ENTRY CLEARANCE GUIDANCE NOTES
1
`
TIER 4 ONLINE ENTRY
CLEARANCE APPLICATION
GUIDE
USE ONLY IF APPLYING
OUT OF THE UK
This should be used in conjunction with the Tier 4 Policy Guidance and
the online guidance provided on the UKVI website.
Produced by the International Student Advice (ISA):
Ground Floor, Roland Levinsky Building
Tel: 01752 587740
Updated 09/06/2016
ENTRY CLEARANCE GUIDANCE NOTES
2
Immigration Health Surcharge - as part of your visa application you may need to pay a
healthcare charge It is a criminal offence to provide information which you know to be false, or which
you do not believe to be true, it may also result in your application being refused.
If you have any questions or are unsure how to proceed with your application
please email [email protected] or call us at 0044 1752 587 740
Before you start:
You must be outside the UK to apply for your visa using this form.
You will need to:
register for an account
fill in the application form in English
pay for the visa fee online (in most cases) and pay for the immigration health surcharge (if you are coming to the UK for a period longer than 6 months)
print out your form and write the immigration health surcharge number on it
book and attend an appointment at a visa application centre
You must:
have the original and a photocopy of all the supporting documents you need for your visa
translate any supporting documents and include them with the originals if they aren’t in English
Tuberculosis (TB) test:
You may need to get a TB test, depending on where you’re applying from -check if you need a TB test on https://www.gov.uk/tb-test-visa
Attending an appointment
Check where your appointment will be before you apply.
How long it takes
Find out how long it will take to get your visa at https://www.gov.uk/visa-processing-times
ENTRY CLEARANCE GUIDANCE NOTES
3
APPLY FOR YOUR TIER 4 VISA
Click on the Entry Clearance Website: https://www.visa4uk.fco.gov.uk/
Click to register a new account; you will be sent an email to activate your account.
CARE: The registration email (and any future emails from the Home Office) may
come up as spam or junk email so check your email folders.
The registration email will ask you to click on it or copy and paste a web address into
your browser which will then allow you to input your email address and password
again.
Then press Apply For Myself and read the screen.
ENTRY CLEARANCE GUIDANCE NOTES
4
The supporting document list a number of items but generally you will need the
following:
I. Plymouth University will issue you with a CAS (Confirmation of Acceptance for Studies) identification number to include with your application. This will be sent with your unconditional offer. Continuing students should contact ISAS: [email protected] to request a CAS.
II. Your valid passport. III. One passport photograph of yourself. IV. Your ATAS clearance certificate if required. V. Any relevant diplomas or educational certificates used to obtain your
Plymouth University offer* (these will be listed on your CAS statement). VI. Financial evidence.*
UK or overseas bank statements in your name that show you have maintained the
required amount of funds for at least 28 consecutive days.
OR
UK or overseas bank statements in your parent’s name that show they have
maintained the required amount of funds for at least 28 consecutive days PLUS your
original birth certificate PLUS a letter of parental consent.
OR
If you are being officially sponsored, a formal letter from your sponsor confirming the
details of your sponsorship.
*Low risk nationals are subject to different documentary requirements and do not
need to provide these documents although they can occasionally be requested.
ENTRY CLEARANCE GUIDANCE NOTES
5
Care: The above is a guide. Please check with your visa application centre for the
exact documents required. All documents should be originals and officially translated
into English if necessary.
Press continue at the bottom of this screen.
Complete the following screen:
ENTRY CLEARANCE GUIDANCE NOTES
6
Then press Create Application
This will be the next screen:
Study
PBS Tier 4 Student
Tier 4 (General) Student
Press Go to Application
ENTRY CLEARANCE GUIDANCE NOTES
7
The next screen gives you your unique application reference number:
You will now need to complete each of these sections:
What is the main address and contact details of where you will be staying in
the UK?
PRESS THE SAVE BUTTON REGULARLY
SO YOU DON’T LOSE INFORMATION. IF
YOU GET TIMED OUT, IT WILL REQUEST
YOU LOG IN AGAIN.
ENTRY CLEARANCE GUIDANCE NOTES
8
Once each section has been completed successfully, the headings will turn green:
THE SECTIONS
PASSPORT / TRAVEL DOCUMENT INFORMATION SECTION :
This section is straight-forward.
You will see that some of the boxes are not big enough to show what you
have just typed in; this is being fixed by the Home Office. Please, carry on
typing in the field where requested.
What is the main address and contact details
of where you will be staying whilst in the UK? If
you do not yet have a UK address confirmed,
please enter: Plymouth University, Drake
Circus, Plymouth, PL4 8AA, United Kingdom,
Tel: 01752587740.
ENTRY CLEARANCE GUIDANCE NOTES
9
What is the main address and contact details of where you will be staying
whilst in the UK? If you do not yet have a UK address confirmed, please enter:
Plymouth University, Drake Circus, Plymouth, PL4 8AA, United Kingdom, Tel:
01752587740.
PERSONAL DETAILS AND TRAVEL HISTORY SECTION:
Answer this section very carefully
Have you ever voluntarily elected to depart the UK? Only answer yes if
you have been served immigration papers because you have breached a
condition on your visa
If we need to interview you, what language would you like to use in the
interview? You may need to attend a credibility interview as part of your Tier
4 visa application. See our website for more details:
http://www1.plymouth.ac.uk/isas/
FAMILY DETAILS
This section is straight forward.
MEDICAL TREATMENT SECTION
This section is straight forward.
TIER 4 STUDENT SECTION
Sponsor
Give your Tier 4 Sponsor’s Licence Number: RQ2UGKJY7
What is the name of your sponsor: Plymouth University
ENTRY CLEARANCE GUIDANCE NOTES
10
What is the full address of your sponsor?
Enter postcode PL4 8AA and click on ‘find address’ (the fields will be
populated automatically)
Studies
What is your Confirmation of Acceptance for Studies Number?
Starting a new course: You do not need to apply for a CAS– it will be sent
automatically with your offer
Continuing students: email ISAS to request a CAS
[email protected]. It will take 10 working days and will be
emailed to ISAS: We will contact you once received.
What is the level of the course and qualification?
This will be on your CAS e.g. NQF Level 8 is Doctorate (PhD), NQF Level 7 is
Masters Degree, NQF Level 6 is Bachelor’s Degree
Start Date of course? This will be on your CAS
End Date of course? This will be on your CAS
What is the address of the main site of study? This is Plymouth University
address:
ENTRY CLEARANCE GUIDANCE NOTES
11
Plymouth University, Drake Circus, Plymouth, PL4 8AA, United Kingdom,
telephone 01752 587740
email [email protected]
Confirm which of the following apply:
Choose ‘Studying’
Have you been assessed by the sponsor by other means, for example
references or a portfolio of artwork? The answer to this is normally no, please
check the wording on your CAS.
Please indicate how you meet the minimum English language requirement
relevant to your course.
If you are a pre-sessional English language student choose English
language test – you will need to fill in additional fields:
Awarding Body: enter as appropriate
Title of qualification: enter as appropriate
Level of qualification: please enter the CEFR level stated on your certificate
Date of award: enter the date on the certificate
ENTRY CLEARANCE GUIDANCE NOTES
12
Award reference number: enter the UKVI number (also called SELT Unique
Reference Number) stated on your certificate and on your CAS in the ‘Evidence
used to obtain offer’ field.
For all others, choose the following answer: Your sponsor is a Higher
Education Institution (HEI), and has made its own assessment of your
English language ability.
Are you required to obtain permission from the Academic Technology
Approval Scheme (ATAS)? This will be stated on your CAS or you can check
this website: https://www.gov.uk/academic-technology-approval-scheme
Maintenance and Fees
How much are the fees for your course of study? This will be on your CAS.
Have any of your course fees been paid? If you have paid some tuition fees
already choose: Yes- paid to UK Education provider
What document has been provided as evidence of payment? This should be
shown on your CAS
Have any of your accommodation fees been paid to your sponsor?
If yes, choose: Yes- paid to UK Education provider
Do you receive support from a financial sponsor that meets the UK Visa and
Immigration definition of a financial sponsor? Answer yes if you receive
money for your living/fees from an official sponsor e.g. Government Sponsor
Do you have any remaining fees and maintenance still due for payment?
This will be a yes
Course fees: the amount of tuition fees that you still owe for your first year
Maintenance:
o This will be £9135 for courses of 9 months or longer
o For shorter courses you will need to have £1015 per month of the
course
Total: type in the total of unpaid fees plus maintenance. This is the amount
you need to show in your financial documents.
Do you have money in your own name? Is the bank account in your own
name? If so, type yes. You will then be asked What original documents has
been supplied showing evidence of funds for the fees that still need to be paid?
Type in the type of document e.g. bank statement, bond certificate
If it’s in a parent’s name, type no. The next question is: What evidence have
you provided that shows both the amount of funds available and your
relationship to your parents or legal guardians? You need to provide original
stamped bank statements, parent’s/legal guardian’s original birth certificate/or
certificate of guardianship plus a letter of consent from the parent/guardian
and any translations necessary.
ENTRY CLEARANCE GUIDANCE NOTES
13
Points Claimed
Confirmation of Acceptance for Studies
Answer: 30
Maintenance
Answer: 10
Total
Answer: 40
ADDITIONAL INFORMATION SECTION
Type in anything you think is relevant. You can leave blank.
ENTRY CLEARANCE GUIDANCE NOTES
14
Press save button
You can now press confirm application
The next screen will be a summary of your application
Press submit application if you are happy that the information is correct or return
to application if you need to amend something.
You will not be able to change anything once you submit
After you have submitted, you will see the main screen again:
ENTRY CLEARANCE GUIDANCE NOTES
15
You will see that the application completed has turned green.
Now you need to press Sign Declaration. The next screen will ask you to read the
declaration and sign in the box (just type your full name in) then press sign
declaration.
You will now be taken to the back to main screen:
You will see that Declaration Signed has now turned green
ENTRY CLEARANCE GUIDANCE NOTES
16
Now press BRP Collection Location. The next screen will be:
You can now collect your BRP card from Plymouth University. You will need to
enter the following code into the Alternative location box: 2HE747
You should now see the following screen, you will need to click save and close:
ENTRY CLEARANCE GUIDANCE NOTES
17
Now press Book Appointment. The next screen will be:
Follow the screens and book your appointment for a PBS Tier 4 (General) Visa.
The next screens will ask you to pay the Immigration Health Surcharge (IHS)
and the application fee
ENTRY CLEARANCE GUIDANCE NOTES
18
The next screen confirms your application is complete:
You will be asked to print your application form.
The form confirms your Biometric Enrolment appointment and asks you to print
out the appointment booking form:
ENTRY CLEARANCE GUIDANCE NOTES
19
If you then press view applications it will take you back to the home page and your
application will say complete:
You will notice that the first 2 boxes on the right are a paler green; you cannot
access the application form and declaration again. You can still view the
appointment (and amend the appointment time if necessary) and print the application
again if needed. You will need to take all your documents to your appointment.
You may also be asked to register with the commercial visa application centre.
Follow instructions if asked to do so.
ENTRY CLEARANCE GUIDANCE NOTES
20
APPLYING FOR DEPENDANTS:
On the home page, press Apply for Someone Else:
The next screen is:
ENTRY CLEARANCE GUIDANCE NOTES
21
Supporting Documents for dependants may include:
1 x passport sized photo
valid passport
Birth certificates
Financial evidence (this will be the main applicant’s bank statement if they
apply at the same time).
If you are a continuing student and your dependant is over 16 you will need to
submit 2 of these items confirming your UK address:
o bank statements; and/or o credit card bills; and/or o driving licence; and/or o NHS Registration document; and/or o letter from your current school, college or university confirming your
address. This must be on official headed paper and bearing the official stamp of that organisation. It must have been issued by an authorised official of that organisation.
If your dependant is married to you, you may be asked to provide your original
marriage
certificate.
The above is a guide. Please check with your visa application centre for the exact
documents required. All documents should be originals and officially translated into
English if necessary.
Press Continue.
The next screen is:
ENTRY CLEARANCE GUIDANCE NOTES
22
You need to input the details of your dependant as requested.
Complete the following details:
Then press create application this will take to back to the main page. You will see
the main applicant’s application and the dependant’s application. Click on go to
application for the dependant
Study
PBS Tier 4 Student
Tier 4 (general) Dependant Child (or
choose partner if applicable)
Location is your home country
ENTRY CLEARANCE GUIDANCE NOTES
23
Passport and Travel Document information section:
Some of the boxes are not big enough to show what you have just typed in; this is
being fixed by the Home Office. Please carry on typing in the field where requested.
ENTRY CLEARANCE GUIDANCE NOTES
24
How long do you intend to stay in the UK? Your dependant should not stay longer in
the UK than you. The number of years and months entered must be no longer than
the main applicant.
What is the main address and contact details of where you will be staying whilst in
the UK? If you do not yet have a UK address confirmed, please enter: Plymouth
University, Drake Circus, Plymouth, PL4 8AA, United Kingdom, telephone 01752
587740
Personal Details and Travel History Section:
Complete and save
ENTRY CLEARANCE GUIDANCE NOTES
25
Press next section:
Family Details Section
Do you have any dependent children? Some dependant applicants may have
children and this is why this question is asked.
Press next section
Medical Treatment Section
This section is straight forward
ENTRY CLEARANCE GUIDANCE NOTES
26
Maintenance Section
Which area of the maintenance requirement are you applying under?
Enter:
Own/main applicant funds if you are a dependant partner
Parent or Legal Guardian Funds if you are a child
Tier 4 Student who has sponsorship if the main applicant and dependants are
supported by official sponsorship
Press next section
Main Applicant Section
ENTRY CLEARANCE GUIDANCE NOTES
27
What is the address where the main applicant works or studies? Type in Plymouth
University address
What is the start date of the job or course? Refer to your CAS
What is the end date of the job or course? Refer to your CAS
Press next section
Additional Information Section Type in anything you think is relevant. You can leave blank.
Press save button
You can now press confirm application
If you have missed any information, this screen will show up:
Re-enter the incomplete sections highlighted in orange. However, it doesn’t show
exactly which field is incomplete so look carefully.
Press Confirm
ENTRY CLEARANCE GUIDANCE NOTES
28
Once all completed correctly, all the sections will turn green and will not be orange:
Remember to press save regularly. Press confirm application again.
The next screen confirms what you have typed in:
ENTRY CLEARANCE GUIDANCE NOTES
29
Press submit application if you are happy that the information is correct or return to
application if you need to amend something.
The next screen warns you that you will not be able to change anything once you
submit:
PLEASE NOW FOLLOW THE INSTRUCTIONS IN THIS GUIDE FROM
PAGE 15 TO PAGE 19 TO COMPLETE THIS APPLICATION
This guide will help you to set up your Tier 4 Entry Clearance Online application.
If you have any queries, please contact:
Plymouth University, ISA, Ground Floor, Roland Levinsky Building,
Plymouth, PL4 8AA
Tel 01752 587740
Top Related