THIRD QUARTER PERFORMANCE REPORT
Acting DIRECTOR-GENERAL
ARTS AND CULTURE
DATE:24 FEBRUARY 2015
2
PRESENTATION OUTLINE
2
Performance Overview Budget and Expenditure Explanation of Expenditure per Economic
Classification. Explanation of Programme Performance
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3
PERFORMANCE OVERVIEW
First Quarter Second Quarter Third Quarter0%
10%
20%
30%
40%
50%
60%
70%
80%
68%(73/108)
72%(81/112) 74%(79/107)
32%(35/108)28%(31/112) 26%(28/107)
20%(R711,137 mil-lion)
44%(R1,551 billion)
65%(2,296 billion)Achieved Not Achieved Exepnditure
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BRANCH-SPECIFIC PERFORMANCE (3RD QUARTER)
4
Administration Institutional Governance
ACPD HPP0%
10%
20%
30%
40%
50%
60%
70%
80%
78%(21/27)
69%(18/26)
76%(25/33)
71%(15/21)
22%(6/27)
31%(8/26)
24%(8/33)29%(6/21)
74%(R173,739 mil-lion)
61%(R60,948 million) 59%(R610,337mil-lion)
67%(R1,450,985 bil-lion)
Achieved Not Achieved Expenditure
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BUDGET AND EXPENDITURE
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SUMMARY TOTAL BUDGET VERSUS EXPENDITUREPER PROGRAMME
ProgrammesMain
Appropriation2014/15
Virements & shifts
AdjustedAppropriation
2014/15
Expenditure31 December
2014
Total Available
% Spent
R’000 R’000 R’000 R’000 R’000
Administration 228,266 6,087 234,353 173,739 60,614 74%
Institutional Governance 99,808 232 100,040 60,948 39,092 61%
Arts & Culture Promotion & Development
1,032,876 -1,350 1,031,526 610,337 421,189 59%
Heritage Promotion & Preservation 2,163,798 -4,969 2,158,829 1,450,985 707,844 67%
Total 3,524,748 - 3,524,748 2,296,009 1,228,739 65%
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SUMMARY TOTAL BUDGET VERSUS EXPENDITUREPER PROGRAMME
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Administration Institutional Governance
Arts & Cul Prom & Development
Heritage Promotion & Preservation
-
500
1,000
1,500
2,000
2,500
234 100
1,032
2,159
174 61
610
1,451
Budget Expenditure
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SUMMARY TOTAL BUDGET VERSUS EXPENDITUREPER ECONOMIC CLASSIFICATION
Economic Classification Main Appropriation
2014/15
Virements & shifts
AdjustedAppropriation
2014/15
Expenditure31 December
2014
Total Available
% Spent
R’000 R’000 R’000 R’000 R’000
Compensation of Employees 209,910 - 209,910 157,428 52,482 75%
Goods & Services (include Financial Assets and Interest paid on Government Pension Funds)
480,355 -81,268 399,087 277,320 121,767 69%
Provinces & Municipalities 1,016,210 16,600 1,032,810 806,519 226,291 78%Dept Agencies & Accounts (Current) 1,105,357 6,153 1,111,510 842,105 269,405 76%Dept Agencies & Accounts (Capital Works) 538,083 -45,066 493,017 42,673 450,344 9%
Non Profit Org 121,901 83,472 205,373 132,976 72,397 65%Foreign Government Organisation 3,009 180 3,189 2,527 662 79%Households 27,655 20,358 48,013 20,895 27,118 44%Higher Education Institutions 12,470 -11,490 980 - 980 0%Public Corporations 2,400 9,235 11,635 4,305 7,330 37%Capital Assets (Include software, intangible asset, DM’s motor vehicles & Sculptures)
7,398 1,826 9,224 9,261 -37 100%
Grand Total 3,524,748 - 3,524,748 2,296,009 1,228,739 65%
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SUMMARY TOTAL BUDGET VERSUS EXPENDITUREPER ECONOMIC CLASSIFICATION
Compensation
Goods & Serv
ices
Province
s & M
unicipaliti
es
Dept Agencie
s & A
cc (C
ur)
Dept Agencie
s & A
cc (C
ap)
Non Profit O
rg
Fore
ign Govern
Org
Households
Higher Educ I
nst
Public Corp
orations
Capital A
ssets
0
200
400
600
800
1000
1200
210
399
10331112
493
205
3 48 1 12 9
157277
807 842
43133
3 21 0 4 9
Budget Expenditure
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EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION
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Economic classification
Description of the line item Reason for variance
Compensation of Employees
The line item includes remuneration in cash, social contributions by the employer, basic wages and salaries, overtime, remuneration of nightshift, cost of living allowances, house allowances, bonuses, pension, medical aid etc.
• An amount of R157 million (75%) has been incurred as at 31 December 2014.
• Considering the critical positions that still need to be filled, this budget is not sufficient.
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EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION
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Economic classification
Description of the line item Reason for variance
Goods and Services (Include Payment for financial assets and Interest paid on Government Pension Fund)
The item includes payments for all goods and services to be used by a government unit i.e. goods or services of a current nature, excluding purchases of capital assets.
• An amount of R277 million (69%) has been incurred as at 31 December 2014.
• There is an under-expenditure of 6%, in comparison with the guideline of 75%. This expenditure will improve during the 4th quarter.
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EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION
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Economic Classification
Description of the line item Reason for variance
Provinces and Municipalities (Conditional Grant on Community Libraries)
The expenditure relates to the transfers for the Conditional grant on Community Libraries and funds are transferred to various Provinces on a quarterly basis, including MGE projects.
• An amount of R807 million (78%) which include other transfers to Provincial and Local Government, has been transferred as at 31 December 2014.
• The transfers to Provinces were based on the approved business plans.
• The actual spending per Province is as follows: next slide
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EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION
14 14
Province
Division of Revenue Act, 2014
(Act No. 10 of 2014)
Received by province: Year
to date
Provincial actual payments
31 December 2014
% Transferred of national
allocation
% Actual payments of total
available
R’000 R’000 R’000
Eastern Cape 109,418 83,500 55,836 76.3% 51.0%
Free State 119,013 87,098 58,572 73.2% 49.2%
Gauteng 125,608 115,857 81,528 92.2% 64.9%
KwaZulu-Natal 122,754 92,295 52,181 75.2% 42.5%
Limpopo 81,010 73,056 32,644 90.2% 40.3%
Mpumalanga 114,781 90,000 56,739 78.4% 49.4%
Northern Cape 118,396 89,983 60,119 76.0% 50.8%
North West 98,883 76,908 47,703 77.8% 48.2%
Western Cape 126,347 94,619 91,973 74.9% 72.8%
Total 1,016,210 803,316 537,295 79.1% 52.9%
SUMMARY TOTAL BUDGET VERSUS EXPENDITURE PER PROVINCE
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Economic Classification
Description of the line item Reason for variance
Departmental Agencies & Accounts (Current Transfers)
This expenditure item relates to subsidies to the Departments’ Public Entities. The Performing Arts Institutions transfers are processed quarterly, Libraries and Heritage Institutions on a monthly basis.
• An amount of R842 million (76%) has been spent as at 31 December 2014.
• The high spending percentage is due to Performing Arts Institutions which are paid on a quarterly basis.
• The National Heritage Council (NHC) spending is high and based on their projections.
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EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION
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Economic Classification
Description of the line item Reason for variance
Departmental Agencies & Accounts (Capital Works)
This expenditure item relates to maintenance, upgrade and refurbishment of the Departments’ Playhouses, Museums and Libraries as well as the construction of Legacy Projects.
• An amount of R43 million (9%) has been spent as at 31 December 2014.
• The transfer to Performing Arts Institutions have been delayed due to the need for a reprioritisation exercise to be conducted in order to make funds available through a virement process for the NFVF Film fund.
• The transfer to the Heritage Institutions have been reviewed, and the allocation letters notifying institutions will be finalised shortly to enable processing.
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EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION
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Economic Classification
Description of the line item Reason for variance
Non Profit Institutions (NPI)
Higher Education Institutions
This expenditure relates to subsidies to BASA, Blind SA, Engelenburg Arts Collection and MGE projects.
Expenditure relates to transfer payments to tertiary institutions in a form of a bursary.
• An amount of R133 (65%) has been spent as at 31 December 2014.
• The MGE expenditure will improve during the 4th quarter, due to the fact that Attorneys were appointed by the end of November 2014 to assist in vetting the MGE contracts. Finance received a high volume of payments for verification and processing.
• No transaction was processed as at 31 December 2014 under this economic classification. Contracts have been signed with beneficiaries and payments will be processed during the 4th quarter.
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EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION
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Economic Classification
Description of the line item Reason for variance
Public Corporations
Households
This expenditure relates to transfer payments to MGE, Cultural Development and Human Language Technologies projects.
This expenditure item relates to all the financial assistance projects that the Department fund during the financial year.
• An amount of R4 million (37%) has been spent as at 31 December 2014.
• An amount of R21 million (44%) has been incurred as at 31 December 2014.
• The expenditure will accelerate in the 4th quarter. The actual spending is in line with the planned projects.
EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION
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Economic Classification
Description of the line item Reason for variance
Capital Assets (Include intangible assets - software, motor vehicles and sculptures)
This budget relates to the purchasing of machinery and equipment including the IT equipment as well as acquisition of a building and other fixed structures.
• An amount of R9 million (100%) has been spent as at 31 December 2014.
• The high spending is due to the procurement of software licenses, the production servers for Head Office and National Archives and the purchasing of motor vehicles.
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EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION
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REMARKS
• The Department has spent R2,3 billion (65%) as at 31 December 2014 instead of 75% as a guideline, this translate to 10% under spending.
• Some of the contributing factors is a under spending of the Capital Works budget. An urgent intervention from management is required in order to curb the under spending of the budget at year-end.
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EXPLANATION OF PROGRAMME PERFORMANCE ON KEY INDICATORS
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PERFORMANCE INDICATOR
3rd QUARTER TARGET
PROGRESS DESCRIPTION
% of people with disabilities
50% womenrepresentation at SMS level and 2% PwD
52% Women at SMS and 2.42% PwD
% spent against approved budget
70% spending of the budget
A total amount of R2.296 billion (65%) was spent versus a budget of R3.525 billion.
% of BBBEE procurement
70% of contracts awarded on BBBEE
78.48% (R 19 875 666.45) of the total value of contracts awarded to BBBEE compliant service providers
Number of events managed to advance the DAC strategic goals or agreed Marketing objectives ( 30)
5 events managed to advance the DAC Strategic goals or agreed Marketingobjectives
11 events were managed in the report period
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SELECTED INDICATORS
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PERFORMANCE INDICATOR
3rd QUARTER TARGET
PROGRESS DESCRIPTION
Percentage of Public Entities with fully constituted and inducted councils (100%)
100% of councils fully constituted and inducted
The following councils were appointed but not yet inducted i.e. State Theatre Council, ArtsCape, Playhouse Company, Pacofs, Msunduzi Museum, NELM, Luthuli, Afrikaans Taal, War Museum and William Humphreys Arts Gallery have been finalised. 100% constituted
Number of Institutional visits conducted and reports prepared (26 visits and reports)
7 2 Site visits undertaken: PACOFS, Nelson Mandela Museum. Site Visits were deferred to the fourth quarter due to other work commitments including regional workshops on standardisation of key performance indicators
Number of Community conversations held (18)
4 Community conversations
14 community conversations were held in Mpumalanga, North West, Northern Cape, Eastern Cape and Gauteng provinces.
Number of Public Platforms for Social Cohesion Advocates
3 public platforms for Social Cohesion Advocates
3 public platforms for Social Cohesion Advocates were held during the reporting period. Two in Gauteng and one in KZN Provinces
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SELECTED INDICATORS
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PERFORMANCE INDICATOR
3rd QUARTER TARGET
PROGRESS DESCRIPTION
Number of Cultural Seasons implemented
UK and China Seasons
UK Seasons: DAC participated in the Working Group meeting 26 - 27 November 2014 to review the progress made to date, and to select projects for the next SA-UK Seasons in 2015. DAC participated in the Joint Organising Committee meeting held in Cape Town on 5 December 2014 to approve the programme for the SA-UK Seasons
China Seasons: DAC participated in the closing ceremony of SA-China Cultural Season held on 5 December 2014 which coincided with the State Visit to China by President Zuma. "
Number of development programmes for Children, Women, Persons with Disabilities and Senior Citizens implemented (5)
2 development programmes held
Intergenerational program on Clan Names contributing to a built up programme for Oral History Conference - workshop with school children was held in Pretoria on the 4th and 5th October 2014, and a presentation was done by children at the conference on the 14th and 15th October 2014. Workshop on Women in the Arts was hosted in East London, Eastern Cape on the 4th November 2014
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SELECTED INDICATORS
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PERFORMANCE INDICATOR 3RD QUARTER TARGET
PROGRESS DESCRIPTION
Number of artists placedin schools per year
Artists recruited Arts practitioners were recruited following Treasury's virement approvals and transfer of payments to the Beneficiaries . Thus far 200 artist have been placed in schools
Number of cultural events supported per year
04 Cultural Eventsimplemented
4 flagship cultural events were implemented as follows: Mbokodo Awards, Macufe, Buyelwa eKhaya and Mapungubwe. In addition 8 cultural events supported through the Open Call
Number of projects implemented to create a culture of reading and writing
Progress report received
National Book Week implemented and African Literary Awards report received. The event held on the 1st – 7th September 2015 was in form of a road show traveling through several provinces including Gauteng, North West, Free State, Northern Cape and Western Cape, with satellite events in Limpopo and Eastern cape .
Number of Language Practice Bursaries
Receiving progress reports from universities, study and ratify them
Relevant progress reports received from the Universities which indicate that 402 bursaries were awarded. Bursaries have been awarded in the following Universities: Limpopo University; University of Zululand; University of
Johannesburg; University of South Africa; Walter Sisulu University
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SELECTED INDICATORS
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PERFORMANCE INDICATOR
3rd QUARTER TARGET
PROGRESS DESCRIPTION
Art bank: 1st phase of Art Bank implemented as per approved business plan
Art bank: start process of artworks acquisition
Process of acquisition of Artwork has started in consultation with the institution (Olievewenhuis Art Museum) in November 2014
NACISA launched Interim curriculumdevelopment report
Draft concept for the NaCISA project has been developed and the Terms of reference for the appointment of the Service Provider has been developed
Number of Partnership interventions created for integrated and collaborative approach to the growth and development of the arts sector and social cohesion
Progress reports received
South African Roadies Association (SARA) MOA concluded and 1st Payment transferred. Thuthuka Jewellery Programme, MOSHITO, Script to Screen, CCIFSA progress report received
3 municipalities engaged
Cedarburg Municipality meeting held, meeting with Ekurhuleni Municipality held, Masterclasses implemented with City of Tshwane and City of Tshwane engaged on possible Art Bank. Engagements held with Ethekwini on Fashion Hub
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SELECTED INDICATORS
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PERFORMANCE INDICATOR
3rd QUARTER TARGET
PROGRESS DESCRIPTION
DAC Language policy developed
Approval by DAC Language policy adopted on 30 October 2014 before deadline of 2 November 2014
Number of domains for which terminology will be developed
Arts and Cultureintermediate phase 872terminologies developed;
Arts and Culture intermediate phase 872 terminologies developed
HSEMS intermediate phase 2 898 terminologies developed
HSEMS intermediate phase 2 898 terminologies developed
Mathematics senior phase 926 terminologies developed
Mathematics senior phase 926 terminologies developed
Life Orientation 1 491 terminologies developed
Life Orientation intermediate phase 1491 terminologies developed
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SELECTED INDICATORS
28
PERFORMANCE INDICATOR
3RD QUARTER TARGET
PROGRESS DESCRIPTION
Number of flags and flag poles installed per year
2 500 1650 National Flags were installed in1650 schools
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SELECTED INDICATORS
Eastern
Cape
Free State
Gauteng
KwaZulu-Natal
Limpopo
Mpumalanga
Northern
Cape
North W
est
Weste
rn Cape
050
100150200250300350400450 408
112
375 381
168
91
0
70 45
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PERFORMANCE INDICATOR
3rd QUARTER TARGET PROGRESS DESCRIPTION
Number of National Days hosted (7)
1 National Day Day of Reconciliation, 16 December 2014 was hosted at the KwaZulu- Natal at Ncome Museum
Number of Outreach projects implemented (6)
2 No Outreach activities were undertaken, Due examinations school visits could not take place and most institutions are preparing for end of the year closure. Officials had to focus on the hosting of the Annual National Oral History conference which took place during the quarter
Number of infrastructure projects for libraries, museums and archives implemented
Site Visit( OR Tambo) Site visit undertaken on 17 December 2014. The construction progress is as follows:• the OR Tambo Homestead is 95% completed)• The Garden of Remembrance is 57% complete • The Khananda Grave site is 78% complete
Site Visit (JL Dube ) Site visit undertaken on 04 December 2014. Construction of the amphitheatre, access driveway and parking is at 70% completion
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SELECTED INDICATORS
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PERFORMANCE INDICATOR
3rd QUARTER TARGET PROGRESS DESCRIPTION
Number of infrastructure projects for libraries, museums and archives implemented
Site Visit (Bram Fisher house purchased)
Site visit undertaken on 17 December 2014
Site Visit (Ingquza phase 1 completed)
Site visit conducted on the18th November 2014. The construction of the museum is 47% complete.
Site Visit (Sarah Bartmann Centre of Remembrance-Beginning of construction
Site visits were undertaken to coincide with the Progress and Technical Committee Meetings from October to November 2014. As of December 2014, the construction was about 12%
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SELECTED INDICATORS
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THANK YOU
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