2017
Student Achievement
Tracking System
Government of Karnataka
User Manual
Developed By: Supported By: ICT Infracon Infosys Foundation
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Contents Symbols ........................................................................................................................................... 4
Home Page ...................................................................................................................................... 8
Home Page Screen ...................................................................................................................... 8
User Registration ............................................................................................................................. 9
School User Registration Form .................................................................................................... 9
Login Panel .................................................................................................................................... 10
Home Screen after Login .............................................................................................................. 11
Dashboard ..................................................................................................................................... 12
Student Management ................................................................................................................... 13
Enrollment Details >> Enroll for 1st Standard ............................................................................ 13
Enrollment Details >> Admission through Promotion .............................................................. 16
Enrollment Details >> Admission through Transfer Certificate (Higher Standard) ................... 17
Enrollment Details >> Update Student Detail ........................................................................... 19
Enrollment Details >> Approve Student Detail Changes .......................................................... 20
Enrollment Details >> Enroll Student through xml ................................................................... 21
Enrollment Details >> Upload Student Details through xml ..................................................... 22
Enrollment Details >> Approve Student Details through xml ................................................... 23
Promote Student ........................................................................................................................... 24
Promote Student ....................................................................................................................... 24
Attendance Details ........................................................................................................................ 25
Attendance Details >> Enter Student Attendance Details ........................................................ 25
Attendance Details >> Update Student Attendance ................................................................. 29
Student Attendance >> Upload/download Student Attendance Excel ..................................... 32
CCE Result ..................................................................................................................................... 34
CCE Result >> Assign Subjects (CORE SUBJECTS) ...................................................................... 34
CCE Result >> Subject Language Group .................................................................................... 35
CCE Result >> Assign Group to the School ................................................................................ 36
CCE Result >> Assign Group to the Student .............................................................................. 37
CCE Result >> Enter/Update Result through Screen ................................................................. 39
Transfer Certificate ........................................................................................................................ 43
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Transfer Certificate >> TC Issue (Individual TC Generation) ..................................................... 43
Transfer Certificate >> Generate Bulk TC .................................................................................. 46
Incentives ...................................................................................................................................... 47
Incentives >> Manage Student Incentives ................................................................................ 47
Incentives >> Student Wise Incentive Data .............................................................................. 48
Student Report .............................................................................................................................. 49
Student Report >> Check List .................................................................................................... 49
Student Management >> Student Report >> Search Aadhar Card Student Report ................. 50
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Symbols
Logo for student tracking system. Click on it to go for home page
Date picker click it for date selection
Captcha code Type this code as it is in Enter captcha field shown here
Click login button for user Login by entering user name and Password.
Click Search button for Searching Any data according to criteria.
Click Reset button to reset entered information.
Click Submit button for user Login after entering correct user id And password.
Click Edit button to make disabled Fields changeable.
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Click Delete button to delete any Record.
Click Update button to update any Information.
Click on Get Design button to View User’s Left menu design in Super user login.
Click Approve button for the approval Of any request by authorized user.
Click Reject button for rejection Of request by authorized user.
Click cancel button for rejection Of request by authorized user.
Click Assign button for assigning Role of Any user or Task to any Entity.
Click Deassign button for deassigning Role of any user or to release task of any Entity.
Click deactive button to deactivate user in supper user module
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Click active button to activate user in supper user module
Click on this icon for viewing previous page
Select radio button for selecting Only one value.
Select Checkbox for selecting Multiple value
Multiple dropdown is used for more than one value simultaneously. ( pres Ctrl +select values by mouse click )
Dropdown for selecting single value. Click on select, all values will be shown.
Text field is used for typing User information or particular key word to be searched
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Click on browse button to select file Or photograph from our computer.
Click on Export To excel to get all Data in Excel sheet.
Click on Export To PDF to get all Data in PDF form.
In any User login then left menu will be shown as displayed in image User can hover on particular menu and if (+) is appended with menu name then sub menus will appear as shown in the image.
Any new news feeds are come up with this symbol.
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Home Page
Home Page Screen
Click on Registration tab to view registration screen
Click on login menu for user login
Click on pagination to slide images that denotes the functionality and the workflow of the
project
Click on Generate Forms to download the various forms for offline use
Click on registration menu for new user registration screen as shown below
Click for Home page
Click for Registration
Click for login
Click on numbers to view next images
Click here for suggestions, comments and questions from user
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User Registration
School User Registration Form
All the fields which are highlighted by Asterisk (*), are mandatory to fill.
Mark the check on the checkbox before submitting the form, if all information are
correct.
Enter captcha code in the textbox. It must be case sensitive.
If all information are correct then click on submit to register new user.
Select User Category
Check this option if the given information is correct
Captcha code
Open all parts of the form
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Login Panel
Click on login button to show login screen, user have to mention user name and
password here.
Click Reset button to reset user name and password
Click on Sign up to create new account
Click Forgot password to reset your password
Click For Login
Click to Create New Account
Click for Forgot password
Enter the above captcha code in textbox
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Home Screen after Login
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Dashboard
Click on Dashboard then the Total number of School and Students in Villages, Taluka and State has been displayed in the tabular or graphical format.
Click on particular area of graph or particular district in a table then it will further divided in many parts
User can see student detail according to various categories
Click on particular area of a graph to view that area wise
school and student details
Click on particular record to view that area wise school and student detail
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Student Management
Enrollment Details >> Enroll for 1st Standard
Age is filled automatically when you select date of birth
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Click on submit button to enroll Student
Bank details are only enabled for female
Select disabilities
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After submitting the form 9 digit number called as enrollment number is generated as shown in the below image.
Student Enrollment process is divided into three parts:
Admission to 1st standard(School Level)
Admission to higher standard(Block/Cluster Level )
Admission through Promotion
Admission through Transfer Certificate (Admission in Higher Standard)
When a student enroll at first time in a school then he/she directly enrolled in
first standard
Only those students are able to enroll in higher standard who have their Transfer
Certificate
If student has been pass the exam of previous standard then he/she is able to
promote in next class
If the user registers the student then the registration request goes to higher authority for approval.
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Enrollment Details >> Admission through Promotion
These students are ready to admit in next standard because they all are promoted
Note: Only those students are admit through promotion who will continue their study in the same school
Click on submit to admit
Select checkboxes for Admission
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Enrollment Details >> Admission through Transfer Certificate (Higher Standard)
Enrollment number who’s TC is issued
Click on search and get the below details
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Only those students will admit whose transfer certificate have been issued
These students will admit in higher standard
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Note: Only those students are admit through Transfer Certificate who want to change the school
Enrollment Details >> Update Student Detail
Click on enrollment to edit particular record
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Search the student according to the given criteria for update record
Without approve user cannot update students.
Enrollment Details >> Approve Student Detail Changes
Click on checkbox to approve student
User can approve only those students who are enrolled
Click here to mark for approve
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Enrollment Details >> Enroll Student through xml
Enter inputs in all mandatory fields and then generate xml file and after that upload it as shown in the image
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Enrollment Details >> Upload Student Details through xml
Enter all the details in xls then generate xml
If user has enter all the valid details then student xml data is uploaded successfully and
you will get status as uploaded as shown above
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Enrollment Details >> Approve Student Details through xml
Click on approve button to approve the enrolled student
Click on checkbox
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Promote Student
Promote Student
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Attendance Details
Attendance Details >> Enter Student Attendance Details
When you click on Search button you will get the Details as below
Click on search to open attendance page
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Enter present days
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Click on Submit to enter attendance
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Student Attendance Form (Govt. and Aided School)
You can Enter Attendance in the Above Text Box indicating present days as above
You cannot enter days more than Maximum Working Days
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Attendance Details >> Update Student Attendance
After clicking on update button you will get the details as below where you will
be allowed to change the present days of students
Click on update button to edit attendance data
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Enter changed attendance data
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Click on submit to update details
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Student Attendance >> Upload/download Student Attendance Excel
After Click on the download button you will get the xls as below
Here user can fill the attendance through xls and then by browsing this file you need
to upload this file and after uploading it your data will be uploaded successfully
Click on Download button to get excel of attendance data
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When the upload process of attendance is finished then success message will generate
immediately
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CCE Result
CCE Result >> Assign Subjects (CORE SUBJECTS)
First you have to Assign Subjects (CORE Subjects) to the Student
Image-1
Core Subject Select Standard to which Subjects are assigned
Assign medium
Assigned subjects list
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CCE Result >> Subject Language Group
The group is created for the language subjects only
Image-2
Group name
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CCE Result >> Assign Group to the School Image-3
Image-4
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CCE Result >> Assign Group to the Student
Image-5
Select Group for the selected Standard and selected medium
Click on checkbox for assign
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You can not assign group to the student until it is assigned to the school as shown
above.
Click here to assign
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CCE Result >> Enter/Update Result through Screen
Image-6
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• Exam Type: - You can select Any Exam Type from the drop down for which you want to
generate result
• Group:- Only those groups are shown in the dropdown which are created for the
particular standard and medium you have entered in the standard and medium field in
this form
If the group is not found in the above screen you have to assign this group
to the student and school
If the group is not found in the above screen then User has to first assign it
to the school
• After completing this, you can enter Student Result through the screen
• Onscreen, The Result is entered in the form of Grade
• Here, if User enters any invalid entry no data available in table is shown
• You can directly submit the result from this screen or if you enter any invalid input then
the result is not submitted. You can also update it from this screen
• You can enter Result Through xls also.
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Image-7
When you click on download button you can get the xsl as below in this you have
to fill the details like FL Grade, SL Grade, TL Grade, Sub1 Grade, Sub2 Grade, Sub3
Grade, Sub4 Grade and Overall Grade
Image-8
After clicking on download button User will have the xls and then you need to upload it
as below and submit
Click on download to get xls
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If user has entered any invalid data in the xls then it will show in the result screen
Image-8
Click on browse button to get downloaded xls
Click on submit to upload xls
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Transfer Certificate
Transfer Certificate >> TC Issue (Individual TC Generation)
Only 2016-17 Academic year’s data available
When user click on “Issue” then following page will display i.e. given below:
Click on issue button
Select Standard Academic Year
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Click on Generate button to issue Transfer Certificate
Click on edit to change the date of another value
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Transfer Certificate >> Generate Bulk TC
When user click on Generate button then certificates will issue and success message
display on screen
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Incentives
Incentives >> Manage Student Incentives
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Incentives >> Student Wise Incentive Data
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Student Report
Student Report >> Check List
Select academic year and school to view report
When user click on search then the following screen will display
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Student Report >> Search Aadhar Card Student Report
This will show student data with Aadhaar no and without Aadhaar no.
Without aadhaar screen allow to insert aadhaar no or aadhaar enroll id. And user can update it when aadhaar no is available.
Click on print button it will show report in pdf format. Without Aadhaar No :
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With Aadhaar No:
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