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Page 1: TOWN OF ABINGDON, VIRGINIA COUNCIL MEETING TUESDAY ...

TOWN OF ABINGDON, VIRGINIA

COUNCIL MEETING

TUESDAY, SEPTEMBER 3, 2019 – 6:30 pm

COUNCIL CHAMBERS

TOWN HALL

Welcome to the Town of Abingdon, Virginia Council Meeting. We appreciate your interest

and we encourage public participation in our meeting. Your comments are important to our

decision making process. Please note that there will be an opportunity during the meeting for

you to address the Council members when the Mayor declares the public comments open. We

do request that anyone addressing the Council, sign-up, approach the podium, identify your

first and last name and give your complete mailing address.

A. WELCOME – Mayor Craig

B. ROLL CALL – Kim Kingsley, Clerk

C. PLEDGE OF ALLIGIANCE – Al Bradley, Council member

D. PUBLIC COMMENTS – Please place your name on the sign-up sheet provided and

comments are limited to three (3) minutes per person.

E. APPROVAL OF MINUTES

August 5, 2019 Regular Meeting

August 15, 2019 Work Session

F. PROCLAMATION

1. Celebration of the Constitution started by Daughters of the American Revolution –

Cindy Patterson, Vice Mayor

2. World Duchenne Awareness Day – September 7, 2019 – Derek Webb, Council

Member

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G. RESOLUTION –

1. A Resolution of the Council for the Town of Abingdon regarding the Washington

County Courthouse – Mayor Wayne Craig

H. PETITIONS, PUBLIC HEARINGS AND FIRST READING OF ORDINANCES -

1. Public Hearing - First Reading of Ordinance – Pursuant to Code of Virginia, 1950,

as amended, Section 15.2-2204, consideration of an Ordinance of the Council of the

Town of Abingdon, Virginia to enact an Infrastructure Advisory Committee, Chapter

62, Streets, Sidewalks and Other Public Places, Article VI, Section 62-108 – Cameron

Bell, Counsel

2. Public Hearing - First Reading of Ordinance - Pursuant to Code of Virginia, 1950,

as amended, Section 15.2-2204 and The Code for the Town of Abingdon, Appendix

B – Zoning Ordinance – Article 25 – Amendments, Administration and Interpretation

consideration of an Ordinance of the Council of the Town of Abingdon, Virginia to

amend Zoning Ordinance, Article 18, Site Plan Review; Section 18-9 Historic District

Entrance Corridor Overlay District – Cameron Bell, Counsel

I. SECOND READINGS - None

J. CONSIDERATION OF BIDS

1. Consideration of award of contract for Creeper Trail Trestle Study – Derick Lester,

Engineering Tech. – Public Works

K. REPORTS FROM THE TOWN MANAGER / STAFF

1. Presentation regarding “The Way to Play” Premiere – Jayne Duehring, Director of

Tourism

2. Approval of the application for Certificate of Appropriateness; Marathon Realty Corp.

P.O. Box 1158, Abingdon, VA 24212: Owner. COA for approval of the Final Plat to

subdivide the property into two parcels, 1) containing 1.221± acres, 2) containing

1.461± acres. Located at the Meadows development-Lot 9, Parcel 9A and 9B. Tax Map

ID 021-8-9. – Jason Boswell, Director of Planning

3. Report on the Town’s response to Washington County regarding the zoning

determination of a “Courthouse” in B-2 General Business District – Jason Boswell,

Director of Planning

4. Update on Sports Complex – James Morani, Town Manager

L. OLD BUSINESS - MATTERS NOT ON THE AGENDA

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M. COUNCIL MEMBER REPORTS

N. APPOINTMENTS TO BOARDS AND COMMITTEES

1. Board of Zoning Appeals -

- Appointment to fill the expired term of Matthew T. Bundy, PE, who is

ineligible to serve an additional term

- Reappointment of John P. Kelly, who is eligible to serve an additional term

- Reappointment of Richard Macbeth, who is eligible to serve an additional

term

2. Sinking Spring Cemetery Committee -

- Reappointment of Mike Farris, who is eligible to serve an additional three

year term

- Reappointment of Sigrid Phillips, who is eligible to serve an additional three

year term

- Appointment to fill expired term of Wayne Miller, who is ineligible to serve

an additional term

3. Virginia Highlands Small Business Incubator

- Appointment to fill the expired term of Carolyn Kelly, who does not wish to

serve an additional term

4. Sustain Abingdon

- Appointment to fill a vacant position with term expiring in January 2021, and

eligible for reappointment for an additional term

- Appointment to fill the expired term of Tom McMullen, who is not eligible to

serve an additional term

5. Infrastructure Advisory Committee

- Appointment to fill four (4) new appointments with term(s) expiring in

September 2023, and eligible for reappointment for an additional term

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6. Recreation Advisory Committee

- Appointment to fill the expired term of Scott Wilson, who is ineligible to

serve an additional term

- Appointment to fill the expired term of Jennifer Ramseyer, who is ineligible

to serve an additional term

If Council so desires, Closed Session pursuant to the Code of Virginia, 1950, as amended,

Section 2.2-3711(A)(1) for the purpose of considering applications for appointment for

position on Board of Zoning Appeals, Sinking Spring Cemetery Committee, Virginia

Highlands Small Business Incubator, Sustain Abingdon, Infrastructure Advisory

Committee and/or Recreation Advisory Committee.

O. Closed Session pursuant to §2.2-3711(A)(7) of the Code of Virginia, 1950, as amended,

for consultation with legal counsel and briefings by staff members or consultations

pertaining to actual or probable litigation where such consultation affect the negotiating or

litigation posture of the public body, specifically for the purpose of discussing EEOC letter.

– Cameron Bell, Counsel

P. ADJOURNMENT

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August 5, 2019

Regular Meeting

TOWN OF ABINGDON

REGULAR MEETING

MONDAY, AUGUST 5, 2019 – 6:30 PM

COUNCIL CHAMBERS - MUNICIPAL BUILDING

A regular meeting of the Abingdon Town Council was held on Monday, August 5, 2019 at

6:30 pm in the Council Chambers, Municipal Building.

A. WELCOME- Mayor Craig

B. ROLL CALL – Kimberly Kingsley, Clerk

Members of Council Present:

Mr. Bradley

Mrs. Quetsch

Mr. Webb

Ms. Patterson

Mayor Craig

C. PLEDGE OF ALLEGIANCE – Cindy Patterson, Vice Mayor

D. PUBLIC COMMENTS – Please place your name on the sign-up sheet provided and

comments are limited to three (3) minutes per person. (VIDEO 4:39 – 21:54)

Emmitt Yeary

Dickie Kiser

E. APPROVAL OF MINUTES (VIDEO 21:55 - 22:39)

June 20, 2019 Work session

July 1, 2019 Regular meeting

July 18, 2019 Work session

On motion by Mr. Bradley, seconded by Mrs. Quetsch, Council approved the June

20, 2019 work session; July 1, 2019 regular meeting; and the July 18, 2019 work

session minutes as presented.

The roll call vote was as follows:

Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

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August 5, 2019

Regular Meeting

Mayor Craig Aye

F. RESOLUTION – (VIDEO 22:40 – 28:14)

1. Resolution of the Council for the Town of Abingdon regarding the Washington

County Courthouse – James Morani, Town Manager

James Morani, Town Manager read the Resolution setting forth that if Washington County

should decide the existing Courthouse is to be renovated, the Town will work with the County in

good faith in accordance with Town Code and Ordinances. Discussion ensued.

On motion by Mr. Bradley, seconded by Ms. Patterson, to amend the Resolution by

including this sentence to this Resolution that it is the preference on the part of the

Town Council for retaining the Courthouse in its present location.

Discussion ensued.

The roll call vote was as follows:

Mr. Bradley Aye

Mrs. Quetsch Nay

Mr. Webb Nay

Ms. Patterson Aye

Mayor Craig Nay

On motion by Mr. Webb, seconded by Mrs. Quetsch, to adopt the Resolution as

drafted.

The roll call vote was as follows:

Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

G. PETITIONS, PUBLIC HEARINGS AND FIRST READING OF ORDINANCES -

None

H. SECOND READINGS - None

I. CONSIDERATION OF BIDS

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August 5, 2019

Regular Meeting

1. Consideration of bids for one (1) New/Unused 20220 Kenworth T370 Chassis

with Reynolds 12’ Dump Body Truck for Wolf Creek Waste Reclamation

Facility – Sarita Moore, Director of Wastewater Operations (VIDEO 28:23 –

34:31) (1:05:47 – 1:07:30)

Chuck Banner, Finance Director/Treasurer presented that four bids for financing were

received and VML/VACO reached out to approximately twenty difference banks and provided the

Town with one that expressed an interest. Mr. Banner recommended First Bank and Trust for the

lowest interest provided with 2.75% interest rate for a five year term for $93,311.00. Mr. Banner

stated that this has been approved in the budget and to secure financing for this purchase and asked

that the Council authorize the Town Manager and Treasurer to sign the documents to proceed with

this financing for the purpose of this dump truck.

Mrs. Quetsch questioned if $93,311 was the lowest bid for the truck. Discussed ensued

with Council requesting information on how bidding was received. This matter was tabled until

the August 15, 2019 work session so that information would be available for consideration.

On motion by Mr. Bradley, seconded by Ms. Patterson, to table the consideration of

the dump truck until the August 15, 2019 work session.

The roll call vote was as follows:

Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

J. REPORTS FROM THE TOWN MANAGER

1. Presentation regarding new bus route(s) serving Town of Abingdon by Mountain

Lynx Transit (formerly District Three Governmental Cooperative) – David

Richardson and Molly Steffey (VIDEO 34:36 – 42:38)

David Richardson and Molly Steffey provided Council with an update regarding the

establishment of the two loop systems, one serving the east part of the Town and one serving the

west part of the Town with two buses remaining to augment that service with final implementation

in the fall.

2. Presentation regarding updated funding strategy for The Meadows Sports Complex

and Infrastructure – David Rose with Davenport & Company (VIDEO 42:32 –

1:02:50)

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August 5, 2019

Regular Meeting

David Rose presented Council with an updated funding strategy for The Meadows project

and to take advantage of the recent drop in long term interest rates by authorizing Davenport &

Company to proceed with developing a competitive Request for Proposal to banking institutions

as an option to obtain long term, fixed rate debt.

On motion by Mr. Bradley, seconded by Ms. Patterson, that the Town Manager

authorize Davenport & Company to issue an RFP to secure financing for $7,500,000

of fixed rate, long term debt.

The roll call vote was as follows:

Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

3. Consideration of request from Sustain Abingdon Committee to remove an appointed

voting member – James Morani, Town Manager (VIDEO 1:02:51 – 1:04:57)

James Morani, Town Manager advised Council that an appointee to the Sustain Abingdon

Committee has not fulfilled the attendance requirement and the Committee would like to vacate

that position at this time.

On motion by Mayor Craig, seconded by Mr. Webb, that Mr. Doane be removed

from the Sustain Abingdon Committee for the reasons set forth.

Ms. Patterson questioned whether proper notice was given regarding the

meetings. (VIDEO 1:07:34 – 1:08:08)

The roll call vote was as follows:

Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

K. OLD BUSINESS - MATTERS NOT ON THE AGENDA

L. COUNCIL MEMBER REPORTS (VIDEO 1:05:13 – 1:05:37)

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August 5, 2019

Regular Meeting

Ms. Patterson reported that she has been attending her meetings as she is supposed to and

doing my job.

M. APPOINTMENTS TO BOARDS AND COMMITTEES (VIDEO 1:08:15 – 1:40:36)

1. Economic Development Authority -

Appointment to fill the expired term of John Mahaffey, who is ineligible to serve

an additional term.

Appointment to fill the expired term of Laura L. Blevins, who is ineligible to

serve an additional term.

2. Sinking Spring Cemetery Committee -

Appointment to fill expired term of Wayne Miller, who is ineligible to serve an

additional term.

If Council so desires, Closed Session pursuant to the Code of Virginia, 1950, as amended,

Section 2.2-3711(A)(1) for the purpose of considering applications for appointment for

position on Economic Development Authority and/or Sinking Spring Cemetery Committee.

N. Closed Session pursuant to §2.2-3711(A)(7) of the Code of Virginia, 1950, as amended,

for consultation with legal counsel and briefings by staff members or consultations

pertaining to actual or probable litigation where such consultation affect the negotiating or

litigation posture of the public body, specifically for the purpose of discussing EEOC letter.

– Cameron Bell, Counsel

On motion by Mr. Webb, seconded by Ms. Quetsch, moved that the Abingdon

Town Council convene in closed session:

(1) pursuant to §2.2-3711(A)(7) of the Code of Virginia, 1950, as amended, for

the consultation with legal counsel and briefings by staff members or

consultants pertaining to actual or probable litigation, where such

consultation or briefing in open meeting would adversely affect the

negotiating or litigating posture of the public body, namely Berry v. Town

of Abingdon, et al; and

(2) pursuant to the Code of Virginia, 1950, as amended, Section 2.2-

3711(A)(1) for the purpose of considering applications for appointment

for position on Economic Development Authority and/or Sinking Spring

Cemetery Committee.

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August 5, 2019

Regular Meeting

The roll call vote was as follows:

Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

On motion of Ms. Patterson, seconded by Mr. Bradley, Council reconvened in open

session.

The roll call vote was as follows:

Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

Mr. Webb moved that the Town Council certify that, in closed session just

concluded, nothing was discussed except the matter or matters (1)

specifically identified in the motion to convene in closed session and (2)

lawfully permitted to be discussed under the provisions of the Virginia

Freedom of Information Act cited in the motion.

The certification was as follows:

Mr. Bradley I so certify

Mrs. Quetsch I so certify

Mr. Webb I so certify

Ms. Patterson I so certify

Mayor Craig I so certify

On motion by Mr. Bradley, seconded by Ms. Patterson, Council appointed Robert

Trevorrow and Ernest Daniels to fill the expired terms of John Mahaffey and

Laura L. Blevins to the Economic Development Authority.

The roll call vote was as follows:

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August 5, 2019

Regular Meeting

Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

Mayor Craig adjourned the meeting.

________________________________

J. Wayne Craig, Mayor

_______________________________________

Kimberly Kingsley, Clerk

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August 15, 2019

Work Session

TOWN OF ABINGDON

WORK SESSION

THURSDAY, AUGUST 15, 2019 – 5:00 PM

ARTHUR CAMBPELL ROOM – MUNICIPAL BUILDING

A work session of the Abingdon Town Council was held on Thursday, August 15, 2019 at

5:00 pm in the Arthur Campbell Room in the Municipal Building.

A. WELCOME- Mayor Craig

B. ROLL CALL – Kimberly Kingsley, Clerk

Members of Council Present: Mr. Bradley

Mrs. Quetsch

Mr. Webb

Ms. Patterson

Mayor Craig

C. PUBLIC COMMENTS (VIDEO 0:03 – 0:45)

Ramsey White

D. NEW BUSINESS

1. Presentation from David Kalb, Ph.D., Virginia Department of Game and Inland Fisheries

regarding deer population in the Town of Abingdon (VIDEO 0:53 – 32:31)

David Kalb, Ph.D. with the Virginia Department of Game and Inland Fisheries presented to

Council information regarding the deer population within the Town limits and offered several

harvesting options, including urban archery. Dr. Kalb stated that the Town would need to amend

The Code for the Town of Abingdon, Section 50.7. Discussion ensued and Council agreed to

place this matter on the October 2019 work session for further consideration.

2. Discussion regarding Planning Commission proposed amendment to the Historic District

Entrance Corridor Overlay District – Jason Boswell, Director of Planning (VIDEO 32:32

– 52:33)

Jason Boswell, Director of Planning advised Council that the Planning Commission reviewed

and prepared two proposed drafts of the amended Historic District Entrance Corridor Overlay

District for consideration. Mr. Boswell stated that the Planning Commission recommended that

the guidelines be a separate document then the ordinance. Discussion ensued. Council consensus

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August 15, 2019

Work Session

was to ask Planning Commission for feedback on removing/relocating boundaries of the entrance

corridor overlay district including Porterfield Highway, Jonesboro Road, East Main Street, from

historic district to Porterfield Highway, and West Main Street from historic district to Thompson

Drive; include a map and include the guideline in the ordinance.

3. Discussion regarding right-of-way dedication for Green Spring Road – Matt Bolick,

Director of Public Services and Construction (VIDEO 52:34 – 56:04)

Matt Bolick, Director of Public Services and Construction informed Council that the Town

acquired property to build the road and also for temporary construction and stormwater areas

needed for detention ponds and after completion of the property the Town needs to clarify what is

needed for the street right-of-way. Basically we will dedicate Town owned property to be used

as a street to Virginia Department of Transportation to qualify for matching funds. Discussion

ensued with regard to covenants regarding access to retention basins.

4. Motion to refer the Towne Centre of Abingdon, LLC’s Proposed Zoning Text

Amendment to the Planning Commission – Cameron Bell, Counsel (VIDEO 56:07

– 1:10:07)

Cameron Bell advised Council that an email from a representative from Towne Centre of

Abingdon, LLC stating that because Washington County has requested that the Zoning

Administrator make a determination of a definition in regarding B-2, that this matter should be

tabled. Mr. Bell informed the Council that he did not feel that the matter should be “tabled”

but probably deem it “withdrawn”. Discussion ensued.

On motion of Mr. Bradley, seconded by Ms. Patterson, that Council refer

Towne Centre of Abingdon, LLC’s proposed Zoning Text Amendment to the

Planning Commission.

Mr. Webb stated that pursuant to Code of Virginia, Section 2.2-3112(A)(1), I

disqualify myself from participating in Agenda Item D – 4 “Motion to refer

the Towne Centre of Abingdon, LLC’s proposed Zoning Text Amendment” to

the Planning Commission. I am employed, as well as my wife, with K-VA-T

Food Stores, Inc., 1 Food City Circle, Abingdon, Virginia, which is an affiliated

company of the applicant, and our salaries derived from said employment may

reasonably be expected to exceed $5,000.

Cameron Bell advised Council that another email had been received stating that Towne

Centre of Abingdon, LLC has withdrawn the proposed Zoning Text Amendment. Mr. Bell

explained that Towne Centre of Abingdon, LLC paid for the Notice of Public Hearing

advertisement and the August 12, 2019 publication was printed and Jason Boswell, Director of

Planning, will announce at the Planning Commission meeting that this matter was withdrawn.

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August 15, 2019

Work Session

Mr. Bradley withdrew his motion. Ms. Patterson withdrew her second.

Mayor Craig allowed Emmitt Yeary’s request to speak. Discussion ensued. Mr. Bell

stated that Washington County has requested, in a separate letter, to the Zoning Administrator

(Jason Boswell) to define “public use” as set forth in the Town’s Code of Ordinances. Mr. Bell

suggested that this matter be addressed under “Matters not on the Agenda”.

E. UNFINISHED BUSINESS

1. Consideration of bids for one (1) New/Unused 20220 Kenworth T370 Chassis with Reynolds

12’ Dump Body Truck for Wolf Creek Waste Reclamation Facility – Sarita Moore,

Director of Wastewater Operations (VIDEO 1:10:08 – 1:16:02)

Sarita Moore, Director of Wastewater Operations, clarified that the three bids were procured

via telephone for a stock truck as set forth in the Virginia Procurement Act. Ms. Moore stated

that she would like to purchase the second lowest bid as it is more suited for the specific purpose

of sewer collection and discussed details with a difference of approximately $3,000.

Chuck Banner, Director of Finance/Treasurer reviewed information presented at the August

5, 2019 Council meeting requesting authorization to finance said truck with First Bank & Trust

with an interest rate of 2.75%, semi-annual interest payments and annual payments.

On motion of Mr. Bradley, seconded by Mrs. Quetsch, that the bid from National

Auto Fleet Group (World Wide) in the amount of $93,311 be approved and financed

through First Bank & Trust.

The roll call vote was as follows:

Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

2. Closed Session pursuant to §2.2-3711(A)(8) of the Code of Virginia, 1950, as amended,

for specific legal matters requiring the advice of counsel. (VIDEO 1:17:27 – 1:56:01)

On motion of Ms. Patterson, seconded by Mrs. Patterson, that the Abingdon Town

Council convene in closed session pursuant to §2.2-3711(A)(29) of the Code of

Virginia, 1950, as amended, for discussion of the terms or scope of the contract,

because public discussion would adversely affect our bargaining position or

negotiating strategy and §2.2-3711(A)(8) of the Code of Virginia, 1950, as amended,

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August 15, 2019

Work Session

for the purpose of a matter involving a specific legal matter requiring the advice of

counsel.

The roll call vote was as follows:

Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

On motion of Mr. Webb, seconded by Mr. Bradley, Council reconvened in open

session.

The roll call vote was as follows:

Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

Ms. Patterson moved that the Town Council certify that, in the closed session just

concluded, nothing was discussed except the matter or matters (1) specifically identified in

the motion to convene in closed session and (2) lawfully permitted to be discussed under

the provisions of the Virginia Freedom of Information Act cited in that motion.

The certification was as follows:

Mr. Bradley I so certify

Mrs. Quetsch I so certify

Mr. Webb I so certify

Ms. Patterson I so certify

Mayor Craig I so certify

D. MATTERS NOT ON THE AGENDA (VIDEO 1:16:04 – 1:17:23)

Discussion ensued regarding Washington County request to the Zoning Administrator (Jason

Boswell) to define “public use” as set forth in the Town’s Code of Ordinances.

F. COUNCIL MEMBER REPORTS (VIDEO 1:56:01 – 1:59:14)

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August 15, 2019

Work Session

James Morani, Town Manager updated Council regarding renewal of an agreement with

the Masonic Lodge exhibit a ladle at Retirement. Mr. Morani also an initiative for a group to

Virginia’s Great Valley Lewis and Clark Eastern Legacy Trail to bring awareness to Eastern

portion of the trail.

Mayor Craig reminded Mr. Morani to coordinate a capital improvement program retreat.

Mrs. Quetsch questioned whether the capital projects had been separated in the budget.

Mayor Craig adjourned the meeting.

________________________________

J. Wayne Craig, Mayor

_______________________________________

Kimberly Kingsley, Clerk

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PROCLAMATION

WORLD DUCHENNE AWARENESS DAY - SEPTEMBER 7, 2019

WHEREAS, Duchenne muscular dystrophy (Duchenne) is the most common fatal genetic

disorder diagnosed in childhood, affecting approximately one in every 5,000 live male births each

year.

WHEREAS, the Duchenne gene is found on the X-chromosome, it primarily affects boys;

however, it occurs across all races and cultures.

WHEREAS, Duchenne results in progressive loss of strength and is caused by a mutation

in the gene that encodes for dystrophin. Because dystrophin is absent, the muscle cells are easily

damaged. The progressive muscle weakness leads to serious medical problems, particularly issues

relating to the heart and lungs. People with Duchenne typically live into their late twenties.

WHEREAS, Duchenne can be passed from parent to child, but approximately 35% of cases

occur because of a random spontaneous mutation. In other words, it can affect anyone. Although

there are medical treatments that may help slow its progression, there is currently no cure for

Duchenne.

WHEREAS, because it is a rare disease, one of our greatest tools in the fight to end

Duchenne is raising awareness.

WHEREAS, on September 7, 2019 the fifth World Duchenne Awareness Day will take

place. Duchenne organizations around the world will raise awareness for all people living with

Duchenne muscular dystrophy.

NOW, THEREFORE I, J. Wayne Craig, Mayor for the Town of Abingdon, do hereby

proclaim September 7, 2019: World Duchenne Awareness Day in the Town of Abingdon and

encourage the residents of the Town of Abingdon to increase their understanding and awareness

of Duchenne muscular dystrophy.

_______________________________________

J. WAYNE CRAIG, MAYOR

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A RESOLUTION OF THE COUNCIL FOR THE TOWN OF ABINGDON

REGARDING THE WASHINGTON COUNTY COURTHOUSE

WHEREAS, the Washington County governing body caused a referendum to be placed on

the November 5, 2019 ballot; and

WHEREAS, the question to be determined by the voters is “Shall the courthouse be

removed to 300 Towne Centre Drive, and shall the Board of Supervisors be permitted to

spend $30 million for purchase and renovation expenses therefor?”; and

WHEREAS, 300 Towne Centre Drive is generally known as the former Kmart site; and

WHEREAS, if the existing courthouse is moved to the former Kmart site, then traffic to

access the moved courthouse will result in additional traffic along Cummings Street, which is

already a very congested roadway; and

WHEREAS, a recent traffic study commissioned by the Town of Abingdon indicates that

two additional lanes will be required at the Cummings Street / Cook Street intersection when The

Meadows Development is completed; and

WHEREAS, funding is not currently available for the additional two lanes; and

WHEREAS, Washington County has not included the funds for this roadway improvement

in its $30,000,000 courthouse estimate; and

WHEREAS, the two additional lanes of roadway are estimated to cost between $2 million

and $3 million; and

WHEREAS, the extension of Cook Street, which is included in the Town’s Comprehensive

Plan as well as a recent VDOT frontage road study, will need to be considered in conjunction with

the development of the property and will increase the cost of the project; and

WHEREAS, a courthouse at the former Kmart site will be inconsistent with the land use

plan contained in the Town’s Comprehensive Plan; and

WHEREAS, the former Kmart site is in a commercial zoning district (B-2), where a

courthouse is not a permitted use; and

WHEREAS, traffic flows freely at the existing courthouse; and

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WHEREAS, Washington County has received a Needs Assessment report from Thompson

& Litton, which includes an option for full renovation and expansion of the existing courthouse

facilities at an estimated cost less than the option contained in the referendum; and

WHEREAS, the Town of Abingdon has pledged by Resolution to work cooperatively with

Washington County if it chooses to renovate the existing courthouse and construct parking

facilities; and

WHEREAS, there are no land use concerns related to the renovation and expansion of the

existing courthouse facilities; and

WHEREAS, relocation of the courthouse from its current location will have a negative

economic impact on historic downtown and erode property values in the Town of Abingdon and

Washington County; and

NOW THEREFORE, BE IT HEREBY RESOLVED that the Town Council of Abingdon,

Virginia opposes the relocation of the Washington County Courthouse to the former Kmart site

and supports renovation and expansion of the existing courthouse facilities.

TOWN OF ABINGDON, VIRGINIA

BY: __________________________

Mayor

BY: __________________________

Town Manager

The undersigned Clerk of the Town of Abingdon, Virginia (the “Town”) hereby certifies that the

foregoing constitutes a true and correct copy of a resolution duly adopted at a meeting of the

Council held on September 3, 2019. I hereby further certify that such meeting was a regularly

scheduled meeting and that, during the consideration of the foregoing resolution a quorum was

present. I further certify that the minutes of such meeting reflect the attendance of the members

and the voting on the foregoing resolution was as follows:

Member Attendance Vote

Wayne Craig, Mayor Yes

Cindy Patterson, Vice Mayor Yes

Al Bradley Yes

Donna Quetsch Yes

Derek Webb Yes

WITNESS my hand and seal of the Town of Abingdon as of September 3, 2019.

(SEAL)_____________________________

Kimberly Kingsley, Clerk

Page 21: TOWN OF ABINGDON, VIRGINIA COUNCIL MEETING TUESDAY ...
Page 22: TOWN OF ABINGDON, VIRGINIA COUNCIL MEETING TUESDAY ...

Order ConfirmationOrder# 0000986106

Phone:

Client:

2764922149

TOWN OF ABINGDON

Phone:

Payor :

2764922149

TOWN OF ABINGDON

ABINGDON VA 242120789ABINGDON VA 242120789

133 W MAIN ST. 133 W MAIN ST.Address:Address:

60198516019851Account: Account:

Sales Rep

aperrone_tri

Accnt Rep

selfserve_TRI

Ordered By

Kim Kingsley

Fax:

EMail: [email protected]

Tax Amount:

Payment Meth:

$404.60

$0.00

$404.60

Total Amount

Payment Amount

Amount Due PO Number:

1

Affidavits

0

Proofs

0

Tear Sheets

Invoice - Statement

0.00

0000986106-01

Ad NumberCLS Legal LinerAd Type

$0.00Color

2 X 20 liAd Size

AdBooker (liner)

Production Method Production Notes

Legal NoticesC-Legal Ads 2TRI Bristol Herald Courier

PositionPlacement # InsertsProduct and Zone

Run Schedule Invoice Text: NOTICE OF PUBLIC HEARING The Town of Abingdon will

Run Dates 8/20/2019, 8/27/2019

Legal NoticesC-Legal Ads 17TRI heraldcourier.com

PositionPlacement # InsertsProduct and Zone

Run Schedule Invoice Text: NOTICE OF PUBLIC HEARING The Town of Abingdon will

Run Dates 8/20/2019, 8/21/2019, 8/22/2019, 8/23/2019, 8/24/2019, 8/25/2019, 8/26/2019, 8/27/2019, 8/28/2019, 8/29/2019,

8/30/2019, 8/31/2019, 9/ 1/2019, 9/ 2/2019, 9/ 3/2019, 9/ 4/2019, 9/ 5/2019

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Page 1 of 108/13/2019 2:54:18 pm

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AN ORDINANCE OF THE COUNCIL

FOR THE TOWN OF ABINGDON, VIRGINIA

TO ENACT AN INFRASTRUCTURE ADVISORY COMMITTEE

WHEREAS, pursuant to §15.2-1411 of the Code of Virginia, 1950, as amended, a

governing body of any locality may appoint such advisory boards, committees, and commissions

as it deems necessary to advise the governing body with regard to any matter of concern to the

locality;

WHEREAS, the purpose of this Ordinance is establish an Infrastructure Advisory

Committee to advise Town Council upon issues pertaining to its infrastructure;

WHEREAS, the Infrastructure Advisory Committee shall have the following powers and

duties:

A. Consider matters regarding the Town’s infrastructure, including, but not limited to

streets, sidewalks, storm sewer systems, sanitary sewer systems, pumping stations, wastewater

treatment, and traffic control;

B. To make recommendations to the Town Council for actions regarding

infrastructure, including but not limited to specific expenditures; and

WHEREAS, the Infrastructure Advisory Committee shall consist of one Council member

appointed by the Town Council to serve terms coincident with their terms as members of the Town

Council, the Town Manager, the Public Works Director and four citizens appointed by Town

Council to serve two-year terms;

WHEREAS, the committee shall within a reasonable time after appointment, conduct an

organizational meeting to elect a chairman and secretary. The secretary shall cause a record to be

kept of all proceedings, resolutions, findings and actions taken by the committee. The committee's

records shall be filed with the Town Clerk;

WHEREAS, the committee shall meet at regular intervals established by the committee.

WHEREAS, Council members appointed to the Infrastructure Advisory Committee shall

succeed themselves no more than two times.

Page 26: TOWN OF ABINGDON, VIRGINIA COUNCIL MEETING TUESDAY ...

NOW THEREFORE BE IT ORDAINED by the council of the Town of Abingdon that

the Infrastructure Advisory Committee be created pursuant to this Ordinance; and

BE IT FURTHER ORDAINED that this Ordinance of adoption of a Infrastructure

Advisory Committee shall take effect on ____ day of _____, 2019.

CERTIFICATE

Pursuant to Section 2-100 of the Code of the Town of Abingdon, I hereby certify that I

have reviewed the foregoing proposed ordinance to enact the Ordinance of the Town of

Abingdon to reflect the foregoing establishment and find it to be in correct form this ______ day

of _______, 2019.

_______________________________

Cameron Bell

Town Attorney for the Town of Abingdon, Virginia

This ordinance was adopted on _____________, 2019 to take effect on ____________,

2019.

_____________________________

J. Wayne Craig, Mayor

Town of Abingdon

The undersigned clerk of the Town of Abingdon, Virginia (the “Town”), hereby certifies

that the foregoing constitutes a true and correct copy of an ordinance duly adopted at a meeting

of the Council held on _____________, 2019. I hereby further certify that such meeting was a

regularly scheduled meeting and that, during the consideration of the foregoing ordinance, a

quorum was present. I further certify that the minutes of such meeting reflect the attendance

of the members and the voting on the foregoing ordinance was as follows:

MEMBERS ATENDANCE VOTE

Wayne Craig, Mayor

Cindy Patterson, Vice Mayor

Al Bradley

Donna Quetsch

Derek Webb

WITNESS MY HAND and the seal of the Town of Abingdon as of

______________.

(SEAL)______________________________

Town Clerk

Town of Abingdon, Virginia

Page 27: TOWN OF ABINGDON, VIRGINIA COUNCIL MEETING TUESDAY ...

Order ConfirmationOrder# 0000986247

Phone:

Client:

2764922149

TOWN OF ABINGDON

Phone:

Payor :

2764922149

TOWN OF ABINGDON

ABINGDON VA 242120789ABINGDON VA 242120789

133 W MAIN ST. 133 W MAIN ST.Address:Address:

60198516019851Account: Account:

Sales Rep

aperrone_tri

Accnt Rep

selfserve_TRI

Ordered By

Kim Kingsley

Fax:

EMail: [email protected]

Tax Amount:

Payment Meth:

$459.60

$0.00

$459.60

Total Amount

Payment Amount

Amount Due PO Number:

1

Affidavits

0

Proofs

0

Tear Sheets

Invoice - Statement

0.00

0000986247-01

Ad NumberCLS Legal LinerAd Type

$0.00Color

2 X 23 liAd Size

AdBooker (liner)

Production Method Production Notes

Legal NoticesC-Legal Ads 2TRI Bristol Herald Courier

PositionPlacement # InsertsProduct and Zone

Run Schedule Invoice Text: NOTICE OF PUBLIC HEARING The Town of Abingdon will

Run Dates 8/20/2019, 8/27/2019

Legal NoticesC-Legal Ads 17TRI heraldcourier.com

PositionPlacement # InsertsProduct and Zone

Run Schedule Invoice Text: NOTICE OF PUBLIC HEARING The Town of Abingdon will

Run Dates 8/20/2019, 8/21/2019, 8/22/2019, 8/23/2019, 8/24/2019, 8/25/2019, 8/26/2019, 8/27/2019, 8/28/2019, 8/29/2019,

8/30/2019, 8/31/2019, 9/ 1/2019, 9/ 2/2019, 9/ 3/2019, 9/ 4/2019, 9/ 5/2019

TagLine: NOTICEOFPUBLICHEARINGTHETOWNOFABINGDONWILLHOLDAPUBLICHEARINGBEFORETHEMEMBE

RSOFTHETOWNCOUNCILONTUESDAYSEPTEMBER32019AT630PMINTH

Ad Content ProofNote: Ad size does not reflect actual ad

Page 1 of 108/14/2019 8:26:34 am

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Abingdon: 1083662-1

Abingdon Zoning Ordinance

Section 18-9. - Historic district entrance corridor overlay district.

18-9-1. Intent. In accordance with the Town of Abingdon Virginia Comprehensive Plan

adopted in December 2000, the Abingdon Historic District Entrance Corridor Overlay

District is hereby created. The purpose of this district is: to achieve a balanced land use

pattern that retains Abingdon's small town character while accommodating quality

growth in a planned manner; insure that future business and employment centers do not

adversely affect or overburden the public facilities, environment or existing town

character of Abingdon; to protect and enhance Abingdon's attractiveness; protect

Abingdon's scenic, historic, architectural and cultural resources; support and stimulate

development which is appropriate and complimentary to the numerous properties of

historic, architectural and cultural significance throughout the town; protect and enhance

the architectural and scenic character of significant access routes to the town's historic

areas, promote orderly and attractive development along these significant access routes

and ensure that development within this district is compatible with these resources

through architectural control of development.

Section 18-9-2. Area created, boundaries. In order to execute the intent of this article,

there is hereby created an entrance corridor overlay district:

(a) The boundaries of the entrance corridor overlay district shall be the boundaries of the

office and business zoning districts and limited industrial districts (B-l, B-2, B-3, M-l and

O&I), as they are found on the following streets of the town:

East Main Street, from historic district to Thompson Drive.

West Main Street, from historic district to Porterfield Highway.

Cummings Street, from Interstate 81 to historic district.

Whites Mill Road, from historic District to corporate limits.

Russell Road [full length].

Valley Street and Waldon Road, from historic district to East c/l.

Jonesboro Road, from W. Main to corporate limits.

Porterfield Highway, from Main Street to north corporate limits.

Green Springs Road, from historic district to Cummings Street.

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Abingdon: 1083662-1

Pecan Street, from historic district to railroad.

Hillman Highway, from Main to Old Eleven Drive.

Baugh Lane [full length].

Wyndale Road [full length].

Trigg Street, from Main to Railroad.

Deadmore Street, from Main to A Street.

Thompson Drive [full length].

Court Street, from Valley Street to Interstate Route I-81.

18-9-3. Permitted uses. A building and/or land shall be used for the following purposes:

(a) Unless otherwise specified herein, uses which are permitted in the underlying districts

shall be permitted in the EC district.

18-9-4. Special uses. A building and/or land may be used for the purposes, subject to the

issuance of a special use permit, as authorized in section 17-3.

(a) Uses permitted with a special use permit in the underlying districts, shall be permitted

with a special use permit in the EC district.

(b) When otherwise permitted in the underlying district, any newly constructed building

intended to be occupied with greater than 50,000 square feet of floor area devoted to

retail use shall require a special use permit in the EC district. (Amd. of 7-7-03)

18-9-5. Area and bulk regulations. Uses, buildings and structures shall be subject to

regulations for lot area, lot width, street frontage, setback, height, yards, parking and

signs applicable in the underlying districts in which they are located.

18-9-6. Certificate of appropriateness required to erect, construct, reconstruct, alter,

restore, move or demolish a building.

a. Certificates of appropriateness. No building or structure within the Historic District

Entrance Corridor Overlay District may be demolished or moved in whole or in part, nor

may any architectural features of said building or structure which are subject to public

view from any public street, right-of-way or place be altered in any way that affects the

external appearance of the building or structure without (i) prior approval of an

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Abingdon: 1083662-1

application to the Planning Commission ("Commission") hereinafter created, and (ii) the

Commission’s issuance of a certificate of appropriateness. Neither shall any building or

structure hereafter be erected, constructed, reconstructed, altered, restored, moved or

demolished within the Historic District Entrance Corridor Overlay District without the

same prior approval and issuance of a certificate of appropriateness.

b. Routine maintenance and minor action exclusion. Upon written application, the zoning

administrator of the Town of Abingdon (the "administrator") may determine that certain

minor actions involving buildings and structures within the Historic District Entrance

Corridor Overlay District will have no permanent effect on the character of the district,

and, by written waivers issued to the parties wishing to take the minor actions, exempt

them from review by the Commission. Such minor actions shall be limited to those listed

in the design review guidelines described in section 18-9-11 below under the topic

heading "routine maintenance and repair of buildings and other minor actions". Each

application for waiver must be on the form provided by the office of the administrator

and documented by appropriate samples of the materials and colors to be used in taking

the minor actions. With respect to each waiver issued hereunder, the administrator shall

see to it through the town's inspection department that the work performed and materials

employed comply with the terms of the particular waiver. Provided, however:

(i) If the administrator is uncertain about his authority to grant a waiver or if the

administrator and the applicant cannot agree on changes in any application for waiver,

the application shall be referred to the Commission at its next regularly scheduled

meeting for a decision on the question, which decision shall be final;

(ii) If the administrator denies an application for a waiver, the applicant may appeal the

administrator's decision to the Commission, in which case the Commission’s decision

shall be final; and

(iii) If a waiver is issued and the work is commenced but in the opinion of the

administrator the work does not qualify for a waiver the administrator shall order that

the work be stopped until the applicant secures a certificate of appropriateness pursuant

to section 18-9-6 (a). In any such case the applicant may appeal to the Commission,

whose decision on the question shall be final.

The administrator shall provide the Commission with a copy of each application for a

waiver at the Commission's regularly scheduled meeting next following the date the

application was received.

c. Work undertaken without authorization. In addition to the sanctions provided in article

24, section 24-2 of this ordinance and any other remedy available at law or in equity, the

administrator shall issue a stop work order if any work subject to this section is started

without authorization by either the Commission or the administrator, as provided above.

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Abingdon: 1083662-1

Any such stop work order shall (i) remain in effect until the party proposing to do the

work secures appropriate authorization; and, (ii) be subject to the right of such party to

appeal the action of the administrator to the Commission.

d. No building permit shall be issued involving construction or exterior modifications to a

building until a certificate of appropriateness or waiver has been issued in accordance

with section 18-9-6 for improvements subject to such building permit.

e. No site plan shall be approved until a certificate of appropriateness or waiver has been

issued in accordance with section 18-9-6 for all buildings and improvements shown

thereon.

f. No changes shall be made to the exterior color or colors of a building or sign until a

certificate of appropriateness or waiver has been issued in accordance with section 18-9-6

for such color changes.

18-9-7. Administration. The planning commission shall be responsible for the issuance of

certificates of appropriateness as required by this article. Application for a certificate of

appropriateness shall be filed with the zoning administrator. Materials submitted shall

include a preliminary site plan, landscaping plan, elevations of all buildings, facades

visible from public streets, samples of proposed building materials, lighting plan and

details and scale drawings of proposed signage to include materials, colors and proposed

lighting. Architectural and landscaping plans should include elevations and renderings

that depict colors, materials and designs. The planning commission shall review the

application and, if approved, shall issue a certificate of appropriateness, with or without

conditions, together with any modifications deemed necessary to ensure compliance with

this section. Failure of the planning commission to act within 60 days from the date of

application shall constitute approval of the application.

In making its determinations, the planning commission may consider any architectural

feature which influences appearance, such as, but not limited to motif and style, color,

texture and materials, configuration, orientation, mass, shape, height and location of

buildings, location and configuration of parking areas, landscaping and buffering. The

zoning administrator and/or the town manager or their designees shall approve signs.

In case of a building or use for which a special use permit is required, issuance of a

certificate of appropriateness by the planning commission shall be required as set forth in

this article. Such certificate of appropriateness shall be advisory to the town council, and

shall be construed to be a part of the planning commission's recommendation to the

council on the special use permit. The town council may attach such conditions or modify

the certificate of appropriateness, as it deems necessary in conjunction with its action on

the special use permit.

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Abingdon: 1083662-1

Section 18-9-8 Matters to be considered in acting on the appropriateness of the

erection, construction, reconstruction, alteration, restoration, moving or demolition

of a building or structure.

Section 18-9-9. Role of design review guidelines. In reviewing each project the Planning

Commission must follow the suggestions and requirements of the design review

guidelines, as such document now exists and may hereafter be revised and amended by

the Commission. Provided, by either a six-to-one or unanimous vote the Commission may

elect to disregard any guideline it considers unimportant or inappropriate to a particular

project.

18-9-10. Review of design review guidelines. The Commission shall periodically review

the design review guidelines in the context of the experience gained since the last review

of that kind and make all such revisions that seem, in their judgment, to be necessary or

advisable.

18-9-11. Matters the Commission shall and shall not consider. The Commission shall not

consider interior arrangement of the building or structure or features not subject to view

from a public street, right of way or place. In addition to those specified in the design

review guidelines, the Commission shall consider the following matters in passing on the

appropriateness of a particular project:

(a) Landscaping.

(1) Landscaping shall be used to soften the visual impact of development and enhance the

appearance of the area.

(2) Landscaping shall be sufficient to soften the visual effects of parking lots, reduce the

effective visual mass of large buildings, and provide screening between the development,

the street and surrounding lots.

(3) Landscape buffers, shall be provided adjacent to public streets of sufficient size to

permit street trees and plantings to be installed to reduce the visibility into parking lots.

(4) Landscaping shall be compatible with landscaping on adjacent properties.

(5) Landscaping shall be of a high quality and designed in a professional manner.

(b) Signage. In addition to the limitations on the numbers and sizes of signs imposed

under article 21 of this ordinance are the following:

(1) Each parcel shall have an overall sign plan which reflects a consistent style and

specifies the size(s), and color scheme for proposed signage.

(2) Materials used in signs and their support structures should reflect the building served

by the sign.

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Abingdon: 1083662-1

(3) Sign colors should be harmonious with the building which they serve.

(c) Architecture and General Building Characteristics: The following recommendations

are provided for architectural styles and general building characteristics:

(1) Materials, colors and general style of buildings within a development should be

coordinated.

(2) Heating and air conditioning units, ventilation units, and mechanical equipment shall

be screened from view from public streets.

(3) Loading docks, trash containers, mechanical equipment and any sites for storage

facilities shall be screened from view from public streets.

(4) The effective visual mass of large buildings should be reduced by variations in roof

line, building angles, dimension, relief, color, architectural detailing and landscaping.

(d) Design guidelines.

(1) New buildings or exterior alterations to existing structures should include one or a

combination of the following materials/methods of construction:

(2) Wood frame, (or fiber cement board), with brick, stone, or concrete foundations; brick

construction or brick facing; finished concrete block; roof materials of standing seam

metal, asphalt shingle, and rubber membrane/parapet for flat roof forms.

(3) Windows should be used to provide interest and surface variations on building

elevations. Blank building walls are discouraged for most commercial applications.

(4) The design of gas station canopies, building canopies and other accessory structures

should be compatible with the scale, color, materials, and detail of the buildings they

serve.

(5) Site walls and retaining walls should be comprised of brick, or concrete; brick facing

on a concrete or concrete masonry unit wall. The use of segmental/modular concrete

block is discouraged. Site walls should be considered as part of site terracing in

increments; site walls out of proportion with building foundations or the human figure are

discouraged.

(6) Roof forms may be single gable, cross gable, gambrel, hip, parapet, or flat forms.

Mansard roof forms are not recommended on modern-styled buildings.

(7) Site materials shall be limited to local stone, asphalt, concrete, and exposed aggregate

concrete.

(8) Façade colors preferably shall be of low reflectance white, earth tone, muted,

subtle, or neutral colors. Building trim may feature brighter colors as an accent

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Abingdon: 1083662-1

material. The use of high-intensity, metallic, fluorescent, day glow, or neon colors

are discouraged.

(9) Trademark buildings and related features including signs shall be modified to meet

these design standards.

(10) Routine maintenance and repair of buildings and other minor actions. The following

minor actions involving buildings and structures within the Historic District Entrance

Corridor Overlay District, which will have no permanent effect on the character of the

district, shall by written waiver be exempt from review by the Commission.

(a) Repainting in a paint scheme that duplicates the existing paint colors.

(b) Replacement of windows that duplicate the existing windows.

(c) Relocation of heating and cooling systems on the property provided they be

screened per the Design Guidelines.

(d) Addition or deletion of awnings, temporary canopies, window air conditioners

or similar appurtenances.

(e) Exterior alterations to existing structures not visible from a public street, right

of way or determined by the administrator to have no permanent effect on the

character of the district.

(f) Replacement of roof using materials that replicate existing materials.

(e) Site planning. In addition to the requirements of section 18-2 et seq., the following

standards are required in the entrance corridor overlay district:

(1) Parking lot layouts shall respond to the topographic characteristics of the site.

(2) the number of access points to parking lots from a street will be minimized and shall

relate to other existing curb cuts whenever possible.

(3) Parking lots will be interconnected on adjacent parcels whenever possible.

(4) Small, landscaped and interconnected parking lots, rather than large, central parking

lots shall be encouraged.

(5) Parking lots shall not dominate the image of a site.

(6) Where sidewalks exist adjacent to individual project sites pedestrian access from the

sidewalk into individual project sites as well as within sites and between sites shall be

provided.

(7) The planning commission is permitted to reduce the parking space requirement when

the interests of the town are better served.

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Abingdon: 1083662-1

(f) Lighting.

(1) Lighting should be in keeping with the design of the complex.

(2) Lighting should be of uniform style for each project site.

(3) Lighting should be contained within the site and designed to limit spillover to streets

and adjacent properties and to minimize the amount of light that is directed to the sky.

(4) Light poles shall not exceed 24 feet in height.

(g) Temporary, mobile and modular structures. No temporary, mobile or modular

structure may be placed or used in this zoning district, with the exception that temporary

structures may be placed upon property within this district by contractors for their use

during development and construction upon property within this district.

18-9-12. Appeals. Appeals may be taken from any action or decision of the zoning

administrator and planning commission granting or refusing to grant a certificate of

appropriateness, pursuant to the provisions of this article. Appeals shall be taken to the

town council within 30 days of the action taken by the planning commission appeal shall

be made by letter addressed to the town manager noting the particular action being

appealed. Any owner or other party aggrieved by the decision of the town council shall

have the right to appeal to the Circuit Court of Washington County within 30 days of the

action taken by the town council.

Page 38: TOWN OF ABINGDON, VIRGINIA COUNCIL MEETING TUESDAY ...

Council Request - Trestle Study Contract

Page 1 of 1

TOWN OF ABINGDON

OFFICE OF

PUBLIC WORKS ENGINEERING TECH.

133 WEST MAIN STREET

P. O. BOX 789 ABINGDON, VA 24212-0789

PHONE: 276-628-3167 FAX: 276-628-9986

EMAIL: [email protected]

Council Meeting Date: September 3, 2019

Item Description: Award Contract for Creeper Trail Trestle Study

Objective: Seeking Council approval to delegate authority to Town Manager to award a contract to

Mattern & Craig for the structural study of trestle bridges along the Virginia Creeper Trial.

Procurement Process: On Monday June 24, 2019 the Virginia Creeper Trail – Trestle Engineering

Study Request for Proposal (RFP) was advertised in both Bristol Herald Courier and eVA. The full

RFP was sent directly to several local firms that Town staff believed to be capable of the desired

services. Per eVA, this RFP was advertised to 2,043 individual vendors. Nineteen (19) firms requested

the full RFP and seven (7) firms submitted proposals by the deadline of 2:00pm Friday July 19, 2019.

A selection committee consisting of Kevin Worley (Park & Rec Director), Matt Bolick (Public Works

Director), Tyler Vencill (Town Engineer), Derek Webb (Council Member), and myself reviewed and

scrored all submitted proposal based on the evaluation criteria outlined in the RFP. This selection

committee interviewed the three (3) highest ranked firms and deemed Mattern & Craig the most

qualified and advantageous to the Town’s desired services.

Contract: Town staff desires to enter into a standard EJCDC contract for professional services, not to

exceed twenty five thousand dollars ($25,000), with Mattern & Craig to preform structural studies on

six (6) of the trestle bridges along the Virginia Creeper Trial. Staff plans to utilize the full amount of

the contract in hopes that more than six (6) studies can be completed.

If you have any questions or need additional information, please contact me.

Sincerely,

Derick Lester,

Public Works, Engineering Tech.

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R F P - C r e e p e r T r e s t l e S t u d y P a g e 1 | 6

Town of Abingdon Virginia

REQUEST FOR PROPOSAL

Project Title:

Virginia Creeper Trail – Trestle Engineering Study

Proposal Release Date: Monday June 24th, 2019

Proposal Due Date: 2:00pm on Friday July 19th, 2019

Postal Return Address:

Derick Lester Engineering Tech. Town of Abingdon

P. O. Box 789 Abingdon, Virginia 24212-0789

Courier Delivery Address:

Derick Lester Engineering Tech. Town of Abingdon

133 West Main Street Abingdon, Virginia 24212

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TABLE OF CONTENTS Page

1. Background …………………………………………………………………………………………………………………........................ 3

2. Project Description …………………………………………………………………………………………………………………………….. 3

3. Scope of Work ……………………………………………………………………………………………………………………………………. 3

4. Project Schedule ………………………………………………………………………………………………………………………………… 3

5. Contract Award ………………………………………………………………………………………………………………………………….. 4

6. Funding ……………………………………………………………………………………………………………………………………………… 4

7. Minimum Requirements ……………………………………………………………………………………………………………………. 4

8. Selection Process ……………………………………………………………………………………………………………………………….. 4

9. Evaluation Criteria ……………………………………………………………………………………………………………………………… 4

10. Pre-Proposal Conference (N/A) …………………………………………………………………………………………………………… 5

11. Submissions & Deadlines ………………………………………………………………………………………………………………… 5-6

12. Attachments …………………………………………………………………………………………………………………………………NONE

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BACKGROUND What is now known as the Virginia Creeper Trail, started as the Virginia-Carolina Railroad, and was constructed between the late 1800’s and early 1900’s. The railroad operated until 1977, when the rails were removed, and the rail right-of-way became a National Recreation Trail. The Virginia Creeper Trail is now a 34.3 mile rail-to-recreation trail that extends from Abingdon to White Top, Virginia, 16 miles of this trail is managed by the Town of Abingdon VA (portion between Abingdon and Damascus, VA). The grades and easy access make the Creeper Trail a destination for hikers, bicyclists and horse enthusiasts. PROJECT DESCRIPTION The Town is requesting proposals from qualified firms to study and evaluate bridges #1 through (and including) #6 in the Abingdon managed area. The bridges spans vary from 247 ft. to 487 ft. Structures are primarily wood trestles, but some steel elements are used on longer spans. Some structures were renovated as recently as 2014. The Town will make available all on-file drawings and report materials for the trail structures. A previous condition assessment study was conducted in 2001, and that information is available to respondents to this RFP. SCOPE OF WORK The selected firm shall preform structural studies on all six (6) bridges. The inspections do not require removal of parts of the existing structure for observation of conditions. Firms should use appropriate equipment to visually access difficult areas of the structures. However, the reported findings are understood to be a ‘high level’ review and thus report only on observable conditions. The Town will allow access to the sites with light motor-vehicles for inspections purposes. Findings shall be provided to the Owner electronically and in a bound Preliminary Engineering Report that provides the following information as a minimum:

Executive summary of the report content

Structure description including unusual structural features with photographic representations

Discussion of bridge deficiencies with priority ranking

Written description of possible remediation techniques

Consideration of maintenance and life-cycle conditions

Rough-order-magnitude cost estimate The report shall include a spreadsheet summary of all structures along with rankings of severity of damage, cost ranking and/or other criteria thought pertinent by the Town of Abingdon VA and Structural Engineer. PROJECT SCHEDULE The Town would like to award a contract with the selected firm in mid-August and have the completed reports of all six (6) trestles submitted back to the Town no later than Monday, December 2nd, 2019.

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CONTRACT AWARD The Town and the selected frim will use a professional services EJCDC contract with a not-to-exceed fee agreement based on the final negotiations. No renewal claus will be avaiable as this one contract will run the duration of the project. FUNDING Funding for the requested professional services will be from the general fund revenues of the Town of Abingdon. The Town staff will work with the consultant in providing necessary background information and records that may be needed in the preparation of the Preliminary Engineering Report. MINIMUM REQUIRMENTS The selected firm shall have expertise, labor and resources with experience in evaluating similar existing bridge structures and reporting conditions and causes, cost estimates, probable solutions and other pertinent information. The firm shall employ a licensed engineer with structural experience to evaluate each structure. SELECTION PROCESS In accordance with Section 2.2-4302 of the Code of Virginia, and Chapter 2, Article V, Section 2-191 of the Abingdon Municipal Code, the Town will choose a firm through competitive negotiation. In order of preference, two or more offeror’s whose professional qualification and proposed services are deemed most in line with the Town’s needs. Negotiations shall then be conducted beginning with the offeror ranked first. If a contract satisfactory and advantageous to the Town can be negotiated at a price considered fair and reasonable, the award shall be made to that offeror. Otherwise, negotiations with the offeror ranked first shall be formally terminated and negotiations with the offeror ranked second, and so on, shall be undertaken until a fair and reasonable price is agreed upon. Should the Town determine in writing and in its sole discretion that only one offeror is fully qualified or that one offeror is clearly more highly qualified and suitable than the others under consideration, a contract may be negotiated and awarded to that offeror. The Town will utilize a selection committee to review all proposals. Members of that committee may check references as

appropriate in evaluating qualifications of responding firms. The selection committee will make its recommendation to

the Town Council for final approval.

EVALUATION CRITERIA

The following criteria will be used to evaluate proposals. The percentage listed in parenthesis is the weight that each selection criteria will have in the evaluation of the proposals.

Qualifications and experience of the firm relative to this type of work (20%)

Expertise of key personnel assigned (20%)

Effectiveness of performance in previous related work (15%)

Technical and staffing capabilities to carry out the work (15%)

Solid understanding of the project scope (10%)

Appropriate project approach/strategy to address the scope of the project (10%)

Intangibles (10%)

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PRE-PROPOSAL CONFERENCE N/A SUBMISSIONS AND DEADLINES Fully responsive proposals will contain the following information in GSA Form SF330: 1. The qualifications and/or brief history of the firm and the key personnel who will be involved in the work, specifically

the individuals that would be named as the Project Manager and Principal-in-Charge for the duration of the work. 2. An indication of your understanding of the work needed and expertise required. 3. Brief description of past experience in similar work. 4. The name, address, and phone number of three to five current contacts for whom you have performed similar

services. 5. Your firm’s ability to respond if you are selected for this work. 6. Detailed schedule for the professional services required for this contract. Include a work plan indicating staff members

and the number of man-hours expected for each phase of the design process. 7. Why your firm wants to perform this service for Abingdon and why your firm would be best for this work. You may also include other information, which you believe would assist the Town in determining the appropriateness of your firm for this work; however, the Town requests that proposals do not contain information not directly beneficial to this project. For consideration, five (5) hard copies and one (1) electronic copy of the PROPOSALS must be received no later than 2:00 p.m., Friday July 19th, 2019. The submittals are to be marked on the outside “Virginia Creeper Trail – Trestle Engineering Study”. Mailed submissions must be received by the deadline and addressed to:

Derick Lester Engineering Tech. Town of Abingdon

P. O. Box 789 Abingdon, Virginia 24212-0789

Courier delivered must be received by the deadline and addressed to:

Derick Lester Engineering Tech. Town of Abingdon

133 West Main Street Abingdon, Virginia 24212

Questions concerning the proposal can be directed to Derick Lester by using the contact information below, and shall be

received no later than July 5th, 2019. Any questions received after July 5th may not be answered in fairness to other

proposers.

Phone (276)-628-3167

Email: [email protected]

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Proposals received after the stated deadline will not be accepted. After the PROPOSALS are reviewed, the Town may meet

with the firm or firms they deem best qualified for a more detailed discussion of the project. The Town reserves the right

to reject any and all proposals for any reason.

This Request for Proposal does not commit the Town to pay any costs incurred by the individuals or firms in the

preparation and submission of the proposal. The Town of Abingdon reserves the right to reject any or all proposals at any

time without penalty.

The Town of Abingdon is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

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PLANNING DEPARTMENT Memorandum

DATE: 8/27/19 TO: TOWN COUNCIL FROM: Jason C. Boswell, Director of Planning RE: 8/26/19 Planning Commission Meeting update

The results of the 8/26/19 Planning Commission meeting are as follows:

Proposed Zoning, Appendix B - Zoning Ordinance Amendment: Consideration of an amendment to the

Zoning Ordinance, Article 18, Site Plan Review; Section 18-9 Historic District Entrance Corridor Overlay

District. The Planning Commission unanimously approved the proposed amendment to the Historic District

Entrance Corridor Overlay District as presented.

Application for Certificate of Appropriateness; Marathon Realty Corp. P.O. Box 1158, Abingdon, VA

24212: Owner. COA for approval of the Final Plat to subdivide the property into two parcels, 1) containing

1.221± acres, 2) containing 1.461± acres. Located at the Meadows development-Lot 9, Parcel 9A and 9B.

Tax Map ID (021-8-9). The Planning Commission unanimously approved the final plat for The Meadows Lot

9 as presented.

Application for Certificate of Appropriateness; Marathon Realty Corp. P.O. Box 1158, Abingdon, VA

24212: Owner. COA for approval of the Preliminary Plat Review for Washington Crossings to subdivide the

property into two parcels, 1) containing 8.32± acres, 2) containing 3.22± acres. Located at Cummings Street.

Tax Map ID (105A-2-16). The Planning Commission unanimously approved the preliminary plat for the

Washington Crossings subdivision as presented.

A motion was made to remove Section 17-4. Uses not provided for from Article 17.-General Provisions. This

section is interpreted to be in conflict with state statute § 15.2-2286 (7).

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DATE COMMITTEES WILLING TO SERVE ON NAME ADDRESS

6/2/2015 Planning Commission Michael Weaver 610 Colonial Road SW

6/4/2015 Planning Commission, or all others John Honeycutt 466 Court Street Abingdon

6/19/2015 Planning Commission Sue Ann Morris 278 Henderson Court

6/24/2015 Planning Commission Mark Goodman 305 Bogey Drive

6/26/2015 Planning Commission Doug Ellis 135 Longview Drive

7/22/2015 Sustain Abingdon Sherri Leab 16088 Majestic Dr., Bristol Works in Abingdon

7/30/2015 Sustain Abingdon Tom McMullen 267 Whites Mill Road

7/31/2015 Sustain Abingdon Tim Wade 14629 Branch Street

8/28/2015 HPRB James Bunn II 153 Valley Street NE

8/25/2015 HPRB Doug Covington Works in Abingdon

8/30/2015 Planning Commission Evie J. Hunt 22638 Remington Dr. Works in Abingdon

9/1/2015 Planning Commission, BZA Kenny Shuman 164 West Valley Street

9/1/2015 HPRB Franklin D. Brown 219 Buckingham Court

9/7/2015 Planning Commission Joe Levine 350 Green Spring Road

9/7/2015 Planning Commission, BBCA,BZA,EDA,HPRB,Sustain

Abingdon

ain, Incubator

Don Adams 20080 Tall Oaks Drive

9/9/2015 Tree Commission Chris Sullivan 172 Country Club Drive

9/14/2015 Sustain Abingdon Barbara Williamson 499 Nicholas Street SE

9/14/2015 BBCA, BZA,HPRB,Muster

Grounds Planning Commission, Sustain

Fred Johnson 164 Park Street

9/14/2015 Sustain Abingdon Tracy Underwood 16316 Granda Pl.

9/15/2015 Sustain Abingdon Thomas Keys 100 Trailview Drive

9/21/2015 Fairview Mark Hagy 790 Falcon Drive

10/13/2015 Redevelopment & Housing Mike Rush 610 Colonial Road SW

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10/23/2015 Sinking Springs CemeteryCommittee Michael Farris 15326 Greenway Rd Meadowview, Town Business

11/21/2015 Fairview Michael Hagy 322 Morningside Lane

10/16/2015 Sinking Springs CemeteryCommittee Sigrid Phillips 445 Circle Drive

5/5/2016 Planning Commission or HPRB Jayne Duehring 128 Crestview Drive

6/6/2016 HPRB Byrum Geisler 228 East Main Street

8/1/2016 EDA, HPRB, Sustain Abingdon, VA. Highlands Small

Bus, Incub.

Chase Mitchell 829 Taylor St., Bristol,TN Works at WKM

8/12/2016 HPRB, Muster Ground Justin Gobble 22175 Twin Oaks Rd. E&H Student

8/18/2016 EDA, Planning Commisson, TAC Kathleen Bundy 19349 Old Jonesboro Road, Works at Barter

8/19/2016 Muster Grounds, Tree Commission, Incubator, EDA Tarn Rosenbaum 180 Crestview Drive

8/18/2016 Sustain Abingdon, BZA, HPRB, Planning Commission Bradley Conkle 29085 Hart Run Drive

8/26/2016 BZA John Kelly 215 Longview Drive Abingdon

8/29/2016 EDA, Planning Commission Shana Carrico 368 Beverly Drive Abingdon

8/30/2016 EDA James Turner 325 Morningside Lane, NE, Abingdon

9/5/2016 BZA,EDA,Tree

Commission, VA. Highlands Small Bus. Incubator

Edward Morgan 259 Bradley Street, Abingdon

Willing to serve on any and all committies Rich Macbeth 1139 Panorama Drive Abingdon

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11/3/2016 Sustain Abingdon Gina Patrick 26481 Watauga Road Works at ASD

11/17/2016 Sustain Abingdon, Tree commission Melissa Kalb 1151 Panorama Dr.

1/12/2017 EDA, HPRB, Planning, Sustain Abingdon, TAC,

VHSBI

Randy J. LaFollette 22464 Watauga Road

1/23/2017 HPRB Kristi Hartshorn 356 Augusta Drive

1/23/2017 HPRB, Planning Commission (updated 3-7- 17) Stephen C. Jett 333 Court Street, NE

1/23/2017 EDA, HPRB, Planning, Tree Commission Carr Blankenship, III 861 Barclay Drive

3/13/2017 TAC Adie Lee P O Box 867

3/29/2017 Planning Commission Leslie Bradley 143 Stonewall Heights

4/1/2017 Planning Commission Link Elmore 520 Court Street

4/1/2017 Planning Commission Scott N. Wilson 430 Baugh Lane

4/18/2017 TAC Katye A. Blankenship P O Box 365

5/2/2017 TAC Kathy Shearer P O Box 117, Emory, VA

5/11/2017 TAC Lisa Kestner Quigley 6434 Clinch Mtn Road (Bus. Owner)

5/18/2017 Planning Commission Ramsey White 125 W Valley Street

6/7/2017 TAC Kalonn G. Roberts 241 Whispering Woods Drive

6/15/2017 EDA; Planning; RAC; TAC Muhammad Hasham 21205 Vances Mill Road

6/21/2017 TAC Samir Patel 1093 Berry Drive

6/30/2017 TAC; Planning Carey Jacobsen 801 Wayne Avenue, NE

7/25/2017 VHSBI Gary D Lester, CFP 210 Stonewall Heights

9/5/2017 TAC David Matlock SWVHEC

9/5/2017 TAC Carrie Baxter AMS

9/5/2017 TAC Chris Cannon Friends of SW VA

11/2/2017 BZA Heather Howard Attorney

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11/7/2017 Planning Commission; BZA James Richard Anderson Jacobs Creek Job Corps

11/14/2017 Planning Commission Rich Macbeth Retired

11/17/2017 Redevelopment & Housing Tracy Meek Emory & Henry College

12/28/2017 EDA, Bd of Bldg Code Appeals, BZA, Planning Nathan Louis Berg 254 Valley Street

1/26/2018 EDA; TAC: VHSBI Alex Brown 20520 Vances Mill Road

1/27/2018 TAC Virgil Wimmer VP - Arts Depot

1/31/2018 Redevelopment & Housing Dorothea Denice Frazier P O Box 1281 AbingdonVA

3/5/2018 EDA Suzanne McKinney 123 Stonewall Heighs

5/11/2018 TAC Callie Hietala 251 Barter Drive, Apt 302

6/4/2018 EDA Mark Eschle 846 Glenview Drive

6/14/2018 Sinking Springs Cemetery Kari Tudor P O Box 726, Damascus, VA

6/29/2018 Planning/TAC Joe Levine P O Box 1836 Abingdon, VA

7/3/2018 Rec Advisory Bob Howard 122 Valley Street

8/28/2018 VHSBI Carolyn Kelly 879 East Main Street

8/28/2018 Rec Advisory Don Yates 216 Hassinger Street

8/28/2018 Rec Advisory Brock Hawkins 761 Mosby Street

8/28/2018 VHSBI and Housing & Red Donna Bailey P O Box 541

8/28/2018 Rec Advisory James McKemy 19364 Woodland Hills Rd

8/28/2018 Rec Advisory Matt Verlander 17374 Ashley Hill Circle

8/29/2018 Rec Advisory Steve Puckett 17520 Mahogany Drive

8/29/2018 Rec Advisory Eddie Ramirez 21380 Sheffield Ct

8/30/2018 Rec Advisory Jimmy Woods 1085 Canterbury Lane

9/4/2018 Rec Advisory Larry Bales P O Box 825

9/4/2018 Redevelopment & Housing Connie Daggs 215 Madison Street

9/18/2018 Board of Zoning Appeals, Planning Commission,

HPRB, TAC

Paulette Wartella 268 White's Mill Road

11/2/2018 EDA, ARHA; REC Ben Abel 25543 Old Saltworks Road

11/9/2018 Sustain Abingdon; EDA; Planning; VHSBI Matt Doane 1064 Panorama Drive

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11/20/2018 Sustain Abingdon Anita Manuel 320 Madison Street SE

1/9/2019 Sustain Abingdon Chelsea Goulding 12204 Friendship Road Chilhowie VA

1/10/2019 TAC Nicole Dyer White Birch Food & Juice

1/10/2019 TAC Paulette Wartella White Birches Inn

1/12/2019 TAC Jane Knox Red SBS, LLC

1/16/2019 TAC Chris Burcher Wolf Hills Brewing/VHCC

3/21/2019 Sustain Abingdon, TAC, VHSBI Joyce Wise Dodd 260 Jefferson Circle, #18

3/22/2019 Board of Building Code Appeals Edward M. Fuqua 839 Wolfcreek Trail

5/14/2019 Planning Commission Kirk Sproles P O Box 456, Abingdon, VA

5/15/2019 Planning Commission Robert Trevorrow 148 Stonewall Heights, NE

5/24/2019 EDA; HPRB; ARDH; Planning Commission; RAC; Ernest Daniels 335 Oak Hill Street NE

8/12/2019 Sustain Abingdon Ashby Dickerson 305 Fairway Drive

8/19/2019 BZA Wayne Austin 806 Birdie Drive

8/16/2019 Bd of Building Code; Tourism; HPRB; EDA; Planning; Muhammad Hasham 21205 Vances Mill Road8/22/2019 Infrastructure Advisory; BZA; Rec; VHSBI David "Ben" Abel, Jr. 25543 Old Saltworks Road

8/26/2019 Infrastructure Advisory Committee Monty Vernon 20246 Yeary Trail

8/27/2019 Infrastructure Advisory Committee Charlene Truhlik 147 Valley Street NE

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TOWN OF ABINGDON

BOARD OF ZONING APPEAL

Staff Contact: Jason Boswell, Interim Director of Planning

Phone Number: 276-628-3167

Meeting: 2nd Tuesday each month at 6:00 pm, Arthur Campbell Room

UPDATED: September 5, 2018

Name Address Phone # Appointment

Date

Term

Expiration

Date

Eligible for

Another

Term

John P. Kelly 215 Longview Dr.

Abingdon, VA

24211

276-206-0842

[email protected]

September, 2016

1st term

September, 2019

(3-year term)

Yes

Matthew T.

Bundy, PE

321 West Main

Street Abingdon

VA 24210

276-698-3088

[email protected] September, 2017

2nd term

September, 2019

(2-year term) No

Dr. H.

Ramsey White,

Jr.

125 W Valley St

Abingdon VA

24210

276-628-9509 (W)

276-628-5556 (H)

[email protected]

September, 2015

2ND term Sept 2018

September, 2021

(3-year term)

Yes

Richard Macbeth 1139 Panorama Dr

Abingdon VA

24210

276-492-3088

[email protected]

June, 2015

1st term

September, 2019

(4-year term)

Yes

Heather

Howard 416 Fairway Dr

Abingdon , VA

24211

276-356-4430

[email protected]

December, 2017

1st term

(replaces Jan

Reeves)

September, 2022

(5-year term)

Yes

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TOWN OF ABINGDON

SINKING SPRING CEMETERY COMMITTEE CURRENT MEMBERS

APPOINTMENT & EXPIRATION DATES

3 YEAR STAGGERED TERMS MAY SERVE ANY NUMBER OF TERMS BUT NOT MORE

THAN TWO TERMS CONSECUTIVELY

Meets twice a year

Staff Contact: Kim Kingsley, Town Clerk

Phone Number: 276-628-3167

Updated: August 23, 2019

Name Address Phone # Appointment

Date

Term

Expiration

Date

Eligible

for

Another

Term

Mike

Farris

Farris

Funeral

Home

427 E. Main

St.

Abingdon,

VA 24210

276-623-2700 [email protected]

September

2016

1st term

Sept, 2019 Yes

Martha

Keys

(to fill in

for James

Hagy)

269 Mason

Place

Abingdon,

VA 24210

276-628-2987

[email protected]

December

2015

1st term

December

2018

2nd term

December,

2021

No

(Vacant)

Wayne

Miller

(replaces

Tom

Phillips,

June 2013)

June 2019

term

expires

Carolyn

Lee

351 Spring

Street

Abingdon,

VA 24210

276-628-6518

[email protected]

January 2017

2nd term

December

2020 term

expires

No

Sigrid

Phillips

445 Circle

Dr.

Abingdon,

VA 24210

276-608-4502

[email protected]

September

2016

1st term

September

2019

Yes

Vacant – October, 2016

2nd term

October,

2019

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To fulfill

term of Al

Bradley

Al

Bradley,

Council

Member

143

Stonewall

Heights

Abingdon,

VA 24210

276-628-4763

abradley@abingdon-

va.gov

July, 2018 July, 2021 Yes

Town

Manager

Appointee

(non-

voting

member)

Continual

Not less than 7 members

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Virginia Highlands Small Business Incubator

Board of Directors

Director-Cathy Lowe

276-492-2060

Updated: September 5, 2018*

Term: One year running from September 1st of the year of appointment through August 31st of one year later

and may be reappointed at the discretion of the appointing body.

Name Governing

Body

Address Phone

Number

Appointment

Date

Appointment

End

Mary

Gentry

Bundy

Washington

County

16036 Briarwood

Lane Abingdon, VA

24210

276-791-

0500

9/22/06 One Year Term

Or

Until Replaced

Drew

Hembree

Washington

County

PO BOX 1158

Abingdon VA

24212

276-623-

5100 EXT

5264

One Year Term

Or

Until Replaced

Jack Phelps,

Jr.

Treasurer

Washington

County

P.O. Box 991

Abingdon, VA

24212

276-628-

9654 or 423-

773-6018

9/13/05 One Year Term

Or

Until Replaced

Jason Price

Washington

County

24525 Mock Knob

Road Abingdon VA

24211

276-791-

3589

One Year Term

Or

Until Replaced

Carolyn

Kelly

Town of

Abingdon

879 East Main Street

Abingdon, VA

24210

276-698-

9480

9/4/2018 One Year Term

Or

Until Replaced

Mark

Graham

Member at

Large

19089 Lexi Drive

Abingdon VA

24210

276-356-

1312

One Year Term

Or

Until Replaced

Donna

Bailey

Town of

Abingdon

P O Box 541

Abingdon, VA

24212-0541

423-612-

1199

9/4/18 One Year Term

Or

Until Replaced

Michael A.

Spiegler

President

Town of

Abingdon

848 French Moore

Jr. Blvd Abingdon,

VA 24210

276-628-

8700

10/7/10

Re: 9/1/13

Re: 9/4/18

One Year Term

Or

Until Replaced

Gary Lester

Town of

Abingdon

210 Stonewall

Heights, Abingdon,

VA 24210

276-698-

8935

11/6/17

Re: 9/4/18

One Year Term

Or

Until Replaced

*Please refer any questions regarding the County appointees to Jason Berry, County Administrator and/or Cathy Lowe, Virginia Highlands Small Business Incubator Director.

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TOWN OF ABINGDON

Sustain Abingdon

APPOINTMENT & EXPIRATION DATES

2-YEAR TERM

(with exception of town staff)

Staff Contact: Sarita Moore

Phone Number: 276-628-3167

2nd Wednesday every other month at noon, Arthur Campbell Room

Updated: August 23, 2019

Name Address Phone # Appointment

Date

Term Expiration

Date

Eligible

for

Another

Term

Town

Manager

P.O. Box 789

Abingdon, VA

24212

276-628-3167 Continual

Sherrie Leab 16088

Majestic

Drive Bristol,

24202

423-502-5033 ©

276-676-2209 (W)

[email protected]

September 2016

1st term

September 2018

2nd term

September, 2020 No

Kevin Worley 300 Stanley

Street

Abingdon, VA

24210

276-492-2144 August 2010

December 2013

Town Staff

Tom

McMullen

267 Whites

Mill Rd.

Abingdon, VA

24212

276-623-2308

[email protected]

September 2015

1st term

Feb 2018

2nd term

September, 2019 No

Sarita Moore P.O. Box 789

Abingdon, VA

24212

276-628-4321 Town Staff

VACANT January 2019 January 2021 Yes

Tim Wade 14629 Branch

St.

Abingdon

4276-274-1696

919-370-2208

[email protected]

September 2016

1st term

September 2018

2nd term

September, 2020 No

Rick Statzer P O Box 789

Abingdon, VA

24210

276-628-3167 Sustainability

Coordinator –

NOT A

VOTING

MEMBER

Melissa Kalb 1151

Panorama Dr.

Abingdon

410-739-6007

[email protected]

December 2015

1st term

February 2018

2nd term

December, 2019 Yes

Bradley

Conkle

29085 Hart

Run Rd

Abingdon, VA

24211

276-475-2051

276-451-5715

[email protected]

September 2016

1st term

September 2018

2nd term

September 2020 No

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Anita Manuel 320 Madison

Street SE

Abingdon VA

24210

[email protected] January 2019 January 2021 Yes

Chelsea

Goulding

12204

Friendship

Road

Chilhowie,

VA 24319

[email protected]

February 2019 February 2021 Yes

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TOWN OF ABINGDON

RECREATION ADVISORY COMMISSION CURRENT MEMBERS

ADDRESSES & PHONE NUMBERS

APPOINTMENT & EXPIRATION DATES The terms of office of the members of the Commission shall be for three year or until their successors are appointed and

qualified; the term of three members shall expire annually. Vacancies in such Commission occurring otherwise than by

expiration of the term shall be filled by the Council for the unexpired term.

Staff Contact: Kevin Worley, Director of Parks and Recreation

Phone Number: 276-698-6851

Updated: 09/05/2018

Name Address Phone # Appointment

Date

Term

Expiration

Date

Eligible for

Another

Term

Derek Webb

(Council

Member)

390 Winterham

Drive

Abingdon, VA

24210

276-791-0284 July 2, 2018 July, 2021

Scott Wilson 943 Baugh Lane

Abingdon, VA

24210

276-676-2808 August 5, 2013

Reappt 9/4/18

September 2019 No

Jennifer

Ramseyer

269 Bradley

Street Abingdon,

VA 24210

276-676-0467 August 4, 2008

Reappt 9/4/18

September 2019 No

Larry Bales P O Box 825

Abingdon, VA

24212

276-628-9535

276-608-259

September 4,

2018

September *

Don Yates 216 Hassinger

Street

Abingdon, VA

24210

276-451-8450 September 4,

2018

September *

Travis

“Brock”

Hawkins

761 Mosby Street

Abingdon, VA

24210

276-356-2051 September 4,

2018

September *

Steve Puckett 17520 Mahogany

Drive

Abingdon, VA

24210

276-608-0323 September 4,

2018

September *

Eddie Ramirez 21380 Sheffield

Court

Abingdon, VA

24210

276-608-9219 September 4,

2018

September *

Jimmy Woods 1085 Canterbury

Lane

Abingdon, VA

24210

276-356-2857 September 4,

2018

September *

*Pursuant to bylaws; one additional member shall expire annually.

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