Template RFQ withOUT LC March 2015
TRANSNET ENGINEERING a division of
TRANSNET SOC LTD
Registration Number 1990/000900/30
[hereinafter referred to as Transnet]
REQUEST FOR QUOTATION [RFQ] No TE16-SRX-01N-0477
FOR THE SUPPLY/PROVISION OF: CANTEEN SERVICES FOR A PERIOD OF 3
YEARS
ISSUE DATE: 26.08 2016
CLOSING DATE: 13.09.2016
CLOSING TIME: 10:00
SITE VISIT : 31.08.2016 AT 10H00 ( PROCURMENT OFFICE)
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 2 of 31
Section 1
NOTICE TO BIDDERS
_____________________________________________________________________________________
Quotations which must be completed as indicated in Section 2 of this RFQ are to be submitted as follows:
METHOD: [TENDER BOX ]
CLOSING VENUE: [19 VOORTREKKER ROAD SAL RIVER , CAPE TOWN AT 10H00]
Tender box at Permit office
Site visit 31.08.2016 @ 10h00 ( ME BUILDING ; PROCUREMENT OFFICE)
_____________________________________________________________________________________
1 Responses to RFQ
Responses to this RFQ [Quotations] must not include documents or reference relating to any other
quotation or proposal. Any additional conditions must be embodied in an accompanying letter.
2 Enterprise Supplier Development Initiative
This bid is classified as an Enterprise and Supplier Development [ESD] initiative by Transnet
whereby the successful ESD beneficiary is the nominated as Transnet Engineering`s ESD
beneficiary on the terms and conditions set forth in Annexure E hereto [Enterprise and Supplier
Development].
Note: Failure to submit a valid and original B-BBEE certificate or a certified copy thereof at the
Closing Date of this RFQ will result in a score of zero being allocated for B-BBEE.
2.1 Supplier Development Initiatives
Historically in South Africa there has been a lack of investment in infrastructure, skills and capability
development and inequality in the income distribution and wealth of a significant portion of the
population. There have been a number of Government initiatives developed to address these
challenges. In particular, the New Growth Path [NGP] developed in 2010 aligns and builds on
previous policies to ensure the achievement of Government’s development objectives for South Africa.
Transnet fully endorses and supports Government’s New Growth Path policy through its facilitation of
Supplier Development [SD] initiatives. Hence Respondents are required to submit their commitments
with regard to Supplier Development Initiatives over the duration of this contract.
Respondents are required to submit a Supplier Development Value Summary, Annexure B as this is
an essential returnable document. In addition, Respondents are required to submit a Supplier
Development Plan, Annexure C as these are required as essential returnable documents.
Note: Should a JV be envisaged the principal Respondent is required to submit the required responses
as indicated above.
The commitments made by the successful Respondents will be incorporated as a term of
the contract and monitored for compliance.
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 3 of 31
3 Communication
Respondents are warned that a response will be liable for disqualification should any attempt be made by a
Respondent either directly or indirectly to canvass any officer(s) or employee of Transnet in respect of this
RFQ between the closing date and the date of the award of the business.
A Respondent may, however, before the closing date and time, direct any written enquiries relating to the
RFQ to the following Transnet employee:
Name: NAZLEY HARDY Email: [email protected]
Telephone: 021 507 2781
Respondents may also, at any time after the closing date of the RFQ, communicate with the Secretariat of
the Transnet Central Acquisition Council on any matter relating to its RFQ response:
Telephone 021 507 3650 Email:
The successful Respondent shall be in full and complete compliance with any and all applicable national and
local laws and regulations.
4 Changes to Quotations
Changes by the Respondent to its submission will not be considered after the closing date and time.
5 Pricing
All prices must be quoted in South African Rand on a fixed price basis, excluding VAT.
6 Prices Subject to Confirmation
Prices quoted which are subject to confirmation will not be considered.
7 Binding Offer
Any Quotation furnished pursuant to this Request shall be deemed to be an offer. Any exceptions to this
statement must be clearly and specifically indicated.
8 Disclaimers
Transnet is not committed to any course of action as a result of its issuance of this RFQ and/or its receipt of
a Quotation in response to it. Please note that Transnet reserves the right to:
modify the RFQ’s goods / service(s) and request Respondents to re-bid on any changes;
reject any Quotation which does not conform to instructions and specifications which are detailed
herein;
disqualify Quotations submitted after the stated submission deadline;
not necessarily accept the lowest priced Quotation or an alternative bid;
reject all Quotations, if it so decides;
place an order in connection with this Quotation at any time after the RFQ’s closing date;
award only a portion of the proposed goods / service/s which are reflected in the scope of this RFQ;
split the award of the order/s between more than one Supplier/Service Provider should it at Transnet’s
discretion be more advantageous in terms of, amongst others, cost or developmental considerations ;
or
make no award at all.
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 4 of 31
Should a contract be awarded on the strength of information furnished by the Respondent, which after
conclusion of the contract, is proved to have been incorrect, Transnet reserves the right to cancel the
contract.
Transnet reserves the right to award business to the highest scoring bidder/s unless objective criteria justify
the award to another bidder.
Transnet reserves the right to conduct Post Tender Negotiations (PTN) with selected Respondents or any
number of short-listed Respondents, such PTN to include, at Transnet’s discretion, any evaluation criteria
listed in the RFQ document.
Should the preferred bidder fail to sign or commence with the contract within a reasonable period after being
requested to do so, Transnet reserves the right to award the business to the next highest ranked bidder,
provided that he/she is still prepared to provide the required goods at the quoted price.
Transnet urges its clients, suppliers and the general public to report any fraud or corruption to
TIP-OFFS ANONYMOUS : 0800 003 056
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 5 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
RFQ FOR THE PROVISION/SUPPLY CANTEEN SERVICS FOR A PERIOD OF 3 YEARS
FOR SALT RIVER PLANT VENUE: TENDER BOX……
CLOSING DATE & TIME :……13.09.2016 & 10H00……………………...
SITE VISIT : 31.08.2016 @ 10H00 ME BUILDING : PROCUREMENT OFFICE
VALIDITY PERIOD:………120 DAYS…………………..Business Days
SECTION 2
EVALUATION CRITERA AND RETURNABLE DOCUMENTS
1 EVALUATION CRITERIA TRANSNET WILL UTILISE THE FOLLOWING CRITERIA
[NOT NECESSARILY IN THIS ORDER] IN CHOOSING A SUPPLIER/SERVICE
PROVIDER, IF SO REQUIRED: 0-NON RESPONSIVE ; 1-POOR; 2-AVERAGE;3 –
GOOD;-4 VERY GOOD;5-EXCELLENT
Criterion/Criteria Explanation
Administrative
responsiveness
Completeness of response and returnable documents
Tax certificate , BBBEE certificate
PRE-
QUALIFICATION
Suppliers must be level 4 = 100% or higher
Black women owned or youth owned
Suppliers must be registered on Centralized supplier Database
FUNCTIONALITY EVALUATION/ADJUDICATION OF TENDERS
Evaluation of the quotation responses will be adjudicated in four
major categories each consisting of several minor categories
based on predetermined weightings.
The Service Provider is reminded that pricing, responses and
submissions will be used as the basis in appointing the most
responsive tenderer.
The following table defines the weighting allocated to each
major category that will be used for the evaluation of the
quotation responses. Each major category is defined further in
the sections below:
Adjudication Category for Canteen / Catering Services
Weighting
Technical complies to specifications
Attending site visit 40
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 6 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
Capability
Infrastructure of company
2 year in the catering industry
30
Suitability
Evaluation based on the quality of the response, quality and content.
30
TOTAL 100
2 Validity Period
Transnet desires a validity period of 120 days [one hundred and twenty Days ] Business Days
from the closing date of this RFQ.
This RFQ is valid until _____________________________.
3 Disclosure of Prices Quoted
Respondents must indicate here whether Transnet may disclose their quoted prices and
conditions to other Respondents:
YES NO
4 Returnable Documents
Returnable Documents means all the documents, Sections and Annexures, as listed in the
tables below.
All Returnable Sections, as indicated in the header and footer of the relevant
pages, must be signed, stamped and dated by the Respondent.
a) Respondents are required to submit with their Quotations the mandatory Returnable
Documents, as detailed below.
Failure to provide all these Mandatory Returnable Documents at the Closing
Date and time of this RFQ will result in a Respondent’s disqualification.
Respondents are therefore urged to ensure that all these Documents are
returned with their Quotations.
Please confirm submission of these mandatory Returnable Documents by so indicating
[Yes or No] in the tables below:
Mandatory Returnable Documents Submitted
[Yes or
No]
SECTION 3 : Quotation Form
b) In addition to the requirements of section (a) above, Respondents are further required
to submit with their Quotations the following essential Returnable Documents as
detailed below.
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 7 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
Failure to provide all these Returnable Documents may result in a
Respondent’s disqualification. Respondents are therefore urged to ensure
that all these documents are returned with their Quotations.
Essential Returnable Documents Submitted [Yes or No]
SECTION 2 : Evaluation criteria and list of returnable documents
- SECTION 4 : RFQ Declaration and Breach of Law Form
- Valid and original, or a certified copy, of your entity’s B-BBEE Verification Certification as per the requirements stipulated in Annexure A: B-BBEE Claims Form Note: failure to provide these required documents at the closing date and time of the RFQ will result in an automatic score of zero being allocated for preference
- Original valid Tax Clearance Certificate [Consortia / Joint Ventures must submit a separate Tax Clearance Certificate for each party]
- Annexure B: Supplier Development Value Summary
- Annexure C: Supplier Development Plan
Annexure D: BBBEE Improvement Plan
CONTINUED VALIDITY OF RETURNABLE DOCUMENTS
The successful Respondent will be required to ensure the validity of all returnable documents,
including but not limited to its Tax Clearance Certificate and valid B-BBEE Verification Certificate, for
the duration of any contract emanating from this RFQ. Should the Respondent be awarded the
contract [the Agreement] and fail to present Transnet with such renewals as and when they
become due, Transnet shall be entitled, in addition to any other rights and remedies that it may have
in terms of the eventual Agreement, to terminate such Agreement forthwith without any liability and
without prejudice to any claims which Transnet may have for damages against the Respondent.
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 8 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
SECTION 3
QUOTATION FORM
I/We________________________________________________________________________
_________
hereby offer to supply the goods/services at the prices quoted in the Price Schedule below, in
accordance with the conditions related thereto.
I/We agree to be bound by those terms and conditions in:
the Standard RFQ Terms and Conditions for the Supply of Goods or Services to Transnet;
and
any other standard or special conditions mentioned and/or embodied in this Request for
Quotation.
I/We accept that unless Transnet should otherwise decide and so inform me/us, this
Quotation [and, if any, its covering letter and any subsequent exchange of correspondence],
together with Transnet’s acceptance thereof shall constitute a binding contract between
Transnet and me/us.
I/We further agree that if, after I/we have been notified of the acceptance of my/our
Quotation, I/we fail to deliver the said goods/service/s within the delivery lead-time quoted,
Transnet may, without prejudice to any other legal remedy which it may have, cancel the
order and recover from me/us any expenses incurred by Transnet in calling for Quotations
afresh and/or having to accept any less favourable offer.
Price Schedule
I/We quote as follows for the goods required, on a “delivered nominated destination” basis,
excluding VAT: [for SERVICES, attach a scope of work & pricing schedule]
INTRODUCTION
The purpose of this document is to detail the scope of work, incorporating the tasks
and responsibilities of the Service Provider (hereinafter, the Service Provider),
required by the Transnet Engineering for Canteen Services.\
BACKGROUND
Transnet Engineering, Salt River (TE) intends to outsource the Canteen Services, to
a Service
Provider, at its Salt River Plant Cape Town. Transnet Engineering intends to enter
into a Service Level Agreement with a Service Provider who is to provide the
services required. The services rendered will be for the Service Provider’s own
account, taking responsibility for all risks including profit/loss, stock and cash
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 9 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
control. The meals served will NOT be on a subsidized and will be for the
Transnet employees cost.
SCOPE OF WORK
The Service Provider will be required to provide the following:
PROVISION OF A CANTEEN SERVICE
This is an all-inclusive Canteen Service providing basic meals, beverages, snacks &
other items (not limited to free issuance) on a daily basis to on-site personnel,
including providing and maintaining equipment and the provision of consumables
required for the intended use.
Duration of Service.
The intended term of the contract will be for a period of 36 months from
date of awarding the contract, with an option to renew for an additional 12
months.
Normal Working Hours
Normal Service Time:
Working Days (Excluding Public Holidays) Monday to Friday –
07h00 to 15h30
It must be further noted, that Transnet Engineering has employees
in excess of 950, and any extended operating hours will either be at
the discretion of the Service Provider or be negotiated directly with
the Transnet Engineering should such a requirement be deemed
necessary.
The preferred service provider must be prepared to cater for the
following:
o Sit down meals and meal of the day
o All dietary preferences, religions, cultural and etc.
PROVISION OF A CATERING SERVICE
The provision of a Catering Service for internal meetings and/or third party functions
& ad-hoc functions within the Transnet Engineering Salt River Cape Town.
Response Times:
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 10 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
The Service Provider is to ensure that meals ordered must be prepared and
delivered to the conference centre and respective venue as stipulated by the
client. The response times shall be adhered to. Failure to adhere to the
times stipulated may result in penalty or non-payment or the reduction of
the quoted price for the service.
SERVICE CONDITIONS
The contract includes for the provision of Canteen including providing,
replacing and maintaining of all equipment used, and the provision of
consumable supplies required for the intended use.
Preparation of snacks, coffee and other beverages to acceptable food
industry standards whilst also ensuring that no food preparation other
than specified takes place on the premises.
This Scope of Work shall be undertaken in the manner stated in this
document as well as the Service Level Agreement.
This Scope of Work is subject to all conditions and requirements as
stated in Section 3 of this document as well as any other accompanying
documents in this pack.
TASKS & ACTIVITIES
General Requirements
Tasks not specified in this document will be identified and mutually agreed
between the Service Provider and the Transnet Engineering.
All written deliverables must be phrased in terms and language that can be
easily understood by non-technical personnel (e.g., laypersons without
subject matter expertise).
All document deliverables must be in formats (hard copy and electronic) i.e.
industry accepted standards (e.g., MS Word, MS PowerPoint, MS Project).
A compulsory site meeting will be held at the Transnet Engineering in Salt
River Cape Town as specified on the Transnet Engineering Request for
Proposal (RFP) document to brief the Service Providers on the scope and
extent of work. TRANSNET ENGINEERING 19 VOORTREKKER ROAD
SALT RIVER CAPE TOWN.
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 11 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
GENERAL CONDITIONS
The Service Provider is required to:
Conduct business in a courteous and professional manner.
Provide the necessary documentation as requested prior to the Catering Service
contract being awarded.
Comply with all relevant employment legislation and applicable bargaining council
agreements, including UIF, PAYE, etc. Proof to be submitted within 14 days
from awarding the contract by the successful Service Provider.
Ensure that all personnel working under this contract are in good health and
pose no risk to any personnel in Transnet Engineering.
Comply with the Transnet Engineering security and emergency policies,
procedures and regulations.
Ensure that all work performed and all vehicles, plant and equipment
brought onto or used on site will be in compliance with the Occupational
Health and Safety Act of 85 of 1993 and any Regulations promulgated in
terms of this Act and the standard instructions of Transnet Engineering.
Maintain its equipment in good order so as to comply with the Transnet
Engineering’s occupational health and safety standards.
Ensure that all personnel working under this contract are adequately trained
prior to the commencement of the contract.
Provide all personnel working under this contract with uniforms, which state
the name of the Service Provider and that can be clearly identified from
other Service Providers, Transnet Engineering personnel, etc. Transnet
Engineering reserves the right to order the immediate removal of a staff
member that does not adhere to this arrangement.
Provide all personnel working under this contract with adequate and
appropriate Personal Protective Equipment (PPE) and clothing and to ensure
these items are worn at all times.
Ensure that Transnet Engineering is informed of any removal and
replacement of personnel. For security reasons, Transnet Engineering
reserves the right to vet all personnel working under this contract.
Provide the services of pest control and general cleanliness to the canteen
and surrounding areas at his/her own cost.
Demonstrate his modus operandi to the Transnet Engineering with regards
to supplies delivered to site.
Provide an on-site manager, available at all times.
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 12 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
Issue and circulate weekly and daily menus to employees.
TRANSNET ENGINEERING shall:
Conduct business in a courteous and professional manner with the Service
Provider.
Provide appropriate information as and when required and only in situations
where it is required by the Service Provider to fulfil their duties; by means of
raising a Purchase Order (PO).
Not accept responsibility for any damages suffered by the Service Provider
or their personnel for the duration of the contract.
Not accept any responsibility of accounts/expenses incurred by the Service
Provider that was not agreed upon by the contracting parties.
Shall provide a storage facility for equipment and materials.
Provide:
Electricity;
Water points;
Geyser;
Refrigeration;
Microwave;
Wash hand basin;
Wall and floor tiles;
Air-conditioning and ceiling.
Cutlery
Inside tables and chairs
Outside tables and chairs
Placemats
Cups and saucers
Summit Juice Dispensers
Anvil Pie Warmer 640mm
Anvil 9 slice toaster
Double 5LT Fryer
4 Pan Convection Oven
2250 Stainless Table with Splash Black (for under canopy)
1 x 400 piece Crockery Rack
1 x 200 Piece Crockery Rack
4 x Mt Wall shelving steel Brackets
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 13 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
SPECIFIC CONDITIONS
Ensure all responses must be completed and provide all information requested. Failure to
adhere to this request may result in the tender being invalid /disqualified.
4.1 CANTEEN SERVICES
4.1.1
Establishment and operation of a canteen on Transnet Engineering premises,
utilising the allocated area for the supply of basic meals, beverages and other
items on a daily basis, to on-site personnel.
4.1.2 Operation of the canteen will be from 07:00 to 16:00 on weekdays, excluding
Public Holidays.
4.1.3 Operation of the canteen outside the standard hours shall be by special
arrangement between the TRANSNET ENGINEERING and the Service Provider.
4.1.4 Provide a ‘Meal-of-the day” at a competitive price.
4.1.5 Provide adequate equipment, cutlery and crockery as indicated by the Transnet
Engineering
4.1.6 Provide suitable disposable containers for the serving of food & beverages.
4.1.7 Use only fresh ingredients for the snacks and ensure that no items that are
beyond date are on offer.
4.1.8 Service provider to ensure Halaal foods are freshly brought in to cater of
“muslim employees”
4.1.9 Ensure that halaal utensils including microwave and refrigerator only used for
muslim staff
4.1.10
Prepare snacks, coffee and other beverages to acceptable food industry
standards whilst also ensuring that no food preparation other than specified
takes place on the premises.
4.1.11 The purchase prices of the items offered would be lower than surrounding
market prices.
4.1.12 Transnet Engineering reserves the right to compare the rendered prices to prices
in the area and other Service Providers.
4.1.13 Provide catering service which is quality with trained personnel
4.2 FIT OUT OF CANTEEN PREMISES:
4.2.1 The Service Provider will be responsible for the maintenance of the facility
occupied.
4.2.2 Approved improvements made to the premises will be for the account of the
Service Provider.
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Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
4.2.3 On termination of the contract, fixed improvements will become the Transnet
Engineering’s property unless otherwise agreed in writing between the parties.
4.2.4 No compensation will be paid for any improvements made by the Service
Provider.
4.2.6
All furniture & fittings must be of acceptable industry standards. Transnet
Engineering reserves the right to instruct the Service Provider to remove any
furniture & fittings that is deemed unacceptable.
4.2.5 On termination of the contract, the Service Provider is to make good to the
premises all damages incurred during his occupancy.
4.2.6 No structural changes may be effected without Transnet Engineering’s written
approval.
4.2.7 The official opening of the facility must be within 30 days of the tender being
awarded.
4.2.8 The Service Provider reserves the right of admission to the canteen area.
4.3 CATERING SERVICE
4.3.1 Provide a catering service for the conference centre, internal meetings and ad-
hoc functions on request.
4.3.2 The catering function is to operate within the confines of the canteen
environment.
4.3.3 Delivery of meals to the conference centre, internal meetings & ad- hoc
functions within prescribed time frames.
4.3.4 Provide meals in a presentable manner to clients.
4.3.5 Provide adequate catering equipment, cutlery and crockery.
4.3.6 Remove catering equipment and clean/tidy venue at the end of
functions/meetings.
4.3.7 This cost to cater must be agreed upon between the Service Provider and the
respective client and the Transnet Engineering management hosting the
function/meeting.
4.3.8 Transnet Engineering reserves the right to obtain catering for special functions
and meetings from other local suppliers should the Service Provider not meet
specific conditions such as quality or cost considerations.
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Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
4.4 PREPARATION AND STANDARDS
4.4.1 The meals/beverages served will be of high quality and prepared in a clean and
hygienic manner in accordance with all health and safety regulations.
4.4.2 The Service Provider will be responsible for pest control and general cleanliness
of the canteen area.
4.5 CLEANING OF THE AREAS:
4.5.1 Service Provider is to remove all waste (wet or dry) on a daily basis. Waste
must be appropriately packaged for disposal with the use of proper refuse bags.
4.5.2 The Service Provider shall provide bins/containers.
4.6 FOOD PRICES:
4.6.1 All menu items are to be individually priced for sale.
4.6.2
Tender prices to be fixed for the first 12 months and only one escalation per
year which will exclude legislative increases. Subject to the Transnet
Engineering’s approval.
4.6.3 Any food price increase is to be agreed with Transnet Engineering prior to
implementation.
4.6.4
Only sales within the Transnet Engineering Salt River will be allowed – NO
SALES TO GENERAL PUBLIC AND OUTSIDE OF THE TRANSNET SALT
RIVER PLANT WILL BE ALLOWED.
4.7 STORAGE:
4.7.1
The Service Provider shall maintain a stock of consumables in the stores, at his
own risk, provided that all local council by laws and the Occupational Health and
Safety Act are adhered to.
4.7.2
Transnet Engineering shall not be responsible or liable for any loss or damage to
the Service Provider’s stock of consumables and equipment stored on Transnet
Engineering’s premises.
4.7.3 Stocktaking must be executed outside normal trading hours.
4.8 PRICING:
4.8.1 For evaluation purposes Service Provider’s are required to provide detailed
pricing on the Pricing Schedule (Section 4)
4.8.2 All other pricing assumptions, excluded and unknown costs must be clearly
documented.
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Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
4.9 CONTRACT PERIOD:
4.9.1
The contract shall be for 36-months period with the option be extended by a
further 12 months. The commencement date will be 30 days from the date of
the issue of the letter of acceptance.
4.9.2 Either party may cancel the contract at any given time by giving 90 days notice
in writing to this effect.
4.9.3 The extension/cancellation of the contract may not be effected without prior
approval of the Transnet Engineering’s Procurement Department.
4.9.4 Transnet Engineering reserves the right not to award this tender to any
Transnet Engineering’s employee/contractor/consultant or their direct family.
4.10 OCCUPATIONAL HEALTH AND SAFETY:
4.10.1 The successful Bidder shall comply with the Compensation for Occupational
Injuries and Diseases Act and Regulations, as amended, from time to time.
4.11 INDUSTRIAL RELATIONS:
4.11.1 The Service Provider must ensure that he complies with the minimum wage
requirement as prescribed by law.
4.12 WATER, ELECTRICITY & TELEPHONE FACILITY:
4.12.1 The cost of the water and electricity consumptions by the Service Provider will
be for Transnet Engineering’s account.
4.12.2
Transnet Engineering will provide a telephone point in the canteen area. All
costs associated with rental, calls, etc, will be for the account of the Service
Provider. The Service Provider will be billed on a monthly basis to this effect.
4.13 REFERENCES:
4.13.1 Transnet Engineering reserves the right to request references pertaining to the
outsourced services from the Service Providers.
4.14 OFF-SITE PREPARATION FACILITY:
4.14.1 In the event of meals being prepared off-site, Transnet Engineering reserves the
right to inspect such facilities to ensure compliance with the Occupational Health
and Safety Act.
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Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
RESPONSE TO THE REQUEST FOR PROPOSAL
GENERAL REQUIREMENTS
The Service Provider must:
Submit a tender addressing the tasks specified in this document as well
as a completed Pricing Schedule (section 7).
Submit a valid TAX Clearance Certificate.
Complete SD questionnaire in full.
Valid copy of BBBEE certificate
Halaal certification for main contractor and sub -contractors
Ensure that all relevant South African Revenue Service documentation
are completed in full and submitted.
Prospective Service Providers may submit any questions or requests for
further information / clarification on this RFP to the Transnet Engineering
Procurement Department in writing via e-mail to: Contracts Administrator :
Nazley Hardy Office Number 021 507 2781 or
mailto:Nazley.Hardy@transnet .net. Any questions are to be submitted not
later than 15h00 business days before the closing date of the RFP.
Questions received after this date will not be entertained by Transnet
Engineering.
TECHNICAL & FUNCTIONAL
The Service Provider must furnish the following information as part of the tender
response:
Resume of the Company, indicating:
o Address of Head office;
o List of regional/ branch offices (if any);
o Main business area;
o Date since company have been rendering Canteen And Catering Service;
o Detailed list of current and completed contracts (if any) over the last 3
years;
o The financial standing of the Company from an approved Financial
Institution;
o Proof of public liability (Certified copy of Insurance Policy);
Current commitment of the Service Provider with regards to other services;
References including company, nature of contract, contact person and
contact number;
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 18 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
Management plan – The Service Provider must submit together with this
tender, a complete management plan in which, at least the following must
be included:
Recommended number of personnel;
• Indication of any statutory and legislative compliance required;
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 19 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
PRICING
The Service Provider must take the following into consideration when completing
the Pricing Schedule:
Reference must be made to Section 1.1 titled “Background” and Section 2
titled “Scope of Work”.
Prices are to be fixed on a 12 month basis, from inception of this agreement.
Increase in prices only once a year. Rates are to include for labour,
consumables, overheads, profit, etc. Any price increases must be discussed
and agreed with the Transnet Engineering prior to implementation.
To ensure that all rates include for all costs deemed necessary as no
additional costs will be admitted later.
The tendered menu prices must include Value Added Tax (VAT) at 14%.
Transnet Engineering may require breakdown of rates on any of the items
priced and the Service Provider is to provide same without any additional
cost.
The Service Provider must also return Pricing Schedule (Section 4) fully signed and
completed.
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 20 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
PRICING SCHEDULE
SECTION 4 For the purpose of this TENDER, the pricing schedule consists of the following parts:
Schedule1 – Canteen Services
Schedule 2 – Catering Services Halaal
Schedule 3 – Additional Costs
PRICING SCHEDULE 1 – CANTEEN SERVICES
DESCRIPTION
UNIT PRICE
COM
MENTS R C
SANDWICHES (TOASTED OR PLAIN)
Cheese and Tomato
Cheese and Ham
Cheese, Ham and Tomato
Pizza
Dagwood and Chips
Bacon, Egg and Cheese
Salami and Cheese
Chicken Mayonnaise
Tuna Mayonnaise
Pies ( chicken, steak)
Sandwiches
Hamburgers
Meal of the day
Hot meals ( as per main meal list)
breakfast as per list below
Breakfast (includes 1 tea or coffee and 2 slices of toast)
2 x eggs sausages (sunny side up or scrambled), mushrooms, grilled tomato and salad.
Gesmoorde eggs, 3 eggs, braised onions, peppers, tomato, 2 x sausages.
2 x eggs omelette,e mushroom cheese, tomato, peppers, salad.
Samoosas, Dhaltjies, Koeksisters, Pies, Spring rolls
Main Meal(includes 1 x side: roti/rice/ salad of the day/sambals/veggies)
Butter chicken
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 21 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
DESCRIPTION
UNIT
PRICE COM
MENT
S R C
Lamb curry
Butter bean curry
Tomato Bredie
Aknie (chicken, mutton)
Brejani (Mutton/Chicken)
Paella (seafood/vegetarian)
Chicken, Beef sosaties
Tikka Chicken
Mince lasagne(Mince/Chicken)
Bobotie
Desserts (includes 1x scoop ice cream or chocolate sause)
Malva pudding
Mousse and cream
Milktart
Cheesecake (Blueberry, Strawberry, granadilla)
Beverages
Cappuccino
Lattés
Soft drinks (Coca cola, grapetizer, Fanta)
Milkshakes (vanilla, chocolate, strawberry)
Bottled Water
Other
Rolls
Roast Beef and Mustard
Cheese, Ham and Tomato
Pies
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 22 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
DESCRIPTION
UNIT
PRICE COM
MENT
S R C
Salami and Cheese
Egg Mayonnaise
Chicken Mayonnaise
Tuna Mayonnaise
Avocado and Cheese
Russian Roll
Hotdog
Chip Roll
Other
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 23 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
DESCRIPTION UNIT PRICE
COMMENTS R C
Burgers
Hamburger
Cheese Burger
Egg Burger
Cheese and Egg Burger
Bacon and Egg Burger
Dagwood
Chicken Burger
Other
Hot Meals
Beef, Mutton and Chicken stewed with
rice
Fish and Chips
Steak and Chips
Spaghetti Bolognaise (Beef mince (lean), Spaghetti and sauce
Fish and Chips
Other
Cold Beverages
Soft Drinks
Mineral Water
Fruit Juices
Other
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 24 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
DESCRIPTION UNIT PRICE COMMENTS
R C
Hot Beverages
Coffee (Various)
Tea (Various)
Juices
Other
Breakfast Meals
Farm house breakfast (2 fried eggs,
2 strips of bacon, tomato, portion of chips, 2 slices of toast (white bread or
brown, butter , jam
Omelettes (Eggs(2), milk ,tomato ,onion , green pepper and slice of toast (white
or brown bread)
Other
Snack Items
Soup
Yogurt
Fruit Salad
Salad Platter
Other
Meal of the Day
HALAAL
DESCRIPTION PRICE PER-HEAD
COMMENTS R c
Beverages- Coffee/Tea/Water
Biscuit Platter
Sandwich Platter
Pastry Lunch
Finger Lunch
Executive Finger Lunch
Delivery cost per Function
PRICE SCHEDULE 3 – ADDITIONAL COSTS
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 25 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
LIST OF ADDITIONAL COSTS
(HALAAL)
PRICE DESCRIPTION COMMENTS
R c
Pies ( chicken, steak)
Sandwiches (as per list above but
halaal)
Hamburgers ( as per list above but halaal)
Meal of the day
Hot meals as per list above but halaal
Halaal breakfast (as per list above)
Halaal Menu
Breakfast (includes 1 tea or coffee and 2
slices of toast)
2 x eggs sausages (sunny side up or
scrambled), mushrooms, grilled tomato
and salad.
Gesmoorde eggs, 3 eggs, braised onions,
peppers, tomato, 2 x sausages.
2 x eggs omelette,e mushroom cheese,
tomato, peppers, salad.
Samoosas, Dhaltjies, Koeksisters, Pies,
Spring rolls
Main Meal(includes 1 x side: roti/rice/
salad of the day/sambals/veggies)
Butter chicken
Lamb curry
Butter bean curry
Tomato Bredie
Aknie (chicken, mutton)
Brejani (Mutton/Chicken)
Paella (seafood/vegetarian)
Chicken, Beef sosaties
Tikka Chicken
Mince lasagne(Mince/Chicken)
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 26 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
Bobotie
Desserts (includes 1x scoop ice cream or
chocolate sause)
Malva pudding
Mousse and cream
Milktart
Cheesecake (Blueberry, Strawberry,
granadilla)
Beverages
Cappuccino
Lattés
Soft drinks (Coca cola, grapetizer, Fanta)
Milkshakes (vanilla, chocolate,
strawberry)
Bottled Water
ME BUILDING SNACK BAR REQUIREMENTS
It is required from the supplier to deliver the following service
1. Fresh juices ( orange, peach and guava) per container
2. Yogurts -variety
3. Coffee ,cappuccino , hot chocolate, soup and Tea per cup and per take away
containers
4. Fresh muffins –scones daily with cream and jam/cheese
5. Fresh sandwiches(plain) DAILY ( ready- made) per container
6. Fresh pies, samosas, sausage rolls- (sauces- ie tomato, chutney and mustard)
7. Fresh salads(DAILY) per small and medium containers – salad dressing to be
available
8. Fresh fruit salad per small and medium containers
9. Fresh wraps ( variety )daily
10. Chips and chocolates (small variety)
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 27 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
11. Supplier can also from time to time serve pre-cooked meals ie curry/rice from
canteen
All Catering equipment to be provided by Transnet Engineering
All cutleries to be provided by Transnet Engineering
Note:
All prices are to be inclusive of VAT.
The pricing schedule is to be completed in full.
Delivery Lead-Time from date of purchase order : ____________________
[days/weeks]
Notes to Pricing:
a) All Prices must be quoted in South African Rand, exclusive of VAT
b) To facilitate like-for-like comparison bidders must submit pricing strictly in accordance
with this price schedule and not utilise a different format. Deviation from this pricing
schedule could result in a bid being disqualified.
Please note that should you have offered a discounted price(s), Transnet will only consider such price discount(s) in the final evaluation stage if offered on an unconditional basis.
By signing this Quotation Form the Respondent is deemed to acknowledge that he/she
has made himself/herself thoroughly familiar, and agrees, with all the conditions
governing this RFQ, including those contained in any printed form stated to form part
hereof, including but not limited to the documents stated below and Transnet SOC Ltd
will recognise no claim for relief based on an allegation that the Respondent overlooked
any such condition or failed properly to take it into account for the purpose of calculating
tendered prices or otherwise:
1. Specifications included in this RFQ - if applicable; and
2. The following documents all of which are available on Transnet’s website or upon request:
2.1. General Bid Conditions;
2.2. Standard RFQ Terms and Conditions for the Supply of Goods or Services to Transnet;
2.3. Supplier Integrity Pact;
2.4. Non-disclosure Agreement; and
2.5. Vendor Application Form and all supporting documents (first time vendors only)
Alternatively, for all existing vendors, please provide vendor number(s) here:
Transnet Operating Division Unique Vendor Number Yes / No
Transnet Group
TFR, etc.
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 28 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
In the Yes/No column above, please confirm that all the information e.g. company address and
contact details, banking details etc. are still correct as at the time of allocation of the vendor
number(s). Alternatively, Respondents are required to provide the updated information with their
bid submission.
SIGNED at ___________________________ on this _____ day of __________________________
20___
SIGNATURE OF WITNESSES ADDRESS OF WITNESSES
1 _____________________
_______________________________________
Name _________________
_______________________________________
2 _____________________
_______________________________________
Name _________________
_______________________________________
SIGNATURE OF RESPONDENT’S AUTHORISED REPRESENTATIVE: ___________________________
NAME: ____________________________________________
DESIGNATION: _____________________________________
SECTION 4
RFQ DECLARATION AND BREACH OF LAW FORM
NAME OF ENTITY: _______________________________________________________-
___________
We ___________________________________________________________ do hereby
certify that:
1. Transnet has supplied and we have received appropriate responses to any/all
questions [as applicable] which were submitted by ourselves for RFQ Clarification
purposes;
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 29 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
2. we have received all information we deemed necessary for the completion of this
Request for Quotation [RFQ];
3. we have been provided with sufficient access to the existing Transnet facilities/sites
and any and all relevant information relevant to the Supply of the Goods as well as
Transnet information and Employees, and has had sufficient time in which to conduct
and perform a thorough due diligence of Transnet’s operations and business
requirements and assets used by Transnet. Transnet will therefore not consider or
permit any pre- or post-contract verification or any related adjustment to pricing,
service levels or any other provisions/conditions based on any incorrect assumptions
made by the Respondent in arriving at his Bid Price.
4. at no stage have we received additional information relating to the subject matter of
this RFQ from Transnet sources, other than information formally received from the
designated Transnet contact(s) as nominated in the RFQ documents;
5. we are satisfied, insofar as our entity is concerned, that the processes and
procedures adopted by Transnet in issuing this RFQ and the requirements requested
from Bidders in responding to this RFQ have been conducted in a fair and
transparent manner; and
6. furthermore, we declare that a family, business and/or social relationship exists /
does not exist [delete as applicable] between an owner / member / director /
partner / shareholder of our entity and an employee or board member of the
Transnet Group including any person who may be involved in the evaluation and/or
adjudication of this Bid.
7. In addition, we declare that an owner / member / director / partner / shareholder of
our entity is / is not [delete as applicable] an employee or board member of the
Transnet Group.
8. If such a relationship as indicated in paragraph 6 and/or 7 exists, the Respondent is
to complete the following section:
FULL NAME OF OWNER/MEMBER/DIRECTOR/ PARTNER/SHAREHOLDER: ADDRESS:
____________________________________________________________________________
____
____________________________________________________________________________
____
Indicate nature of relationship with Transnet:
____________________________________________________________________________
_________
____________________________________________________________________________
____
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 30 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
[Failure to furnish complete and accurate information in this regard will lead to the
disqualification of a response and may preclude a Respondent from doing future business with
Transnet]
9. We declare, to the extent that we are aware or become aware of any relationship
between ourselves and Transnet [other than any existing and appropriate business
relationship with Transnet] which could unfairly advantage our entity in the
forthcoming adjudication process, we shall notify Transnet immediately in writing of
such circumstances.
BREACH OF LAW
10. We further hereby certify that I/we have/have not been [delete as applicable]
found guilty during the preceding 5 [five] years of a serious breach of law, including
but not limited to a breach of the Competition Act, 89 of 1998, by a court of law,
tribunal or other administrative body. The type of breach that the Respondent is
required to disclose excludes relatively minor offences or misdemeanours, e.g. traffic
offences. This includes the imposition of an administrative fine or penalty.
Where found guilty of such a serious breach, please disclose:
NATURE OF BREACH:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
___________________________
DATE OF BREACH:_____________________________
Furthermore, I/we acknowledge that Transnet SOC Ltd reserves the right to exclude
any Respondent from the bidding process, should that person or entity have been
found guilty of a serious breach of law, tribunal or regulatory obligation.
SIGNED at ___________________________ on this _____ day of ______________________
20___
For and on behalf of AS WITNESS:
________________________________
__
duly authorised hereto
Name: Name:
Position: Position:
Signature: Signature:
Transnet Request for Quotation No TE16-SRX-01N-0477 Page 31 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]
Returnable Document
_________________________ ____________________________
Respondent’s Signature Date & Company Stamp
Date: Registration No of Company/CC
________________________________________
Place: Registration Name of Company/CC
_________________________________________
__
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