On behalf of the Spine Society of Australia I extend a warm invitation to our industry partners to
attend the Annual Scientific Meeting of the Spine Society of Australia, being held at the Westin
Hotel in Sydney from 27 - 29 April 2012. The theme of this year’s meeting is Minimally Invasive
Spinal Surgery (MISS) Under the Microscope.
We are pleased to announce the following invited international speakers - Dr Pierce Nunley from
the Spine Institute of Louisiana, Shreveport, Louisiana, USA, Dr Jeffrey S. Roh from Orthopedics
International: Spine, Seattle, Washington, USA and Dr Choll Kim from the Minimally Invasive Spine
Center, Spine Institute of San Diego, California, USA.
The Industry Exhibition area will become the conference hub where all lunches and morning and
afternoon teas will be served. The Welcome Reception will also be held within the Exhibition.
Sydney is a vibrant, spectacular city and we look forward to providing the highest level of
academic presentations at this meeting, with lively debate in an atmosphere of mutual respect.
The Society and I warmly invite the participation of the industry, which has supported this Society
so well in 2011. Graeme Brazenor, President
Suppor t and Exhibition Prospectus
The Spine Society of Australia 23rd Annual Scientific Meeting 2012
Minimally Invasive Spinal Surgery (MISS) Under the Microscope
The Westin Sydney | Friday 27 April - Sunday 29 April 201223
For further information on support and / or exhibition opportunities, please contact the SSA Secretariat: DC Conferences Pty Ltd | PO Box 637, North Sydney 2059P 612 9954 4400 | F 612 9954 0666 | E [email protected] www.dcconferences.com.au/ssa2012
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Organising Committee
Graeme Brazenor President
Greg Malham Secretary
Rob Kuru Treasurer
Ralph Stanford Scientific Program Secretary
Peter Wilde President-elect
Kate Ryall DC Conferences Pty Ltd
Conference VenueThe 2012 Spine Society Annual Scientific Meetingwill be held at The Westin Hotel Sydney. Thispremier 5-star hotel is located right on MartinPlace in the central business district and is nestledamong renowned shops, restaurants and theatres.It is also only a short distance from Sydney’s famous attractions such as Darling Harbour, Sydney Opera House and the Harbour Bridge.
Exhibition VenueThe Exhibition will be held in the Hotel Ballroomsituated on the lower ground floor. This area willbe the central hub for the Conference, and willaccommodate all catering, including the WelcomeReception.
Exhibition Operating Times
Thursday 26 April 2012
8.30am ExpoNet shell scheme installed
10.30am Custom built stands installed
3.00pm Bump in for stand dressers / exhibitors
Friday 27 April 2012
10.30 - 11.00am Exhibition opens (Morning Tea)
12.30 - 1.30pm Lunch
3.00 - 3.30pm Afternoon Tea
5.30 - 7.00pm Welcome Reception
Saturday 28 April 2012
10.30 - 11.00am Morning Tea
12.30 - 1.30pm Lunch
3.00 - 3.30pm Afternoon Tea
3.00pm Bump out for stand dressers / exhibitors
5.30pm Stands dismantled
Please note there is no exhibition on Sunday 29 April 2012.Times above are subject to program changes.
Support and Exhibition Prospectus
The Westin Sydney
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Support Options
TITANIUM GOLD SILVER BRONZE
$35,000 $20,000 $15,000 $10,000
VENUE SIGNAGEProminent acknowledgement in conference signage
at registration desk
ADVERTISING, RECOGNITION & BRANDING OPPORTUNITIES
Acknowledgement at opening and closing sessions
Logo to appear in ‘Thanks to Supporters’ powerpoint slide
No. of complimentary satchel inserts 2 1 1 1
No. of complimentary A4 colour advertisements2 1 1 1
in conference handbook
Logo to appear on the conference handbook cover
Company profile in conference handbook (150 words max)
Exhibition booth (+ complimentary entitlements) 2 Booths 1 Booth
Exclusive choice of prime location booths
(Subject to availability at time of confirmation)
Acknowledgement & logo in all published conference materials
Company logo on conference website with link to your website
OTHER ENTITLEMENTS
No. of complimentary exhibitor passes for entire conference 6 5 4 3including the Welcome Reception
No. of complimentary Gala Dinner Tickets 6 5 4 3
Discount on Supplementary Sponsorship (available on 1 option
only, excluding Smartphone App Sponsorship)
Database access to all consenting delegates
25% Reduction(1 Booth)
50% Reduction(1 Booth)
50% Reduction
50% Reduction
25% Reduction
15% Reduction
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Supplementary Support Options
Preferential opportunities are available to Titanium,
Gold, Silver and Bronze supporters. Top up your
support with the following supplementary
opportunities, which offer additional benefits.
The Conference Secretariat will be pleased to
help you obtain maximum exposure for your
investment and can tailor a support package to
suit your company’s needs. Please contact the
Secretariat for details and discussion - see contact
details on page 1.
SSA 2012 Smartphone App1 Supporter Opportunity $20,000
! Company logo at startup
! Company logo in watermark for schedule
! One banner ad with video and green package
! Marketing before and after the Conference.
Your marketing information is stored on the
phone so that attendees can watch / read it
anytime - even while flying to the Meeting,
without being online
! Acknowledgement of Smartphone App
Support in all published Conference materials
and in ‘Thanks to Supporters’ PowerPoint slide
! Logo and acknowledgement on Conf. website
! 2 complimentary Conference Exhibitor Passes
Conference Gala Dinner $15,000Dinner venue: Please contact conference organisers
The Conference Dinner presents an excellent
opportunity to make a strong and lasting
impression on all delegates.
! Ten complimentary tickets to the Conference
Dinner with the opportunity to reserve a
corporate table (seats 10)
! Recognition as Conference Dinner supporter
(+ logo) on all printed Conference materials.
! Opportunity for your company representative
to give a 3 minute reply to the MC’s
acknowledgement of support, at the Dinner
! Opportunity to provide corporate signage at
point of entry and next to MC during
announcements
! Logo and acknowledgement on Conference
website with a link to your website
! Logo printed on Conference Dinner tickets
and table menus
Supplementary Support O
ptions
NEW!
Sponsorship will be secured with return of the completed booking form (following),
to the Secretariat. Booths will be allocated on a first come basis once full payment is received.
Sponsors will have priority over exhibitors.
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Speaker / Educational $15,000Support
The Spine Society of Australia is pleased to
announce that the following invited international
speakers will attend the 2012 Conference
Dr Pierce Nunley from the Spine Institute of
Louisiana, Shreveport, Louisiana, USA,
Dr Jeffrey S. Roh from Orthopedics International:
Spine, Seattle, Washington, USA and
Dr Choll Kim from the Minimally Invasive Spine
Center, Spine Institute of San Diego, California, USA
This is your opportunity to support the costs
associated with bringing our international speakers
to Sydney for the meeting. Airfares and accom-
modation costs will be paid for by the conference.
Speaker / Educational Support includes the
following company entitlements:
! Prominent acknowledgement of support in
all published Conference materials and in
Conference ‘Thanks to Supporters’ slide
! Acknowledgement of Support by Conference
Convener at opening and closing sessions
! Logo & acknowledgement on Conf. website
! Conference website link to your website
Audio Visual $10,000
! Recognition of audio-visual support on
Conference website and in Conference
Handbook
! Opportunity to place product / corporate
slide on rotation throughout the conference
! Company logo prominently displayed at AV
operations desk and speaker preparation room
Welcome Reception $6,000
The Welcome Reception will be held within the
Industry Exhibition in The Westin Sydney Ballroom.
! Recognition as Welcome Reception Supporter
(+ logo) on all printed Conference materials,
on Conference Website and in ‘Thanks to
Supporters’ PowerPoint slide
! Opportunity for your company representative
to give a 3 minute reply to the MC’s
acknowledgement of support at Reception
! Opportunity to provide corporate signage
in function area and on stage during MC
announcements
! 5 complimentary tickets to Welcome Reception
Breakfast Sessions $6,000ea
2 Supporter Opportunities
There are two 1-hour opportunities to host a
Conference Breakfast Session. Breakfast support
enables you to provide a speaker and put together
a program of your choice. Room hire and standard
AV facilities are provided. Catering costs additional.
! Company banner displayed during Breakfast
! Company profile (150 words max.) included
in the Conference Handbook
! Logo and acknowledgement on Conference
Website with a link to your website.
! Recognition as Breakfast Supporter
(+ logo) on all printed Conference materials,
on Conference Website and in ‘Thanks to
Supporters’ PowerPoint slide
Supplementary Support O
ptions
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Internet Cafe $6,000
The Internet Café will be located within the
Exhibition Area in the main Ballroom (2,3 & 4)
! Your company logo and Internet Café
Support acknowledgement on the Conference
Website, with a link to your website
! Each computer’s browser home page will
feature your company website
! Supporter may provide a free-standing
banner for display beside the Internet Café
! Opportunity to place company branded
computer accessories eg mouse pads, note
pads, pens and USBs within the Internet Café.
Conference Satchel $6,000
! Recognition as Satchel Supporter (+ logo)
on all printed Conference materials, on
Website and in Conference ‘Thanks to
Supporters’ PowerPoint slide
! 2 complimentary Satchel Inserts
USB Flashdrive $2,000
1 Supporter Opportunity
! A conference branded USB to be inserted into the conference satchels, pre-loaded withthe conference program and company information.
Satchel Insert $1,000
! One item to be placed inside each delegate’ssatchel (maximum of 2 inserts per company)
Supplementary Support O
ptionsCancellation Policy for
Sponsorship and Exhibition Booths
For cancellations prior to
1 January 2012, a full refund less a
25% processing fee will be granted.
After this date no refunds are available.
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Exhibition Booth $4,000
Exhibition booths will be confirmed on a first
come, first served basis once full payment is
received. Supporters will be given priority over
Exhibitors. Prices are inclusive of GST.
! 3m x 3m booth
! 2 complimentary exhibitor passes including
morning tea, lunch and afternoon teas
! 2 complimentary tickets to the Welcome
Reception
Fee for additional trade representative
EarlyBird - $500 pp | Standard - $600 pp
Booths are 3 x 3m with 2.4m high white octaboard
walls and include a fascia board with your company
name (up to 25 characters), 2 x 150w spotlights,
and a 4 amp power board with 4 outlets.
Large Exhibition Booth $16,000
2 Available
! 6m x 6m booth
! Prominent open-plan location
! 4 complimentary exhibitor passes including
morning tea, lunch and afternoon teas
! 4 complimentary tickets to the
Welcome Reception
Fee for additional trade representative
EarlyBird - $500 pp | Standard - $600 pp
Industry ExhibitionIndustry Exhibition | The Westin Sydney Ballroom 2,3 & 4
Internet Cafe
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Sponsor / Exhibitor Terms &
Conditions
The Contract1. The term ‘Organiser’ refers to DC Conferences acting
as agent for the Spine Society of Australia.
2. The term ‘Exhibitor’ and ‘Supporter’ include any person, firm, company or corporation and its employees and agents identified in the Booking Form or other written request for Exhibition Space or Support.
3. A “Contract” is formed between the Organiser and Exhibitor &/or Supporter when the Organiser accepts the signed application form and receives a deposit.
4. The Organiser reserves the right in unforeseen circumstances to amend or alter the exact site of the location of the stand.
5. The Organiser reserves the right the change the exhibition floor layout if necessary.
6. The Organiser may refuse without limitation to permitactivity within the exhibition or may require cessation of particular activities at their discretion.
7. The Organiser reserves the right to specify heights of walls and coverings for display areas.
8. The Organiser may determine the hours during which the Exhibitor will have access to the exhibition venue for the purpose of setting up and dismantling.
9. The Organiser will specify conditions relating to the movement of goods and displays, prior, during and after the exhibition.
10. The Organiser will accept no liability for loss or damageof equipment displayed or used by the exhibitor.
11. The Organiser and the Organising Committee reserve the right to change any part of the prospectus.
Obligations & Rights Exhibitors12. The Exhibitor must ensure that all accounts are
finalised and paid by the start date of the exhibition.
13. The Exhibitor must use allocated space only for the display and promotion of goods and / or services within the scope of the exhibition.
14. The Exhibitor must comply with all directions / requestsissued by the Organiser including those outlined in the Exhibitor Manual.
15. The Exhibitor will submit plans and visuals of custom designed exhibits to the Organiser for approval prior to commencement of the exhibition.
16. The Exhibitor acknowledges that the Organiser will not be able to provide assistance in tracking lost deliveries.
17. The Exhibitor agrees that the Organiser will not be liablefor any goods rejected by the venue or lost or damagedprior to thedelivery date specified or on return.
Storage of Goods18. Instructions regarding storage will be outlined in the
Exhibitor Manual distributed prior to the exhibition.
Stand Services & Construction19. Official contractors will be appointed by the Organiser
to undertake stand construction plus supply furniture and IT equipment. All non-official contractors wishing to enter the exhibition are required to provide current Certificates of Currency for Insurance, Public Liability and OH&S. Access will be denied without such documentation.
Insurance & Liability20. All Exhibitors must have Public Liability Insurance for
the period of the exhibition and must be able to produce this documentation immediately at the request of the Organiser.
21. Exhibitors must insure, indemnify and hold the Organiser harmless in respect of all damages, injuries, costs, claims, demands, expenses and interest for which the Organiser may become liable.
22. The Organiser, the venue, the Organising Committee cannot accept liability for any loss or damage to property sustained or occasioned from any cause whatsoever.
Payment & Cancellation23. Cancellation must be advised in writing.
24. No exhibitor shall occupy allocation space until all monies owing to the Organiser by the Exhibitor are paid in full.
25. The Exhibitor or Supporter accepts that a cancellation fee of 25% of the total contracted cost will be retained by the organiser if cancellation occurs prior to 1 January 2012.
26. The Exhibitor or Supporter accepts that if cancellation occurs on or after 1 January 2012, 100% of the contracted cost will be retained by the Organiser .
Exhibitor/Supporter Information
Contact Name: Title: First Name: Family Name:
Company Name:
Department:
Address:
Suburb: State:
Country: Postcade:
Phone:
Mobile:
Email:
A. Support Options
Please indicate your support selection
! Titanium $35,000 ! Silver $15,000
! Gold $20,000 ! Bronze $10,000
B. Supplementary Support Options
! SSA 2012 Smartphone App (1 only) $20,000
! Conference Gala Dinner $15,000
! Speaker/ Educational Support $15,000
! Audio Visual $10,000
! Welcome Reception $6,000
! Breakfast Sessions (2 available) $6,000 ea
! Internet Cafe $6,000
! Conference Satchel $6,000
! USB Flashdrive (1 only) $2,000
! Satchel Inserts (Max.2/supporter) $1,000 ea
C. Exhibition Booth/s
Booth type: ! 3m x 3m - $4,000 ! 6m x 6m - $16,000 (2 only)
Please refer to the Exhibition Floorplan on Page 7 and indicate your preferred exhibition space/s.
1st Choice - Booth No. ! 2nd Choice - Booth No. !3rd Choice - Booth No. !Please list below any companies you do not wish to be near. The Secretariat reserves the right to assign space(s) other than the choice requested.
We will be organising a custom built stand: ! YES ! NO
Custom Builder Contact Details
Name:
Phone:
Email:
Companies will be allocated booths on a first come basis once full payment is received. Sign and return with payment.
/ /
SIGNATURE OF AUTHORISED EXHIBITOR AGENT: DATE
Payment Summary All costs are inclusive of GST
A. Support Options Total $
B. Supplementary Support Options Total $
C. Exhibition Booth(s) Total $
GRAND TOTAL $
Payment Method Select one
1. Cheque payable to SSA Conference OR
2. Credit Card ! MASTERCARD ! VISA ! AMEX� CARD NO. EXPIRY DATE /
---- ---- ---- ----
NAME AS ON CARD:
AUTHORISING SIGNATURE:
3. ! Please send me an invoice
+3% surcharge
The Spine Society of Australia 23rd Annual Scientific Meeting 2012
Minimally Invasive Spinal Surgery (MISS) Under the Microscope
The Westin Sydney | Friday 27 April - Sunday 29 April 2012
Support / Exhibition Booking Form
T A X I N V O I C EABN 31 074 612 687
Please complete the booking form and return to the SSA Conference Secretariat: DC Conferences Pty LtdPO Box 637, North Sydney 2059 | P 612 9954 4400 | F 612 9954 0666 | E [email protected]
W www.dcconferences.com.au/ssa2012
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