjected to recommendationand approval by both Host Company and CSIMAL. Upon approval,
CSIMALwill bear 50% of the cost of BOSIET / NIOSH and medical
check-up only. Cost of travel, lodging and meals throughout the
training/site visit shall be borne by student. The student must submit
the Requisition for BOSIET /NIOSH Form ITC-G (Appendix XIII) a
month before the training to CSIMAL.
o Green Card
Green Card is an integrated program that involves the registration andaccreditation of Construction Personnel to enhance safety levels at
Construction Sites. Those Construction Personnel who have been
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registered with CIDB and issued the Green Card are automatically
covered by a special Insurance Scheme that insures the Construction
Personnel against death and accidents.
Green Card is mandatory for all Civil Engineering students before
going for internship. Training is organized by Civil Engineering
Department every semester.
8.10 VISITS BY THE UTP (ACADEMIC) SUPERVISORS
o UTP Supervisors will visit the Host Company Supervisors andstudents at the training site twice during each industrial internship
session (within Malaysia). For overseas attachments, the visit by
UTP Supervisors will be during the internship evaluation period.
o UTP Supervisorsare responsible to establish communication withthe students and host companies throughout the internship period.
o The first visit report (form ITC-B) must be submitted by UTPSupervisor to CSIMAL upon first visit completion.
9. RESPONSIBILITIES
9.1 RESPONSIBILITIES OF THE HOST COMPANIES
Host Companiesplay an important role in ensuring the success of the
industrial internship programme. They are expected to provide the
following support:
9.1.1HOST COMPANY SUPERVISOR (HCS)
Plans and schedules the overall internship programme to ensurethat it provides maximum opportunity for students to obtain
useful experience related to their field of study (Section A of
Appendix V).
Selects and assigns a qualified staff to be students HostCompany Supervisor.
Assists students to find accommodation and transportation (if
necessary).
Provides briefing on the background of theorganization/company.
Discusses with the students the details of their internshipprogrammesexpected outcomes and industrial project.
Supervises and guides students in their industrial projects.
Assesses students logbook (Appendix V:Section B ) and checkstheir detailed reports (Appendix V:Section C).
Evaluates students' industrial project progress report using form
ITC-C (Appendix VIII) and students performance and
competency using FORM ITCE (Appendix X)
Evaluates students oral presentation at the end of the IndustrialInternship Programmeusing FORM ITC-D(Appendix VIV).
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Provides the necessary facilities, equipment, tools and guidance
to students.
Provides necessary recommendations to improve the programme.
9.2 RESPONSIBILITIES OF UTP
9.2.1 Centre for Student Internship, Mobility and Adjunct
Lectureship (CSIMAL)
Facilitate the internship programme so that it can
complement the learning outcomes.
Provides list of approved companies to students forselection.
Confirms the placement of students with the Host
Companies.
Sends students resume to the Host Companies (if
necesssary).
Assists students on visa/work permit application forinternship
Coordinates the following visits by UTP supervisors:
Pre-Visit and briefing to the Host Companysmanagement (if necessary).
Organize and arrange for First Visit of UTPSupervisors to Host Companies.
Second Visit.
Reviews the industrial internship matters and schedule
with the students before, during and after the Industrial
Internship Programme.
Finalizes students grading in Internship Committee
Meeting.Organizes special assignments such as UTP Industry
Dialogue, Forum or Sharing Session.
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9.2.2 DEPARTMENT INTERNSHIP COORDINATOR
Addresses internship matters/updates at respective
departments.
Compiles students scores from the FORM ITC-C, ITC-
D, ITC-E, Logbook and Industrial Project Report (ITC-F).
Promotes and establishes UTP-Industry relationship via
internship.
Encourages contribution of industrial projects towards
final year project.
9.2.3 UTP SUPERVISORS
Establish and maintain communication with students and
Host Company Supervisor throughout the duration of the
internship period.
Assess students performance during their IndustrialInternship Programme.
Develop and maintain good rapport with the HostCompanies.
Visit the Host Companies and review the industrial
project schedules with Host Company Supervisor.
Complete the 1st Industrial Internship Visit Report Form
after the first visit using FORM ITC-B (Appendix VII).
Evaluate the students oral presentation at the HostCompanies using FORM ITC-D (Appendix VIV).
Review the students' performance with the Host
Company supervisors FORM ITC-E (Appendix X).
Assess the industrial project reports submitted by students
at the end of the internship programme using FORM ITC-
F (Appendix XI).
Provide necessary recommendations to improve the
programme.
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9.2.4 UTP STUDENTS
To confirm andsubmit industrial internship project topicusing FORM ITC-A within two (2) weeks after the
programme starts to UTP (CSIMAL).
Send the industrial project schedules to CSIMAL withinthree (3) weeks after the programme starts.
Adhere to the UTP and Host Companys rules and
regulation (please refer General Plant Rules and
Regulations in Appendix XVI).
Follow the Host Companys safety procedures.
Maintain good discipline and personal conduct.
Listen to and follow their supervisors instruction.
Meet work schedules (Appendix V:Section A:) on time.Discuss with supervisor on the training schedule (ifnecessary)
Update their logbook regularly and present it to the Host
Company Supervisor for weekly review and endorsement.
Submit industrial project progress report to the Host
Company Supervisor between week twelve and week
fourteen.
Be responsible and committed in acquiring as much
knowledge and skills as possible during the internship.
Perform oral presentation to the Host Company and UTPsupervisors during the second visit.
Complete and submit the logbook, industrial project andtechnical paper report to CSIMAL at the end of the
internship programme.
Make the necessary recommendations to improve the
programme.
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10.OFFENCES & PENALTIES DURING INDUSTRIAL
INTERNSHIP
Students undergoing Industrial Internship Programme must adhere to the rules
and regulations, as specified by the respective host company/industry and also
comply with the Students Disciplinary Rules & Regulations ofUniversitiTeknologi PETRONAS and Academic Policies and Procedures.
Internship students committing inappropriate conduct during the course of
soliciting internship placement and during the period of undergoing industrial
internship programme will be subjected to the following penaltie as per Table 1.
Table 1: Types of Offence and Penalty on Final Internship Grade
Major offencesFinal Grade F Minor Offence Lower one grade for FinalGrade
1. Termination of internship by host companydue to students fault.
Accepting more than 1 internship offer OR
Failure to decline internship offer officially OR
Last minute rejection of internship offer.
2. Any act of academic misconduct will subjecta student to disciplinary action. Academic
misconduct includes but not limited to:
a. Cheating
b. Plagiarism
c. False information and representation,
fabrication or alteration of informationd. Theft or damaged of intellectual
property
Failure to report at host company on official
reporting day without a valid reason.
3. Change of host company during the course ofinternship program without prior approval by
CSIMAL
4. Conduct of Ethics
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11.ASSESSMENTS OF STUDENT INDUSTRIAL INTERNSHIP
PROGRAMME
Students will be assessed on their general attitude and receptivity to the working
environment in addition to being assessed for performing specific technical tasks.
Assessments will be based on the following:
Table 2: Internship Assessment
No Item
Percentage (%)
Host Company
Supervisor
UTP
Examiner
1. Logbook 20
2. Industrial Project Progress Report Assessment (ITC-C) 10
3. Oral Presentation Evaluation (ITC-D) 10 10
4. Asessment of Students Performance and Competency(ITC-E)
20
5. Industrial Project Report (ITC-F) 30
TOTAL 60 40
11.1 INDUSTRIAL PROJECT PROGRESS REPORT ASSESSMENT
(FORM ITC-C)
Host Company Supervisor is required to assess the industrial project progressreport between week 12 and 14 of training attachment. The report contains
project progress that was assigned by host company or initiated by the
students themselves. Host Company Supervisor is to submit the scores to
UTP (CSIMAL) after week 14 of training attachment. The evaluation are
based on the followings:
1. Project Background2. Literature review and / or Theory3. Methodology4. Result and Discussion5. Project Achievement & Progress
The industrial project progress report will be a part of the final Industrial
Project Report (ITC-F) which is to be submitted by student at the end of the
industrial attachment.
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11.2 ORAL PRESENTATION (FORM ITC-D)
Students are required to make an oral presentation describing the gist
of their industrial internship, experience gained during the training and
significant contribution that they have given to the host company. The
UTP and Host Company Supervisor will jointly evaluate the oral
presentation. The evaluation will be based on the following criteria in
the ITC-D Form (Appendix VIV):
o Visual and Non-Verbal Communicationo Contento Clarity of presentationo Questions and Answers
11.3 ASSESSMENT OF STUDENTS PERFORMANCE &
COMPETENCY (FORM ITC-E)
This ITC-E Form (Appendix X) contains the assessment of students
performance during the Industrial Internship Programme. The nineteen(19) attributes are evaluated based on the students performance, task
completion and competencies. Please refer to Appendix VII for more
details.
11.4 LOG BOOK
The logbook contains weekly and detailed reports prepared by the
students and endorsed by the Host Company Supervisor (Appendix V
:Section B and Section C). The students should describe the tasks or
projects that they are undertaking, how these tasks contribute towards
achieving the Host Company's objectives, the problems and challengesthey face, the lessons learnt from the experience, and provide any
comments or recommendations they wish to make. The logbook should
also record any points discussed with the Host Company Supervisor in
relation to the internship programme. Student must submit a hardcopy
of the logbook to CSIMAL within one (1) week after the official
industrial internship date ends.Upon the release of the Industrial
Internship result by the Examination Unit, the logbook will be kept at
UTP Record Centre.
11.5 INDUSTRIAL PROJECT REPORT (FORM ITC-F)
The purpose of the report is to record all the relevant activities that
contribute towards developing the students' cognitive and practical
skills. Students will have the opportunity to exercise their writing skills
and to clearly communicate their ideas and experience. It is
compulsory for students to prepare and submit the Industrial project
report. It must be submitted to CSIMAL within one (1) week after the
official industrial internship date ends. Marks will be deducted as
follows for late submission :
a. 20% will be deducted immediately upon late submission
b. 50% will be deducted a week after submission dateline
c. 0 mark will be given after third week of submission dateline
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d. Non-submission will be given an F grade for IndustrialInternship program.
11.5.1 Industrial Project Report Outline
The report consists of many parts arranged in a certain order.
It is recommended that the contents are in the following order:
o Host Companys Verification Statement
Non-Confidentiality Statement
Endorsement by the Host Company Supervisor
o Executive Summary (summarization of the experienceduring the internship training period)
o Acknowledgements
o Table of Contents
o List of Figures
o List of Tables
o Introduction
Brief description of the host company
Objectives of the industrial internship
Scope of work, tasks or projects undertaken
during internship
o Internship Project ReportAbstract & Introduction
Background and Literature Review
Methodology
Results and Discussion
Conclusion and Recommendations
o Safety training and value of the practical experience
Lesson Learnt and Experience gained
Leadership, team work and individual activities
Business values, ethics and management skills
Problems or challenges faced and solutions to
overcome them
o Conclusion
o References
o Appendices
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25mm
11.5.2 Report Format
o LanguageThe Industrial project report must be written inacceptable and formal English.
o Font and SpacingAll text should use Times New Roman regular font-style size
12 with 1.5 line spacing.
oNumberingAll pages must be numbered in proper sequences from
Introduction to the end of the report including pages on figures
and tables. Page number must be positioned at the bottom and
centered.
o MarginThe top, bottom and right margin are 25 mm except theleft margin which is 40 mm. All paragraphs should start from
the left margin.
oNumber of copies
Student must submit one (1) hard cover copy & one (1) soft
copy (in CD) of the Industrial project report to CSIMAL
within one (1) week after the official industrial internship date
ends. Upon the release of the Industrial Internship result by
the Examination Unit, both the hard and soft copy versions of
the Industrial Internship Project report will be kept at UTP
Record Centre.
25mm
25mm
40mm
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o Hard bound copyThe Industrial project report must beproperly bound with hard cover. The hard cover color for each
Programme is as per
Table 3: Hard Cover Color
Department Color
Chemical Engineering Dark Green
Electrical Engineering Dark Brown
Mechanical Engineering Maroon
Civil Engineering Black
Petroleum Engineering/Geoscience Dark Red
Computer Information Science Dark Blue
o Labels
The spine of the Industrial project report should includestudents name and ID number, duration of internship and the
phrase Industrial Internship Project Report.
o Front hard cover format
Format on front hard cover should include the phrase Industrial
Internship Project Report, duration of internship (month &
year only), host companys name, students name, ID number
and programme.
11.5.3 Technical Paper ReportApart from the industrial project report, students are required to
produce a technical paper report on a project (should the student
have more than one project, they only need to choose one) that
was assigned by the host company or initiated by the students
themselves.The format is similar to conference or journal paper
but the style may vary for each discipline. The following are
recommended reference format or style for :
o Electrical & Electronics Engineering Institute of Electricaland Electronics Engineers (IEEE)
o Mechanical Engineering American Society of MechanicalEngineers (ASME)
o Chemical Engineering American Institute of ChemicalEngineers (AIChE)
o Civil Engineering American Society of Civil Engineers(ASCE)
o Petroleum Geosciences & Petroleum Engineering Society ofPetroleum Engineers (SPE)
o Business Information System / Information & CommunicationTechnology - Association for Computing Machinery (ACM)
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12.STUDENTS FINAL GRADING
The Internship Sub-Committee which consists of Head of Industrial Internship
Programme (Chairman) and respective Department Internship Coordinators will
verify and certify the status of the Industrial Internship Progamme undertaken by
the students. The final grades will be given as per Table 4 below:
Table 4: Grading Scheme
Score Grade Point
85.0 - 100 A 4.0
80.084.9 A- 3.75
75.079.9 B+ 3.5
65.074.9 B 3.0
55.064.9 C+ 2.5
50.054.9 C 2.0
45.049.9 D+ 1.5
40.044.9 D 1.0
00.039.9 F 0.0
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APPENDICES
Appendix I: List of Training Areas
Appendix II: Health Insurance
Appendix III: Form PRE-01 Industrial Internship Project Title
Proposal
Appendix IV: Form ITCA :Industrial Intership Project Topic
Confirmation
Appendix V: Log Book (Section A, Section B & Section C)
Appendix VI : Summary of the Weekly Report Scores (Log Book) Form
Appendix VII : Form ITCB : 1stIndustrial Internship Visit Report
Appendix VIII : Form ITC-C: Progress Report Assessment
Appendix VIV: Form ITC-D: Oral Presentation Evaluation
Appendix X : Form ITC-E: Assessment Of Students Performance &
Competency
Appendix XI : Form ITC-F : Industrial Project Report Evaluation Sheet
Appendix XII : Internship Project Process Flow
Appendix XIII: Form ITC-G: Requisition for BOSIET
Appendix XIV: Form ITC-H : Requisition to Change Host Company
Appendix XV: Host Companys Verification Statement
Appendix XVI: General Plant Rules And Regulations
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APPENDIX I
LIST OF TRAINING AREAS
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LIST OF TRAINING AREAS
B. Eng. (Hons) Chemical Engineering
Research and Development Health, Safety and Environment Statistical Process Control Process Design & Unit Operation
Process & Instrumentation Control Plant Process/Maintenance Process Analysis Thermal System Design Management & Administration Production Planning Computer Application
B. Eng. (Hons) Civil Engineering
Research and Development Health, Safety and Environment Transportation Design & Construction of Infrastructures
Geotechnical Engineering Structure Integrity Waste Water Treatment & Operation Toxic & Hazardous Waste Management Environmental Impact Assessment Hydrology Project Management Marine Pollution & Control Computer Application
B. Eng. (Hons) Electrical & ElectronicsEngineering
Research And Development
Health, Safety And Environment Devices &Instrument Manufacturing Repair & Maintenance Of Machine Installation Of Devices/Equipment Testing & Troubleshooting Calibration & Interconnection Of
Instrument Electronic & Control Electromechanical Systems Cathodic Protection Power Generation Electrical Distribution Equipment &
Systems Management & Administration
Computer Application
B. Eng. (Hons) Petroleum Engineering
Research and Development Health, Safety and Environment Oil & Gas Exploration Drilling & Well Construction Production Operation & Maintenance Well Completion Field Abandonment Project Management Reservoir Engineering Management & Administration
Computer Application
B. Tech. (Hons) Petroleum Geosciences
Research and Development Health, Safety and Environment Oil & Gas Exploration Geophysical Exploration
Reservoir Geosciences Basin studies Seismic Imaging Hydrocarbon Prediction & Assessment Rock Physics Geomechanics in Earth Science Reservoir characterization
B. Eng. (Hons) Mechanical Engineering
Research and Development Health, Safety and Environment Design & Construction Drawing Assembly & Fabrication Tasks
Thermal System Design Structural Engineering Condition Monitoring Installation, Testing, Repair &
Maintenance of Machine/Devices Quality Control/Assurance Petroleum Production, Transportation and
Processing Management & Administration Production Planning Computer Application
B. Tech. (Hons) Business InformationSystem
Database Development Web & E-Commerce Information Systems Analysis Knowledge Management Investment & Portfolio Management Information System Administration &
Maintenance Business Analysis Corporate Management Business & Cyber Law
B. Tech. (Hons) Information &Communication Technology
ICT Solution Development Web Development Systems Analysis& Design Network Management Software Development & Maintenance System Security & Management Video Production & Media Streaming Database Management Strategic Management Multimedia & Virtual Reality
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APPENDIX II
HEALTH INSURANCE
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Health Insurance
It is compulsory for all UTP students to have at least one health insurance policy. With theincreasing costs of medical expenses, students will definitely benefit from the healthinsurance plan. The insurance plan selected was carefully created for students andencompasses two categories:
i) Group Family Takaful Plan
- Annual Contribution RM23.50
Scope of Coverage Takaful Benefit
Natural Death RM 10,000.00
Accident Death RM 10,000.00
Permanent Total Disability (PTD) RM 10,000.00
Permanent Disablement Due to Acc. RM 10,000.00Funeral Expenses RM 500.00
Hospitalization Due to Acc. (Warded) RM 30.00/day max of 25 days
ii) Personal Accident Insurance- Annual Contribution RM12.50
Scope of Coverage Takaful Benefit
In-Hospital Treatmentmax Class 2AIn Government Hospital Only.
RM 20.00/day with max 60 daysICU RM 40.00/day with max 60days
Surgery and Other Hospital Expenses RM 1,000.00
Out-Patient Accidental Treatment, in anyHospital, Max. per Disability
RM 500.00
Out-patient Surgerythe max. limit shallbe applicable by applying the % SurgicalSchedule of Fees, Max per Disability
RM 1, 500.00
*Overseas placementplease refer to CSIMAL.
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APPENDIX III
FORM PRE-01
INDUSTRIAL INTERNSHIP PROJECT TITLEPROPOSAL
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Date:
Ir Dr Idris b IsmailHeadStudent Industrial Internship ProgrammeUniversitiTeknologi PETRONASBandar Seri Iskandar31750 TronohPerak Darul RidzuanFax No: 05-3688386.
Dear Sir,
PLACEMENT OF UTP STUDENT FOR INDUSTRIAL INTERNSHIP TRAININGPROGRAMME (TO
With regards to the above, we are pleased to inform you that we have agreed to accommodateyour student for the industrial internship training from .to
The details are as follows:
Student name: ________________________________________________________________
Programme: ______________________________________________________________
Period: ______________________________________________________________
ProposedIndustrial Project Topic: ______________________________________________
____________________________________________________________________________
*Attached is the offer letter to the student, which provides information on the terms and conditions of theindustrial internship program.
Thank you.
Yours faithfully,
Name:Position:Company Name:Company Address / Official Stamp:
Fax Number:
STUDENTS CONFIRMATION (To be filled by student)
I,_______________________________ NRIC / Passport No: _____________________ accept / reject* the industrial training placement offered to me effective from _______________ to_______________.
Signature : _______________Programme : _______________Date : _______________
Note: * delete whichever is irrelevant
FORM PRE-01
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APPENDIX IV
FORM ITCA
INDUSTRIAL INTERNSHIP PROJECT TOPICCONFIRMATION
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Student s Name:
Student s No: Programme:
Host Company Supervisor:
Justification for the chosen topic:
COMMITTEE DECISION
Topic approved:
Approved by Coordinator
Signature
Official Stamp
Date
FORM ITCA
INDUSTRIAL INTERNSHIP PROJECT CONFIRMATION
Project Title:
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APPENDIX V
LOGBOOK
SECTION A : TRAINING SCHEDULESECTION B : WEEKLY REPORT
SECTION C : DETAILED REPORT
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SECTION A: TRAINING SCHEDULE
Department Trainingactivities
Week No/ Date
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28
(please return th is form to CSIM AL within three weeks after students registration) (Make copies if necessary )
Host Company Supervisor Signature &stamp:
Name:
Designation:
Date:
Students Name: __________________________ Student no: _______ Programme: _____
Place of Training : _________________________ Period of Training: ______________________________________
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SECTION B:LOG BOOK
WEEK NO DATE
BRIEF DESCRIPTION OF DAILY ACTIVITIES
Logbook Weekly Evaluation by HOST COMPANY SUPERVISOR
Instruction to Host Company Supervisor:Please refer to the students detailed report for that particular week before assessing his/her performance.Please mark in the appropriate box based on the following score :[1] Unsatisfactory [2] Below Average [3] Average [4] Good [5] Excellent
Students
Score1 2 3 4 5
Initiative Incomplete work Completes required work as
requested.
Completes required work,identifies and pursuesopportunities to expand
knowledge, skills, and
abilities.
Independence Too dependent on
others.
Independent in pursuing
knowledge
Very independent andpursues substantial,additional knowledge.
Reflection Minimum reviewprior learning
Occasionally review prior learning(past experiences inside and outside ofthe work environment).
Always reviews priorlearning (past experiencesinside and outside of thework environment) and
indicating broaderperspective.
Curiosity Minimum curiosity
Explores a topic in depth
Explores a topic in depth
yielding a rich awareness
Total Score : ______ / 20
Comments :
Host Company Supervisors Signature & stamp:
Name:
Designation:
Host Companys name:
Date:(Make copies if necessary )
Students Name: ________________________ Student no: _______
Programme: _____
Place of Training : _______________________ Period of Training: ___________
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SECTION C : DETAIL REPORT
Objective(s) of the activities :
Contents :
Verified by (Host Company Supervisor)
Initial & stamp :
(Make copies if necessary)
Students Name: ________________________ Student no: _______
Week No: ___________________
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APPENDIX VI
SUMMARY OF THE WEEKLYREPORT SCORES (LOG BOOK)
FORM
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SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK) FORM
WEEK SCORE
1-2
3-4
5 - 6
7 - 8
910
11 - 12
13 - 14
15 - 16
17 - 18
19 - 20
2122
2324
2526
27 - 28
TOTAL SCORE
KINDLY SUBMIT THIS FORM WITH SCORES (*to the completed weeks) TO THEUTP SUPERVISOR DURING THE INTERNSHIP PRESENTATION.
Host Company Supervisors Signature & stamp:
Name:
Designation:
Host Companys name:
Date:
*Note : The remaining scores of any outstanding weeks will be filled up by UTP Supervisor upon the student
submission of complete log book at UTP.
Students Name: ________________________ Student no: _______
Programme: _____
Place of Training : _______________________ Period of Training: ___________
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APPENDIX VII
FORM ITC-B
1stINDUSTRIAL INTERNSHIPVISIT REPORT
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1STINDUSTRIAL INTERNSHIP VISIT REPORT
HOSTCOMPANYSUPERVISOR(S) FEEDBACK/COMMENT YES NO
1. Supervisor is aware of assessment method
2. Supervisor is satisfied with students project progress
3. Host Company has previously taken UTP students as interns
TRAININGPLANCOURSEOUTCOME *WEIGHTAGE
1. Apply theoretical knowledge in industrial application. 50%
2. Acquire skills in communication, management and team-work 20%
3. Practice ethical and professional work culture. 20%
4. Implement Health, Safety and Environment (HSE) practices at work place. 10%
TOTAL (should be 65-100%) 100%
* The indicated percentage is only a guideli ne and may change if deemed necessary
[1]Unsatisfactory [2]Below Average [3]Average [4]- Good [5]Excellent
*please tick ()
UTP SUPERVISOR FEEDBACK N/A 1 2 3 4 5
1. Appropriateness of training plans and schedule
2. Suitability of Host Company to provide industrialproject supervision
3. Safety culture with organization
FORM ITC-B
Students Name: ______________________________________Student no: ______________
Programme: __________________________________________Date of Visit : ____________
Host Company: ______________________________________Period of Training: _________
Supervisors Name: ____________________________________________________________
Qualification: _________________________________________________________________
Contact No: ___________________________ E-mail: _________________________________
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Students remark:
Host Company Supervisors Comment:
UTP Supervisors Comment :
Host Company Supervisor Signature &Stamp
UTP Supervisor Signature &Stamp
Name Name:
Date: Date:
**Please attach a copy of the student industrial project schedule (Gantt Chart)
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APPENDIX VIII
FORM ITCC
PROGRESS REPORT ASSESSMENT
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PROGRESS REPORT ASSESSMENT
(To be completed by Supervisor)
CATEGORYCriteria for Judging Quality
P l e a s e c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c hc a t e g o r y
(MarksAwarded)
Exc
ellent
VeryGood
G
ood
Above
Average
Average
Below
Average
P
oor
Ma
rginal
P
ass
Fail
ProjectBackground(20)
Clear and conciseBackground of studyProblem Statement Problem Identification Significance of the
ProjectObjective and Scope of StudyThe Relevancy of the ProjectFeasibility of the Projectwithin the Scope and Timeframe
A(20-17.1)
A-(17-15.1)
B+(15-14.1)
B(14-13.1)
C+(13-11.1)
C(11 -9.1)
D+(9-8.1)
D( 8-7.1)
F(7 - 0)
Literaturereview and / orTheory (10)
Critical analysis literatureCitation and cross referencingRelevancy and recentness ofthe literature
A
(10-8.5)
A-
(8.4 -7.6)
B+
(7.5-7.1)
B
(7-6.6)
C+
(6.5-5.6)
C
(5.5-4.6)
D+
(4.5-4.1)
D
(4 -3.6)
F
(3.5-0)
Methodology(20)
Research MethodologyProject ActivitiesKey MilestoneGantt ChartTools (eg. Equipment,hardware, etc) required
A(20-17.1)
A-(17-15.1)
B+(15-14.1)
B(14-13.1)
C+(13-11.1)
C(11 -9.1)
D+(9-8.1)
D( 8-7.1)
F(7 - 0)
Result andDiscussion (20)
FindingsData Gathering / DataAnalysisExperimentation/ Modelling/Prototype/ projectDeliverables
A(20-17.1)
A-(17-15.1)
B+(15-14.1)
B(14-13.1)
C+(13-11.1)
C(11 -9.1)
D+(9-8.1)
D( 8-7.1)
F(7 - 0)
ProjectAchievement &Progress (30)
Work ProgressRelevancy to the ObjectivesSuggested Further Work forExpansion and Continuation
A(30-25.6)
A-(25.5
-23.6)
B+(23.522.6)
B(22.5
-19.6)
C+(19.5-16.6)
C(16.5-13.6)
D+(13.5-12.1)
D(12 -10.6)
F(10.5-0)
TOTAL SCORE
Comments:
Supervisors / Signature &Stamp
Name: ______________________________ Date: _______________
Students Name: ________________________ Student no: _______ Programme: _______
Place of Training : _______________________ Period of Training: ____________________
Project Title: _______________________________________________________________
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APPENDIX VIV
FORM ITCD
ORAL PRESENTATION EVALUATION
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ORAL PRESENTATION EVALUATION
(To be completed by both UTP and Host Company Supervisor. Please make copies if
necessary)
CATEGORY Criteria for JudgingQuality
P l e a s e c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c h c a t e g o r y
(MarksAwarded)
Excellent
VeryGood
Good
Above
Average
Average
Below
Average
Poor
MarginalPass
Failure
Visual(Non-VerbalCommunication)(10 %)
Appearance; Facial
expression; ConfidenceGestures; Eye contact
A(10-8.5)
A-(8.4 -7.6)
B+(7.5-7.1)
B(7-6.6)
C+(6.5-5.6)
C(5.5-4.6)
D+(4.5-4.1)
D(4 -3.6)
F(3.5-0)
Content(40%)
Clear and concise
background, objectives,continuity of content
A(10-8.5)
A-(8.4 -7.6)
B+(7.5-7.1)
B(7-6.6)
C+(6.5-5.6)
C(5.5-4.6)
D+(4.5-4.1)
D(4 -3.6)
F(3.5-0)
Analysis and ResultsHas performed suitableanalysis of proposed design
and presented thoughtfulinterpretation of results
A(20-17)
A-(16.9-15.1)
B+(15-14.1)
B(14-13.1)
C+(13-11.1)
C(11 -9.1)
D+(9-8.1)
D( 8-7.1)
F(7 -0)
Conclusions andrecommendations
Adequacy of key ideaspertinent to objectives
Acceptable recommendations
A(10-8.5)
A-(8.4 -7.6)
B+(7.5-7.1)
B(7-6.6)
C+(6.5-5.6)
C(5.5-4.6)
D+(4.5-4.1)
D(4 -3.6)
F(3.5-0)
Clarity ofpresentation(20%)
Fluency and choice of wordsTone of voice (monotonous,
intonation)
A
(10-8.5)
A-
(8.4 -7.6)
B+
(7.5-7.1)
B
(7-6.6)
C+
(6.5-5.6)
C
(5.5-4.6)
D+
(4.5-4.1)
D
(4 -3.6)
F
(3.5-0)
Pace and continuityUse of aids A
(10-8.5)
A-(8.4 -7.6)
B+(7.5-7.1)
B(7-6.6)
C+(6.5-5.6)
C(5.5-4.6)
D+(4.5-4.1)
D(4 -3.6)
F(3.5-0)
Questions andAnswers (30%)
Ability to listen, attitudetowards person asking thequestion (defensive, respect)
A(10-8.5)
A-(8.4 -7.6)
B+(7.5-7.1)
B(7-6.6)
C+(6.5-5.6)
C(5.5-4.6)
D+(4.5-4.1)
D(4 -3.6)
F(3.5-0)
Technical and factual
accuracy; Grasp of subjectCreativity and ability tohandle questionuse of
example
Ability to respond if cannotanswer question
A(20-17.1)
A-(17-15.1)
B+(15-14.1)
B(14-13.1)
C+(13-11.1)
C(11 -9.1)
D+(9-8.1)
D( 8-7.1)
F(7 -0)
TOTAL SCORE
Comments :Please justify your reasons for assigning the overall grade in the highest (A) or lowest (F) category
Host Company Supervisor Signature & stamp UTP Supervisor Signature & stamp
Name Name
Date Date
FORM ITC-D
Students Name: ________________________ Student no: _______ Programme: _________
Place of Training : _______________________ Period of Training: ___________
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APPENDIX X
FORM ITCE
ASSESSMENT OF STUDENTSPERFORMANCE & COMPETENCY
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ASSESSMENT OF STUDENTS PERFORMANCE
_______________________________________________________________
PRIVATE & CONFIDENTIAL
1) PARTICULARS
Attention :
1. This report should be completed by the Host Company Supervisor and agreed by theUTP Supervisor. DO NOT DISCLOSE THIS REPORT TO STUDENT
2. If the student has more than one supervisor then all supervisors should assess thestudent by specifying the period of training using separate ITC-C forms.
3. The Host Company Supervisor need not assess any attribute that are not relevant tothe students performance.
4. UTP Supervisor should collect and submit this form to CSIMAL.
Centre For Student Internship, Mobility And Adjunct Lectureship (CSIMAL)UNIVERSITI TEKNOLOGI PETRONAS
31750 Bandar Seri Iskandar, Tronoh, PERAK.Tel: +6 (05) 3688380 /8387 /8388; Fax: +6 (05) 368 8386
Students Name: __________________________ Student no: _____________
Programme: _____________________________ Date of Visit: ____________
Place of Training: _________________________ Period of Training: _______
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Section 1 :Performance andTasks Completion
1 [Unsatisfactory]2
[Below Average]3
[Average]4
[Good]5
[Excellent]
1
Knowledge about
workplaceUnderstanding of general
function and purpose ofDepartment or section.
Failed to understand the
general function andpurpose of Department or
section.
Low understanding
on the generalfunction and purpose
of Department orsection.
Moderate
understanding on thegeneral function and
purpose ofDepartment orsection.
Good understandingon the generalfunction and purposeof Department orsection.
High understanding
on the generalfunction and purpose
of Department orsection.
2.
Understanding theJob
Ability to understand theinstruction or therequirement of the job.
Lack or very minimumunderstanding on theinstruction or jobrequirement
Low understandingon the instruction orthe requirement ofthe job.
Moderateunderstanding on theinstruction or therequirement of the
job.
Good understandingon the instruction orthe requirement ofthe job.
High understandingon the instruction orthe requirement ofthe jobwith the ability toanticipate futurerequirement
3.
Job PerformanceAbility to perform theassigned job
Unable to perform theassigned job even thoughwith close guidance
Ability to perform theassigned jobwith close guidance
Ability to perform theassigned jobwith moderate
guidance
Good ability toperform the assigned
job
with some guidance
High ability toperform the assigned
job with minimum or
no guidance.
4.
Quality of WorkAccuracy or acceptabilityof the work done.
Jobs were usually wronglyperformed or withunacceptable quality
Jobs were performedmoderately and withlow quality
Jobs were performedaccurately and withacceptable quality
Jobs were performedaccurately and withgood quality
Jobs were performedwith high accuracyand with high quality
5.
Job TimelinessAbility to complete thetasks within a giventime.
Failed to complete theassigned task within timeeven though with closemonitoring
Tasks werecompleted withintime with closemonitoring
Tasks werecompleted withintime with somemonitoring
Tasks werecompleted withintime with minimummonitoring
Tasks werecompleted ahead oftime with minimumor without monitoring
Section II :Students
Competencies
1 [Unsatisfactory]2
[Below Average]3
[Average]4
[Good]5
[Excellent]
1.
Initiative
Ability to workindependently and
resourcefulness inperforming.
No initiative to completetask and lack ofknowledge to perform
work
Low initiative to
complete task andwith limited
knowledge toperform work
Moderate initiative to
complete task andwith moderate
knowledge toperform work
Good initiative toperform task andsufficient knowledge
to perform work
High initiative toperform task andvery knowledgeable
to perform work
2.
Leadership
Ability to lead others. Reluctant to lead others
Low ability to lead a
group, taskforce,team etc.
Moderate ability to
lead a group,taskforce, team etc.
Good ability to lead a
group, taskforce,team etc.
High ability to lead agroup, taskforce,
team etc. with abilityto provide guidance
3.
AdaptabilityAbility to adapt to a new
working environment.
Unable to adapt to any
working environment.
Minimum adaptibility
to certain workingenvironment.
Adaptibility to certain
working environment.
Adaptibility to most
working environment.
High adaptibility to
any workingenvironment.
Assessment of Students Performance &Ccompetency during Industrial Internship
Instruction:
The UTP and Host Company Supervisors should discuss and agree on the following assessment. The score is asfollows:
[1] Unsatisfactory [2] Below Average [(3] Average [4] Good [5] Excellent
Please tick or circle
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4.DedicationMotivated to performhis/her job assignment.
No or lack of motivation
to perform his/her jobwithout any reason.
Lack of motivation to
perform his/her jobwith a reason.
Average motivation
to perform his/herjob.
Good motivation toperform his/her job.
High motivation toperform his/her job.
5.
CommitmentFocus his/her energy andattention on theassignment given.
No or lack of focus orattention towards theassigned tasks
Low focus orattention towards theassigned tasks
Moderate focus orattention towards theassigned tasks
Good focus orattention towards theassign tasks
High focus orattention towards theassign tasks
6.
TeamworkAbility to work withothers in order toachieve common goal.
Unable to work withothers in order to achievecommon goal
Low ability to workwith others in orderto achieve commongoal
Moderate ability towork with others inorder to achievecommon goal
Good ability to workwith others in orderto achieve commongoal.
High ability to workwith others in orderto achieve commongoal
7.
DisciplinePunctual and complywith the Host Company
s rules and regulation.
Not punctual and haveproblem to comply withthe Host Companys rulesand regulation
Low punctuality andseldom comply withthe Host Companysrules and regulation
Punctual andacceptably complywith the HostCompanys rules and
regulation
Good punctuality andusually comply withthe Host Companysrules and regulation
High punctuality andalways comply withthe Host Companysrules and regulation
8.ResponsibilityWillingness to accept &perform any given tasks.
Not willing to accept &perform any given tasks
Seldomly willing toaccept & perform anygiven tasks
Sometimes willing toaccept & perform anygiven tasks
Usually willing toaccept & perform anygiven tasks
Always willing toaccept & perform anygiven tasks
9.IntegrityHonesty, sincerity &trustworthiness.
Lack of honesty, sincerityand trustworthiness
Low honesty,sincerity &trustworthiness
Acceptable honesty,sincerity &trustworthiness
Good honesty,sincerity &trustworthiness
High honesty,sincerity &trustworthiness
10.Interaction
Ability to interact/workwith others.
Not able to interact/workwith others
Low ability tointeract/work withothers
Acceptable ability tointeract/work withothers
Good ability tointeract/work withothers
High ability tointeract/work withothers
11.
Communication SkillsAbility to express (and/orlisten to others) ideasand views.
No or lack of ability toexpress (and/or listen toothers) ideas and views.
Low ability to express(and/or listen toothers) ideas andviews.
Acceptable ability toexpress (and/or listento others) ideas andviews.
Good ability toexpress (and/or listento others) ideas andviews.
High ability toexpress (and/or listento others) ideas andviews.
12.
Safety ConsciousnessAdherence to the HostCompanysSafetyprocedures & Safetyprecaution to ensuresafety.
Ignorance to the HostCompanys Safetyprocedures & Safetyprecaution to ensuresafety.
Low adherence to theHost CompanysSafety procedures &Safety precaution toensure safety
Acceptable adherenceto the HostCompanys Safetyprocedures & Safetyprecaution to ensuresafety
Good adherence tothe Host CompanysSafety procedures &Safety precaution toensure safety
High adherence tothe Host CompanysSafety procedures &Safety precaution toensure safety withability to adviceothers on HSE.
13.
Inquisitiveness &Desire to Learn
Willingness to learn,acquire and apply newknowledge.
Reluctant to learn, acquire
and apply newknowledge.
Seldom willing tolearn, acquire and
apply newknowledge.
Sometimes willing tolearn, acquire and
apply newknowledge.
Usually willing tolearn, acquire and
apply newknowledge.
Always willing tolearn, acquire and
apply newknowledge.
14.
Decision MakingAbilityAble to make decisions inthe execution of thegiven task.
Unable to make decisionsin the execution of thegiven task.
Low ability to makedecisions in theexecution of thegiven task.
Moderate ability tomake decisions in theexecution of thegiven task.
Good ability to makedecisions in theexecution of thegiven task.
High ability to makedecisions in theexecution of thegiven task.
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FORM ITCE (contd)
Section III : Comment on the Students Performance
(This section is to be filled by the Host Company Supervisor. Please provide comments on thestudents performance and attributes which are assessed above and other related matters).
Host Company Supervisor Signature&Stamp
UTP Supervisor Signature & Stamp
NameName:
Designation:Designation:
Date:Date:
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APPENDIX XI
FORM ITCF
INDUSTRIAL PROJECT REPORTEVALUATION SHEET
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INDUSTRIAL PROJECT REPORT EVALUATION
CATEGORYCriteria for Judging Quality
P l e a s e c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c h c a t e g o r y
(MarksAwarded)
Excellent
VeryGood
Good
Above
Average
Average
Below
Average
Poor
Marginal
Pass
Fail
Abstract andIntroduction (10)
Objective(s)Scope of StudyProblem Statement
Problem IdentificationSignificance of the Project
The Relevancy of the Project
A(10-8.5)
A-(8.4 -7.6)
B+(7.5-7.1)
B(7-6.6)
C+(6.5-5.6)
C(5.5-4.6)
D+(4.5-4.1)
D(4 -3.6)
F(3.5-0)
Background andLiterature review(10)
Feasibility of the Project within theScope and Time frame
Critical analysis literatureCitation and cross referencingRelevancy and recentness of theliterature
A(10-8.5)
A-(8.4 -7.6)
B+(7.5-7.1)
B(7-6.6)
C+(6.5-5.6)
C(5.5-4.6)
D+(4.5-4.1)
D(4 -3.6)
F(3.5-0)
Methodology (20)
Research MethodologyKey MilestoneGantt ChartTools (eg. Equipment, hardware, etc)required
A(20-17.1)
A-(17-15.1)
B+(15-14.1)
B(14-13.1)
C+(13-11.1)
C(11 -9.1)
D+(9-8.1)
D( 8-7.1)
F(7 - 0)
Result andDiscussion (30)
FindingsData Gathering / Data AnalysisExperimentation/ Modelling/ Prototype/project Deliverables
A(30-25.6)
A-(25.5-23.6)
B+(23.522.6)
B(22.5-19.6)
C+(19.5-16.6)
C(16.5
-13.6)
D+(13.5-12.1)
D(12 -10.6)
F(10.5 -
0)
Conclusion andRecommendations(10)
ImpactRelevancy to the ObjectivesSuggested Future Work for Expansionand Continuation
A(10-8.5)
A-(8.4 -7.6)
B+(7.5-7.1)
B(7-6.6)
C+(6.5-5.6)
C(5.5-4.6)
D+(4.5-4.1)
D(4 -3.6)
F(3.5-0)
Technical paper is to be submitted separately from Industrial Project Report
Technical Paper(20)
The paper enhances the understanding ofthe presented content also to non expertsin the field. It often shows clear andlogical presentation, appropriate style, thestandard of English.
RelevanceContentSoundnessClarityAdequate use of graphicalmaterials and tables
A(20-17.1)
A-(17-15.1)
B+(15-14.1)
B(14-13.1)
C+(13-11.1)
C(11 -9.1)
D+(9-8.1)
D( 8-7.1)
F(7 - 0)
TOTAL SCORE
Comments:Please justify your reasons for assigning the overall grade in the highest (A) or lowest (F) category______________________________________________________________________________
______________________________________________________________________________
.UTP Supervisors Signature & stamp
Name: _____________________________________ Date:__________________
Students Name: ________________________ Student no: _______ Programme: _____
Place of Training : ______________________ Period of Training: ________________
FORM ITC-F
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APPENDIX XII
INTERNSHIP PROJECTPROCESS FLOW
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Not Suitable
Students
SIIU Project
Committee
Host
Supervisor
Host Supervisor& UTP Lecturer
Form 01
(PRE-01)
List of
Approved
Titles &
Supervisors
Responsibility /
Action
Document
Start of Industrial
Internship
Process
Suitability of
Preliminary
Industrial
Project
Submission of
Progress Report
Assessment
Progress Report
Assessment
Submission of Industrial
Project Report & Technical
Paper Report(hard & soft
copy),Logbook
Industrial Project
Report
Students
2nd Visit & Project
Presentation
Industrial Project
Report
Assessment &
Marks Submission
UTP Lecturer
ASSESSMENT PROCESS FLOW
Timeline
PreI
nternship
Week 12-14
Placement Offer with
Preliminary Industrial Project
Approved
Week 5-8
Week 25-28
Maximum 1 week
after the end of
internship
1st Visit
Week 1-2
2 weeks after
receiving report
UTP Lecturer
Form 04
(ITC-C)
Form 03
(ITC-B)
Form 04
(ITC-C)
Form 05(ITC-D & ITC-E)
Form 06
(ITC-F)
Approval on
IndustrialProject
Proposal &
Supervisor
Fine Tune
Industrial
Project
Not
Approved
Suitable
Internship
Post
Internship
Students
SIIU Project
Committee
Stage
Approved
Form 02
(ITC-A)
Host
Supervisor
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APPENDIX XIII
FORM ITCG
REQUISITION FOR BOSIET
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Details of Training
Date: Venue:
Details of Medical Check-up
Date: Clinic:
Part A : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE
JUSTIFICATION(please attach tr aini ng
schedule)
STUDENTS
SIGNATURE:
HOST COMPANY SUPERVISOR
SIGNATURE & STAMP:
NAME &IC NUMBER: NAME:
DATE: DATE:
Part B : APPROVAL BY CSIMAL
APPROVE:(please ju stif y)
NOT APPROVE :(please justif y)
SIGNATURE & STAMP:
NAME : DATE:
Note :-1. Request shall be made upon recommendation from host company supervisor.2. This form must be completed and approved 2 weeks before training.3. Please return the completed form to CSIMAL (email [email protected][email protected]
fax: 605-36883860
Students Name: ____________________________________ Students ID no: _______
Programme: _____
Place of Training : ______________________ Period of Training: ________________
REQUISITION FOR BOSIET TRAINING
FORM ITC-G
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REQUISITION FOR BOSIET TRAINING: PROCESS FLOW
Responsibility/ Action
DocumentProcess
Students
InternshipCoordinators
&CSIMAL
CSIMAL
ITC-H
ITC -H
START
Application&Recommendatio
n from HC SV
Letter ofUndertaking to
HC
Approval byCSIMAL
Letter ofUndertaking
Medical Checkup& Training
Host Company
Host Company
Payment by HCto clinic &
training provider
Payment to HC
Invoice
CSIMAL
Invoice toCSIMAL
Student MedicalReport &certificate
END
YES
NO
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APPENDIX XIV
FORM ITC-H
REQUISITION TO CHANGE HOST COMPANY
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Part A : TO BE COMPLETED BY STUDENT
Current HostCompany
New Host CompanyIf yes please state HC name &
enclose offer letter:
Yes / No.
Reason/sRecommendationby UTP Supervisor
Signature
Signature & Official
Stamp
Date Date
Part B : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE FROM HOSTCOMPANY
Requestapprove/ Notapprove(please justify)
Name
Signature&Stamp
Date
Part B : TO BE COMPLETED BY CSIMAL
Requestapprove/ Notapprove
Name
Signature &stamp
Date
Note : -
1. Request shall be made after the first visit.2. The form must be completed and approved 2 weeks before transfer of internship placement3.Please return the form to 605-3688386
REQUISITION TO CHANGE HOST COMPANY
Students Name: __________________________ Students ID no: _________________
Programme: _____________________ _______ Period of Training: ________________
FORM ITC-H
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REQUEST TO CHANGE HOST COMPANY : PROCESS FLOW
YES
YES
Responsibility/ Action
DocumentProcess
UTP SupervisorStudent
Student
UTP Supervisor
ITC-B
ITC -I
START
1STVisit
To change HostCompany
Recommendationby UTP
Supervisor
Release
Letter
Host CompanySupervisor
Requisition tochange Host
Company
ITC -I
Approval by HostCompany
Approval byCSIMAL
ITC -I
END
CSIMALITC -I
YES
Remain at theHost Company
NO
NO
NO
Student / NewHost Company
ITC-A
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APPENDIX XV
HOST COMPANYS
VERIFICATION STATEMENT
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VERIFICATON STATEMENT
I hereby verify that this report was written by___________________________________
(Students Name)
and all information regarding this company and the projects involved are NOTconfidential.
Host Company Supervisors Signature& Stamp
Name:
Designation:
Host Companys:
Date:
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APPENDIX XVI
GENERAL PLANT RULESAND REGULATIONS
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GENERAL PLANT RULES AND REGULATIONS FOR STUDENTS
INTRODUCTION
These rules and regulations form part of the conditions of studentsinternship. Students should
read them carefully and make sure they understand them.
(i) Any student who contravenes the Plant Rules will be reported immediately by hisimmediate Supervisor to the respective Manager or other Authorized Executive.
(ii) Where a serious offence is alleged, the student may be suspended from internship withoutallowance pending investigation. Where the offence is found to be not proven, the studentwill be reinstated and the period of suspension will be counted with the allowance(wherever applicable).
(iii) The Human Resource (HR) Training Executive together with the Industrial RelationExecutive will investigate the circumstances of the offence and relevant witnesses will becalled up to give evidence. The student concerned will have the right to give his/herversion of the incident.
(iv) Where the HR Training Executive, in conjunction with the Industrial Relation Executiveconfers that the offence is proven,disciplinary action will be taken as follows, either :
a) Verbal warning
b) Written warning
c) Suspension without allowanced) Dismissal with or without notice
(v) On a case to case basis, the gravity of the offence and the previous record of the studentswill determine the measure of the disciplinary action to be taken but as a guide forstudent, the offences liable for immediate dismissal with or without notice are pointed outin the text. However, it is not possible to cover all circumstances but there will be otherserious offences which similarly may lead to immediate dismissal with or without notice.Such dismissal will not in any way prejudice the possibility of subsequent legalproceedings.
(vi) Apart from disciplinary offence, inefficiency and negligence will lead to a verbal warning,written warning or dismissal depending on the seriousness of the offence and the recordof the student.
(vii) The management reserves the right to amend the existing rules or introduce new rules tomeet the changing circumstances.
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GENERAL RULES AND REGULATIONS
RULE 1 : GENERAL CONDUCT ON PLANT PREMISES
YOU MUST NOT :-
(i) Smoke in any place where signs prohibits you from doing so.
(ii) Sleep whilst on training/duty.
(iii) Commit any immoral act on the premises.
(iv) Commit any criminal offence.
(v) Fight with or strike any other employee.
(vi) Adopt an insubordinate attitude to any Supervisor or Executive.
(vii) Fail to obey any order given by the trainer or any Authorized Executive.
(viii) Incite or aid another student to commit any of the above offences.
PENALTY - If you commit any of the above offences, you are liable to dismissalwith or without notice.
RULE 2 : HOUR OF TRAINING WORK
Training/working hours will be in accordance to the times of office hours/shift dutyas determined by the OPU/subsidiary from time to time for specified jobs.
YOU MUST :-
(i) Observe the office working hours which specified for your training.
(ii) Work shift as required.
(iii) Be ready to start training/work at your appointed place and time in your workdress.
(iv) Be prepared to work overtime when the job requires it.
(v) Report immediately to your Line Trainer/Supervisor if you are late for work.
YOU MUST NOT :-
(i) Arrive late for training/work.(ii) Stop training/work before the normal finishing time.
(iii) Leave your assigned training/work until relieved where you are undergoingcontinuous or semi-continuous shift.
PENALTY - If you commit any of the offences listed above, you are liable todismissal with or without notice.
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RULE 3 : TIME RECORDING
YOU MUST :-
(i) Clock IN at the beginning and OUT at the end of each training day orshift.
(ii) Report immediately to your Line Trainer/Supervisor if you accidentally clockthe wrong card or if you find that someone has clocked yours.
YOU MUST NOT :-
(i) Clock other persons card.
(ii) Allow anybody else to clock your card.
(iii) Make any entry on or deletion in your or any others students time card.
(iv) Tamper with the time clocks in any way.
PENALTY - If you commit any of the offences listed above, you are liable to
dismissal with or without notice.
RULE 4 : ENTERING AND LEAVING THE PLANT AND SECURITY CHECK
YOU MUST :-
(i) Only enter or leave the Office or Plant through an authorized gate.
(ii) Produce your entry pass when required to do so to anyone appointed by theManagement.
(iii) Accept the right of the Security Guards to search you when entering orleaving the Plant or during working hours in the presence of a responsibleperson authorized by the OPU/subsidiary.
(iv) Be only in the specified places as indicated in your security pass card.
(v) Accept the right of access of an authorized official of the OPU/subsidiary toinspect any locker provided.
YOU MUST NOT :-
(i) Leave the plant other than at the normal stopping time without a leave slip orpermission from your trainer/supervisor or a Medical card from Medical
Officer authorizing the Security to pass you out.(ii) Take any material out of the Plant unless you have an official note giving you
permission to do so.
(iii) Bring any vehicle, bag, basket, tin, parcel or other container into thepremises, if deemed against the OPUs/subsidiarys rules and regulations.
PENALTY - You are liable to immediate dismissal with or without notice if youcommit an offence.
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RULE 5 : LEAVE, ABSENCE AND HOLIDAYS
YOU MUST :-
(i) Observe the gazetted holidays of the OPU/subsidiary or host company.
YOU MUST NOT :-(i) Take any leave. However, in the case of emergency, obtain prior permission
from your Line Trainer/Supervisor and if this is not possible you musttelephone your Line Trainer/Supervisor immediately to give your reason.
PENALTY - If you are absent without prior permission or valid reason or proof,you are liable to immediate dismissal with or without notice.
RULE 6 : MEDICAL LEAVE
YOU MUST :-
(i) Inform you the Line Trainer/Supervisor immediately if you are sick andunable to work.
(ii) Inform the Line Trainer/Supervisor before 5.00 p.m. if you are on night shiftand cannot attend.
(iii) Notify the Line Trainer/Supervisor 24 hours before returning to training/workif you are on shift.
(iv) Report immediately to your Line Trainer/Supervisor on returning totraining/work after absence by reason of sickness or other cause.
(v) A certificate must be obtained from any registered medical practitioner tocover the period of sickness. The certificate has to be submitted to the Headof Training through your Line Trainer/Supervisor.
PENALTY - If you are absent without leave, you are liable to immediate dismissal.
RULE 7 : PANTRY AND AMENITIES
YOU MUST :-(i) Take your meals only during the recognised meal breaks and in the
OPUs/subsidiarys premises either in the canteen, pantry or mess roomsprovided, unless otherwise authorised.
(ii) Take care of the pantry or mess room furniture and facilities and dispose ofrubbish in the trays or bins provided.
YOU MUST NOT :-
(i) Eat your meals in any part of the Plant premises other than the canteen,pantry or mess room or otherwise without prior permission of the
management.
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(ii) Leave your training/job to take a meal where you are in charge of acontinuous or semi-continuous process without the permission of yourSupervisor.
PENALTY - If you commit any of the above offences, you are liable to suspensionwithout allowance.
RULE 8 : USE OF PLANT AND EQUIPMENT
YOU MUST :-
(i) Use or operate any OPUs/subsidiarys property, buildings, fittings, plant,goods, machinery, tools, stores, materials in any stage of their use ormanufacture unless it is in the course of your training/duty.
(ii) Do private work either for yourself or other people on the OPUs/subsidiaryspremises.
PENALTY - If you cause deliberate damage to the OPUs/subsidiarys property orguilty of a gross negligence resulting in damage to the OPUs/subsidiarys property orfinancial loss, you are liable to immediate dismissal with or without notice.
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