Spreadsheets
Objective 6.01
Demonstrate basic spreadsheet concepts and functions
Designing a Spreadsheet WHAT IS A SPREADSHEET?
Rows and columns of data and formulas Cell - Intersection of a row and column
A B C D
1
2 *CELL
3
ROWS (horizontal)
COLUMNS (vertical)
* CELL ADDRESS = B2
Spreadsheets Perform Mathematical Calculations
Spreadsheet Applications Budgets Checkbook Product prices Payroll Financial statements Profit/loss statements Company bids
Daily Uses of Spreadsheets
Business
School
•School Budgets
•Student Grades
•Payrolls
Personal/Home
•Budget
•Checkbook
•Car loans
•Household Expenses
•Payrolls
•Budgeting
•Investments
•Inventory costs
•Loan Payments
Spreadsheet Input Operations Keyboard or Menu Commands
Mouse Arrow keys Enter
Alternate Input Devices PDA Speech Recognition Tablet PC Virtual Keyboard
Creating a Spreadsheet
Data Types Labels (left default alignment)
Data expressed in words, symbols, dates, or numbers not used in calculations
Thomas JonesJanuary 3Zip code, SS#, telephone number
Values (right default alignment) Data expressed in numbers
150 Formulas
Algebraic format of formulas=A1+B1, =(C4*D10)+A3
Data Types
Label
Value
Formula
Basic Spreadsheet Formulas
Addition =B7+C7 Subtraction =B7-C7 Multiplication =B7*C7 Division =B7/C7
Formulas are used for simple mathematical calculations
Saving
Using Menu File, save as Choose location to save
Name file
Save
Saving Keyboard Commands
Ctrl S (When using for the first time, computer will prompt location and file name
Speech Commands Same procedure as using the menu
Printing
Printing Options – (File, Page Setup)
Portrait – paper taller than wide
Landscape – paper wider than tall
With/without gridlines With/without row and
column headings
Printing Options
Portrait – page longer than wide
Landscape – page wider than long
Printing Options (Continued)
With/without gridlines
With/without row & column headings
Retrieving/EditingRetrieve spreadsheet file to edit through menu
Retrieve using icon
Editing/Insert Row
To insert a row between row 2 and 3, active cell must be in row 3 (row below)
Editing/Insert Column
To insert a column between column A and B, active cell must be in column B (inserts left of column)
Editing/Deleting Row or Column
From menu, select edit, delete or right click mouse and choose delete
Editing/Deleting Row
Select entire row to delete row
Editing/Deleting Column
Select entire column to delete column
Formatting Cell Features
Types of Cell Formatting General Number Currency Percentage Text Comma Date
Formatting Cell Features
Format from the formatting toolbar. OR …
Format from Format Menu
Format from the Format Menu
Formatting Cell Features
Aligning Data
Align Data from the Formatting Toolbar OR …
Aligning Data From the Format Menu
Aligning Data
Aligning Data
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