Updating Researcher Profiles for ERA 2015
Andrew Heath & Mary-Anne Marrington
ContentseSpace OverviewERA 2015Non-traditional research outputs Role of UPOsUpdating researcher profilesResearcherID and other author
identifiersSharing research via eSpaceOpen Access and compliance
UQ eSpace is …
UQ’s official publication databaseSingle authoritative source for:
◦the research outputs ◦the research dataof staff and students of The University of Queensland
How do records get into eSpace?
eSpace repository
ResearcherIDWeb of Science
Scopus
Publication data & citation counts
Manual Data entryClaims, File uploads
Publicationdata
Publication data & citation counts
UQ Staff Data (HR)
Q-index, UQ Researchers, Business Objects, UQ data warehouse, etc.
My UQ eSpace
Altmetrics
Harvested from external systems
Social media activity
Staff & UPOs
Excellence in Research for Australia (ERA)
Managed by the Australian Research Council (ARC)Assessed 2010 & 2012. Next assessment 2015.Eight expert review panels corresponding to discipline
clusters.Assessment by discipline and institution.Measures:Research activity, quality and intensityOutputs on ARC Journal List; citation performance and
peer reviewResults:ReputationFunding driver
Key Documents: http://
www.arc.gov.au/era/era_2015/era_2015.htm
ERA Rating Scale
5 - well above world standard 4 - above world standard
3 - world standard
2 - below world standard 1 - well below world standard NA - Not assessed due to low
volume
ERA 2012 – Arts
Full report available via Reportal:Research ERA 2012 ERA 2012 Top 10 Outputs by Org Unit
UQ ERA 2015 Team Prof Al McEwan – Chair ERA Steering CommitteeCluster Leaders:
Tom O’Regan – Humanities and Creative Arts Cindy Gallois – Education and Human SocietyMatthew Hornsey - Education and Human SocietyJoseph Grotowski - Maths, Information and
Communication Paul Bernhardt – Physical, Chemical and Earth SciencesJoe da Costa – Engineering and Environmental Sciences Mark Blows – Biological Sciences and BiotechnologyGregory Monteith – Health and Medical Sciences Andrew Cresswell – Health and Medical Sciences Victor Callan – Economics and Commerce
Excellence in Research for Australia (ERA) 2015
Will include pubs within the reference period from all employed Staff on census date, regardless of byline
Researchers less than 0.4 FTE ◦ If one publication has a demonstrable publication association
then ALL research outputs in the reference period can be submitted (regardless of by-line)
Casual, adjunct, etc◦ Only publications that have a demonstrable association in
the reference period can be submitted
Includes non-traditional research outputs such as research reports and creative works
Staff Census date: 31 March 2014Publications reference period: 2008 - 2013
Non-traditional Research Outputs
Must have been made publicly available 2008 – 2013
◦ Original Creative Works
◦ Live Performance of Creative Works
◦ Recorded/Rendered Creative Works
◦ Curated or Produced Substantial Public Exhibition and Events
◦ Research Reports for an External Body
See Submission Guidelines for more information
HASS 2-digit FORs for all ERA 2015 pubs
13 Education 14 Economics 15 Commerce, Management, Tourism and Services 16 Studies in Human Society 18 Law and Legal Studies 19 Studies in Creative Arts and Writing 20 Language, Communication and Culture 21 History and Archaeology 22 Philosophy and Religious Studies
Submission includes all research outputs at 4-digit FOR level
Assessment measure for all research outputs, including non-traditional research outputs = Peer-
review
Single NTRO versus Portfolio Items that do not constitute a body of research as a
single entity, e.g. a poem or short story, may be bundled together with related items to create a portfolio
Portfolios must be able to demonstrate coherent research content
Individual items must be related in a way so that the resulting portfolio constitutes research
Portfolios may be submitted to ERA as a single research output
eSpace list of ERA 2012 portfolios
Peer-review & Research Statements
30% of each research type for each 4-digit FOR must be nominated for peer-review
For single non-traditional research outputs to be peer-reviewed, an additional research statement that identifies the research content must be provided
Portfolios to be peer-reviewd require a single research statement for the portfolio research content
See Submission Guidelines for a sample research statement
ERA 2015 – Role of UPO to update researcher profiles
Immediate action:
◦ Identify new staff employed on census date Assist them to add their journal articles, books, book chapters, refereed conference
papers and any other non-traditional research outputs to eSpace, 2008+ Upload publisher-permitted accepted manuscript or publisher versions of research
outputs, 2008+
◦ Ensure that existing staff update their profile in eSpace Claim publications, 2008+ Add missing items, 2008+ Upload publisher-permitted accepted manuscript or publisher versions of research
outputs, 2008+
◦ Identify staff with existing ResearcherID accounts and ensure they are updated and linked to eSpace
◦ Ensure staff who do not have a ResearcherID account, and have good publication coverage in Web of Science, request set-up of an eSpace-linked RID account.
◦ Be familiar with the ERA submission guidelines for research outputs
Universal Author identifier
◦ Will become the universal unique global identifier, used by publishers at manuscript acceptance
◦ Disambiguates author names for accurate identification
◦ Can be linked to other identifiers, e.g. Scopus, ResearcherID or LinkedIn
◦ Discipline-agnostic so much greater coverage than other systems
◦ Can be recorded in eSpace◦ eSpace will eventually be able to import
publications from ORCID accounts◦ Will make it much easier to populate a new
institutional repository when researchers move between institutions
Other Author Identifiers in eSpace - PREFS
Author identifier badges on profile page
Badge link to Google Scholar publication list
Badge link to publication list in ResearcherID
Sharing research via eSpaceSharing research raises visibility
and potential for increased citations
WoS and Scopus citation countsDownloads stats measure access
to attached OA versions of articles
Upload of data to Web of Science Incites to generate current Author Profile dataset
Altmetrics recorded
Altmetrics score includes all social media activity at article level
Supporting Open Access Mandates and Policies
For compliance with Australian open access mandates◦NHMRC Open Access Policy◦ARC Open Access Policy
For compliance with the UQ Open Access for UQ Research Outputs Policy
eSpace Open Access Compliance Tools
Enable appropriate OA versions to be identified or uploaded for compliance◦ Link to Sherpa Romeo on deposit form and file
upload page◦ Select file type at upload◦ Can set embargoes if required◦ Visual compliance display on records from July
2012◦ Will include OA identifier with embargo tag on
DOIs & OA files◦ Search for OA via DOI or attached files (currently
being implemented)◦ Business Objects reports will enable OA reporting
Other projects/tools
Scopus Custom Dataset◦ Benchmarking◦ Visualisations
Incites Author Profile Dataset◦ Upload of clean author data from eSpace to Incites for
accurate identification of current UQ author Web of Science publications
UQ Tiered Journal List integration◦ Will enable points to accrue in Q-index for journals on the list
ERA 2015 ◦ 2015 Journal/Conference lists integration◦ Publisher authority list integration
Q-index◦ Non-traditional research outputs to be included in publication
points score
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