Running aRunning a Little League Little League
As League Vice As League Vice President, what do I do President, what do I do and when do I do it? In and when do I do it? In
the absence of the the absence of the President:President:
To Start withTo Start with
You Need:You Need:
A Copy of the LatestA Copy of the Latest““Little League Operating Manual” Little League Operating Manual” (the White Book)(the White Book)
A Copy of the each of the LatestA Copy of the each of the LatestBaseball and SoftballBaseball and Softball““Official Regulations and PLAYING Official Regulations and PLAYING RULES”RULES”(the “small” rulebooks)(the “small” rulebooks)
That’s IT !!!That’s IT !!!
All You Need toAll You Need todo now is make sure do now is make sure
youyouFOLLOW ALLFOLLOW ALLTHE RULES!THE RULES!
What’s Next?What’s Next?
If you don’t have a copy of If you don’t have a copy of
““A Year in the Life of A Year in the Life of Hometown Little League”Hometown Little League”
GET ONEGET ONEA copy can be downloaded/printed fromA copy can be downloaded/printed from
www.littleleague.orgwww.littleleague.org
If you’ve got a copy,If you’ve got a copy,
READ ITREAD ITKeep it as a ReferenceKeep it as a Reference
What’s Next?What’s Next?
Find Out whenFind Out whenthe Region is holding athe Region is holding a
Training Session/Clinic for League Training Session/Clinic for League AdministratorsAdministrators
If you’re a new Vice PresidentIf you’re a new Vice Presidentor if you haven’t been to oneor if you haven’t been to one
GOGO
If it’s been several years since If it’s been several years since you’ve goneyou’ve goneGO AGAINGO AGAIN
In Fact, you should have a few of In Fact, you should have a few of your League OFFICERS attend with your League OFFICERS attend with
you (if possible)you (if possible)
This “TRAINING SESSION”This “TRAINING SESSION”is intended to be anis intended to be anOPEN DISCUSSIONOPEN DISCUSSION
by Everyone present.by Everyone present.
The following The following SLIDES list the TOPICSSLIDES list the TOPICS
to be covered, but since everyto be covered, but since everyLeague is unique and each League League is unique and each League
generally does things a “little” generally does things a “little” differently, we willdifferently, we will
not tell you how to “run”not tell you how to “run”Your League.Your League.
That’s Up To YOU.That’s Up To YOU.
Running aRunning a Little League Little League
Where to Begin?Where to Begin?
If you haven’t already gotten a If you haven’t already gotten a copy of the publication copy of the publication
““A Year in the Life of A Year in the Life of Hometown Little League”Hometown Little League”
GET ONEGET ONE
If you’ve already got one,If you’ve already got one,READ ITREAD IT
It is “BY FAR” the most helpful It is “BY FAR” the most helpful publication for planning and publication for planning and scheduling all of the various scheduling all of the various
activities involved with runningactivities involved with runninga Little Leaguea Little League
FALLFALL
ELECTIONSELECTIONSNotice Of Annual MeetingNotice Of Annual Meeting
Meeting Quorum (Membership)Meeting Quorum (Membership)Ballot / NominationsBallot / Nominations
Absentee BallotsAbsentee BallotsVoting / ElectionVoting / Election
Any Constitution Changes?Any Constitution Changes?
New BOARDNew BOARDDiscuss “Responsibilities”Discuss “Responsibilities”
Establish CommitteesEstablish CommitteesSTART PLANNING for the new SeasonSTART PLANNING for the new Season
BUDGET (Income BUDGET (Income andand Expenses) Expenses)Set Meeting ScheduleSet Meeting Schedule
FALLFALL
Establish Policies for Establish Policies for League AssetsLeague Assets
BANK ACCOUNT(s)BANK ACCOUNT(s)Treasurer ProceduresTreasurer Procedures
Treasurer ReportsTreasurer Reports
EQUIPMENTEQUIPMENTInventoryInventory
Inspect/Repair/ReplaceInspect/Repair/ReplaceIssue/Return/AccountabilityIssue/Return/Accountability
CONCESSIONSCONCESSIONSEquipmentEquipment
Inventory / SuppliesInventory / SuppliesIncome (Cash Box)Income (Cash Box)
FALLFALL
FALL BALLFALL BALLTraining and Development ProgramTraining and Development Program
If you run one, GREATIf you run one, GREATIf you don’t run one, WHY?If you don’t run one, WHY?
PLAN FUNDRAISERSPLAN FUNDRAISERSNever Too Early to StartNever Too Early to Start
Gather IdeasGather IdeasTry AnythingTry Anything
Try EverythingTry EverythingGet PARENTS InvolvedGet PARENTS Involved
WINTERWINTER
DistrictDistrict Presidents MeetingPresidents Meeting
Meet the District StaffMeet the District StaffMeet the Other PresidentsMeet the Other Presidents
Discuss:Discuss: Plans for Upcoming SeasonPlans for Upcoming Season
Interleague PlayInterleague PlayTournamentsTournaments
District “Responsibilities” (Dues/Fees)District “Responsibilities” (Dues/Fees)
Review YourReview YourConstitutionConstitution
Incorporation / Tax ExemptionIncorporation / Tax ExemptionLocal Rules / Ground Rules / By-LawsLocal Rules / Ground Rules / By-Laws
(including Methods for Selecting(including Methods for SelectingAll Star Players, Mangers, and Coaches)All Star Players, Mangers, and Coaches)
WINTER (cont’d)WINTER (cont’d)
REGISTRATIONREGISTRATIONMultiple Dates and TimesMultiple Dates and Times
Advertise, Advertise, AdvertiseAdvertise, Advertise, AdvertiseContact Last Year’s Players / ParentsContact Last Year’s Players / Parents
POSTPOSTLeague Boundary MapLeague Boundary Map
Budget / Financial ReportBudget / Financial Report(this is the time to show your Parents how much it (this is the time to show your Parents how much it
really costs to run your league and how the really costs to run your league and how the “Registration Fees” provide only a small portion of the “Registration Fees” provide only a small portion of the
money needed during the year)money needed during the year)
Tryout ScheduleTryout Schedule
Sign-Up ListsSign-Up Lists for Umpires, Managers, Coaches,for Umpires, Managers, Coaches,
SPONSORS, etc..SPONSORS, etc..
WINTER (cont’d)WINTER (cont’d)
REGISTRATIONREGISTRATION
Have “Knowledgeable” People there toHave “Knowledgeable” People there toVerify Players’ AGE and RESIDENCYVerify Players’ AGE and RESIDENCY
IDENTIFY POTENTIALIDENTIFY POTENTIALUmpires, Managers, Coaches,Umpires, Managers, Coaches,
Team Moms/Dads, and SPONSORSTeam Moms/Dads, and SPONSORS
Obtain Information aboutObtain Information aboutParents’ Jobs/ProfessionsParents’ Jobs/Professions
(find out if you have a CPA, or an electrician, or a (find out if you have a CPA, or an electrician, or a Plumber, or Whatever – the information may come in Plumber, or Whatever – the information may come in
handy if/when you need some work done)handy if/when you need some work done)
COLLECTCOLLECTPlaying Fees & Membership DuesPlaying Fees & Membership Dues
Medical Release FormsMedical Release Forms
WINTER (cont’d)WINTER (cont’d)
Application for Charter Application for Charter and Insuranceand Insurance
Submit EARLY (by Jan 1)Submit EARLY (by Jan 1)
Safety InspectionsSafety InspectionsFacilityFacility
Playing EquipmentPlaying Equipment
Appointment ofAppointment ofManagers and CoachesManagers and Coaches
Screen Applicants (Background Checks)Screen Applicants (Background Checks)President AppointsPresident Appoints
Board ApprovesBoard Approves
WINTER (cont’d)WINTER (cont’d)
Clinics andClinics andEducational ProgramsEducational ProgramsEastern Regional Clinics / SeminarsEastern Regional Clinics / Seminars
District ClinicsDistrict ClinicsIndividual League ClinicsIndividual League Clinics
CD Rom / VideosCD Rom / VideosPamphlets / HandoutsPamphlets / Handouts
Who Needs To Be Educated?Who Needs To Be Educated?
PRESIDENT and BOARD MEMBERSPRESIDENT and BOARD MEMBERS(especially new Presidents and new BOD Officers)(especially new Presidents and new BOD Officers)
UmpiresUmpiresManagers and CoachesManagers and Coaches
PARENTSPARENTS
SPRINGSPRING
Divisions/ TeamsDivisions/ TeamsNumber of Players RegisteredNumber of Players Registered
Baseball / SoftballBaseball / SoftballAge BreakdownAge Breakdown
How many TeamsHow many TeamsHow many Players on a TeamHow many Players on a Team
TRYOUTSTRYOUTSAdvertiseAdvertise
Multiple Dates / TimesMultiple Dates / TimesPlayers must Attend 50% of SessionsPlayers must Attend 50% of Sessions
Conducting the TryoutConducting the Tryout(Test ALL 5 Skill Areas)(Test ALL 5 Skill Areas)
All Managers PresentAll Managers PresentRating SheetsRating Sheets
SPRING (cont’d)SPRING (cont’d)
Player Selection (DRAFT)Player Selection (DRAFT)Run by PLAYER AGENTRun by PLAYER AGENT
Must use an Approved MethodMust use an Approved MethodPre-Identify “Options”Pre-Identify “Options”
No “Handshake Agreements”No “Handshake Agreements”Player TradesPlayer Trades
Scheduling PracticesScheduling Practicesand GAMESand GAMES
BALANCE the SchedulesBALANCE the SchedulesBe FAIR to ALL TeamsBe FAIR to ALL Teams
““Typical” Schedules areTypical” Schedules are in Operating Manualin Operating Manual
Schedules are Approval by the BoardSchedules are Approval by the Board
SPRING (cont’d)SPRING (cont’d)
Waiver FormsWaiver FormsRegulations II(d) and IV(h)Regulations II(d) and IV(h)
Submit through DASubmit through DAMust be Approved PRIOR to Player Must be Approved PRIOR to Player
Participating in League PlayParticipating in League Play
ROSTERSROSTERSSubmit to WilliamsportSubmit to Williamsport
Copy to DACopy to DA
Interleague/Combined Team Interleague/Combined Team FormsForms
Submit to DASubmit to DA
SPRING (cont’d)SPRING (cont’d)
OPENING DAYOPENING DAYAdvertiseAdvertise
Brief CeremoniesBrief Ceremonies
Aside from Registration, this isAside from Registration, this isprobably your Best Opportunity toprobably your Best Opportunity to provide League Information to theprovide League Information to the
most people at one time.most people at one time.
If you need HELPIf you need HELPfrom your Membership,from your Membership,
Opening Day is a Opening Day is a Great Time to ASK for itGreat Time to ASK for it
PLAY BALLPLAY BALLandand
HAVE FUNHAVE FUN
SUMMERSUMMER
All Star TournamentAll Star TournamentSelecting PlayersSelecting Players
Selecting Manager/CoachesSelecting Manager/CoachesTournament AffidavitTournament Affidavit
Collecting Paperwork (age & residence)Collecting Paperwork (age & residence)Waiver FormsWaiver Forms
Pay LLB FeePay LLB FeeTournament Play / TravelTournament Play / Travel
Supply Umpires?Supply Umpires?
Got a ProblemGot a Problem
IF YOU NEED HELPIF YOU NEED HELPASK FOR ITASK FOR IT
Your District andYour District andRegional StaffsRegional Staffs
are comprised of individuals are comprised of individuals who have EXTENSIVE who have EXTENSIVE
EXPERIENCE in Little LeagueEXPERIENCE in Little LeagueMany are Past PresidentsMany are Past Presidents
They areThey areREADY TO HELPREADY TO HELP
DistrictDistrictChain of CommandChain of Command
D.A.
DistrictStaff
League President
Board Members
Managers and Coaches
Players and Parents / Guardians
If you have an “Issue/Problem”, work your wayUP the Chain One Step At A Time. Try to resolve
the issue/problem “at the lowest level.”If not resolved in a timely manner,
go ONE step Higher.
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