Dr. Ray Rist, Advisor to the World
Bank and President of IDEAS shared his experiences on the Sri
Lankan MfDR initiative. The partici-pants visited the Greater Kandy
Water Supply Project to get first-hand experience on Aid effective-
ness and MfDR.
The country pres-entations on MfDR
made by Viet Nam, Bangaladesh, Tajiki-
stan, Afganistan, Indonesia, Lao
PDR, Nepal, Paki-stan, Peoples Re-
public of China, Malaysia, USA,
Singapore and Afri-can CoP- MfDR
were a valuable learning experience
for the participants.
The CoPs virtual learning network
continues to serve as a Forum for peer learning and
effectively facilitates on-line discus-sions and the exchange of ideas.
The Annual Meeting also provided the space for sharing good practices
on MfDR among Asia Pacific Coun-tries. The ADB support in the
South– to -South exchange was commended as a very successful
initiative by everyone.
All presentations and papers sub-mitted for the Annual Meeting, as
well as online discussions that took place prior to the event, are avail-
able online at the CoP- MfDR web site : http://cop-mfdr.adb.org.
The Asia Pacific CoP-MfDR Annual
Meeting was held in Colombo, Sri
Lanka from 11 -14 November 2008. It
was co-hosted by the Ministry of Plan
Implementation (MPI) and the Asian
Development Bank (ADB).
Sri Lanka was selected as the venue
for this meeting based on the need to
learn Sri Lanka’s MfDR practices. The
Ministry of Plan Implementation (MPI)
together with the Results Management
Unit of the Asian Development Bank,
(ADB) and the Sri Lanka Resident
Mission of the ADB jointly coordi-
nated the meeting.
The CoP MfDR was formed in March 2006 under the auspices of the ADB
to provide development opportunities for practitioners in member countries
in the region to exchange expertise on results management and address prac-
tical issues.
A total of 36 CoP members partici-
pated in the November meeting. Of
them 25 were from 15 Developing
member countries (Afganistan, Ban-
galadesh, Peoples Republic of China,
India, Indonesia, Lao PDR, Malaysia,
Nepal, Pakistan, Philippines, Singapore,
Mongolia, Sri Lanka, Tajikistan and Viet
Nam), 7 from regional and global
development partners consisting of
Center on Integrated Rural Develop-
ment for Asia and the Pacific, Civil
Services College of Singapore, Asia
Finance and Development Centre in
Shanghai PRC, International Develop-
ment Evaluation Association (IDEAS),
Synergy International System in the
USA , African CoP- MfDR and the
ADB.
The Minister of Plan Implementation
Hon. P. Dayaratne made the opening
address while the Secretary Ministry
of Plan Implementation Mrs. Dhara
Wijayatilake addressed the Forum on
the MfDR initiatives in Sri Lanka. Mr.
Richard Vokes, Country Director, Sri
Lanka Resident Mission ADB too
addressed the participants. Mr.Bruce
Purdue, Head of ADB’s Results Man-
agement Unit briefed participants on
the High Level Forum on Aid Effec-
tiveness.
The Sri Lankan experiences in institu-
tionalizing MfDR at the National
Level, Results Management in Health
the Sector, Results Monitoring in
Community Development and the
Results Based Information and Pov-
erty Mapping Approach were pre-
sented and discussed at the Forum.
Asia Pacific Community of Practice
Meets in Sri Lanka
I N S I D E T H I S
I S S U E :
Accra Agenda
for Action for
Accelerating
Aid Effective-
ness
2
Progress Re-
port - MfDR
3
Project Cycle
Management
for DAs
3
What is a CoP?
Resources
4
4
M I N I S T R Y O F
P L A N
I M P L E M E N T A T I O N Results Focus D E C E M B E R 2 0 0 8 V O L U M E 1 I S S U E 4
Managing for
Development
Results
(MfDR)
Key Features
Clarity of goals
and objectives
Results linked to
planning and
resource alloca-
tion
Key Performance
Indicators to
focus on results
Beneficiary par-
ticipation
A system for
measuring per-
formance and
results
Promotes a
learning culture
V O L U M E 1 I S S U E 4
Delegates to the Asia Pacific MfDR meeting in
Colombo, 11-14 November 2008
P A G E 2
Accra Agenda for Action to Accelerate Aid Effectiveness The Paris Declaration on Aid
Effectiveness (PD) endorsed in March 2005 is a landmark international Agreement aimed at improving the quality
of aid and its impact on devel-opment.
It lays out a road-map of practical commitments or-
ganized around five key principles namely Country
ownership, Align-ment with coun-try’s systems and
procedures, Har-monization of do-nor actions, Man-
aging for result and Mutual accountabil-ity.
The Third High Level Forum
(HLF3) held in Accra, Ghana from 2-4 September, 2008 reviewed the progress on the implementation of the PD
based on the evidence col-lected by the monitoring sur-vey and the evaluations con-
ducted in Partner countries and donors. The findings of the monitoring and evaluation
evidences helped to identify the high impact actions re-quired to accelerate aid effec-
tiveness in partner countries. The Accra Agenda for Action
(AAA) adopted in Accra on 4 September, 2008 by more than 100 Ministers and Heads
of Agencies from developing and donor countries reflects the international commitment
to support reforms required to accelerate the effective use of foreign aid to achieve de-
velopment effectiveness. Sri
Lanka also endorsed the AAA and strongly believes that the implementation of PD Principles and AAA will contribute to im-
prove aid and development effec-tiveness.
The Sri Lankan delegation led by Mrs. Dhara Wi-
jayatilake, Secre-tary, Ministry of Plan Implementa-
tion presented Sri Lanka’s Poster on Man-
aging for Devel-opment Results (MfDR) and ac-
tively contrib-uted to Roundta-ble 4 on MfDR .
Sri Lanka’s case study on MfDR
was highlighted in the OECD Sourcebook for its leadership on MfDR in the region.
The key points agreed in the AAA are set out below.
Predictability: Donors agreed to provide 3-5 year forward information of their planned aid
to Partner countries to enable them to develop Medium Term Budget Frameworks.
Use of country systems: Partner country systems such as Public
Financial Management, Procure-ment and Monitoring and Evalua-tion Systems will be used to de-
liver and manage aid as the first option rather than donor sys-tems.
Conditionality: Donors will switch from prescriptive condi-tions to mutually agreed condi-
tions based on the partner
country’s national develop-ment strategies. Untying of aid: Donors will
share their plans to further untie their aid with a view to increase aid’s value for
money.
Capacity development: Capacity development will be
demand - driven and the responsibility of the develop-ing countries with donors
playing a supportive role. The Ministry of Plan Imple-
mentation in close collabora-tion with the Ministry of Fi-nance and Planning and other
stakeholders will develop its localized country based ac-tion plan by end 2008 to ac-celerate the implementation
R E S U L T S F O C U S
Five Key Principles
on which AAA is
based
Country ownership;
Alignment with
country’s systems
and procedures;
Harmonization of
donor actions;
Managing for results
and Mutual
accountability.
of PD principles and AAA.
Aid fragmentation: Donors agreed to reduce fragmentation of aid by improving country led
division -of -labour with a view to reduce transaction cost.
Managing for results: Devel-oping countries agreed to insti-
utionalize results management prac-tices in the plan-
ning, budgeting and monitoring and evaluation systems
with a view to im-prove performance accountability and
transparency. Do-nors agreed to support country -
led- evaluations of policy perform-ance.
MPI will
under-
take the
second
phase of
the PD
evaluation in 2011 to assess the
results and achievements of the
aid effectiveness reform initia-
tives.
Ms Dhara Wi-
jayatilake, Secre-
tary MPI and Mr.
V. Sivagnanasothy
Director General,
FABM, at the Ac-
cra High Level Fo-
rum, presenting
Sri Lanka’s Poster
at the “Market
Place for Ideas”
Progress Report: MfDR Where are we now?
P A G E 3 V O L U M E 1 I S S U E 4
Project monitoring and evaluation
capacities of Development Assistants
attached to MPI and working in Divi-
sional Secretariats in selected dis-
tricts received a boost this year.
This year MPI held a total of ten
two-day progress review meetings
and training workshops in the Ham-
bantota, Galle, Kandy and Colombo
districts.
Participants learnt project cycle man-
agement, monitoring and evaluation
and results based management.
They are now able to present key
ideas on the subject while some
participants have identified projects
for evaluation while continuing to
monitor progress of projects at the
divisional and district secretariat
levels,
Another important outcome is
greater recognition by their supervi-
sors of the contribution made by
the DA’s which is observed through
increased workloads and added
responsibility assigned to them.
MPI monitors the progress of
trained staff through reviewing their
quarterly work plans regularly.
Thus far, the greatest challenge faced by the participating Minis-
tries has been the collection of baseline data. Even when data is available through government
records maintained at District
level, practical issues exist which make data gathering, difficult. Another challenge faced by Ministries is the
shortage of human and finan-cial resources to support measurement.
Project Cycle Management for DAs
Managing for Development Results has so far been introduced to 35 Minis-
tries in three phases. Phases 1, 2 and 3 have included 5, 12 and 18 Min-
istries respectively bringing the total number of Minis-tries implementing MfDR
to 35. These Ministries have now
completed defining goals, developing Key Perform-ance Indicators (KPIs) and setting annual targets to
complete their Agency Re-sults Frameworks (ARF) and the Agency Score Cards
(ASC). ARF’s and ASC’s of these 25 Ministries are now available on the MPI website
at www.mpi.gov.lk. These Ministries will be ex-
pected to report bi annually on target achievement. MPI will continue to monitor scores of
these Ministries to ascertain the status of target achievement.
Several goals and targets may have to be scaled down if resources earmarked in the capital budget does not ma-
terialize or staff vacancies are not filled.
RESULTS
The results or changes have been small but significant.
The Ministry of Social Ser-vices and Social Welfare has made its 2009 Financial Plan
based its Results Framework.
MORE MINISTRIES
Next year 2009, will see the
programme being imple-mented in a smaller number of the remaining Ministries
with greater emphasis placed on follow up and progress monitoring. Support to re-
sults measurement in the Ministries that are already engaged in the programme
will also be provided.
A regional training workshop session
An MfDR stakeholder workshop organized by the
Ministry of Trade
What is a CoP?
Our Mission
“To function as the
National Focal Point for
monitoring and
evaluation of all
government development
programmes, projects
and policies to ensure
results and achievement
of development
objectives”
Ministry of Plan
Implementation
Central Bank Building
Tower 5 , Level 12
Colombo 1
Sri Lanka
Phone: 94 11 2477997
Fax: 94 1124234275
Website: :http://www.mpi.gov.lk/
Sourcebook on Emerging Good Practice in Manag-
ing for Development
Results MfDR) is a valuable resource
which provides solution-oriented examples of MfDR in
action for practitioners at many levels and in many contexts. By
focusing on observable and rep-licable interventions, the Source-
book aims to increase the un-derstanding of MfDR and illus-
trate how many stakeholders are effectively implementing MfDR principles for greater
development effectiveness. www.mfdr.org/ -
Resource Center - Man-
aging for Development Results (MfDR) -
ADB.org
The MfDR Resoruce Centre
provides a better understanding of MfDR concepts and proceses.
It contains links to MfDR sites in the Asian region hosting agency
results frameworks; it also dis-cusses case studies
OECD Source Book for Emerging Good Prac-
tices in Managing for De-velopment Results
Provides examples of how differ-
ent groups in different circum-
stances have applied the princi-
ples of managing for results and
addressed the challenges that
arose.
P A G E 4
Communities of Practice are
formed by groups of people who share common interests and wish
to learn how to improve skills in the area of their choice through
regular interaction with people who share the same goal.
A growing number of people and
organizations both nationally and internationally are turning to
communities of practice to facili-tate the exchange of information,
share data and learn from each other’s experiences in a manner
that would not be possible if they were working alone in an envi-
ronment restricted by time and space.
The Ministry of
Plan Implementa-tion is pleased to
announce the for-mation of a MfDR
Community of Practice (CoP—
MfDR) as a key to improving per-
formance and sus-taining results measurement in
the public sector.
The CoP –MfDR ( Sri Lanka) will assist members overcome the
challenges organizations are likely to face in managing for develop-
ment results.
The CoP—MfDR provides a plat-form to exchange experiences
among practitioners to develop and
expand their capacity to manage for development results.
The Sri Lanka CoP MfDR will have
the following features:
Face to face events to enable peer learning
Resource Library on MfDR
MfDR newsletter
Community Norms: The CoP has norms or accepted behaviours that members need to
follow when communicating with each other through face to face
events or other ways.
The success of the network and the
usefulness of the information will de-
pend on the mem-bers themselves. The
authenticity and credibility of the
information provided is owned by the
member who pro-vides the information
Who should participate:
Participation is open to members who are registered with the CoP
while registration is open to anyone interested in MfDR. The steering
committee members of line Minis-tries are members by default.
Line Ministry officials at an MfDR workshop
To join the CoP—
MfDR (Sri Lanka) please visit the MPI
website at
http://
www.mpi.gov.lk/
CoP-MfDR.html
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