Download - Special Purpose Ledger Config

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TABLE OF CONTENTS INTRODUCTION.........................................................................................................4 1. Organizational Structures ......................................................................................5

1.1 Define Table Group.........................................................................................5 1.2 Maintain Fiscal Year Variants..................................................................... 24 1.3 Maintain Ledgers.......................................................................................... 25 1.4 Maintain Local Posting Periods.................................................................. 39 1.5 Maintain Actual Versions............................................................................. 39 1.6 Maintain Valid Document Types ................................................................ 40 1.7 Maintain Local Number Ranges................................................................. 41 1.8 Perform Diagnosis........................................................................................ 43 1.9 Actual posting test from FI to Special Ledger.......................................... 49 1.10 Entering an FI-SL document....................................................................... 52 1.11 Define Libraries............................................................................................. 57 1.12 Define Report Painter Reports ................................................................... 63

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INTRODUCTION In the FIGL configuration we configured the company code A Ltd 9100 for a fiscal year variant K4 (January – December). This book (Ledger 0) is used for reporting to the parent company. A Limited also wants to prepare accounts for tax purpose based on fiscal year variant (April to March). This is possible by implementing Special purpose Ledger. The data from FI module will be passed on to the Special Purpose Ledger. Special Purpose Ledger calls for creating a new table group, new Ledger and the field movements. The fields which are required for reporting needs to be captured in the object table 1. You have to define your own reports in the report painter reports in Special purpose Ledger. This can be a Trial Balance, Balance sheet and profit and loss account.

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1. Organizational Structures For configuration we use the following path on the SAP application screen:- SAP Menu à Tools à AcceleratedSAP à Customizing à SPRO - Edit

Project à Configuration for all the modules will be done here. The above path will not refer henceforth; we will directly refe r to the IMG node.

1.1 Define Table Group IMG à Financial Accounting à Special Purpose Ledgerà Basic Settings à Tables à Definition à Define Table Group Here, you create table groups for the FI-SL system. You can define the variable dimensions for two object tables; the system automatically generates the tables assigned to these object tables. A summary table, an actual line item table and a plan line item table are generated (all tables contain the fixed dimensions such as "Ledger", "Fiscal year" or "Version").

Specify which fields should be contained in the object tables of your table group. When you create or maintain an object table, the corresponding summary, actual line item and/or plan line item tables are automatically created or updated. The automatically generated summary and line item tables contain the fixed fields such as "Fiscal year", "Ledger", "Version", and so on. Update the following:-

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Click on Select Local table group

Click

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Click to scroll down or press Page down button

Press Page down button

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After going through the note click

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Update the following:-

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Click on

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Click on

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Click on

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Click on

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Update the following:-

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Uncheck Store add. quantity to reduce data storage. Similarly we want only 13 periods in this ledger.

Click

Click on

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Update the following:-

Click on

Click on Update the following:-

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Click on

Click

Click

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Click

Click

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Click

Click

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Click Click to continue

Click

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Click

Click

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1.2 Maintain Fiscal Year Variants IMG à Financial Accounting à Special Purpose Ledgerà Basic Settings à Master Data à Maintain Fiscal Year Variants Here we will maintain a fiscal year variant for April to March period

Click on Update the following:-

Select

Double click

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Click on Update the following:-

Click on

1.3 Maintain Ledgers IMG à Financial Accounting à Special Purpose Ledgerà Basic Settings à Master Data à Maintain Ledgers Here you create and maintain a Special Purpose Ledger. Data is posted to the ledgers from other SAP application areas or external systems and can also be entered directly in the FI-SL system. Special Purpose Ledgers are ledgers that you can define for your specific business and organizational requirements. The ledgers contain the dimensions you enter. You can only create Special Purpose Ledgers in your FI-SL system. . To make sure you can post to your ledger, you must assign the correct activities to it. To do so, the following options are available. You assign the same activities for all company codes.

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Click on Update the following:-

Click

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Update the following:-

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Click on

Click

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Position the cursor on

Click

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Update the following:-

Select

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Click

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Click on

Click

Click

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We will first assign FI postings Click to scroll down

Position cursor on

Click

Take a drop down in the field - Field movement

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Click Update the following:-

Update the following:-

Click on

Click

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Again click

Select

Click

Take a drop down in the field movement

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Click Update the following:-

Update the following:-

Click on Click

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Click on Similarly assign various activities to field movement

Click twice

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Click

Click on

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1.4 Maintain Local Posting Periods IMG à Financial Accounting à Special Purpose Ledgerà Actual Postingà Maintain Actual Versions Here you maintain the posting period variant for the company code for special purpose ledger.

Click on Update the following:-

Click on

1.5 Maintain Actual Versions IMG à Financial Accounting à Special Purpose Ledgerà Actual Postingà Maintain Actual Versions For maintaining actual version you first create an actual version while creating a Ledger. In this step you maintain the description for the actual version.

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Update the following:-

Click on

1.6 Maintain Valid Document Types IMG à Financial Accounting à Special Purpose Ledgerà Actual Postingà Maintain Valid Document Types Here we check the Standard document types provided. The Document type relevant for special purpose Ledger local posting is A0 (FI-SL direct posting actual). Note down the number range attached to these document types. The number range attached to Document type A0 is 01 In the next step we need to maintain the number ranges.

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1.7 Maintain Local Number Ranges IMG à Financial Accounting à Special Purpose Ledgerà Actual Postingà Number Ranges à Maintain Local Number Ranges This number range is used for direct posting into the special purpose ledger.

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Click

Click

Click Update the following:-

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Click

Update the following:-

Click

Click on

1.8 Perform Diagnosis IMG à Financial Accounting à Special Purpose Ledgerà Toolsà Perform Diagnosis Diagnosis is a tool used to analyze the data flow into the Special Purpose Ledger system. The following functions are available in this step:

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Posting test The "Posting test" function allows you to display a list of ledgers which would be posted to with the current system configuration Direct posting statistics The "Direct posting statistics" function allows you to check which ledgers have been posted to by a certain document. Troubleshooting Amongst other things, the "Troubleshooting" function allows you to check why a certain ledger was not posted to by a certain document. In this case, an error message appears from whose long text you can branch directly into configuration to make any necessary corrections.

Click

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Update the following:- Take a drop down in activity

Select RFBU

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Click

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The posting is ok from financial accounting. Click twice Similarly select MM and SD and check whether posting will happen. Now select

Click Update the following:-

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Click

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So Special purpose ledger direct posting is also Ok.

1.9 Actual posting test from FI to Special Ledger Go to transaction code FB50 in FI and Update the following:-

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Click on Check accounting document

Click

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Double click

Note that the period shown is 12 2005

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1.10 Entering an FI-SL document Transaction code GB01 Path: SAP Easy Access à Accounting à Financial Accounting à Special Purpose Ledger à Actual Posting à Local Documents à GB01 - Enter Update the following:-

Click Update the following:-

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Click Update the following:-

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Click

Click

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Click on

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Click

Click

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1.11 Define Libraries IMG à Financial Accounting à Special Purpose Ledger à Information System à Define Libraries You have to define your own libraries in special purpose Ledger. Update the following:-

Click Update the following:-

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Click

Click

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Click

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Click

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Click

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Click on

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1.12 Define Report Painter Reports IMG à Financial Accounting à Special Purpose Ledger à Information System à Define Libraries

\ Double click

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Click

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Double click

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Click

Select

Click

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Update the following:-

Click

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Click

Click Create variable

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Update the following:-

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Click on

Double Click

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Click

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Position the cursor on account number Click

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Click Change the lead column from 20 to 40

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Click Update the following:-

Click

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Double click Update the following:-

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Click

By default the report is assigned to %001. We want to create a New report group

Click

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Update the following:-

Click

Click

Click

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Click

Position the cursor on each of the variables and change For e.g.

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Update the following:-

Which will finally look as follows

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Click on

Click

Click

Click

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Change the fiscal year from 2006 to 2005

Click

You can also create a profit and loss and balance sheet in the report painter. That brings us to an end to the configuration of special purpose Ledger