TENDRING DISTRICT COUNCILTENDRING DISTRICT COUNCIL
Flexible warranting
“How we did it -What it can do for you”
John Fox
Acting Head of Environmental Services
Implementing a flexible warrant system
Across Essex
Undertaking a project utilising flexible warrants
ESSEXESSEX
Essex…
•14 Authorities
•2 of which are Unitaries
OCCUPATIONAL HEALTH AND OCCUPATIONAL HEALTH AND SAFETY GROUPSAFETY GROUP
Work Plan 2008
Pro-active Group
Suffolk were flexibly warranted
SAFETY GROUP
H S E
CHIEF OFFICER
SAFETY GROUP
MANAGEMENT TEAM
MANAGEMENT TEAMMANAGEMENT TEAM
HSE Partnership Manager East of England
HSE Partnership Team LeadHSE InspectorChief Officer’s Representative Chair of Safety GroupEHO
MEMORANDUM OF MEMORANDUM OF UNDERSTANDINGUNDERSTANDING
Sets frameworkRequires setting up of Management
TeamStates the Scope i.e. when it can be
used Asbestos Project
Requires inspectors to be competentSets dateLists Authorities participating
COMPETENCY OF STAFFCOMPETENCY OF STAFF
Fully authorised
Appropriately qualified
Appropriate experience – 2 years
ARRANGEMENTS FOR ARRANGEMENTS FOR MANAGING COMPETENCYMANAGING COMPETENCY
Includes
• Monitoring Inspections•Appraisal• CPD• EMM
APPENDIX 6APPENDIX 6
Includes digital photos to be usedAppoints all other inspectors In the
County – 61States the powers they can exercise Includes the Head Of Service electronic
signatureStates only valid when operated under
the M O U
PROBLEMSPROBLEMS
Do you really want to?
Does your Head of Service really want to?
It goes as fast as the slowest
PROBLEMSPROBLEMS
Insurance questionnaire Stated what we were doingName of insurer Does insurance cover this activity?What amendments would be needed?Who covers for accidents or indemnity?
PROBLEMSPROBLEMSTwo? Digital Photos
Clear pictures on a light smooth background, image quality
Electronic signatures
Full names of staff
PROBLEMSPROBLEMS
Everything is sent to LAU
Printing
The Gold Standard
TRAINING DAYTRAINING DAY
Gerry Kasprazok – Insurance/ LegalHSE lead officer for flexi warrant –
practicalities, letters, notices, gatekeepers
HSE Partnership Manager – Examples of use
Subsequent training on asbestos project
ARRIVAL OF FLEXI WARRANTARRIVAL OF FLEXI WARRANT
DEPARTURE OF FLEXI DEPARTURE OF FLEXI WARRANTWARRANT
ARRIVAL OF FLEXI WARRANTARRIVAL OF FLEXI WARRANT
RENEWALSRENEWALS
5 Years
Reviewed Yearly
Adding New Officers
THE ASBESTOS PROJECTTHE ASBESTOS PROJECT
Safety Group Workplan
Fit 3
Suffolk
Mark Jordan
MANAGEMENT TEAMMANAGEMENT TEAM
ELO
3 EHO’s
HSE Partnership lead
Initial meeting 12th March 2008
LEARNING FROM SUFFOLKLEARNING FROM SUFFOLK
6 Inspections
Regional grouping of authorities
What does each authority want
Grouping of premises
STAFFINGSTAFFING
LA – 2 Officers per day (10 Officers days per LA)
HSE – 14 inspectors for 2 days (28 inspector days)
Project timescale – 3 weeks from 6th October
14 Authorities – 3 sub groups
Each LA to provide 100 Premises
Premises primarily care and hospitality
Standard letters
Improvement and prohibition notice template
Notice letter template
Informal Letter template
DOCUMENTATIONDOCUMENTATION
DOCUMENTATIONDOCUMENTATION
Gatekeeper – including mobile phone No.s
Map and List – in geographical 10s
Last inspection information
What to leave at inspection
TRAINING DAYTRAINING DAY
½ Day Event
11 September
32 LA Officers
Consistent Approach
IntroductionWhere it is and what it looks like Duty to manage – good and poor …Enforcement expectationDocumentationPress information – HSE GNNOpen Forum
TRAINING DAYTRAINING DAY
AN IDEAL WORLDAN IDEAL WORLD
Distributing the information
Training Day – 3
Via HSE – 11
Late Arrival
REALITYREALITY
Email 26 September
Exchange information 7 October
Email notification for initial letters response
SENDING LETTERSSENDING LETTERS
By Whom? –LACORS, Host, Inspector
Agree Timescale
Include Leaflet
Reporting details to host authority
LETTERS OR NOTICESLETTERS OR NOTICES
Letters where no previous contact
Notices if already aware
WHAT ACTUALLY HAPPENEDWHAT ACTUALLY HAPPENED
Premises shut
No surveys
Surveys undertaken centrally
I never had the letter
HORSE AND GROOMHORSE AND GROOM
15% complianceLimited enforcement action724 visitors7 improvement noticesWorkplan 2009Kent experience
WHAT WAS ACHIEVEDWHAT WAS ACHIEVED
Top Related