Roundtable 101Roundtable 101
Roundtable Intro Roundtable Intro Definition, Mandate, MembershipDefinition, Mandate, Membership History of Action Strategy & RoundtableHistory of Action Strategy & Roundtable Successes & Shortcomings Successes & Shortcomings
How the Roundtable WorksHow the Roundtable Works Roundtable ToolsRoundtable Tools RT Working Group RT Working Group Hosting the RT Hosting the RT
Goals for RT 9Goals for RT 9Questions encouragedQuestions encouraged
What is the RoundtableWhat is the Roundtable
Voluntary coalition and partnershipVoluntary coalition and partnership Mechanism to coordinate conservation Mechanism to coordinate conservation
actionaction Focused on the Action Strategy for Focused on the Action Strategy for
Nature Conservation 2003 - 2007Nature Conservation 2003 - 2007
Updated RT Member Criteria(from Cook Is Conference, 2002)
Updated RT Member Criteria(from Cook Is Conference, 2002)
RT members represent int’l, reg’l & nat’l RT members represent int’l, reg’l & nat’l organisations implementing, funding or organisations implementing, funding or coordinating:coordinating: more than one objective of the Action Strategymore than one objective of the Action Strategy in two or more countriesin two or more countriesAnd:And: actively participating in previous RTs and in actively participating in previous RTs and in
the conferencethe conference interested/prepared to take a role in a working interested/prepared to take a role in a working
group on an issue of regional significancegroup on an issue of regional significance
RT Membership to date RT Membership to date
Regional & international NGOsRegional & international NGOs Regional & international inter-Regional & international inter-
governmental agenciesgovernmental agencies Public & private donorsPublic & private donors National agencies leading or National agencies leading or
coordinating multi-country efforts coordinating multi-country efforts or working on issues of regional or working on issues of regional significance.significance.
RT Participation & Retention RT Participation & Retention
Not just about numbers but:Not just about numbers but:
23-24 Organizations attend each RT 23-24 Organizations attend each RT
ca 20 Organizations ca 20 Organizations Return Return at each RTat each RT
>25 Organizations provided input to the >25 Organizations provided input to the
original RT Inventoryoriginal RT Inventory
High individual turnover (need more High individual turnover (need more
continuity)continuity)
History of Action Strategy & RTHistory of Action Strategy & RT
Action Strategy Evolution Since 1985Action Strategy Evolution Since 1985 from wish list to key actions to specific TARGETS!from wish list to key actions to specific TARGETS! input from community, nat’l, reg’l, int’l groupsinput from community, nat’l, reg’l, int’l groups shared responsibility for implementationshared responsibility for implementation planning tool for gov’ts, NGOs & donorsplanning tool for gov’ts, NGOs & donors
Complements SPREP Action Plan Complements SPREP Action Plan 1997 Pohnpei Conference calls for RT of reg’l & 1997 Pohnpei Conference calls for RT of reg’l &
int’l organizationsint’l organizations 2002 Cook Is Conference renews RT mandate & 2002 Cook Is Conference renews RT mandate &
calls for broader participationcalls for broader participation
At this Roundtable…At this Roundtable…
20 organisations have returned20 organisations have returned 6 new organisations6 new organisations 10 countries represented10 countries represented
Updated Roundtable Mandate
(from 2002 Cook Is Conference Resolution)
Updated Roundtable Mandate
(from 2002 Cook Is Conference Resolution)Increase Effective Conservation Action in Increase Effective Conservation Action in
the Pacific Islands by:the Pacific Islands by: Coordination and collaboration among nat’l, reg’l and Coordination and collaboration among nat’l, reg’l and
int’l organizationsint’l organizations Identifying critical gaps in the AS and develop new Identifying critical gaps in the AS and develop new
conservation activitiesconservation activities Strengthening linkages with Strengthening linkages with
Countries via NBSAP or similar process to promote ASCountries via NBSAP or similar process to promote AS CROP agencies for multi-sectoral mainstreamingCROP agencies for multi-sectoral mainstreaming Regional and national NGOsRegional and national NGOs
Report to the 8Report to the 8thth Pacific Islands Conference (2007) on Pacific Islands Conference (2007) on implementation of ASimplementation of AS
Mandate from local, nat’l, reg’l & int’l Mandate from local, nat’l, reg’l & int’l stakeholdersstakeholders
Action Strategy Process:Input and ownership promotedAction Strategy Process:Input and ownership promoted
Action Strategy Action Strategy 1998 – 20021998 – 2002
2007 Conference2007 ConferencePNGPNG
SPREP Meeting ‘03SPREP Meeting ‘03AS endorsed by PICs AS endorsed by PICs
7th Conference (Cook Is)7th Conference (Cook Is)
Action Strategy Drafting Action Strategy Drafting CommitteeCommittee
Reg’l & Nat’l ReviewersReg’l & Nat’l Reviewers
Pacific Is Roundtable #7Pacific Is Roundtable #7
AS Endorsed by Reg’l AS Endorsed by Reg’l OrgsOrgs
Successes & Shortcomings (from AS & RT Review, 2002)Successes & Shortcomings (from AS & RT Review, 2002)
Unifies the Pacific Islands Region Clear, simple document Provides justification for funding Makes us look good Result of consultative process Friendly, informal group that promotes
sharing, collaboration & cooperation Voluntary & relies on member
commitment Developed important & useful tools… [for]
AS implementation…
RT* Shortcomings (from AS & RT Review, 2002)RT* Shortcomings (from AS & RT Review, 2002)
Nat’l gov’ts & local NGOs do not feel Nat’l gov’ts & local NGOs do not feel ownership of ASownership of AS
RT is in danger of becoming a “golf club” RT is in danger of becoming a “golf club” Governments & local/Pacific NGOs do not sit Governments & local/Pacific NGOs do not sit
at the RT at the RT RT tools not as effective as they could have RT tools not as effective as they could have
been (esp monitoring matrix & working been (esp monitoring matrix & working groups) groups)
Excitement wanes once members return Excitement wanes once members return home. Volunteerism is a double-edged home. Volunteerism is a double-edged sword. sword.
*AS shortcomings were addressed in the revision*AS shortcomings were addressed in the revision
Goals of RT 9Goals of RT 9
Develop the framework for monitoring Develop the framework for monitoring the Action Strategy the Action Strategy
Work on Roundtable tools – Work on Roundtable tools – oo Strengthen working groups with Strengthen working groups with
charters, focused chairs, members and charters, focused chairs, members and outcomes in relation to the Action Strategy outcomes in relation to the Action Strategy
oo Introduce and update inventory and the Introduce and update inventory and the Pacific Protected Areas DatabasePacific Protected Areas Database
oo Start preparations for 8Start preparations for 8thth Conference Conference
Goals of RT9Goals of RT9
Identify strategies to engage donors and Identify strategies to engage donors and the private sector in the Action Strategy.the private sector in the Action Strategy.
Facilitate active national participation on Facilitate active national participation on the Roundtable and improve understanding of the Roundtable and improve understanding of national prioritiesnational priorities
Integrate NBSAP coordinators into the Integrate NBSAP coordinators into the Roundtable process.Roundtable process.
How The Roundtable WorksHow The Roundtable Works
Roundtable Principles & Lessons Roundtable Principles & Lessons LearnedLearned
Roundtable Method Roundtable Method 5 Roundtable Tools5 Roundtable Tools
Roundtable is evolvingRoundtable is evolving
NewNewNational representatives – now National representatives – now Roundtable membersRoundtable membersThree day meeting of the NBSAP Three day meeting of the NBSAP Working Group of the RT.Working Group of the RT.Full day meeting time available for Full day meeting time available for working groups to meet eg. Invasivesworking groups to meet eg. Invasives
RT Principles for SuccessRT Principles for Success
Knowledgeable, committed members Knowledgeable, committed members with authority to represent their with authority to represent their organisationorganisation
Totally Totally voluntaryvoluntary Agenda Agenda focused on ACTIONfocused on ACTION (not debate (not debate
or theory)or theory) Respect for different priorities and Respect for different priorities and
positionspositions Build trust & cooperationBuild trust & cooperation
Lessons LearnedLessons Learned
Focus on implementing the Action Focus on implementing the Action Strategy (opportunity to revise AS later)Strategy (opportunity to revise AS later)
Be specific -- WHO, WHAT, WHEN in Be specific -- WHO, WHAT, WHEN in volunteer tasksvolunteer tasks
Effective RT working groups (WG) need a Effective RT working groups (WG) need a committed chair and clear charter committed chair and clear charter
Avoid chairing more than one WGAvoid chairing more than one WG Continuity of membership is very Continuity of membership is very
important important
The Roundtable Method(The Experiment Continues!!!) The Roundtable Method(The Experiment Continues!!!)
Get Started -- facilitator, recorder, time Get Started -- facilitator, recorder, time
Get Grounded -- review Inventory of Get Grounded -- review Inventory of
Activities & share new info Activities & share new info Get Analytical -- ID priorities for action Get Analytical -- ID priorities for action Get Action Oriented -- Volunteer for Get Action Oriented -- Volunteer for
specific tasks specific tasks Get Finished… Report Back to PlenaryGet Finished… Report Back to Plenary
Roundtable ToolsRoundtable Tools
Action Strategy, 2003-2007Action Strategy, 2003-2007
Inventory of Activities (new & improved!)Inventory of Activities (new & improved!)
Monitoring and evaluation (Wed morning) Monitoring and evaluation (Wed morning)
Volunteer Tasks Volunteer Tasks
Working GroupsWorking Groups
Pacific Protected Areas DatabasePacific Protected Areas Database
RT Meeting Reports for more infoRT Meeting Reports for more info
Action Strategy, 2003-2007Action Strategy, 2003-2007 MissionMission 30 year goals for Environment, 30 year goals for Environment,
Economy & SocietyEconomy & Society Focus on mainstreaming across sectorsFocus on mainstreaming across sectors 5-year objectives (18) with specific 5-year objectives (18) with specific
targets (77)targets (77) Implementation shared by local, nat’l, Implementation shared by local, nat’l,
reg’l & int’l groupsreg’l & int’l groups
Inventory of Activities, 2004Inventory of Activities, 2004
Identifies gaps in activity Identifies gaps in activity Online record – also can be exported as Online record – also can be exported as
excel fileexcel file Inventory is ordered at the target levelInventory is ordered at the target level Input & updates needed from all RT Input & updates needed from all RT
members!members! Will move to PBIF this yearWill move to PBIF this year
Monitoring and EvaluationMonitoring and Evaluation Consultant starts just before RT9Consultant starts just before RT9 Will evaluate outcome of ASWill evaluate outcome of AS Revise targets of ASRevise targets of AS Wide consultationWide consultation Opportunity to input at each RTOpportunity to input at each RT Final report to 8Final report to 8thth PI Conference PI Conference
Volunteer TasksVolunteer Tasks
Specific -- WHO, WHAT, WHENSpecific -- WHO, WHAT, WHEN Can be achieved in reasonable Can be achieved in reasonable
time (e.g. one year)time (e.g. one year) Volunteered by RT member Volunteered by RT member
present at meeting present at meeting Ideally initiated by next RT Ideally initiated by next RT
RT Management GroupRT Management Group
RESPONSIBILITIESRESPONSIBILITIES
Defacto Organizing CommitteeDefacto Organizing Committee Plan RT AgendaPlan RT Agenda Continuity between RTsContinuity between RTs Maintain momentum; follow-up w/ WGsMaintain momentum; follow-up w/ WGs Support AS CoordinatorSupport AS Coordinator
Monitoring RT & AS indicators (with consultant)Monitoring RT & AS indicators (with consultant)
What does it take to be a RTMG Member?What does it take to be a RTMG Member?
Individual & organization Individual & organization commitmentcommitment
Continuity until next Pacific Is Continuity until next Pacific Is Conference Conference
Pay own way (if at all possible)Pay own way (if at all possible) Signed on to Action Strategy Signed on to Action Strategy
(highly desirable)(highly desirable)
Who is on the RTWG?Who is on the RTWG?Current MembersCurrent Members1.1. Taholo Kami, WCCTaholo Kami, WCC2.2. Kate Brown, SPREPKate Brown, SPREP3.3. Lionel Gibson, FSPILionel Gibson, FSPI4.4. Audrey Newman, TNCAudrey Newman, TNC5.5. Kesaia Tabunakawai, WWFKesaia Tabunakawai, WWF6.6. Liz Dovey, SPREPLiz Dovey, SPREP7.7. Frank Wickham, SPREPFrank Wickham, SPREP8.8. Randy Thaman, USPRandy Thaman, USP9.9. Kate Lee, NZAIDKate Lee, NZAID10.10. Hugh Govan, FSPIHugh Govan, FSPI11.11. Gai Kula, CIGai Kula, CI12.12. Peter Thomas, TNCPeter Thomas, TNC13.13. Mark Fornwall, PBIFMark Fornwall, PBIF
Essential RolesEssential Roles Chair Chair AS AdviserAS Adviser FacilitatorFacilitator Previous HostPrevious Host Next HostNext Host Working Group ChairsWorking Group Chairs
RTMG Meetings & Membership: Open or Closed?
RTMG Meetings & Membership: Open or Closed? Open at RT meetingsOpen at RT meetings
meets before & after RT meets before & after RT Meetings & conference calls between Meetings & conference calls between
RTs closedRTs closed Host & MG Chair have discretion on Host & MG Chair have discretion on
conference callsconference calls MG Chair can close membership to keep MG Chair can close membership to keep
group effective (8-10) group effective (8-10) Rotate and recruit members at each PI Rotate and recruit members at each PI
ConferenceConference
Next Roundtable meetingsNext Roundtable meetings
July 2006, Hosted by FSPI in FijiJuly 2006, Hosted by FSPI in Fiji 88thth PI Conference for Nature PI Conference for Nature
Conservation – PNG in July 2007Conservation – PNG in July 2007
RTMG Meeting – January 2007 - RTMG Meeting – January 2007 - PNGPNG
Pacific Island Roundtable Pacific Island Roundtable
WhereWhereCollaborationCollaboration
MeetsMeets
Effective Effective Conservation ActionConservation Action
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