Self-Management
http://groups.yahoo.com/ITDA
2ITDA
Training Norms
3ITDA
Expectations
To be set with course members
4ITDA
What about the world?
5ITDA
Contents
Key Values
Personal Roadmap
Planning
Organizing
Controlling
Planning Importance
GoalsMean
sAction Plan
Perception
I can do better
I’m in control
Clock and Compass
Mission SWOTVisionManagement
Cycle
First Things First
Time Matrix
Time Management Tips
LeadingGroup Vs Personal
LeaderEssentia
lsChar. of Leaders
The 4 needs Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
6ITDA
Key Values
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
7ITDA
Key Values
“I can perceive differently”
The blinds and the elephant
Ibn Taimia
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
8ITDA
“I can do better”
Good … Better … Best …
& Never let it rest
Key Values
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
9ITDA
Key Values
90% - 10% Rule
“I am in Control”
10% of life is made up of what happens to you.
90% of life is decided by how you react.
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
10ITDA
Physical
Social
Spiritual
Mental
Key Values
“The 4 Needs”
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
11ITDA
Balance
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
12ITDA
Physical
Social
Spiritual
MentalHappinessHappiness
Area Area
Synergy
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
13ITDA
Clock and compass
External driver
Accomplish more in less
Manage our life
Appointments, schedules& activities
Internal driver
Accomplish what is important
Leading our life
Vision, mission, principles& values
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
14ITDA
Manage Lead
Do things right Do right things
Clock and compass
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
15ITDA
Work Shop I
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
1. If you have unlimited resources, what would you do in your life?
17ITDA
Work Shop I
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
2. If you know that you’ll die in 6 months, What would you do in them?
19ITDA
Work Shop I
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
3. What are your Strengths & Weaknesses?
21ITDA
Work Shop I
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
4. What are the activities that if you do them, your life will be better (In all needs)?
23ITDA
Contents
Key Values
Personal Roadmap
Planning
Organizing
Controlling
Planning Importance
GoalsMean
sAction Plan
Perception
I can do better
I’m in control
Clock and Compass
Mission SWOTVisionManagement
Cycle
First Things First
Time Matrix
Time Management Tips
LeadingGroup Vs Personal
LeaderEssentia
lsChar. of Leaders
The 4 needs Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
24ITDA
Why am I?
Personal Roadmap
Where do I want to go?
Where am I now?
How can I reach my destination?
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
25ITDA
A statement which sets the purpose or fundamental reason for existence
Why am I?
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
26ITDA
Why am I?
Your Direction in life (Based on values)
Daily process
Continue with your life
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
27ITDA
The True North
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
28ITDA
Futuristic View about yourself
Where do I want to go?
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
29ITDA
Where do I want to go?
The Final Result you want to reach
Long Term Goal
Ends when you achieve it
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
30ITDA
Where do I want to go?
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
31ITDA
Mission VS Vision
Your Direction in life (Based on values)
Daily process
Continue with your life
The Final Result you want to reach
Long Term Goal
Ends when you achieve it
TodayToday
VisionVision
MissionMission
ValuesValues
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
32ITDA
Practice
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Write down your mission & vision
33ITDA
Your roles in life
YOU ARE PLAYING ROLES IN YOUR LIFE
R e m e m b e r Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
34ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Your roles in life
35ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Your roles in life
36ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Your roles in life
37ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Your roles in life
38ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Your roles in life
39ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Your roles in life
40ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Your roles in life
41ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Write down your roles
Practice
42ITDA
Why am I?
Personal Roadmap
Where do I want to go?
Where am I now?
How can I reach my destination?
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
43ITDA
SWOT Analysis
Discover your self.
• Strengths
• Weaknesses
• Opportunities
• Threats
Where am I now?
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
44ITDA
SWOT Analysis
Strengths Weaknesses
Opportunities Threats
Internal Strengths (Internal Absolute Adv.)
Internal Weak points (Internal Absolute disadv.)
External community threatsExternal community opportunities
Area of
Advantages
Area of
Development
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
45ITDA
SWOT Analysis
S
W
O T
Here you match your strengths with the Available opportunities
Here you match your weaknesses with the community threats
Here you match your strengths with the community threats
Here you match your weaknesses with the available opportunities
Area of development
Area of development
Area of Advantage
Area of disadv.& stronger dev.
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
46ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Write down your SWOT analysis diagram
Practice
47ITDA
Why am I?
Personal Roadmap
Where do I want to go?
Where am I now?
How can I reach my destination?
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
48ITDA
How can I reach my destination?
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
49ITDA
How can I reach my destination?
How to manage yourself to turn your vision into reality?
Management
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
50ITDA
How can I reach my destination?
Planning Organizing
Controlling Leading
Management Cycle Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
51ITDA
How can I reach my destination?
Planning Organizing
Controlling Leading
Management Cycle Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
52ITDA
Contents
Key Values
Personal Roadmap
Planning
Organizing
Controlling
Planning Importance
GoalsMean
sAction Plan
Perception
I can do better
I’m in control
Clock and Compass
Mission SWOTVisionManagement
Cycle
First Things First
Time Matrix
Time Management Tips
LeadingGroup Vs Personal
LeaderEssentia
lsChar. of Leaders
The 4 needs Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
53ITDA
Planning
First step & Most vital one
“Process of setting goals & deciding how best to achieve
them”
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
54ITDA
Planning Importance
• Pushes U to be Future Oriented
• Makes U Sharp & Focused
• Omits Haphazard Actions
• Saves Time & Effort
• Helps in Evaluation
• Success to Plan = Plan to Success
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
55ITDA
Planning Importance
R e m e m b e r
If you don’t have a plan…You are part from others
plans
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
56ITDA
Planning Framework
Mission
Vision
SWOT Analysis
Means
Goals
Action Plan
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
57ITDA
It is a future target that one wishes to achieve
Goals
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
58ITDA
• Goal should be SMART
Specific
Measurable
Ambitious
Realistic
Time Bound
Goals
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
59ITDA
Types of Goals
• Long term (Strategic).
• Medium term.
• Short term.
• Periodic goals.
Goals
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
60ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Write down your goals
Practice
61ITDA
Means• Things done in order to achieve goals• Detailed & Focused • Sequential• Means are always clear for short term
goals only
Means
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
62ITDA
Means
Goals Means Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
63ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Write down your means
Practice
64ITDA
Action Plan• Aggregation of the means• Timed & Scheduled
Action Plan
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
65ITDA
Action Plan
# Action Start Duration Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
66ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Write down your action plan
Practice
67ITDA
Planning Framework
Mission
SWOT Analysis
Vision
Means
Goals
Action Plan
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
68ITDA
How can I reach my destination?
Planning Organizing
Controlling Leading
Management Cycle Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
69ITDA
Exercise
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
70ITDA
First Things First
Exercise
Always start with the big rocks…
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
71ITDA
The Time Matrix
I II
III IV
Urgent Not Urgent
Im
po
rtan
tN
ot
Im
po
rtan
t
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
72ITDA
The Time Matrix
• Crisis• Pressing problems• Deadline-driven• Meetings
• Preparation• Prevention• Planning• Relationship building
• Interruptions• Some phone calls• Some meetings• Many popular activities
• Trivia• Time wasters• “Escape” activities• Excessive TV
Im
po
rtan
tN
ot
Im
po
rtan
t
Urgent Not Urgent
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
73ITDA
Time Management Tips
Task and you feel to escape it
After 7
Minutes
Want to continue?
Continue till the endLeave it now
YesNo
Try to start It for 7 min
only
Try to start It for 7 min
only
Seven minutes technique
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
74ITDA
Time Management Tips
Write down your mind
Developing a bucket or a tank of thought,
tasks and actions to free your mind
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
75ITDA
Work Shop II
1. Allocate your tasks in the time matrix.
2. Assign your tasks to a weekly/monthly schedule (Start with Q2 tasks).
3. Give free spaces for Q1 activities.
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
76ITDA
How can I reach my destination?
Planning Organizing
Controlling Leading
Management Cycle Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
77ITDA
Leading Essentials
1- Vision2- Trust3- Commitment
Group Leader:
1- Vision2- Self Confidence3- Achievement driver
Personal Leader:
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
78ITDA
Leading Essentials
A statement which sets our future direction
• Tool for Motivation• We can never achieve more than our vision• Today’s vision is tomorrow’s reality
A-Vision Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
79ITDA
Leading Essentials
Inner Power based upon :
- Values- SWOT- Planning
B-Self Confidence Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
80ITDA
Leading Essentials
Self concept
Self Image
Self IdealSelf
esteemGap in values
How do I see my
self?
How do
people see me?
B-Self Confidence Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
81ITDA
Leading Essentials
B-Self Confidence
What you shall do:
- Improve on values- Give positive strokes
Several ways of positive strokes:
-The Japanese Daroma
- Always give positive strokes to others
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
82ITDA
Leading Essentials
C-Achievement Driver:
This is the fuel/ the energy that pushes you to move
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
83ITDA
Leading Essentials
C-Achievement Driver:
What gives you achievement driver:
- Other’s work- The value that your work brings- The need for your work- Over all ( رضوان الله)
How:
1- Set scores (Mostly Short term Goals)
2- Visualize success
3- Associate with successful people
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
84ITDA
Characteristics of Leaders
• The word LEAD
Learn
Excellence
Attitude
Dream
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
85ITDA
Characteristics of Leaders
• Leaders don’t stop Learning
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
86ITDA
Characteristics of Leaders
• Leaders seek Excellence Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
87ITDA
Characteristics of Leaders
• Leader’s Attitude
Leaders have a positive attitude about life.
20%20%
80%80%
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
88ITDA
Characteristics of Leaders
• Leaders are Dreamers Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
89ITDA
How can I reach my destination?
Planning Organizing
Controlling Leading
Management Cycle Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
90ITDA
Controlling
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
91ITDA
Controlling
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
92ITDA
Evaluation is a must:
– Success: Celebrate and Resume.
Raise Ur Spirit.
– Deficiency: Adjust Behavior.
Adjust Schedule.
Adjust Goals.
Controlling
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
93ITDA
ا Aا كثيًر Aجزاكم الله خيًر
Thank You!
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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