SitePublisherAgency Rollout Strategy
TeamSite TodayTeamSite Today
92 parent sites
46,000 pages
273,000 files
SitePublisher Benefits
• WYSIWYG canvas
• Drag-and-drop assembly
• Point-and-click, in-context editing
• Dynamic content
• Component flexibility
• Improved navigation
Same page*
Less time
Project Goals
• SitePublisher for all• Encourage new content• Enhance look• Faster look-n-feel updates• Increase flexibility• Easier external integration• Bulk page transformation• Turn off TeamSite content
SitePublisher Status
Pilot - Agencies EnabledAgency Total File
Count.shtml pages
.page pages
Oregon Dept of Transporation 50,929 4,522 2Dept of Administrative Services 29,156 2,524 65Oregon State Police 8,315 2,394 1Governor's Office 3,922 1,827 2Dept of Revenue 2,929 462 6Oregon Dept of Veteran Affairs 983 231 3Recovery 237 24 1
Why isn’t SitePublisher being leveraged?
Pilot - Beyond Enablement
• Start page migrations September 1
• Smallest pilot sites to largest
• All pilot agencies in process by Oct 31
In parallel when possible
Pilot – Active Engagement
• Weekly individualized meetings
• Site assessment
• Prioritize parent & child site migrations
Pilot - Manual Page Migrations
~5 minutes per page
ODVA = 20 hours
ODOT = 377 hours
Spend development cycles on the old or the new?
Requires up-front template conversion
Pilot - Auto Page Migrations
• No out of box tool available
• Need in-house solution
• Conversion scripting
• Entire mini-sites at once
Consider one-size-fits-all* custom component?
Pilot – Content Management
TeamSite Template SitePublisher Component Editor
Is this change acceptable?
Pilot – Completion• Require all pages to be migrated?• Require legacy content management?• Integrate v4 look-n-feel?• Review lessons learned
Rollout - New Agencies
• Start adding new agencies in November
• All agencies in process by June
Enable & migrate individually, or enable all and then focus on content?
Rollout – Active Engagement
• Weekly individualized meetings• Site assessment• Prioritize minisite migrations
Recycle pilot process
Rollout – In Progress
• Enable SitePublisher for parent site
• Free to create new SitePub content
• Migrate legacy content
• Implement redirects
Rollout - Training
• DAS–HRSD classes
• August 20th webinar: component demo
Create on-demand recorded iLearn lessons?
Rollout – Board Input• Prioritizing agencies• Decisions about v2 sites• Component request process & vetting• Development during rollout
Plan - Manage As Project
• Move past troubleshooting• Start conversations• Create schedule• Organize communications & support• Progress reporting
Plan - Communication Resources
• SPOC e-mail list
• TSUG e-mail list & meetings
• E-gov Board e-mail list
• E-gov Board Web site
• GovSpace
Create a SitePublisher User Group e-mail list?
Plan – Communication Process
• Status reports
• Attend meetings with SPOC’s
• Attend E-Gov Board meetings
• Announce changes/releases/updates
Completion
• All new content in SitePublisher
• All legacy pages moved
• v4 applied or in progress
• Components completed
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