TOOL SELECTION ACTIVITYPOSTED ON D2L FOR
STUDENTS
PM 440 – Project A
Mayowa Teriba
Anusha Ravulapati
Aileen Laughlin
Welcome Virtual Teams
Activity:It’s your first day on the job and your managers have asked you to participate in the selection of a virtual collaboration tool. They have two candidate tools, Basecamp and Wiggio. Visit the two candidate tool websites to see what they are about and what features they offer.
Basecamp Demo by Anusha
Basecamp http://basecamphq.com/
Features Message Boards, Comments, Daily Digest,
Email Notification File Sharing, File Types, Previews, Version
Tracking Attach files, pictures, messages, comments,
milestones, to-dos To-Do lists, Time Tracking, Project Templates White Boards, Group Chat
Wiggio Demo by Mayowa Teriba Wiggio http://wiggio.com/
Features Private List Server and Web Address Web Meetings, Conference Calls, Chatrooms Event Manager, Shared Calendar Upload, Create, Manage Files, Shared Folder To-Do Lists, Task Assignment Email, Text, Voice Messages Group Polls
Assignment
20 minutes Review the remaining slides in this presentation
and develop a recommendation for each of the two teams (Watchez Inc. and Oxford Writing Experts).
Your recommendation must be based off the two team scenarios and tool selection criteria found in the presentation. Use the screenshots to jog your memory of the tools.
There is no right or wrong answer but the managers do expect a logical explanation for your recommendation.
Team Descriptions
WATCHEZ INC.
Oxford Writing Experts
Image Credits:http://pichaus.com/oled-slyde-touchscreen-watch-@daef95696eb5cf97b6531b76f93a6969/http://www.essaywin.com/pic/team2.png
Watchez Inc.
Watchez Inc. has been in the watch business for over 20 years. Our cutting edge watch designs are
big hit in Japan and so you will be working closely with an English speaking satellite office there to
come up with a new watch design.
Your team consists of the following members: 1 Project Manager 1 Cost Accountant 3 Industrial Designers (1 in Chicago, 2 in Tokyo) 3 Engineers (2 in Chicago, 1 in Tokyo)
Your deliverable is due 6 months from today and it will be a design package which consists of a
prototype of the new watch and accompanying research to show proof of concept. To ensure the quality
associated with Watchez, we expect the team to follow our processes.
Current technology: Laptops/Desktops (Linux and Windows OS) Video Teleconferencing Telephones IBM Lotus Notes for Email/Sametime Collaboration
Oxford Writing ExpertsAs part of a team at Oxford Writing Experts, you have been assigned to rewrite
technical manuals for an air-conditioning company. The are two separate manuals now, one for
consumers and the other for repairmen. The client has asked that you consolidate the two manuals into one
that is far easier to digest. The graphics will remain as is, so it’s only the text that we will be revising.
Your team consists of: 1 Sr. Editor 3 Technical Writers 2 Jr. Editors 1 Subject Matter Expert (client-supplied but works at our site)
Your deliverable is due 3 months from today and the client has asked that we deliver an electronic copy.
Current technology: Laptops/Desktops (Windows OS) Fax/Printer/Scanner/Telephones Email Team Wiki
TOOL SELECTION CRITERIA
Tool Selection Criteria
Team Requirements ( Four Ps) Purpose, Place, People, Process
Current Technology and Resources Features and Compatibility Reviews and Ratings Usability and Accessibility Cost and Budget Support and Maintenance Security
Understand the Team: Purpose What is the team purpose or goal?
Solve problems or generate solutions Develop a new product, artifact, system or process etc Consult on existing products, processes, or approaches Improve existing products, systems or processes Provide services or data Manage work or personnel
What are the types of tasks required to meet that purpose or goal? Meetings & Scheduling Communication & Messaging Share Information & Data Collaborative Work (Documents, Designs, etc.) File Creation, Sharing and Storage Program Management
Understand the Team: Place
When (time) and where (place) will the work be performed? Synchronous Asynchronous Time and Place
same time, same place (e.g., face-to-face meetings)
same time, different place (e.g., teleconference) different time, same place (e.g., discussion
board) different time, different place (e.g., email)
Understand the Team: People Who will be performing the work?
Member’s Affiliation Same organization? Different organization?
Member Role Function, expertise and role on this team What will their tasks be?
Skill-set Tech savy or Tech averse?
Language English or Other?
Understand the Team: Process How will the work be performed?
Existing processes How will that guide the work?
Requirements Engineering Cost Estimates/Procurement Team Charters Project Planning Documentation/Reporting Controlling
Non-Existent processes Will you need to create processes?
Additional Considerations
Current Technology and Resources What is in place now? Can it support new
tool? Features and Compatibility
Do the features meet team requirements? Is it compatible with current technology?
Reviews and Ratings What have other users said?
Usability and Accessibility Is the tool easy to use? Can everyone access the tool whenever,
where ever?
Additional Considerations
Cost and Budget What does it cost? To acquire and keep for
the life of the project? Is it within the budget?
Support and Maintenance Is tech support available? When? Who performs the maintenance? How often? Updates?
Security Who keeps the data secure? Is it reliable?
CANDIDATE TOOL SCREENSHOTS
Program Management
BASECAMP WIGGIO
Document Sharing
BASECAMP WIGGIO
Scheduling and Meetings
BASECAMP WIGGIO
Communication
BASECAMP WIGGIO
Information Sharing & Collaboration
BASECAMP WIGGIO
Templates
BASECAMP WIGGIO
Accessibility & Ease of Use
BASECAMP WIGGIO
Support, Maintenance & Security
BASECAMP WIGGIO
Pricing
BASECAMP WIGGIO