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COGS Accounting from RMA Perspective Ramya Balasubramanian, Software Engineer Devaraju Holenarasipur, Sr. Principal software Engineer
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COGS Accounting from RMA Perspective Ramya Balasubramanian, Software Engineer Devaraju Holenarasipur, Sr. Principal software Engineer
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Program Agenda
Introduction to Revenue COGS matching
COGS Dataflow
RMA – Setup & Flow
Various RMA Scenarios and their Accounting Entries
Summary Of RMA Accounting
Troubleshooting - Revenue COGS Diagnostics
Not a bug Scenario
Recommended Patches
Q & A
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Introduction to Revenue COGS Matching
COGS should be recognized only when the revenue is actually earned. Till the time the revenue is earned, COGS is deferred.
The Basic Principal is that COGS and Revenue should be recognized
in the same Period and in the same Ratio At any given point in time, the ratio of deferred COGS to COGS should
be same as the ratio of deferred Revenue to Revenue.
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Deferred COGS DATA flow
SO Header
SO Line
Pick Release
Invoicing & Rev. Recognition
Ship Confirm
R.O.M.T
C.R.R.I
G.C.R.E
OE_ORDER_HEADERS_ALL
CST_COGS_EVENTS & CST_REVENUE_COGS_MATCH_LINES
MTL_MATERIAL_TRANSACTIONS
WSH_DELIVERY_DETAILS &
MTL_MATERIAL_TRANSACTIONS
OE_ORDER_LINES_ALL
CST_COGS_EVENTS & MTL_MATERIAL_TRANSACTIONS
CST_REVENUE_RECOGNITION_LINES
RA_CUSTOMER_TRX_ALL,
RA_CUSTOMER_TRX_LINES_ALL & RA_CUST_TRX_LINE_GL_DIST_ALL
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Understanding Return Material Authorization
Process Flow for Return Material Authorization.
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Setup required for RMA flow 1. Item Setup
2 Transaction type – Return flow
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Case -1- Referenced RMA
Order Book SO Issue Rev Rec Cogs Rec RMA
(Referenced)
Oe_order_lines_all
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Case – 1 – Referenced RMA Mtl_Material_Transactions
Mtl_Transaction_accounts
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Case – 1 – Referenced RMA
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If the SO Issue and RMA happens on the same day, following accounting entries are created.
Debit Credit SO ISSUE DCOGS INV COGS Rec COGS DCOGS RMA INV DCOGS DOGS COGS If the SO Issue and RMA happens on different day, only one accounting entry is created. Debit Credit RMA INV COGS Reference:- ER14559549 - COGS ACCOUNT GENERATED DIFFERENTLY BASED ON COGS EVENT DATE
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Case -2- Un Referenced RMA
Order Book SO Issue Rev Rec Cogs Rec RMA (Un
Referenced)
Oe_order_lines_all – Sales Order issue
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Case -2- Un Referenced RMA
Oe_order_lines_all – Unreferenced RMA
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Case -2- Un Referenced RMA
Mtl_Material_Transactions – SOI & Cogs Recognition
Mtl_Transaction_Accounts – SOI & Cogs Recognition
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Case -2- Un Referenced RMA
Mtl_Material_Transactions – RMA Receipt
Mtl_Transaction_Accounts – RMA Receipt
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Case -2- Un Referenced RMA
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In case of Un Referenced RMA, RMA accounting hits only COGS account Debit Credit
SO ISSUE DCOGS INV COGS COGS DCOGS RMA INV COGS
Queries: SQL> select reference_line_id "om_line_id“ from oe_order_lines_all where line_id=&rma_line_id; SQL> select trx_source_line_id “rma_line_id“ from mtl_material_transactions where transaction_id=&transaction_id; /* Use RMA Receipt */
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Case -3- SOI and RMA Qty same
SO Issue Quantity =1 and RMA Quantity=1
Debit Credit Sales Order Issue DCOGS Inventory RMA INV DCOGS
Order Book SO Issue Rev Rec RMA
(Referenced) COGS Rec
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Case -3- SOI and RMA Qty same
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Case -3- SOI and RMA Qty same
There will be a COGS transaction line in MMT for 0 Quantity. Hence there will not be any Distributions created in MTA.
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Case -3- SOI and RMA Qty same
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CST_COGS_EVENTS
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Case – 4- Referenced RMA with Item cost Variation
In Standard Costing Organization Item cost at the time of sales order issue is 10 and Item cost at
the time of RMA is 12. Debit Credit Sales Order Issue DCOGS(1 Qty) Inventory(1 Qty @ $10) COGS recognition COGS (1 Qty) DCOGS (1 Qty @$10) RMA INV(1Qty@ $12 ) DCOGS (1Qty @ $10) DCOGS(1 Qty) COGS (1Qty @ $10)
Order Book SO Issue Rev Rec COGS Rec RMA
(Referenced)
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Case – 4- Referenced RMA with Item cost Variation Mtl_Material_Transactions – @Sales Order Issue
Mtl_Material_Transactions @ RMA
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Case – 4- Referenced RMA with Item cost Variation
Mtl_Transaction_accounts
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Case – 4- Referenced RMA with Item cost Variation
In Case of Average costing, FIFO, LIFO, the Sales Order Issue is hit at the current Average cost. RMA cost will be decided based on whether it is referenced or unreferenced
Eg. Current avg cost as on 11-JAN - $10, Then SO ISSUE - $10 Current avg cost as on 15-JAN - $15 If a Referenced RMA is done on 15-JAN – Treated as Cost Owned Transaction- $10 If an Unreferenced RMA is done on 15-JAN- Treated as Cost Derived transaction - $15
30
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Case – 5- SO Issue and Partial RMA
Sales order = 3Qty (spilt into 2 and 1). RMA for 1 qty. Debit Credit Sales Order Issue DCOGS(3 qty) Inventory(3 qty) RMA INV (1qty) DCOGS (1qty) COGS recognition COGS (2 qty) DCOGS (2 qty)
Order Book SO Issue Rev Rec RMA
(Referenced) COGS Rec
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Case – 5- SOI and Partial RMA Mtl_Material_transactions
Mtl_transaction_accounts
SOI is for 3 qty, RMA for 1 Qty and COGS Recog done for 2 Qty (3-1)
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Case-6- Ship Only Order Type and RMA
Ship Only Item attributes for OM and Invoicing:
Order Book(Ship
Only ) SO Issue COGS Rec RMA
(Referenced)
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Case-6- Ship Only Order Type and RMA In the order line choose the item type as ship only
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Case-6- Ship Only Order Type and RMA
Transaction details
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Case-6- Ship Only Order Type and RMA SO ISSUE:
COGS Recognition:
RMA:
Reversal Entries:
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Case-6- Ship Only Order Type and RMA Debit Credit Sales Order Issue DCOGS Inventory COGS recognition COGS DCOGS RMA INV DCOGS DCOGS COGS In case of Ship Only Orders, once the line is closed, it insert a line in CRRL table with Potentially_unmatched_flag as ‘U’. Once the Generate COGS rec program is run Potentially_unmatched_flag becomes ‘NULL’ and COGS trx is created in MMT and CCE tables.
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Case 7 – Referenced RMA in ATO flow(100% Rev Rec)
Create Config Item
Create Final
Assembly Ship
Confirm Revenue
Rec Cogs Rec
RMA Receipt
(Ref)
ATO (Parent Assembly)
Optional Class1 Optional Class 2
Item1 Item 2 Item 3 Item 4
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Case 7 – Referenced RMA in ATO flow(100% Rev Rec)
Order Line Details(OE_ORDER_LINES_ALL):
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Case 7 – Referenced RMA in ATO flow(100% Rev Rec)
Note: COGS recognition and RMA transactions are created across periods.
Mtl_Material_Transactions
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Case 7 – Referenced RMA in ATO flow(100% Rev Rec) Sales Order Issue: Transaction Type Debit Credit Sales Order Issue DCOGS Inventory
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Case 7 – Referenced RMA in ATO flow(100% Rev Rec)
COGS Recognition:
Transaction Type Debit Credit Cogs Recognition COGS DCOGS
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Case 7 – Referenced RMA in ATO flow(100% Rev Rec)
RMA Receipt:
Transaction Type Debit Credit RMA Receipt INV COGS
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Case 7 – Referenced RMA in ATO flow(100% Rev Rec) Summary of Accounting Entries: Transaction Type Debit Credit Sales Order Issue(period 1) DCOGS Inventory COGS recognition(period 1) COGS DCOGS RMA (period 2) INV COGS Note: The accounting entries are created in the same way irrespective of the item type.
Cst_Cogs_Events
Event Type Description 1 Sales Order Issue
2 RMA
3 COGS recognition
6 RMA Place holder
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Case 8 - Referenced RMA in ATO flow(50% Rev rec)
Setups to perform 50% rev recognition: Account Receivables(N)-> Setup-> Transactions-> Accounting Rules Define accounting rule for 50% deferral.
Config ATO Item
Ship Confirm
50% Rev Rec Cogs Rec
RMA Receipt
(Ref)
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Case 8 - Referenced RMA in ATO flow(50% Rev rec) Order Management Super User(N)-> Setup-> Transaction Types In the line type workflow, under finance tab, choose the above
accounting rule
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Case 8 - Referenced RMA in ATO flow(50% Rev rec)
Summary of Accounting Entries:
Debit Credit Sales Order Issue DCOGS Inventory COGS recognition COGS (50%) DCOGS (50%) RMA INV (50%) DCOGS (50%) COGS (50%)
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Case 9 – SO ISSUE and RMA across periods
Sales Order issue and RMA Line Details
Oe_Order_lines_all
Order Book SO ISSUE Rev Rec Cogs Rec
RMA Receipt (Referenced)
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Case 9 – SO ISSUE and RMA across periods Mtl_Material_Transactions
Note:- 1.Sales order issue for 3 Quantities created on 31-Dec-2012 . 2.Ran Revenue Recognition on 31-Dec-2012. 3.RMA Receipt for 1 Quantity created on 02-Jan-2013. 4.Ran Collect Revenue recognition and Generate cogs on 03-Jan-2013.
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Case 9 – SO ISSUE and RMA across periods Cst_Cogs_Events
Cst_Revenue_Recognition_lines
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Case 9 – SO ISSUE and RMA across periods
Mtl_Transaction_Accounts
Reference:- ER 12548020
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Case 9 – SO ISSUE and RMA across periods Summary of Accounting Entries: Debit Credit Sales Order Issue DCOGS ( 3 Qty) Inventory ( 3 Qty) RMA INV ( 1 Qty) DCOGS ( 1 Qty) COGS recognition COGS (3 Qty) DCOGS (3 Qty) DCOGS (3 Qty) COGS (3 Qty)
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Summary of RMA Accounting Case 1: Referenced RMA (SOI-> Rev Rec-> COGS rec-> Ref RMA)
Transaction Type (Done on the same Day)
Debit Credit
SO ISSUE DCOGS INV
COGS Rec COGS DCOGS
RMA INV DCOGS
DCOGS COGS
Transaction Type (Done on a different day)
Debit Credit
SO ISSUE DCOGS INV
COGS Rec COGS DCOGS
RMA INV COGS
Case 2: Unreferenced RMA (SOI-> Rev Rec-> COGS rec->Un Ref RMA)
Transaction Type Debit Credit SO ISSUE DCOGS INV
COGS Rec COGS DCOGS
RMA INV COGS
Case 3: SOI and RMA quantity are same. (SOI-> Rev Rec->Ref RMA-> COGS Rec)
Transaction Type Debit Credit SO ISSUE DCOGS INV
RMA INV DCOGS
COGS Rec No Accounting No Accounting
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Summary of RMA Accounting Case4: Referenced RMA with Item Cost Variation (SOI-> Rev Rec-> COGS rec-> Ref RMA) SO and RMA quantity: 1 Item Cost at the time of sales order is $10 Item Cost at the time of RMA is $12
Transaction Type Debit Credit
SO ISSUE DCOGS(1 Qty @ $10) INV (1 Qty @ $10)
COGS Rec COGS(1 Qty) DCOGS(1 Qty @ $10)
RMA INV (1 Qty @ $12) DCOGS(1 Qty @ $10)
DCOGS(1 Qty @ $10) COGS(1 Qty @ $10)
Case 5: SOI and Partial RMA (SOI-> Rev Rec-> Ref RMA-> COGS Rec) SOI for 3 Quantity and RMA for 1 Qty.
Transaction Type Debit Credit SO ISSUE DCOGS(3 Qty) INV(3 Qty) RMA INV(1 Qty) DCOGS(1 Qty) COGS Rec COGS(3-1 = 2 Qty) DCOGS(2 Qty)
Case 6: Ship Only Order Type and RMA (SOI -Ship Only-> Rev Rec-> COGS Rec-> Ref RMA)
Transaction Type Debit Credit SO ISSUE DCOGS INV
COGS Rec COGS DCOGS
RMA INV DCOGS
DCOGS COGS
Case 7: Referenced RMA in ATO Flow(100% Rev Rec) (Create Config ATO Item->Book Order->Auto Create Assembly-> SOI-> Rev Rec -> Cogs Rec-> Ref RMA SOI and COGS in Period 1 RMA in Period 2
Transaction Type Debit Credit SO ISSUE DCOGS INV
COGS Rec COGS DCOGS
RMA INV COGS
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Summary of RMA Accounting Case8:Referenced RMA in ATO Flow(50% Rev Rec) (Create Config ATO Item->Book Order->Auto Create Assembly-> SOI-> Rev Rec(50%) -> Cogs Rec-> Ref RMA
Transaction Type
Debit Credit
SO ISSUE DCOGS INV
COGS Rec COGS(50%) DCOGS
RMA INV DCOGS(50%) COGS(50%)
Case 9: SOI and RMA across periods (SOI -> Rev Rec->Ref RMA-> COGS Rec SOI for 3 quantity RMA for 1 quantity SOI in Period 1 and RMA & COGS in Period 2
Transaction Type
Debit Credit
SO ISSUE DOCGS(3 Qty) INV(3 Qty) RMA INV(1 Qty) DCOGS(1 Qty) COGS Rec
COGS( 3 Qty)
DCOGS(3 Qty)
DCOGS(3 Qty)
COGS(3 Qty)
Entries need to be for 1 Qty. - ER: 12548020
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Debugging COGS issues COGSDIAG.sql --------------------- Execute COGSDIAG.sql for any Sales Order you wish to troubleshoot
using 'Run Script' command (or) run individual queries as per requirement. The SQL returns rows for all tables related to COGS Recognition from
OM, AR, Inventory and Costing. View a Sample Output here - Sample Output Reference: MOS DOC ID: 1307906.1- COGS Dataflow and Diagnostics
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COGS Diagnostics – How to Interpret 1. Check the Creation date and Transaction Date 2. Check COGS_PERCENTAGE and PRIOR_COGS_PERCENTAGE columns in cst_cogs_events Table.
Transaction_Type Cogs_percentage Prior_cogs_percentage No COGS recognition
SO Issue 0 0 RMA 0 0 Full COGS Recognition
SO Issue 0 0 COGS Recognition 1 0 RMA 1 1 Partial COGS recognition - across Periods
SO Issue(Period 1) 0 0 COGS (Period 1) .25 0 COGS (Period 2) .50 0.25 RMA (Period 2) .50 .50
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3. The Transaction_date in mtl_material_transactions table for COGS transaction depends on last_event_date in cst_revenue_recognition_lines(CRRL) table.
- When Collect Revenue Recognition Information program is run, inserts a line in CRRL table. This is populated by AR code.
- This is nothing but the Revenue Recognition date. This can be checked from ra_cust_trx_line_gl_dist_all table. Column name - GL_Date.
COGS Diagnostics – How to Interpret
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COGS Diagnostics – How to Interpret 4. SO_ISSUE_ACCOUNT_TYPE column in MMT decides whether DCOGS/COGS account to be hit.
– Above column is populated by inventory Code. – If its value is 2, then it indicates that the sales order issue is done in R12,
so DCOGS comes into picture. – If its value 1 then it indicates that the sales order issue is done in 11i. So
Cogs account is hit.
Reference:- Bug 13576673 - COGS RECOGNITION LINES NOT GENERATED AND DEFERRED COGS BALANCE IN GL INCREASES
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COGS Diagnostics – How to Interpret 5. Event Types:
Event Type Code Meaning
1 Sales Order Issue
2 RMA
3 COGS Recognition
4 COGS Recognition % Adj
5 COGS Recognition Qty Adj
6 RMA Place Holder
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COGS Diagnostics – How to Interpret Event Type 6 and 2: Scenario1: SO ISSUE =10 qty RMA =3 qty Event Type 6 – Event qty is 10 Event Type 2 – Event qty as -3 COGS Rec for (10-3) =7 Scenario2: SO ISSUE =10 qty RMA =3 qty Event Type 6 – Event qty is 10 Event Type 2 – Event qty as -3 RMA for 4 qty Event Type 6 – Event qty is 7 (10-3) Event Type 2 – Event qty as - 4
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COGS Diagnostics – How to Interpret Event Type 4-> COGS Rec % Adj (SO ISSUE-COGS-RMA) SO ISSUE is done, RMA is created with 0% COGS - This means the collect revenue and generate cogs programs are not run yet. - To correct the backdated cogs trx, adjustment event 4 is created. Event Type 5-> COGS Rec Qty Adj(SO ISSUE-RMA-REV and COGS) SO ISSUE is done in the month of Jan. Rev rec and cogs rec is done on Apr. In Feb RMA is created and it is stuck in MTI. In order to adjust this backdated RMA, event type 5 is created.
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Not a Bug
1.Distribution does not get created for Cogs Recognition: a. When the SO ISSUE qty and RMA Qty are equal and are in same or different period. [SO ISSUE > RMA > Cogs ] b. When the Item costs is "ZERO" In CRCML table, check the new_cost. It will be "Null". c. when both the cogs % and Prior Cogs % are same(0 or any value) in cst_cogs_events Table.
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Not a Bug 2.Manual AR invoices linked to SO are not considered for COGS recog: Only invoices created through Auto invoice program are getting considered for COGS recognition.
This is not a bug, the matching between AR invoice and Sales Order
shipment is controlled by OM, if the AR invoice is not from OM, the link between AR and INV is not maintained.
Reference :- Bug 14823225 - MANUAL AR INVOICES LINKED TO SALES ORDER
ARE NOT CONSIDERED FOR COGS RECOGNITION
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Recommended Patches: Recommended to Apply the following Patches: R 12.0: CSTRCMVB.pls 120.37.12000000.51 - Patch 12779598:R12.BOM.A R 12.1.X: 14180892:R12.BOM.C - CSTRCMVB.pls 120.45.12010000.48
14656876:R12.BOM.C - CSTRCMVB.pls 120.45.12010000.64* Note:-
*Patch 14656876:R12.BOM.C has some issue with Dependencies. Hence, its recommended to first apply Patch 14180892:R12.BOM.C and then apply 14656876:R12.BOM.C inorder to upgrade CSTRCMVB.pls
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References Oracle® Cost Management User's Guide Release 12.1 DOC ID1528307.1, COGS Accounting From RMA Perspective
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Cost Management Advisor Webcast Calendar (Doc ID 1167580.1)
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Over five exciting days, trade ideas with more than 5,000 like-minded attendees, network with Oracle Corporation and more than 250 top third-party providers in the Exhibitor Showcase and choose from nearly 1,000 educational sessions to attend. COLLABORATE provides the best opportunity to explore how you can get the most out of your existing products and learn about others that you can integrate into your environment.
April 7-11, 2013 Denver, CO http://collaborate.oaug.org
Date/Time Session Session Details Track Sun. Apr. 7 2:30 pm - 3:30 pm 12975 Oracle E-Business: Take Control of Workflow with Workflow
Analyzer! Financial Modules
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