Sponsored Research ProjectFinancial Reports:
Real time and Online!
Mary Martinowicz, SNRE
Mary Maguire Byrkit, MAIS
Topics
• Background• Overview of Sponsored Research Reports• Using Sponsored Research Reports in SNRE• Q&A
Sponsored Reports
Current Process
Run on-line anytime
Mailed at monthend to P/G Administrator
Some depts give M-Pathways reports to PIs
Some depts augment with departmental data …
… and give custom
reports to PIs
Sponsored Reports
Major Challenges
• Volume and delivery of paper reports
• Effort to augment with department data
• Direct access to information
• Ability to see current available balance
Directive from University Leadership
• Joint charge to MAIS from the Provost, Executive Vice President/Chief Financial Officer and the Vice President for Research:
Provide faculty with ready access
to timely information about the
budget / fiscal status
of their research projects
Laying the Foundation: “Timely Information”
Getting Richer Data In
Real-Time Financials (RTF) Project
M-Pathways(FinProd, FinODS, Data Warehouse)
ENHANCEMENTS
Reduced time to post transactions to GL
System-generated estimates for: - Salary - Benefits - Financial Aid
Unit-Defined Commitments
eReconciliation: - Richer annotations - Flags
All Funds budget variance reporting
Laying the Foundation: “Ready Access”
Getting Richer Data Out
Real-Time Financials (RTF) Project
M-Pathways(FinProd, FinODS, Data Warehouse)
ENHANCEMENTS
Reduced time to post transactions to GL
System-generated estimates for: - Salary - Benefits - Financial Aid
Unit-Defined Commitments
eReconciliation: - Richer annotations - Flags
All Funds budget variance reporting
M-Reports
AUDIENCE - Leadership - Faculty - Managers(~10,000 users)
PURPOSEGuided Data Analysis
Future: Dept data
M-Pathways(FinProd, FinODS, Data Warehouse)
M-Reports Research
Advisors• Collaboration with working
group of campus research administrators
• Outreach to campus groups
• Report samples provided by UM departments and other Universities
• Faculty volunteers who piloted the reports
Working Group
Carol Cottrell Medical School
Deb Lennington Ross School of Bus
Christina Luo Law School
Mary Martinowicz SNRE
Jolena Nollar Medical School
Scott Stanfill LSA
Bryan Van Sickle FinOps Spon Prgms
Bonnie Viets College of Engineering
M-Reports Research
Advisor Recommendations
• Keep it simple• Display key information in only a few columns• Expand the report to see more information, when desired• Round dollar amounts
• Make it timely• Official Balance: As of the last month closed• Projected Balance: Use the “Real-Time Financials” enhancements in
M-Pathways to compute projected balance
M-Reports Research
DEMO
http://www.bi.umich.edu/projects/web_reporting.html
M-Reports Research
Report Highlights
“Ready Access …– View information at any time from any internet-accessible location– See your project/grants automatically displayed when you open the
M-Reports Research tab– Choose from many report output options when needed (e.g., print,
export to Excel / PDF)
… To Timely Information”– Drill quickly from project/grant summary balance information to the
underlying transaction detail– View projected project/grant balances, recalculated daily to reflect
recent activity and upcoming project/grant commitments (salary, benefits, financial aid, purchasing, departmental)
M-Reports Research
Access to M-ReportsWho has access? How are they identified? What projects can they see?
Faculty Principal Investigators(PIs)
Designated as the PI on a sponsored p/g in M-Pathways
Only their own sponsored project/grants
Deans, Directors, Department Chairs, Financial Managers
Have access to M-Reports Internal Controls – Employment
All sponsored project/grants
Research Administrators Designated as the Single Admin Contact (“SAPOC”) on a sponsored p/g in M-Pathways
All sponsored project/grants
Financial Operations Coordinators
Designated as the FinOps Coordinator on a sponsored p/g in M-Pathways
All sponsored project/grants
Other non-faculty staff with a business need to view this data
OARS/M1 process submitted by Financial Unit Liaison
All sponsored project/grants
M-Reports Research
Future Plans
• Continually enhance– Information and Features– Check M-Reports Announcements regularly for latest
additions
• Currently underway (a few examples)– Non-Sponsored Project reports– All Funds Source/Use reports
• Share Your Suggestions– M-Reports “Contact Us” link
M-Reports Research
School of Natural Resources & Environment
• Profile of SNRE Sponsored Research
• Sponsored project financial reporting• Before M-Reports• Using M-Reports
• Suggestions for using M-Reports
Additional Questions?
• Mary Martinowicz, SNRE [email protected])• Mary Maguire Byrkit, MAIS [email protected]
Thank You!
Top Related