Example safety objective
Objective 1:• To protect the health, safety & welfare of
employees and people at our work sites through activities that identify hazards and unsafe practices
Reference OHS Regulation 2001 – Places of work – risk management
Example safety objective
Strategies to meet Objective 1:1.Inspections of all work areas will be completed
and documented every 2 months2.Safety observations will be completed each
month3.Safe Work Procedures will be reviewed each
month or after any related incident4.A predetermined annual schedule of activities
will be in place and responsibility allocated5.The Production Manager will report monthly on
KPIS linked to these activities
Example Associated Records•Schedule, calendar, reminder system•Forms [checklists] used to record
inspections, observations, SWP reviews•Reports of relevant incidents and
investigations into incidents•Registers to record activities completed,
actions required and status of action•Risk Register to record known risks and
controls in place
Example Review Process• Comparison of schedule to register shows if
activities completed as required• Comparison of completed form to register shows if
all items requiring action have been documented• Comparison of documented action completed and
observation on-site shows if what was documented was actually done
• Review of Risk Register – shows updates to controls and risk ratings
• OHS Committee meeting minutes shows consultation with employees on the process or outcome
Example Reporting
•% scheduled activities completed •% actions outstanding, why?•Time taken to complete actions•Updates to Risk Register completed
Do you know •What activities are scheduled to be done?•What has been done?•What recommendations for action have been
made and done?•How long it has taken for things to be done?•What procedures are in place?•Are the procedures relevant?•Are the procedures being followed?•Who is involved and how are they consulted?
Need to improve? Where to start?
• The most comprehensive starting point is an audit
• Helps to have someone with a good view of the “big picture”. Not as easy as it sounds!
• Tackling the whole system is difficult
Summary•The systematic management of health and
safety is crucialStructure & ResponsibilityConsultation, Communication & ReportingHealth & Safety Risk Management
are the key elements of any HSMS
•Review, records, tracking and reporting mechanisms need to be in place for your system to be effective
Need to improve? Where to start?
• The most comprehensive starting point is an audit
• Helps to have someone with a good view of the “big picture”. Not as easy as it sounds!
• Tackling the whole system is difficult
A simpler way•Many organisations have in place a range
of good health and safety activities and events
•Making sure that these activities and events are as effective as they can be, is often a good place to start
•Other processes can be built on later as the system matures
So, where to really start?
•Start at the basic requirements for any Work Health and Safety Management System
•Refer to the OHS Act, OHS Regulation and the Code of Practice for Risk Assessment for clarity of legal requirements and detailed advice
•Draw a simple “map” of what you already have in place
Compare what you have ….
To the requirements for implementation of a Management System for Work Health & Safety
•Structure and responsibility
•Consultation, communication & reporting
•Health and safety risk management
Complete the picture
•With what you think is missing
•Stick with the 3 key elements▫Structure and responsibility▫Consultation, communication & reporting▫Health and safety risk management
to start, other elements can come later
Structure & responsibility
System Element
Responsibility and Accountability
How are people allocated responsibility?How are people accountable for review processes?
Training and Competency
How do people gain the skills and knowledge to use systems and effectively conduct reviews & report on recommendations and outcomes?
Health and safety risk managementSystem Element
Hazard Identification
How and when are the mechanisms for identifying hazards and the associated risks reviewed?How are incidents investigated and reviewed to identify risks and potential risks?
Risk Assessment
How are known risks assessed and how and when are these assessments reviewed?How do people access information to support awareness of potential risks?
Control of Risks
How are risk controls developed and how and when are these controls reviewed?How is the effectiveness of emergency preparedness and response processes reviewed?
Legislation & Guidance MaterialsOHS Act 2000 & OHS Regulation 2001
www.legislation.nsw.gov.aulink from WorkCover website
Guidance MaterialsWorkCover NSW
Free copies of some publicationsAlso downloads from website
Key tasks
•Documenting the desired processes clearly including roles and responsibilities
•Organising records of activities –
Registers, Paper and Computer Files, Documents, Records
Map
•Keeping track of the outcomes and desired actions from these activities
•Reporting on KPIs
Documenting clear procedures
•Site, vehicle and other inspections• Incident reporting – response, corrective
and preventive action•Safety observations•Safe Work Procedure development &
review•Consultation and communication•Record keeping•Reporting
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