Bank Accounting
Table of Contents
Bank Master Data Check Processing Bank statement Cash Journal Master Data Cash Journal Posting & Reports
Bank Master Data - Objectives
Upon completion of this module, you will be able to: Define, change and delete bank data, Define the house banks for company code, Maintain bank accounts.
Bank Master Data - Bank Accounts
House bank
Bank Account in the SAP system
Account number
Account ID
Bank GL accounts - master data
Account ID
Bank Account number at the house bank
Bank Master Data - Bank Directory
Country Bank Key
Address data
Swift code…
Client Level
Bank Master records in the bank directory
Country Bank Key
Address data
GL Account
Client Level
Bank details in customer / vendor master records
Bank Master Data - an Example
Bank account for House Bank
House banks for company code 1000
Table of Contents
Bank Master Data Check Processing Bank Statement Cash Journal Master Data Cash Journal Posting & Reports
Manual Check Deposit - Objectives
Upon completion of this module, you will be able to: Explain the procedure for depositing checks, Post the checks and clear the Customer Accounts, Run post processing transactions, Print Check Register, Change Check Information (renumber, change assignment etc.), Void checks.
Manual Check Deposit - Activity Flow
Cheques withsupportingdocuments
Groupchequesby lots
Enter cheques list .(by customer
:Reference of invoicespaid.
By Vendors, Others)Value date (Required)
Printcheques
listPost
Check whetherpostings are correct ?
Manual Check Deposit - Procedure
Electronic / ManualEntry
TemporaryDatabase
Check deposit list
General Ledger
Documents
Sub-Ledger
DocumentsCheck
Check Deposit - Account Assignment
Check Deposit List
Customer Account
Incoming checks Account
O.b.) 200,- 200,- (1
1) 200,- 200,- (2
2) 200,-
Bank Account
Po
sting
s
Check Deposit - Initial Specification
House Bank ID
Customer Matchode
Post processing method:2 - batch input4 - direct posting (on-line)
Account Assignment Z0001
AmountAmount Ref. doc. No.Ref. doc. No.Check no.Check no.IssuerIssuer
10000 INR ADITYA LTD 123445 123387 10000 INR ADITYA LTD 123445 123387
The account assignment variants determines which fields are being displayed during document entry. The system may display up to 3 lines available for each memo record or a check received.
For A Group we have been defined assignment variants Z0001.
Customer Short Name
Invoice Number from SD
Check Deposit - Printing and Overview
PrintPrintPrint
Preview
Preview
OverviewOverview
Check Deposit - Posting
PostingPosting
Batch Input
Direct Posting
ProcessProcess
LogLog
ProcessProcess
LogLog
Processing type 2
Processing type 4
Check Information - Display
CheckHouse Bank
Account ID
Check Number
House Bank
Account ID
Check Number
Check RecipientCheck Recipient
Accompanying documents
Accompanying documents
Payment document
Payment document
You can use these transactions to display the check data: For check, For payment document, Check register.
Check Information - Change
Sometimes it is necessary to change the information regarding already maintained checks.
SAP offers the following options: Renumbering of checks Reprinting Changing of the assignment to the payment.
Check Processing
Check Processing
Check
Renumbering
Reprinting
Assignment to Payment
Check Information - Void
The checks can be voided both before and after they have been printed.
You need to void the checks that are no longer usable for some reasons (e.g. check was stolen or incidentally damaged).
Unused checks
Issued checks
Cancel Payment
Check Information - Delete
Sometimes there’s the inconsistence between the data entered into system and the check forms,
You need to delete check information.
Delete or
Not to Delete?
For Payment Run
Manual Checks
Voided Checks
Table of Contents
Bank Master Data Check Processing Bank Statement Cash Journal Master Data Cash Journal Posting & Reports
Electronic Bank Statement - Objectives
Upon completion of this module, you will be able to: Understand the concept of posting rules and transactions used to
post automatically electronic bank statement, Import bank statement data, Clear the outstanding items, Post process bank statement.
GL Account Determination
In Treasury account symbols are used instead of GL Accounts. The account symbol determines the G/L account to which postings are made.
You can also define accounts using “+” sign (masking). In such case the system uses GL account defined for a house bank.
Posting Rules & Transactions
Posting rules
Business transactions
Bank Statement Processing - Overview
Process Electronic Bank Data
(Statement)
Bank Postings
Subledgers (D&K)Bank Stat.
Files: 1) STATE.TXT
2) ITEM.TXT
Bank Statement - Import Data
Files for further processing
Post-processing options
GL Bank Accounts
GL Clearing Accounts
Customers / Vendors Acc.
XXXX.XX XXXX.XX XXXX.XX XXXX.XX
Table of Contents
Bank Master Data Check Processing Bank Statement Cash Journal Master Data Cash Journal Posting & Reports
Cash Journal - Master Data - Objectives
Upon completion of this module, you will be able to: Describe Cash Journals for your company code, Explain types of documents used for postings cash journal
documents, Describe how to create Business Transactions for Cash Journal.
Cash Journal - Master Data (2)
A cash journal for a company code includes the following data:
the 3 digit cash journal identification and name,
the G/L accounts to which you want to post the cash journal accounting transaction
the currency in which you want to run the cash journal
the document types for posting cash outflows and inflows
Cash Journal001 - Gen. Serv.
Cash Account
110000
Cash Journal - Master Data
CompanyCode 9100
A Ltd.
Cash Journal - Transactions
Tran.no Type G/L acct Business transaction1 E 440601 JANITORIAL LABOR2 E 446002 COURIER & POSTAGE3 E 446602 MAINTENANCE H/W & S/W4 E 446603 COMPUTER SUPPLIES5 E 450002 PRINTING &OFFICE SUPPLIES6 E 450003 VISA &PASSPORT7 E 450015 MEALS & ENTERTAINMENT8 E 450016 LODGING EXPENSES9 E 450017 AUTO EXPENSES10 E 450018 OTHER TAXES11 E 480002 PROMOTIONAL BROCH/GIFTS12 E 480003 PARTIES AND FUNCTIONS13 C 114351 REPLENISHMENTBY CHECK JPM
Table of Contents
Bank Master Data Check Processing Bank Statement Cash Journal Master Data Cash Journal Posting & Reports
Postings & Reports - Objectives
Upon completion of this module, you will be able to: Save & Post Cash Journal documents, Delete & Reverse Documents, Print Cash Report for a certain period of time
Postings & Reports - Activity Flow
Cash JournalDocument
Post orSave
Post Save
Print aDocument
FI DB
FI GLAccount
Customer /Vendor Sub
Ledger
Cash Journal - Postings & Reports
To post a cash journal transaction: Switch to the relevant transaction type:
Cash receipts, Cash payments,
Choose a business transaction code or create a new one, Enter all required data (amount, Cost Centre, Vendor /
Customer account etc.) Save or Post your transaction, Print cash journal document
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