System Administration Module Data Dictionary Table of Contents Revision History ..........................................................................................................................................................................2 SY005 - District ...........................................................................................................................................................................3 SY010 - School............................................................................................................................................................................7 SY025 - Program .......................................................................................................................................................................11 SY040 - Room ...........................................................................................................................................................................14 SY045 - School Grade Record for State Reporting ...................................................................................................................16 SY075 - District Default Values ................................................................................................................................................19 SY076 - District Additional Options .........................................................................................................................................25 SY080 - School Default Values.................................................................................................................................................30 SY211 - School Grade Table .....................................................................................................................................................35 SY219 - Error Message Table ...................................................................................................................................................37 SY221 - District Status Table ....................................................................................................................................................39 SY230 - Staff Member...............................................................................................................................................................41 SY231 - Staff Type....................................................................................................................................................................45 SY232 - Telephone Type...........................................................................................................................................................46 SY233 - Staff Additional Information .......................................................................................................................................48 SY234 - Staff - Credentials........................................................................................................................................................51 SY243 - Room Type Code Table...............................................................................................................................................53 SY250 - Note Types ..................................................................................................................................................................55 SY255 - Notes ...........................................................................................................................................................................57 SY260 - SchoolView Publishing Rights....................................................................................................................................59 SY261 - SchoolView Access Record Maintenance...................................................................................................................61 SY265 - District Schools/State Schools.....................................................................................................................................63 SY270 - Postal Permits ..............................................................................................................................................................66 SY277 - Sub-Region/ Region Maintenance...............................................................................................................................68 SY281 - School/ Region and Sub-Region Maintenance ............................................................................................................70 SY282 - System Administration Miscellaneous Codes Table ...................................................................................................72 SY399 - Year-End Processing ...................................................................................................................................................74 SY405 - District List..................................................................................................................................................................79 SY430 - Name Search - Staff ....................................................................................................................................................81 SY440 - Room Information .......................................................................................................................................................83 SY611 - Division Grade Table ..................................................................................................................................................85 SY615 - Billing Rates................................................................................................................................................................87 SY630 - Staff - Program ............................................................................................................................................................89 CA205 - School Calendar ..........................................................................................................................................................92 CA305 - Reset Cycle Days/Calendar Periods............................................................................................................................95 CA310 - Copy Calendars/Mass Update Special Days ...............................................................................................................98 CA410 - List All Calendars .....................................................................................................................................................101 CA420 - Calendar Periods .......................................................................................................................................................103
LINC Data Dictionary - System Administration Module Page 1
Revision History Name Date Reason For Changes Version Reinis Polaks 12/10/2007 On SY233, SY281 extended list boxes. On SY282
extended abbreviation length from 10 to 15. 1.6
Reinis Polaks 11/14/2007 New field to SY230 – “Cell Phone”. 1.5 Reinis Polaks 10/30/2007 Changed screen item “SCHL” to “SCHOOL”. 1.4 Janis Riza 11/10/2006 New fields to SY076 – “Use Today or As of Date” and
“Age as of Date MMDD” 1.3
Ainars Ore 11/08/2006 New field to SY076 – “Audit Nurses Daily Log” 1.2 Ilze Freivalde 10/26/2006 New fields to SY076 – ‘Transfer last enrolment data on
ST208’ and ‘Show only current Fee balance’ 1.1
Initial version 1.0
LINC Data Dictionary - System Administration Module Page 2
SY005 - District
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LAST UPDATE SY005 MNT-DT
MNT-INIT
8/n 3/a
Date displayed in format MM/DD/CCYY
The last date that this record was updated and the initials of the person who updated it.
*DIST SY005 DST-NBR
4/n
Your district number District number
DISTRICT TYPE SY005 DST-TY-A
2/a listbox State defined. District type, such as Independent or Intermediate.
*DISTRICT NAME SY005 DST-LNG-NM
50/a Name of district.
DISTRICT SHORT NAME
SY005 DST-NME
27/a Shortened district name.
MAILING ADDRESS
SY005 ADDR-LNE-1 ADDR-LNE-2
27/a 27/a
Street address.
Mailing address.
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FIELD DATABASE SIZE/TYPE VALID VALUES USAGE *CITY SY005
CITY
30/a
City name.
*ST SY005 STATE
2/a State abbreviation.
ZIP SY005 ZIP-CD
9/n U.S. Post Office Zip Code for the mailing address.
COUNTY CODE SY005 CNTY-CD
3/a Valid code from CE265.
County where district is located.
COUNTRY SY005 BRTH-CNTRY
20/a Country where district is located.
REGION SY005 RGN-NBR
2/n Region.
STATE DIST # SY005 ST-DST-NBR
5/a State district number.
MEP FUNDED SY005 MEP-FUNDED
1/a checkbox X = funded Indicates school is eligible for migrant student funding.
DISTRICT PHONE SY005 DST-AREA DST-NBR
DST-PHEXT
3/n 7/n 5/a
Telephone area code. Telephone number. Phone extension.
FAX NUMBER SY005 FX-AREA FX-PHNE
3/n 7/n
District FAX area code. District FAX number.
E-MAIL ADDRESS SY005 EMAIL
40/a District e-mail address.
SUPERINTENDENT
SY005 SUPT-NME
30/a Title (optional) first, middle, last name
Superintendent’s name.
PHONE SY005 SUPT-AREA SUPT-PHNE
SUPT-PHEXT
3/n 7/n 5/a
Optional: District default from SY075
Telephone number. Phone extension.
E-MAIL ADDRESS SY005 SUPT-EMAIL
40/a Superintendent’s E-mail address.
COORDINATOR SY005 COORD-NME
30/a Title, first, middle, last name
Coordinator’s name.
LINC Data Dictionary - System Administration Module Page 4
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
PHONE SY005 CO-AREA-CD
CO-PHNE CO-EXT
3/n 7/n 5/a
District default from SY075.
Telephone area code. Telephone number. Telephone extension.
E-MAIL ADDRESS SY005 CO-EMAIL
40/a Coordinator’s E-mail address.
STATE CONTACT SY005 MARSS-CONT
30/a State contact’s name.
PHONE
SY005 MARSS-AREA MARSS-PHNE MARSS-EXT
3/n 7/n 5/a
Telephone area code. Telephone number. Telephone extension.
E-MAIL ADDRESS SY005 MARSSEMAIL
40/a
E-mail address.
FAX SY005 MARSS-FAXA MARSS-FAX
3/n 7/n
FAX area code. FAX number.
SCHOOLVIEW URL
SY005 URL-SV
SchoolView URL
ADMIN/ MAINTENANCE COSTS
SY005 ADMIN-CST
xx.xx/n Used for report SPINVOICE.
Administrative and maintenance cost.
CAPITAL EXPENDITURES
SY005 CAPL-EXP
xx.xx/n Used for report SPINVOICE.
Capital expenditures.
DEBT SERVICE SY005 DEBT-SERV
xx.xx/n Used for report SPINVOICE.
Debt service.
STATE MAINSTREAMING COSTS
SY005 SMSCST
xxx.xx/n Used for report SPINVOICE.
State mainstream costs.
STATE REVENUE SY005 STATE-REV
xxxx.xx/n Used for report SPINVOICE.
State revenue.
LINC Data Dictionary - System Administration Module Page 5
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen
State Schools SY265 District Schools/ State Schools Permits SY270 Postal Permits Default Values SY075 District Default Values School SY010 School
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SY010 - School
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LAST UPDATE SY010 MNT-DT
MNT-INIT
8/n 3/a
Date displayed in format MM/DD/CCYY
The last date that this record was updated and the initials of the person who updated it.
*DIST SY010 DST-NBR
4/n
Your district number District number
27a display From SY005 Once the district number has been transmitted the district name will display to the right.
*SCHOOL SY010 SCH-NBR
4/a District assigned. School number or abbreviated school name.
SUMMER SCHOOL SY010 SUMM-SCH
1/a checkbox X = yes Indicates school has a summer school session.
SHOW ENROLLMENT
SY010 N/A
1/a checkbox X = yes, display Request that the number of students enrolled display.
LINC Data Dictionary - System Administration Module Page 7
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
CURRENT ENROLLMENT
5/n display Calculated from ST210 records
School’s current enrollment.
SCHOOL NAME, ADDRESS AND PHONE
*NAME SY010 SCH-NME
50/a Full school name.
SCHOOL SHORT NAME
SY010 SCH-NME-27
27/a Shortened school name.
MAILING ADDRESS
SY010 ADDR-LNE-1 ADDR-LNE-2
27/a 27/a
Street number and name.
*CITY SY010 CITY
30/a Optional: District default from ST075.
City where school is located.
*ST SY010 STATE
2/a Optional: District default from SY075.
Two-character state abbreviation.
ZIP SY010 ZIP-CD
9/n Zip code, either 5 -digit or extended 9-digit.
COUNTY SY010 CNTY-CD
3/a County where school is located.
SY010 N/A
DISPLAY 20/a
County code description.
COUNTRY SY010 CNTRY
20/a Country where school is located.
PHONE SY010 PH-AREA-CD
PH-NBR PH-EXT
3/n 7/n 5/a
Optional: District default from SY075.
Area code. Phone number. Phone extension number.
FAX NUMBER SY010 FX-AREA-CD
FX-PHNE
3/n 7/n
Optional: District default from Screen SY075.
Area code and FAX number.
E-MAIL ADDR SY010 EMAIL
40/a E-mail address.
FORMER LONG CITY NAME
SY010 CITY-LNGNM
25/a Former long city name (optional)
*SCHOOL CATEGORY
SY010 SCH-CAT
1/a listbox P = Public E = Elsewhere N = Nonpublic
School’s category in this district. Example: a school located in another district could be an ‘elsewhere’ for this district.
LINC Data Dictionary - System Administration Module Page 8
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
SCHOOL TYPE SY010 SCH-TY
1/a listbox Kindergarten Elementary Intermediate Jr. High/ Middle Sr. High
Highlight the appropriate school type. This selection is important if you will be ordering Census documents.
STATE SCHOOL # SY010 STATE-SCH
7/a State assigned. State school number.
CLASSIF SY065 SCH-CLASS
DISPLAY 2/n
Assigned by the state. Updated on Screen SY265.
State classification such as Public Sr. High. Only public schools have state classifications.
SCHL ID TYPE/ NBR
SY010 SCH-ID-TY
SCH-ID-NBR
2/a
14/a
District assigned. School ID type and ID number.
LOCATED IN DISTRICT #
SY010 IN-DST
4/n District where the school is located.
BUILDING OWNED BY DISTRICT
SY010 BLD-OWNED
1/a checkbox X = yes Indicates the school building that is owned by the district.
EXCLUDE FROM STATE REPORTING
SY010 MARSS-EXCL
1/a checkbox X = exclude Exclude this school from state reporting.
EXCLUDE FROM ATTENDANCE REPORTING
SY010 ATND-EXCL
1/a checkbox X = exclude Exclude this school from attendance reporting.
TITLE I TYPE FALL EOY
SY010 TTTLE-1FAL
TITLE-1
1/a 1/a
A = No Title I services B = Targeted to some students C = All students D = School serves neglected students E = Delinquent students served
State Title I school code indicating the school’s Federal Title I funds status for free and reduced price meals.
TITLE I PROFILE
ESEA Title I Program Type Code.
PART A SY010 TI-PARTA
1/a checkbox X = school participates
School participates in a program authorized under ESEA, Title I, Part A of the Improving America’s Schools Act.
PARTC SY010 TI-PARTC
1/a checkbox X = school participates
School participates in Title I program for migrant students.
DELINQUENT SY010 TI-DELQ
1/a checkbox X = school participates
School participates in Title I program for delinquent or neglected students.
LINC Data Dictionary - System Administration Module Page 9
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
SCHL WIDE SY010 TI-SCHWD-A TI-SCHWD-C TI-SCHWD-D
1/a checkbox X = school-wide program
Identifies program as a school-wide program.
TARG’D ASSIST SY010 TI-TARGA-A TI-TARGA-C TI-TARGA-D
1/a checkbox X = targeted assistance program
Identifies program as a targeted assistance program.
STUDENT SYSTEM CONTACT
SY010 SCH-CNT
27/a Contact at the school regarding student information.
PRINCIPAL NAME SY010 PRIN-NME
27/a Title (optional) First, middle and last name.
Principal’s name.
PRINCIPAL E-MAIL ADDRESS
SY010 PRIN-EMAIL
40/a Principal’s E-mail address.
COLLEGE BOARD CAMPUS CODE
SY010 CCBC-NBR
6/n College Board Campus Code.
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen Grade Table SY211 School Grade Table Schl Defaults SY080 School Default Values
LINC Data Dictionary - System Administration Module Page 10
SY025 - Program
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LAST UPDATE SY025 MNT-DT
MNT-INIT
8/n 3/a
Date displayed in the format MM/DD/CCYY
The last date that this record was updated and the initials of the person who updated it.
*DIST SY025 DST-NBR
4/n
Your district number District number
*SCHOOL SY025 SCH-NBR
4/a District assigned. School number or abbreviated school name.
*PROG SY025 PRG-ID
5/a School or district assigned.
Program. A program of study set up with a specific goal.
PROGRAM STATUS
SY025 PRG-STS
1/a radio button
A = active I = inactive
Indicates whether program is currently active.
*PROGRAM NAME
SY025 PRG-LNG-NM
50/a District assigned. Full name of program.
LINC Data Dictionary - System Administration Module Page 11
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
SHORT NAME SY025 PRG-NME
27/a District assigned. Abbreviated optional program name.
DEPARTMENT SY025 PRG-DEPT
2/n District or school assigned.
Program department.
GROUP # SY025 PRG-GRP-NB
2/n District or school assigned.
Program group.
OE CODE SY025 OE-CODE
xx.xxxx/n State code number corresponding to the school’s program.
ITINERANT SY025 PRG-ITIN
1/a checkbox X = program is not associated with a calendar.
Students in this program are not state-reported. Itinerant programs are not associated with a calendar. Billing is based on FTE units and each student has a case manager.
LENGTH OF DAY IN MINUTES
SY025 MIN-DD
3/n Number of minutes in a school day for this program.
REVENUE GENERATING
SY025 REV-GEN
1/a checkbox X = yes Blank = no
Program generates revenue for the district.
AWARD SY025 AWARD-CODE
1/n radio button
0 = none 1 = certificate 2 = diploma 3 = degree 4 = transcript
Type of awards students obtain upon successful completion of the program.
TRADITIONAL GENDER
SY025 TRAD-GENDR
1/a radio button
Blank = none M = male F = female E = equal distrib.
The gender this program is traditionally associated with.
PROGRAM CREDITS
3/n display System calculated Once the regular and elective program credits have been transmitted, total displays here.
PROGRAM HOURS SY025 PRG-HRS
3/n 1-999 Number of hours to complete the program.
REGULAR SY025 CREDIT-REG
3/n 1-999 Regular program credits.
ELECTIVE SY025 CREDIT-ELE
3/n 1-999 Elective program credits.
GENERAL STUDIES
SY025 CREDIT-GS
3/n 1-999 Number of general studies credits earned by completing the program.
LINC Data Dictionary - System Administration Module Page 12
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LIBERAL ARTS SY025 CREDIT-TRS
3/n 1-999 Number of Liberal Arts credits earned by completing the program.
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen
LINC Data Dictionary - System Administration Module Page 13
SY040 - Room
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LAST UPDATE SY040 MNT-DT
MNT-INIT
8/n 3/a
Date displayed in the format MM/DD/CCYY
The last date that this record was updated and the initials of the person who updated it.
NOTES 1/a display X = notes exist Notes indicator. Click on NOTES navigation button at the bottom of the screen to display existing notes.
*DIST SY040 DST-NBR
4/n
Your district number District number.
*SCHOOL SY040 SCH-NBR
4/a District assigned. School number or abbreviated name.
DISPLAY 27/a
From SY010 School name displays when school number is transmitted.
*ROOM SY040 ROOM
4/a School assigned. Room number.
LINC Data Dictionary - System Administration Module Page 14
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
TYPE SY040 RM-TY
4/a listbox District defined on Screen SY243.
Type of room, such as classroom or gymnasium.
DEPARTMENT SY040 DEPARTMENT
4/a School assigned. See SC280 for valid codes.
School department.
SEATS/ CAPACITY SY040 RM-CAP
4/n School defined. Number of students the classroom will accommodate.
FEES/HOURS SY040 FEES
xxx.xx/n School defined. Hourly rental fee for other than classroom use.
FLOOR SY040 FLOOR
4/a Floor where room is located.
LOCATION 1 LOCATION 2
SY040 RM-LOC1 RM-LOC2
3/a District defined. Perpendicular location coordinates that intersect at the location of the room.
PHONE X SY040 PH-NBR PH-EXT
7/n 5/a
Room phone number. Extension number.
Next School Prev School
1/a push button
Pushed or not Push for inquire next or previous school rooms
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen Notes SY255 Room Notes Rooms SY440 Room Information
LINC Data Dictionary - System Administration Module Page 15
SY045 - School Grade Record for State Reporting
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LAST UPDATE SY045 MNT-DT
MNT-INIT
8/n 3/a
Date displayed in the format MM/DD/CCYY
The last date that this record was updated and the initials of the person who updated it.
*DIST SY045 DST-NBR
4/n
Your district number District number
*SCH YR SY045 SCH-YR
4/n YYYY Calendar year when the school year is completed. For example, 2001-2002 school year is entered as 2002.
*SCHOOL SY045 SCH-NBR
4/a District assigned on SY010
School number or abbreviated name.
27/a display From SY010 School name displays when school number is transmitted.
*STATE GRADE SY045 STATE-GRDE
2/a State assigned State grade level.
LINC Data Dictionary - System Administration Module Page 16
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
STATE SCHOOL NUMBER
SY045 STATE-SCH
DISPLAY 7/n
State assigned. State school number.
EXCLUDE FROM STATE REPORTING
SY045 MARSS-EXCL
1/a checkbox X = exclude Exclude this SchoolMAX school grade header from state submission.
EQUIVALENT SCHOOL GRADES
SY045 EQV-SCH-GR
DISPLAY 45/a
District defined. School grade(s) equivalent to the specified state grade.
KINDERGARTEN SCHEDULE
SY045 KGTN-SCHD
1/a listbox X =non-kindergarten A = half day - daily B = full day -alternate days C = full day - 3 days/week D = full day - every day (spring only) E = full day - every day all year
Kindergarten schedules as defined by MDE.
LENGTH OF DAY IN MINUTES
SY045 MIN-DD
3/n Length of school day expressed in minutes. Required for state reporting.
INSTRUCTIONAL DAYS
SY045 INST-DAYS
3/n 1-999 Number of days all students are required to attend and participate in school activities for the entire school day.
NON-INSTRUCTIONAL DAYS
SY045 NINST-DAYS
3/n 1-999 Any day used in whole or in part for purposes other than instruction.
REPORT MBRSHP/ATTEND IN DAYS
SY045 RPT-DAYS
1/a checkbox X = yes Select this checkbox to report your membership and attendance in days.
CALCULATE MBRSHP/ATTEND IN HOURS
SY045 CALC-HRS
1/a checkbox X = yes Select this checkbox to report your membership and attendance in hours.
USE FTE PCT ON ST210 TO CALCULATE MEMBERSHIP IN HOURS
SY045 FTE-FLAG
1/a checkbox X = yes Select this checkbox to use the FTE Percentage (FTE Pet) on the student’s ST210 Enrollment record to calculate his/her membership.
LINC Data Dictionary - System Administration Module Page 17
NAVIGATION BUTTONS Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen List Calendars CA410 List All Calendars Schl Gr Table SY211 School Grade table
Dist St Schls SY265 District Schools/ State Schools
LINC Data Dictionary - System Administration Module Page 18
SY075 - District Default Values
FIELD DATABASE SIZE/TYPE VALID VALUES
USAGE
LAST UPDATE SY075 MNT-DT
MNT-INIT
8/n 3/a
The last date that this record was updated and the initials of the person who updated it.
*DIST SY075 DST-NBR
4/n
Your district number
District number
*CURRENT SCHOOL YEAR SY075 SCH-YR
4/a YYYY Calendar year when the current school year is complete.
ADDRESS/PHONE
TELEPHONE AREA CODE SY075 PH-AREA-CD
3/n Most common district area code.
DWELLING TYPE CODE SY075 DWL-TY
2/a See Screen CE270.
Most common district dwelling type.
LINC Data Dictionary - System Administration Module Page 19
FIELD DATABASE SIZE/TYPE USAGE VALID VALUES
COUNTY CODE SY075 CNTY-CD
2/a See Screen CE265.
County code number of the most populous district county.
MUNICIPALITY CODE SY075 MUNI-CD
2/a See Screen CE275.
Most common district municipality.
CITY SY075 CITY
13/a Most common district city.
STATE SY075 STATE
2/a State Abbreviation of district .
ZIP CODE SY075 ZIP-CD
9/n zip code of district
SCHOOL ATTENDANCE AREA
KINDERGARTEN SY075 KGTN-AREA
4/a District defined. Most common kindergarten school attendance area code. Data Conversion only.
ELEMENTARY SY075 ELEM-AREA
4/a District defined. Most common primary school attendance area code. Data conversion only
INTERMEDIATE SY075 INTRM-AREA
4/a District defined. Most common intermediate school attendance area code. Data Conversion only
JUNIOR HIGH SY075 JR-AREA
4/a District defined. Most common junior high school attendance area code. Data conversion only
SENIOR HIGH SY075 SR-AREA
4/a District Defined. Most common senior high school attendance area code. Data conversion only
DEFINE TSIS FIELD SIZE
*COURSE SY075 LEN-COURSE
2/n 6-10 Number of characters in the Course field.
*LANGUAGE CODE SY075 LEN-LANGCD
2/n 2-3 Number of characters in Language Code field.
*LOCKER NUMBER SY075 LEN-LOCKNU
2/n 4-5 Number of characters in Locker Number field.
*STATE ID SY075 LEN-STATID
2/n 13-15 Number of characters in State ID field.
LINC Data Dictionary - System Administration Module Page 20
FIELD DATABASE SIZE/TYPE USAGE VALID VALUES
*OTHER DISTRICT ID SY075 LEN-ODSTID
2/n 4-5 Number of characters in Other District ID.
SYSTEM ASSIGN
DWELLING NUMBER SY075 ASSIGN-DWL
CHECKBOX 1/a
X = automatically assign.
Instruct the system to automatically assign dwelling numbers.
NEXT DWELLING NUMBER SY075 DWL-NBR
6/n District or system assigned.
Specify the beginning Next Dwelling Number. Automatically assigned dwelling numbers will begin with this number in the current school year.
FAMILY NUMBER SY075 ASSIGN-FAM
CHECKBOX 1/a
X = automatically assign.
Instruct the system to automatically assign family numbers.
NEXT FAMILY NUMBER SY075 FAM-NBR
6/n District assigned. Specify beginning Next Family Number. Automatically assigned family numbers will begin with this number in the current school year.
ID NUMBER SY075 ASSIGN-ID
1/a X = automatically assign.
Assign family member ID numbers.
NEXT ID NUMBER SY075 ID-NBR
9/n Start with this ID number.
FIELD/NOTE NUMBER SY075 N/A
CHECKBOX 1/a
X = automatically assign.
Automatically assign field and note numbers for i-Cue IEP.
NEXT FIELD NUMBER SY075 N/A
9/n To assign next available number, enter 1.
Enter the starting field number.
NEXT NOTE NUMBER SY075 N/A
9/n To assign next available number, enter 1.
Enter the starting note number
CENSUS/ENROLLMENT/SPECIAL EDUCATION
*PRIMARY HOME LANGUAGE SY075 LANG-CD
2/n English = 11 See Screen CE230 for others.
Language most often spoken in most district homes
LINC Data Dictionary - System Administration Module Page 21
FIELD DATABASE SIZE/TYPE USAGE VALID VALUES
ETHNIC CODE SY075 ETHN-CD
1/n 1 = American Indian or Alaskan native 2 =Asian or Pacific Islander 3 =Hispanic 4 =Black, not of Hispanic ethnicity 5 =White, not of Hispanic ethnicity
The most common ethnic derivation in your district.
MARITAL STATUS SY075 MAR-ST
1/a M = married D = divorced S = single W = widowed
Student’s marital status.
LUNCH [FEDERAL CODES]
SY075 LNCH-FLG
1/n 0 ineligible, but has access 1 = Eligible for reduced price meal and has access 2 = Eligible for free meal and has access 3 = Ineligible and has no access 4 = Eligible for reduced price meal, but has no access 5 = Eligible for free meal, but has no access
Default lunch code.
RESIDENT DISTRICT
SY075 RES-DST
4/n Usually your district number.
District number of most common district of residence.
RESIDENT COUNTY
SY075 RES-CNTY
4/a Residence county.
AID CATEGORY
SY075 AID-CAT
2/n See Screen ST275 for a complete list of categories.
Most common state aid category.
LINC Data Dictionary - System Administration Module Page 22
FIELD DATABASE SIZE/TYPE USAGE VALID VALUES
LAST LOCATION SY075 LST-LOCN-A
2/n See Screen ST285 or Appendix.
Most common last location code. Last location of school attendance.
FAMILY CATEGORY (Y OR 0)
SY075 AGE-CAT
1/a Y = youngest child O = oldest child See Appendix in Sys Admin manual for codes.
Categorize families according to the youngest or the oldest member.
SPECIAL ED EVALUATION [FEDERAL CODES]
SY075 SPED-EVAL
1/n I not evaluated 2evaluated - does not need services or follow-up status, or parent refused evaluation. 3evaluated - requires services but not yet in a program. 4evaluated - receiving services in accordance with PL 101-476. 7IEP has been terminated and student is on follow-up status.
Most common Special Education evaluation code.
FED INSTRUCTIONAL SETTING SY075 INST-SETG
2/n 01-08 See Screen SP270 for instructional setting codes.
Federal instructional setting. Most common instructional setting for Special Education.
SERVING DISTRICT SY075 SERV-DST
5/n 1-99999 Serving district.
COMPENSATORY AID SY075 COMP-AID
1/a ST282, Compensatory Aid
Compensatory aid code.
TRANSPORTATION TYPE SY075 TNSP-TY
2/a ST282, Transportation Type
Transportation type code.
LINC Data Dictionary - System Administration Module Page 23
FIELD DATABASE SIZE/TYPE USAGE VALID VALUES
FTE PERCENT SY020 FTE-PCT
xx.x/n District defined. Full Time Equivalency Percent, default for FTE% field on ST208/ST210 Student Enrollment.
SHOW IEP LISTBOX SY075 SPED-IEP
CHECKBOX 1/a
X = show IEP listbox
Show IEP Listbox
USES FEE MODULE SY075 USE-FEE
CHECKBOX 1/a
X = uses fee module
District uses the SchoolMAX Fee application.
USES HEALTH MODULE SY075 USE-HEALTH
CHECKBOX 1/a
X = uses health module
District uses the SchoolMAX Health module.
USES TRANSPORTATION SY075 USE-TNSP
CHECKBOX 1/a
X = uses transportation module
District uses the SchoolMAX Transportation module.
USES OPEN ENROLLMENT SY075 USE-OPENR
CHECKBOX 1/a
X = uses open enrollment module
District uses the SchoolMAX Open Enrollment module
USES LETTER MODULE SY075 USE-LET
CHECKBOX 1/a
X = uses Letter Module
District uses the SchoolMAX Letter Module
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen
LINC Data Dictionary - System Administration Module Page 24
SY076 - District Additional Options
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST 4/n Your district number
District number
27/a display From SY005 Once the district number has been transmitted the district name will display to the right.
ENROLLMENT/CENSUS OPTIONS
REQUIRE BIRTHDATE? SY075 VLD-DOB
1/a checkbox X = yes Blank = no
Set whether birthdays date is required field.
REQUIRE ETHNIC CODE?
SY075 VLD-ETH
1/a checkbox X = yes Blank = no
Set whether ethnic code is required field.
ALLOW DUPLICATE ENROLLMENT?
SY075 VLD-ENR
1/a checkbox X = yes, Blank = no
Set whether duplicate enrollment is allowed.
ENROLLMENT LIMIT IN DAYS
SY075 ENR-DAYS
3/a Set enrollment limit.
LINC Data Dictionary - System Administration Module Page 25
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
ATTENDANCE PERIOD LOCK DAYS
SY075 ATT-LOCK-D
3/a Specify number of attendance period lock days.
RESTRICT CALENDAR CHANGES ON ST208, ST210
SY075 ALCH-CAL
1/a checkbox X = yes Blank = no
Set whether calendar changes on ST208 and ST210 screens is restricted.
TRANSFER LAST ENROLLMENT DATA ON ST208
SY075 TFR-ENR
1/a checkbox X = yes Blank = no
Mark if have to copy LEP and title1 details from previous enrollment doing Add on ST208
RESTRICT SSN VIEW? SY075 RES-SSN
1/a checkbox X = yes Blank = no
Set whether SSN view is restricted.
AGE VALIDATION
DISTRICT WIDE Specify interval of valid enrollment age in district.
MIN SY075 DW-MIN-AGE
2/a 00 - 99
MAX SY075 DW-MAX-AGE
2/a 00 - 99
KINDERGARTEN Specify interval of valid enrollment age on kindergarten.
MIN SY075 KK-MIN-AGE
2/a 00 - 99
MAX SY075 KK-MAX-AGE
2/a 00 - 99
ELEMENTARY Specify interval of valid enrollment age on elementary school.
MIN SY075 EL-MIN-AGE
2/a 00 - 99
MAX SY075 EL-MAX-AGE
2/a 00 - 99
INTERMEDIATE Specify interval of valid enrollment age on intermediate school.
MIN SY075 IN-MIN-AGE
2/a 00 - 99
MAX SY075 IN-MAX-AGE
2/a 00 - 99
LINC Data Dictionary - System Administration Module Page 26
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
JR. HIGH/MIDDLE Specify interval of valid enrollment age on high or middle school
MIN SY075MS-MIN-AGE
2/a 00 - 99
MAX SY075 MS-MAX-AGE
2/a 00 - 99
SR. HIGH Specify interval of valid enrollment age on high school
MIN SY075 HS-MIN-AGE
2/a 00 - 99
MAX SY075 HS-MAX-AGE
2/a 00 - 99
USE TODAY OR USE AS OF DATE
SY075 VAL-ASOFDT
1/a District can choose date to use for age validation on ST208/ST210. When checked “Today” then age validation on ST208/ST210 will calculate student age as of today like it is now. When checked “As of Date” then age validation on ST208/ST210 will calculate student age as of date specified in field “Age as of date MMDD”.
AGE AS OF DATE MMDD
SY075 AGE-OF-DT
4/n, display District defined date. Used to specify the date that district want to be use for student’s age calculation and display.
STAFF OPTIONS
DISPLAY SSN/ADDR/PHONE?
SY075 STF-SEC-SP
1/a checkbox X = yes Blank = no
Set whether to display SSN view, address or phone in staff information.
DISPLAY INACTIVE ON SC461?
SY075 STF-INACT
1/a checkbox X = yes Blank = no
Set whether to display inactive programs on SC461 Teacher/Room Programs.
DISPLAY TEACHER FIRST NAME?
SY075 STF-TCHRFN
1/a checkbox X = yes Blank = no
Set whether to display teacher first name in staff information fields.
AUDITING OPTIONS
AUDIT ATTENDANCE SY075 AUDIT-AT
1/a checkbox X = yes Blank = no
Set for attendance audit.
LINC Data Dictionary - System Administration Module Page 27
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
AUDIT CENSUS SY075 AUDIT-CE
1/a checkbox X = yes Blank = no
Set for census audit.
AUDIT ENROLLMENT SY075 AUDIT-EN
1/a checkbox X = yes Blank = no
Set for enrollment audit.
AUDIT NURSES DAILY LOG
SY075 AUDIT-HE
1/a checkbox X= yes Blank = no
Set for Nurses daily log audit.
TIENET OPTIONS
USES TIENET TESTING SY075 TI-USER
1/a checkbox X = yes Blank = no
District uses the TIENET Testing.
INFODRIVER OPTIONS
LEFT-JUSTIFY GS255 SCORES
SY075 GS255LEFT
1/a checkbox X = yes Blank = no
Specify INFODriver option to use left justify on scores.
MISCELLANEOUS OPTIONS
HEALTHY FAMILIES LINK (ON WEB MAIN MENU)
SY075 HLTHY-FAM
1/a checkbox X = yes Blank = no
Set whether to show link to families healthy on main menu.
DISPLAY LUNCH CODE ON CE220?
SY075 LNCH-FLG-D
1/a checkbox X = yes Blank = no
Set whether to display lunch code on CE220 Family Member
ADDITIONAL HEALTH FACTORS FROM THIS STATE
SY075 ADD-FACT
2/a
UNIQUE ASSIGN CODE ON SY230
SY075 SYASGN-CD
1/a checkbox X = yes Blank = no
Specify automatically assigned staff members numbers on SY230 Staff Member
USE STUD. LANG. INFO SCREENS
SY075 USE-HLS
1/a checkbox X = yes, Blank = no
District uses student language info screens.
USE SP205 SY075 SPEC-ED
1/a checkbox X = yes, Blank = no
District uses SP205 Special Education Record screen.
ALLOW TO CREATE ATTENDANCE TODAY STATUS RECORDS FOR PREV. DATES ON AT221, AT231, AT241
SY075 CR-AT005
1/a checkbox X = yes Blank = no
Set whether to allow create attendance status records for previous dates on AT221 Mark Attendance, AT231 Period Attendance By Class and AT241 Positive Attendance By Class.
ATTENDANCE FOLLOWS STUDENT IN DISTRICT
SY075 AT-DST
1/a checkbox X = yes Blank = no
Instruct to transfer attendance information from student previous district.
VERIFICATION REQUIRED FOR END CODE
SY075 VER-END-CD
2/n Set whether end code verification is required.
LINC Data Dictionary - System Administration Module Page 28
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LISTBOX LIMIT SY075 BOXLIM
3/n Specify listbox limit.
ALLOW UPDATES TO HISTORIC AND ACTIVE iPLAN DATA
HOW ONLY CURRENT FEE BALANCE
SY075 SH-CURRBAL
1/a checkbox X = yes Blank = no
If checked only current fee balance is displayed on FE230 and FE240. If not checked we will see current, previous and total balances
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen Dist Defaults SY075 District Default Values
LINC Data Dictionary - System Administration Module Page 29
SY080 - School Default Values
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LAST UPDATE SY080 MNT-DT
MNT-INIT
8/n 3/a
Date displayed in the format MM/DD/CCYY
Date record was last updated and initials of the person who updated it.
*DIST SY080 DST-NBR
4/n
Your district number
District number
*SCHOOL SY080 SCH-NBR
4/a Valid district school.
School number.
SCHOOL NAME
DISPLAY 27/a
From SY010 Once the school number has been transmitted the school name will display to the right.
SUB-SYSTEM SPECIAL PROCESSING
LINC Data Dictionary - System Administration Module Page 30
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
USES SCHEDULING SY080 USE-SC
1/a checkbox 1/a
X = uses Scheduling
School uses the SchoolMAX scheduling module. This checkbox must be selected in order for Scheduling to work.
USES HOMEROOM CLASSES
SY080 USE-HMRM
1/a checkbox X = uses homeroom-type classes
School assigns students to homeroom-type classes. This option causes homerooms and homeroom teachers to display on students’ enrollment records.
USES GRADE REPORTING
SY080 USE-GR
1/a checkbox X = uses Grade Reporting
School uses the SchoolMAX Grade Reporting module. This option allows Grade Reporting to work.
LOWEST GRADE TO POST
SY080 POST-GRDE
2/n Lowest enrolled grade for which grades will be posted at year-end.
CITIZENSHIP GRADE TYPE
SY080 CIT-GRDT
2/a Citizenship Grade Type
SCHOOL BY NAME SY080 SC-SCROLL
1/a checkbox
GRADE SCAN ERRORS EDIT SCREEN
SY080 SCN-SCR
5/a listbox GR295 or GR296 Screen District uses for grade scan errors edit.
ATTENDANCE CORRECTION DAYS
SY080 ATT-CORR-D
3/n Attendance correction days.
RESTART CYCLE DAY OPTION FOR PERIOD ATTENDANCE
SY080 RESET-CY
1/a checkbox A = FD (first day) T = Beginning of term B = Both Default = Start day cycle on first day of school year and continue to the end of school year.
When you use Screen CA305 to restart the class meeting day cycle, the contents of this field will dictate whether the cycle will restart at every first day code, every beginning-of-term code or both.
FOR IN-DISTRICT TRANSFER FROM THIS SCHOOL, RETAIN
TRANSPORTATION STATUS, ELIG, EXCP
SY080 COPY-TNSP
1/a checkbox X = yes Blank = no
Transportation status, eligibility and exceptions. Retains the current values.
BUS ROUTE AND LOCATION
SY080 BUS
1/a checkbox X = yes Blank = no
Retains the current route and stop values.
CREDITS AND HONOR POINTS
SY080 COPY-CRD
1/a checkbox X = yes Blank = no
Transfers credits and honor points to the student’s records at the new school.
LINC Data Dictionary - System Administration Module Page 31
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
SCHOOL EXCLUSIONS
SY080 COPY-EXCL
1/a checkbox X = yes Blank = no
Transfers student’s exclusions to the new school.
SP ED SERVICE SCHOOL
SY080 COPY-SPSCH
1/a checkbox X = yes Blank = no
Transfers student’s Special Education service school
TEACHER AND HOMEROOM
SY080 COPY-T-H
1/a checkbox X = yes Blank = no
Transfers student’s teacher and homeroom
GIFTED/TALENTED INDICATOR
SY080 COPY-G-T
1/a checkbox X = yes Blank = no
Transfers student’s gifted/talented indicator
TITLE I INDICATOR SY080 COPY-T-1
1/a checkbox X = yes Blank = no
Transfers student’s Title I indicator
COMPENSATORY AID
SY080 COPY-CAID
1/a checkbox X = yes Blank = no
Transfers student’s compensatory aid.
YEAR END PROCESSING
EXCLUDE SCHOOL FROM YEP
SY080 YEP-EXCL
1/a checkbox X = yes Blank = no
Exclude this school from year-end processing.
DO NOT COPY CURRENT COUNSELOR
SY080 PURGE-COUN
1/a checkbox
X = do not copy information to new year
If selected: The counselor (homeroom, teacher) on the current enrollment will not be applied to next year’s enrollment.
DO NOT COPY CURRENT HMRM, TEACHER
SY080 PURGE-T-H
1/a checkbox X = = do not copy information to new year
If a scheduling counselor (homeroom, teacher) has been assigned for the coming year, the system will use that information for the new enrollment. Other-wise no counselor (homeroom, teacher) will be assigned. If not selected: The counselor (homeroom, teacher) on the current enrollment will be used for next year if the student stays at the same school. When a student changes schools at year-end, the system always looks for a scheduling counselor (homeroom, teacher). If none is found, none will be assigned.
DO NOT COPY LOCKER, COMBINATION
SY080 PURGE-LOCK
1/a checkbox X = = do not copy information to new year Blank = no
Do not copy Locker, Combination to the next year’s enrollment
DO NOT COPY GIFTED/TALENTED INDICATOR
SY080 PURGE-G-T
1/a checkbox X = = do not copy information to new year Blank = no
Do not copy Gifted/Talented Indicator to the next year’s enrollment
LINC Data Dictionary - System Administration Module Page 32
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
DO NOT COPY TITLE 1
SY080 PURGE-T1
1/a checkbox X = = do not copy information to new year Blank = no
Do not copy Title I indicator to the next year’s enrollment
DO NOT COPY COMPENSATORY AID
SY080 PURGE-CAID
1/a checkbox X = do not copy information to new year Blank = no
Do not copy Compensatory Aid to the next year’s enrollment
DO NOT COPY TRANSPORTATION TYPE
SY080 PURGE-TRAN
1/a checkbox X = do not copy information to new year Blank = no
Do not copy transportation type to the next year’s enrollment
DO NOT COPY STATE EXCLUSION
SY080 PURGE-STEX
1/a checkbox X = do not copy information to new year Blank = no
Do not copy State Exclusion to the next year’s enrollment
DO NOT COPY SCHOOL START GRADE
SY080 PURGE-GR
1/a checkbox X = do not copy information to new year Blank = no
Do not copy School Start Grade to the next year’s enrollment
DO NOT COPY LEP INFORMATION
SY080 PURGE-LEP
1/a checkbox X = do not copy information to new year Blank = no
Do not copy LEP information to the next year’s enrollment
PURGE DISCIPLINE RECORDS
SY080 PURGE-DISC
1/a checkbox X = purge Purge discipline records during year-end processing.
MEMBER CONFIDENTIAL INFO HISTORY
SY080 CONFID-HIS
1/a checkbox X = yes Blank = no
Store the data in history during EOY processing.
GRAGE RETENTION SCHOOL YEAR
PURGE-F-YR 4/n School year not < 1990.
Controls Grade History retention. 0000 saves all grades, future school year will remove all saved grades.
DIRECTORY PATH TO LOCATION OF STUDENT PHOTO
SY080 PHOTO-DIR
50/a Database address of student photos
URL FOR WEB BASED PHOTOS
SY080 PHOTO-URL
50/a URL address of student photos
LINC Data Dictionary - System Administration Module Page 33
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
FILE EXTENSION FOR WEB-BASED PHOTOS
SY080 PHOTO-EXT
3/a File extension for web-based photos
SHOW ICUE DISCIPLINE REPORT
SY080 ICUEDISP
1/a checkbox X = yes Blank = no
Show iCue Discipline Report
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen
Reset Cycle CA305 Reset Cycle Days/ Calendar Periods
LINC Data Dictionary - System Administration Module Page 34
SY211 - School Grade Table
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY011 DST-NBR
4/n
Your district number District number
*SCH YEAR SY011 SCH-YR PREFILLED 4/a
YYYY Calendar year when the current school year is complete.
*SCHOOL SY011 SCH-NBR
4/a Valid district school. School number.
27/a display From SY010 Once the district number has been transmitted the district name will display to the right.
ENROLLMENT AS OF
2/n, 2/n, 4/n Date in format MMDDYYYY
Display Grade Enrollment as of date specified.
A/C/D 1/a A=add C =change D =delete Blank = no action
Action maintenance field.
LINC Data Dictionary - System Administration Module Page 35
DATABASE SIZE/TYPE VALID VALUES FIELD USAGE
*GRADE SY011 GRDE
2/a District defined. Two-character entry. (02=2)
District grade code.
*DESCRIPTION SY011 GRD-DESCR
30/a District defined. The description or definition of a district assigned grade code.
*STATE GRADE SY011 STATE-GRDE
2/a State defined. State grade equivalent of the described grade.
NEXT YR GRADE SY011 NXT-GRDE
2/a Next year grade. The next progressive grade level after the grade described. Students are promoted to this grade at year-end.
*PRINT GRADE SY011 PRD-GRD
4/a School defined. Grade to be printed on reports.
GRADE ENROLLMENT
MALE/FEMALE 3/n display 3/n display
System calculated Number of males, females and the total number of students enrolled in each grade.
4/n display System calculated Total number enrolled in grade
Next 2/a Grade or spaces Used for scrolling pages
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Return Return to previous screen
LINC Data Dictionary - System Administration Module Page 36
SY219 - Error Message Table
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
A/C/D 1/a A=add C =change D =delete Blank = no action
Action maintenance field.
*ERR NBR SY019 ERR-NBR
6/n Error number
Error Message SY019 ERR-MSG
50/a Error message
Last Update SY019 MNT-DT
MNT-INIT
8/n display 3/a display
Date displayed in the format Mm/DD/CCYY
Last update date and operator’s initials who updated the message
Next OR
6/n 50/a
Error number Or Error message
Used for scrolling pages by error number or error message. Default is by error number.
LINC Data Dictionary - System Administration Module Page 37
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Return Return to previous screen
LINC Data Dictionary - System Administration Module Page 38
SY221 - District Status Table
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY021 DST-NBR
4/n
Your district number District number
27/a display From SY005 District name
A/C/D 1/a A=add C =change D =delete Blank = no action
Indicate action to update table.
*DISTRICT SY021 DST-NBR-2
4/n District number.
*STATUS SY021 LOC-DST-ST
1/a O = operating M = member N = non-member
District status.
Next 4/n District number or spaces
Used for scrolling pages
LINC Data Dictionary - System Administration Module Page 39
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Return Return to previous screen
LINC Data Dictionary - System Administration Module Page 40
SY230 - Staff Member
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY030 DST-NBR
4/n Your district number District number
*EMPL# SY030 EMP-NBR
9/n District assigned. Staff ID or Employee number.
STATE ID SY030.TCHR-STID 10/a State specific Employee’s state ID
SEARCH At least 3 characters. Search for staff member name and employee number.
LAST UPDATE SY030 MNT-DT
MNT-INIT
8/n 3/a
Date displayed in the format MM/DD/CCYY
Date record was last updated and the initials of the person who updated it.
*LAST NAME SY030 LST-NME
50/a Employee’s last name.
*FIRST, MIDDLE SY030 FRST-NME
20/a Employee’s first name and middle name or initial.
LINC Data Dictionary - System Administration Module Page 41
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
MAILING ADDRESS
SY030 ADDR-LNE-1 ADDR-LNE-2
27/a 27/a
Street address (2 lines)
Mailing address.
SSN SY030 SSN
9/a Employee’s Social Security Number.
CITY SY030 CITY
30/a City name.
ST SY030 STATE
2/a State abbreviation.
ZIP SY030 ZIP-CD
9/n U.S. Post Office Zip code for the mailing address.
CERT/ LIC NBR SY030 CERT-NBR
15/a No edits. Staff member’s license or certificate number.
HM PHONE SY030 HM-AREA-CD
HM-PHNE
3/n 7/n
Telephone area code. Telephone number.
CELL PHONE SY030 CE-AREA-CD
CE-PHNE
3/n 7/n
Cell phone area code. Cell phone number.
GENDER SY030 GENDER
1/a M = male F = female N = unknown
Staff member’s gender.
BIRTH MMDD SY030 BRTH-MMDD
4/n MMDD Staff member’s month and date of birth.
BIRTH YEAR SY030 BRTH-YEAR
4/n CCYY Staff member’s year of birth.
PROGRAM SY030 STAFF-PRG
8/a District assigned. See SY282 Staff Program.
Program that staff member is assigned to.
SITE SY030 SITE
2/a District assigned. See SY282 Staff Site.
Site or type of site where staff member is assigned.
EDUCATION PLAN SY030 EP-USER
1/a M = Manager U = User Blank = no IEP (default)
Manager or employee user in IEP program.
GENERATION ID SY030 GEN-ID
10/a Indicator to fix Info-Driver problem.
LINC Data Dictionary - System Administration Module Page 42
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
A/C/D
1/a A = add C = change D = delete Blank = no action
Action maintenance field.
ASSIGNMENT DATES
*BEGIN SY035 BEG-EMP-DT
8/n MM/DD/YYYY Date this assignment began.
END SY035 END-EMP-DT
8/n MM/DD/YYYY Date this assignment ended.
*SCHOOL SY035 SCH-NBR
4/a District assigned on SY010.
School number or abbreviated school name.
*STAFF TYPE SY035 STAFF-TYPE
3/a See SY231 for valid staff type codes
Identifies a staff member type.
DEPARTMENT SY035 DEPARTMENT
4/a See SC280 for valid department codes.
Department of study.
ROLE SY035 ROLE-ID
3/n Staff person’s additional role at a school. Use this field to specify a code for an additional role such as Asst. Principal.
TYPE OF INSTRUCTION
SY035 TYPE-INST
2/a Valid code from SY282.
The type of instruction provided to English learning students.
TEACHER FUNDS SY035 TCHR-FUNDS
2/a Valid code from SY282.
Source of funds used for teacher.
ASGN CODE SY035 ASSIGN-CD
10/a District defined. Staff assignment code, teaching or non-teaching.
ASGN PCNT SY035 ASGN-PCNT
xxx.xxx/n 000.001-999.999 Percent of the employee’s time spent on this assignment.
LANG OF INSTRUCTION
SY035 INST-LANG
3/n Valid language from CE230.
Language of instruction provided English learner students.
E-MAIL SY035 EMAIL
40/a E-mail address.
WORK PHONE X
SY035 WK-AREA-CD
WK-PHNE WK-EXT
3/n 7/n 5/n
Telephone area code. Telephone number. Telephone extension.
LINC Data Dictionary - System Administration Module Page 43
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
NEXT
4/a If type & begin date appears in the NEXT field, there are more school assignments on another screen. To view those assignments, highlight INQ in the maintenance listbox and transmit.
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen
Staff Addl Info SY233 Staff Additional Information Staff Credentials SY234 Staff - Credentials
LINC Data Dictionary - System Administration Module Page 44
SY231 - Staff Type
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
A/C/D 1/a A, C or D Add, change or delete the record
*STAFF TYPE SY031 STAFF-TYPE
3/a Staff type code
*DESCRIPTION SY031 STAFF-DESC
15/a Staff type description
NEXT 3/a Staff type or spaces Next Staff type code to start list from.
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Return Return to previous screen
LINC Data Dictionary - System Administration Module Page 45
SY232 - Telephone Type
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY032 DST-NBR
4/n
Your district number District number
27/a display From SY005 District name
A/C/D 1/a A=add C =change D =delete Blank = no action
Action maintenance field.
*CODE SY032 PH-TYPE
1/a District defined. Telephone type code.
DESCRIPTION SY032 PH-TY-DESC
30/a Telephone type description.
*ABBREVIATION SY032 PH-TY-ABBR
10/a District defined. Abbreviated telephone type description.
LINC Data Dictionary - System Administration Module Page 46
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
STATE CODE SY032 PH-ST-CD
10/a State defined State code for telephone type
LAST UPDATE SY032 MNT-DT
MNT-INIT
8/n 3/a
Date record was last updated and initials of the person who updated it.
NEXT 1/a Telephone code type to start list from
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Return Return to previous screen
LINC Data Dictionary - System Administration Module Page 47
SY233 - Staff Additional Information
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LAST UPDATE SY033 MNT-DT
MNT-INIT
8/n display 3/a display
Date displayed in the format MM/DD/CCYY
The last date that this record was updated and the initials of the person who updated it.
*DIST SY033 DST-NBR
4/n Your district number.
District number.
*TEACHER SY033 EMP-NBR
9/n District assigned. Employee number.
40/a display From SY230 Teacher name
SEARCH At least 3 characters. Search for staff member name and employee number.
LINC Data Dictionary - System Administration Module Page 48
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
FORMER NAME LAST FIRST MIDDLE
SY033 FLST-NME
FFRST-NME FM-NME
50/a 20/a 20/a
Staff member’s former last, first and middle name.
FTE STATUS SY033 FTE-STATUS
3/n 100+ Staff member’s percentage of full time status.
INSTRUCT SERVICES TO ENGLISH LEARNERS
SY033 INST-SERV
2/a Valid code from SY282, Instruct Services Eng Learners
State authorized teachers, teachers in training and paraprofessionals (aides) providing instructional services to English Learners.
EDUCATIONAL LEVEL
SY033 ED-LEVEL
2/a Valid code from SY282, Educational Level
Staff member’s highest educational level.
BACKDATED ATTENDANCE CORRECTION ALLOWED
ATT-COR-OK 1/a checkbox X = Yes Blank = No
When checked the teacher has rights to exceed backdated correction limit (but not the period lock limit). All attendance transactions after the limit are audited.
YRS DEGREE EARNED
SY033 DEGREE-YR
4/n YYYY School year when degree was earned or GED requirements were met.
HIRE DATE SY033 HIRE-DT
8/n Staff member’s most recent hire date in the current district.
YRS CURRENT DIST
SY033 YRS-CURDST
2/n 1-99 Total number of years of previous educational service in the current district prior to the most recent hire date.
YRS OTHER DIST SY033 YRS-OTHDST
2/n 1-99 Total number of years of educational service in other districts.
EXIT DATE SY033 EXIT-DT
8/n MM/DD/CCYY For a staff person no longer employed in the district, his/ her last day of employment.
POSITION STATUS SY033 POS-STATUS
2/a Valid code from SY282, Position Status
Staff position status.
HQ PROF DEV DATE
SY033 HQPROFDT
8/n High Quality Prof Dev Date
NATIONAL BOARD CERTIFICATION
SY033 NTBRDCERT
1/a checkbox X = Yes Blank = No
Whether staff member has national board certification or not
LINC Data Dictionary - System Administration Module Page 49
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
ETHNICITY CODE/ SUBCODE
SY033 ETHN-CD
ETHN-SUBCD ETHN-CD2
ETHN-SUBC2 ETHN-CD3
ETHN-SUBC3 ETHN-CD4
ETHN-SUBC4 ETHN-CD5
ETHN-SUBC5 ETHN-CD6
ETHN-SUBC6
1/n listbox
2/n
Defined on CE280 Ethnicity Codes and Sub Codes. Enter first character of the code on CE282 in the first field and the next two characters in the second field.
ACTIVE/INACTIVE IND
SY033 ACTIVE
2/a Any Staff active/inactive indicator
TERMINATION CODE
SY033 TERMIN
2/a Any Staff termination code
ANNUAL SALARY SY033 SALARY
6/n Any Staff annual salary
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu Prev Screen Return to previous screen Staff Member SY230 Staff Member Staff Credentials SY234 Staff - Credentials
Sys Admin Cd SY282 System Administration Miscellaneous Codes Table
LINC Data Dictionary - System Administration Module Page 50
SY234 - Staff - Credentials
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY034 DST-NBR
PREFILLED 4/n
Your district number.
District number.
*EMPL# SY034 EMP-NBR
9/n District assigned on SY230
Employee number.
40/a display From SY230 Teacher name
SEARCH At least 3 characters. Search for staff member name and employee number.
A/C/D 1/a A-add; C- Change; D- Delete; spaces - no action
Action maintenance field.
*SEQ# SY034 SEQNO
2/n 0-99 Credential sequence number. This is the identifying number of the credential.
LINC Data Dictionary - System Administration Module Page 51
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*TEACHING AREA SY034 TEACH-AREA
4/a Valid code from SY282, Teaching Area
This credential authorizes the teacher to teach in this teaching area.
CREDENTIAL TYPE
SY034 CRED-TYPE
4/a Type of teaching credential held.
DATE CRED EARNED
SY034 CRED-ER-DT
8/n MM/DD/CCYY Date credential was earned.
CREDENTIAL NBR SY034 CRED-NBR
12/a Credential number.
LAST UPDATE SY034 MNT-DT
MNT-INIT
DISPLAY 8/n 3/a
Date in the format Mm/DD/CCYY
The last date that this record was updated and the initials of the person who updated it.
NEXT 2/n Sequence number to start list from
NAVIGATION BUTTONS
Button Screen Description Menu SY001 System Administration Menu Prev Screen Return to previous screen Staff Member SY230 Staff Member Staff Addl Info SY233 Staff Additional Information
Sys Admin Cd SY282 System Administration Miscellaneous Codes Table
LINC Data Dictionary - System Administration Module Page 52
SY243 - Room Type Code Table
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY043 DST-NBR
4/n Your district number.
District number.
2770/a display
From SY005 District name
A/C/D 1/a A=add C =change D =delete Blank = no action
Action Maintenance field.
*CODE SY043 RM-TY
4/a District defined. Room type code.
*ABBREVIATION SY043 RM-TY-ABBR
15/a District defined. Room type abbreviated definition.
LINC Data Dictionary - System Administration Module Page 53
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LONGER DESCRIPTION
SY043 RM-TY-DESC
30/a District defined. Longer, more complete room type description.
NEXT 4/a Code number to start list from
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Return Return to previous screen
LINC Data Dictionary - System Administration Module Page 54
SY250 - Note Types
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
NOTE TYPE SY050 NT-TYPE
3/a Note type code.
*NOTE DESCRIPTION (Header on Note)
SY050 NT-DESCR
30/a Note type description.
*ASSOCIATED STRUCTURE
SY050 NT-STR-ASC
3/a Associated structure.
Existing Note Types
TYPE SY050 NT-TYPE
3/a display Existing Note type
*NOTE DESCRIPTION
SY050 NT-DESCR
30/a display Existing Note type description.
LINC Data Dictionary - System Administration Module Page 55
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*ASSOC STRUC SY050 NT-STR-ASC
3/a display Associated structure.
MAINTENANCE DATE
SY050 MNT-DT
8/n MM/DD/YYYY Date this record was last updated.
MAINTENANCE INITIALS
SY050 MNT-INIT
3/a Initials of person who last updated this record.
Next Type 3/a Used for scrolling pages
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen
LINC Data Dictionary - System Administration Module Page 56
SY255 - Notes
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LAST UPDATE SY055 MNT-DT
MNT-INIT
8/n 3/a The last date that this record was updated and the initials of the person who updated it.
PREV NOTE/ NEXT NOTE
1/a checkbox X = Previous or next note exists
Indicates there is a note preceding or following this note.
NOTE DESCRIPTION
62/a Identifies note based on note type. For example, the Note ID for a student is the student ID number and his full name.
*DATE SY055 NT-DATE
8/n MM/DD/YYYY Date when notes were written.
KEYWORD SY055 NT-KWD
10/a Keyword that identifies a note. You can compile all notes with the same keyword.
LINC Data Dictionary - System Administration Module Page 57
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
INITIALS SY055 NT-INIT
3/a Initials of person who wrote the notes.
*PAGE SY055 NT-PAGE
2/n 1-99 Notes page number.
KEYWORD INITIALS
1/a radio button
K = keyword I = initials
Specify keyword to find a note by keyword or initials to fine one by initials. .
LIST 52/a listbox Keyword or initials search.
MORE 1/a push button
Click on MORE to list more notes in the Listbox.
BODY OF SCREEN SY055 NT-TXT
65/a Note content. Text will wrap at the end of each line, even in the middle of words. Press the key to move to a new line at an appropriate point.
PREV/NEXT/ADD NEW
1/a push buttons
Prev/Next used to scroll through pages, Add New clears note lines so that create a new page easier.
NAVIGATION BUTTONS
Button Screen Description
Return Return to previous screen
LINC Data Dictionary - System Administration Module Page 58
SY260 - SchoolView Publishing Rights
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY060 DST-NBR
PREFILLED 4/n
Your district number District number
*SCHOOL SY060 SCH-NBR
4/a District assigned. School number or abbreviated name.
27/a display From SY010 Once the school number has been transmitted the school name will display to the right.
A/C/D 1/a A =add C =change D =delete Blank = no action
Action maintenance field
*MODULE
SY060 MOD-NME
30/a Module name is entered by MAXIMUS and cannot be changed by districts or schools.
LINC Data Dictionary - System Administration Module Page 59
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
SY060 PAR-FLAG STU-FLAG CON-FLAG
1/a checkboxes
Parent Student Contact
Select the person type(s) who will have access to information from this module on SchoolView. When a person type has not been selected by the district, the school will not be allowed to select the checkbox either.
LAST UPDATE SY060 MNT-DT
MNT-INIT
8/n display 3/a display
Date in the format MM/DD/CCYY
Last date that this record was updated and the initials of the person who updated it.
NEXT
30/a If a module appears in this field there are more module listings on another screen. The module shown here appears on the first line of the next screen. Transmit to display the next screen.
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen
LINC Data Dictionary - System Administration Module Page 60
SY261 - SchoolView Access Record Maintenance
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LAST UPDATE SY061 MNT-DT
MNT-INIT
DISPLAY 8/n 3/a
Date in the format MM/DD/CCYY
The last date that this record was updated and the initials of the person who updated it.
*DIST SY061 DST-NBR
PREFILLED 4/n
Your district number.
District number.
*SCH YR SY061 SCH-YR
4/n YYYY Calendar year when the school year is completed. For example, 2002-2003 school year is entered as 2003.
*USER TYPE SY061 USER-TYPE
1/a listbox Contact Student Parent
Type of person who has access to the student’s records.
*ID NUMBER Family # or Student ID
SY061 ID-NBR
9/n Student ID from CE220 Family Number from CE010
Student ID Number or Family Number if Head of Household.
LINC Data Dictionary - System Administration Module Page 61
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
40/a display From CE220/CE010 Student’s or family member’s name
*SEQUENCE NBR SY061 SEQNO
2/n Student Contact Seq HOH 1 or 2
If person is Student Contact, use Student Contact Sequence. If Head of Household, use HOH number.
STATUS SY061 STATUS
1/a listbox Unused Used Disabled
Status of person’s use of his or her access code. Once the person has logged on and specified a user name and password, the status is Used. Disabled means the person’s access to the log-on screen has been disabled.
DATE CREATED SY061 CREATE-DT
DISPLAY 8/n
MM/DD/YYYY Date the Access Key and SY261 record were created.
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Return Return to previous screen
View Access Key SY262 SchoolView Access Key
LINC Data Dictionary - System Administration Module Page 62
SY265 - District Schools/State Schools
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY065 DST-NBR
4/n Your district number.
District number.
DISPLAY 27/a
From SY005 District name.
LINC Data Dictionary - System Administration Module Page 63
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
DIST TYPE SY005 DST-TY-A
DISPLAY 2/a
25/a
01 = independent 02 = common 03 = special 05 = enhanced pairing 06 = intermediate 07 = charter outcome base school 50 = misc. coop 51 = secondary voc coop 53 = voc, spec ed coop 60 = dept of corrections schl 61 =educ dist 62 = Sec facil dist 70 = State academy DB; Arts 83 = service coop
District type code and description
*SCH YR SY065 SCH-YR
4/a YYYY Calendar year when the current school year is complete.
VIEW SCHOOL TYPE
1/a radio button
All Schools State Schools Public Nonpublic Elsewhere
Select a school type.
STATE RPT CYCLE 1/a radio button
None EndYr Fall
Display state school numbers as of a particular state reporting cycle.
LIST SCHOOLS BY 1/a radio button
Schl Number Schl Name
Sort schools in the list by school number or their names.
1/a checkbox Click on this data button to navigate directly to the SY010 School Record.
DIST SCHL DISPLAY 4/a
Defined on SY010 School number.
CAT DISPLAY 1/a
P = public N = nonpublic E = elsewhere From SY010
School category.
LINC Data Dictionary - System Administration Module Page 64
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
NAME 27/a display From SY010 School name.
TYPE DISPLAY 2/a
K - kindergarten EL - elementary IM - intermediate Jr - Junior High/ Middle Sr - Senior High From SY010
School type such as elementary or junior high.
A/C/D 1/a A=add C =change D =delete Blank = no action
Action maintenance field.
STATE SCHL SY065 STATE-SCH
7/a State-assigned. State school number.
CLASSIF SY065 SCH-CLASS
2/n State-assigned. See screen SY266.
State classification such as Public Sr. High. Only public schools have state classifications.
DESCRIPTION SY066 ST-CL-DESC
DISPLAY 27/a
State-assigned. State classification description.
Next 4/a 27/a 7/a
School Description State school
Used for scrolling pages
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen School SY010 School Grade Table SY211 School Grade Table
LINC Data Dictionary - System Administration Module Page 65
SY270 - Postal Permits
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY070 DST-NBR
4/n Your district number.
District number.
27/a display From SY005 Once the district number has been transmitted the district name will display to the right.
A/C/D 1/a A=add C =change D =delete Blank = no action
Action maintenance field.
*PERMIT# SY070 POST-PRMT
8/n Post office assigned. Postal permit number.
*PERMIT DESCRIPTION
SY070 POST-P-DSC
30/a District assigned. Description of the permit’s purpose. Example: Field trip notices.
LINC Data Dictionary - System Administration Module Page 66
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*POST OFFICE NAME
SY070 POST-OF1C
25/a Post office that issued the permit.
NEXT 8/n Permit number to start list from.
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Return Return to previous screen
LINC Data Dictionary - System Administration Module Page 67
SY277 - Sub-Region/ Region Maintenance
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY077 DST-NBR
4/n Your district number.
District number.
27/a display From SY005 Once the district number has been transmitted then the district name will display to the right.
*SCH YR SY077 SCH-YR
4/n YYYY Calendar year when the school year is completed. For example, 2002-2003 school year is entered as 2003.
*REGION SY077 SCH-RGN
4/a listbox Defined on SY282 Region.
SEL CHECKBOX 1/a
Checked = selected Select a sub-region and then choose a navigation button to display the school list in this region.
LINC Data Dictionary - System Administration Module Page 68
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
A/D 1/a A=add D =delete Blank = no action
Action maintenance field.
SUB-REGION SY077 SCH-SRGN
4/a listbox Defined on SY282 Sub-region.
NEXT 4/a Sub-region code to start list from.
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen
Misc Codes SY282 System Administration Miscellaneous Codes Table
School to Region SY281 School/Region and Sub-Region Maintenance
LINC Data Dictionary - System Administration Module Page 69
SY281 - School/ Region and Sub-Region Maintenance
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY081 DST-NBR
4/n Your district number.
District number.
27/a display From SY005 Once the district number has been transmitted then the district name will display to the right.
*SCH YR SY081 SCH-YR
4/n YYYY Calendar year when the school year is completed. For example, 2002-2003 school year is entered as 2003.
*REGION/SUB-REGION
SY081 SCH-RGN
SCH-SRGN
4/a listbox Defined on SY277/SY282
Region or sub-region.
A/D 1/a A=add D =delete Blank = no action
Action maintenance field.
LINC Data Dictionary - System Administration Module Page 70
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
SCHOOL / SCHOOL NAME
SY081 SCH-NBR
4/a listbox Defined on SY010 The school code and name in corresponding region.
SCHOOL TYPE SY010 SCH-TY
DISPLAY 2/n
Kindergarten Elementary Intermediate Jr. High/ Middle Sr. High from SY010
The appropriate school type.
UPD DWELL/ PRINT
1/a push buttons Use to update and print school dwelling.
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen
Misc Codes SY282 System Administration Miscellaneous Codes Table
Sub-Reg to Region SY277 Sub-Region/Region Maintenance
LINC Data Dictionary - System Administration Module Page 71
SY282 - System Administration Miscellaneous Codes Table
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY082 DST-NBR
PREFILLED 4/n
Your district number. District number.
DISPLAY Once the district number has been transmitted then the district name will display to the right.
LINC Data Dictionary - System Administration Module Page 72
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*TYPE SY082 CODE-TYPE
10/a listbox CRETY = Credential Type ASGCD = Assignment Code EDLVL = Education Level INSER = Instruct services eng learners JOBCL = Job Classification POSST = Position Status STPRG = Staff Program SSITE = Staff Site TCHFD = Teacher funds TYPLN = Type Instruction Eng Learners TCHRA = Teaching Area SCSEC = School Security additional SCHRG = School Region SCHSR = School Sub-Region
Code type.
A/C/D 1/a A =add C =change D =delete Blank = no action
Action maintenance field.
*CODE SY082 CODE-NME
10/a District defined. Code.
*DESCRIPTION SY082 CODE-DESCR
30/a District defined. Code description.
ABBREVIATION SY082 CODE-ABBR
15/a District defined. Abbreviated code description.
STATE CODE SY082 STATE-CODE
10/a Equivalent state code.
NEXT 10/a If a code number appears in the NEXT field, there are more codes on another screen.
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Return Return to previous screen
LINC Data Dictionary - System Administration Module Page 73
SY399 - Year-End Processing
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST 4/n Your district number.
District number.
27/a display From SY005 Once the district number has been transmitted then the district name will display to the right.
CLEAR MEMBER LUNCH CODE
SY075 CLEAR-LNCH
1/a checkbox X = Yes, clear values
Click on the checkbox to clear whatever value is currently in this field on each student’s new enrollment record.
LINC Data Dictionary - System Administration Module Page 74
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
PARAMETERS FOR CREATING NEW ENROLLMENT RECORDS USE LAST LOCATION:
See Screen ST285. Last location where the student attended school.
FOR PREVIOUSLY ENROLLED STUDENTS
SY075 LL-PRE-ENR
2/n Use this code for students previously enrolled in the district
FOR STUDENTS TRANSFERRED WITHIN DISTRICT
SY075 LL-EX-ENR
2/n Use this code for students transferred within district
FOR STUDENTS W/O PREVIOUS ENROLLMENT
SY075 LL-NO-ENR
2/n Use this code for students not previously enrolled in the district
APPLY GRADSTD YEAR: SY075 USE-GSY
4/n
YYYY
Add this Graduation Standard Year to the enrollment records of students enrolled in -
FOR RECORDS CREATED IN STATE GRADE
SY075 GSY-ST-GRD
2/n State grade equivalencies are shown on SY211.
the state equivalent grade shown in this field.
USE AID CAT:
WHEN CREATING NPUB ENROLL FROM YEP EFFECT G
SY075 AID-CAT-G
2/n System will assign this aid category to the new enrollment record when the student transfers to a non-public school.
WHEN CREATING ELSE ENROLL FROM YEP EFFECT H
SY075 AID-CAT-H
2/n System will assign this aid category to the new enrollment record when the student becomes a resident student attending elsewhere.
WHEN CREATING ELSE ENROLL FROM YEP EFFECT I
SY075 AID-CAT-I
2/n System will assign this aid category to the new enrollment record when the student becomes a student attending elsewhere as an enrollment options student.
PARAMETERS FOR ENDING PREVIOUS ENROLLMENT RECORDS APPLY END STATUS FOR GRADUATING STUDENTS
SY075 END-ST-GRA
2/n Apply this End Status Code to graduating students.
IN STATE GRADE SY075 GRAD-ST-GR
2/n See ST211 for equivalent state grades.
State grade of students who are graduating at the end of the current school year.
APPLY END STATUS FOR NONGRADUATING STUDENTS
SY075 END-ST-NON
2/n Apply this End Status Code to the new enrollment records of students who are not graduating.
LINC Data Dictionary - System Administration Module Page 75
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
PARAMETERS FOR PROCESSING NONPUBLIC/ELSEWHERE STUDENTS NEW BEGIN ENROLL DATE
SY075 BEG-ENR-DT
8/n MM/DD/YYYY If you wish to include nonpublic and elsewhere students in district year-end processing enter a beginning enrollment date in this field. This step is necessary because no calendars exist for these students.
EXCLUDE NPUB/ELSE STUDENTS FROM YEAR-END PROCESSING
SY075 EXCL-NPUB
1/a checkbox X = yes, exclude nonpublic and elsewhere students
If you do not wish to include nonpublic and elsewhere students in year-end processing, click on this checkbox. Normally, nonpublic and elsewhere students are included. If you neither select the exclude checkbox nor enter ending and beginning enrollment dates, you will receive an error message.
YEP END ENROLL DATE SY075 YEP-END-DT
8/n MM/DD/YYYY If you include nonpublic and elsewhere students in year-end processing, enter a date in this field. An old (current year) enrollment record will be created for students with End Status 40 (enrolled on last day of school.) A new, upcoming-year enrollment record will be created for these students during year-end processing.
CHECKLIST VERIFY FOR ALL SCHOOLS
As you verify that all schools have completed each task, inquire into SY399 and check it off.
NEW YEAR CALENDARS CREATED
SY075 CK-NEW-CAL
CHECKBOX 1/a
X = yes, all schools have new, accurate calendars
School terms must be defined on calendars before students can be enrolled for the new school year.
CUMULATIVE LABELS, SCHOLASTIC RPTS AND TRANSCRIPTS
SY075 CK-CUM-LBL
CHECKBOX 1/a
X = yes, all schools have labels, reports and transcripts
Create cumulative labels with the report GRCUMLABEL and the year-end scholastic report with GRYENDRPT, both grade reporting reports.
LINC Data Dictionary - System Administration Module Page 76
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
COMPREHENSIVE ATTENDANCE REPORTS
SY075 CK-ATCOMPR
CHECKBOX 1/a
X = yes, all schools’ reports are completed
Create the comprehensive attendance report with the ATCOMPRE attendance report.
TRANSFER OPTIONS SY075 CK-XFR-OPT
CHECKBOX 1/a
X = yes, all schools’ transfer options are accurate
To comply with this requirement, select transfer options on Screen SY080 School Defaults
GRADE TABLES SY075 CK-GR-TBL
CHECKBOX 1/a
X = yes, all schools’ grade tables are accurate
Each school has an SY211 Enrolled Grade Table listing the valid grades taught at the school. Normally the table remains the same from year to year, but each school needs to verify that the table is correct and create a new one for the coming year if necessary.
STUDENT NP EXCLUSIONS SY075 CK-NP-EXCL
CHECKBOX 1/a
X = yes, all schools have marked NP exclusions
Select the NP (no pass) exclusion on the ST212 School Exclusions records of students who will not be promoted to the next grade. Students with NP excl
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