SPEAKING THE SAME
LANGUAGE: Ensuring a smooth lab turnover,
from construction to operations
Learning Objectives
Thru this presentation we hope you will gain
insights into …
1) Levels of enhanced turnover
2) Best time to identify FM turnover
requirements
3) Resources required for enhanced turnover
4) How to specify in construction contracts
Ohio State University's Plant &
Animal Agrosecurity Research
(PAAR)Highly secure BSL-3 bio-containment
facility
27,537 gross SF & 23,000 assignable SF
Two BSL-3 enhanced laboratories & four
BSL-3 Ag animal isolation rooms that can
handle large animals
Critical Lab Asset Types
Critical Lab Asset Types
Critical Lab Asset Types
Critical Lab Asset Types
Critical Lab Asset Types
Critical Lab Asset Types
Challenges to Enhanced Turnover
Potential challengesNo BIM data
No COBie data required from contractors
Lack of electronic documentation
Inaccurate drawings
Unique assets
Verifying hard-to-access assets
Who has the time and skills to do this
When does it need to be done
Traditional vs Modern Facility Turnover
Traditional vs Modern Facility Turnover
From Paper
To BIM/FM Integratio
n
Learning Objective #1
Levels of enhanced turnover:Paper drawings and documents
Electronic drawings and documents
Key FM Data extracted and loaded
Key FM Data provided as part of construction
BIM to FM integration
Fully integrated Capital Project to Operations
processes
Lab project
Key FM Data extracted and loaded
Scope of Work:FM data extracted (drawings, documents, field
surveys)
Field verification (barcoding optional)
Data formatted and normalized to FM system
Data loaded
PM Tasks/Procedures developed
PM’s Scheduled
Documents loaded and linked
Key FM Data extracted and loaded
Data Objects:CSpace/location recordsCAsset/equipment recordsCVendors/manufacturersCOEM/Client Preventive Mntc tasks & procedures
CPM schedulesCWarranty informationCSpare parts informationCHazardous materialsCDigital images/picturesCAssociated electronic documentation
Typical Deliverables – Asset Inventory
Typical Deliverables – PM Program
Typical Deliverables – Loaded FM system
Learning Objective #2
Best time to identify FM turnover
requirements:
When should you identify your FM needs for
enhanced construction to operations
transition?
a. During Construction
b. Before Contracting
c. During DesignHow about now … before your next project even
begins.
Learning Objective #3
Resources required for enhanced turnover:Knowledgeable in FM software applications
Knowledgeable of client’s FM software data
requirements
Knowledgeable of Preventive Maintenance
Skilled in data collection/data loading techniques
Cost effectiveThe essence of the COBie turnover process is to distribute the collection of electronic FM data and documents to all those involved in the construction process … Construction Manager, Designer, Contractor, Commissioning Agent, Owner … to share the information they already have and minimize the turnover cost impact.
Learning Objective #4
How to specify in a construction contract:At a minimum, require contractors to provide COBie
data
* Be prepared to verify and validate their deliverables
* Optionally, include COBie data as part of the BIM Execution Plan
Or, specify the data objects/fields/format required
by your FM software application
Document when data must be provided
Make it a requirement for successful closeout and payment
Summary
Benefits of an enhanced turnover process:Complete operational data
Accurate operational data
Timely operational data
Data and documents accessible through FM
system
Better coordination between Construction &
Operations
Saves time
Saves money
Questions?
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