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RISK ASSESSMENT&
TOOLBOX TALK
FOLDER
Issue 2, Jan 2012
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Index
1. Instructions
2. Risk Assessment Hazard Checklist
3.
Generic Risk Assessments
4. Task Specific Risk Assessments
5. Toolbox Talks
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INTRODUCTION
Health and Safety legislation requires employers to introduce and maintain a system of Risk
Assessment (RA) for all those work places and activities in which they are involved.
In simple terms, this requirement identifies possible situations in which harm to a person, propertyor the environment may occur. This knowledge should then be used to remove the harm or
minimise as low as reasonably practicable.
North Star Shipping (Aberdeen) Ltd. is committed to the health and safety of its employees, the
safety of its vessels, and the protection of the environment.
There should be a valid Risk Assessment in place for all work and activities carried out.
LEGISLATION
Merchant Shipping and Fishing Vessels (Health and Safety at Work) Regulation 1997
KEY DEFINITIONS
• Risk Management in health and safety is the process of identifying hazards, assessing
risks, introducing control measures to eliminate or reduce risks so far as is reasonably
practicable, monitoring and reviewing.
• A Hazard is something with the potential to cause harm. (These can be substances, parts of
a machine, forms of energy, and methods of work or situations).
• Risk is a measure of the likelihood that the harm from a particular hazard will occur,taking into account the possible severity of the harm.
Risk Assessment is the process of identifying hazards present in a work undertaking, analysing the
level of risk, considering those in danger, and evaluating whether hazards are adequately
controlled, taking into account any measures already in place.
Essentially, Risk Assessment:
• Correctly and accurately identifies ALL hazards.
• Identifies who might be harmed and how
• Determines the likelihood of harm arising.
• Quantifies the severity of the harm.
• Identifies and disregards inconsequential risks.
• Records the significant findings
•
Provides the basis for implementing or improving control measures.• Provides a basis for regular review and updating.
The assessment of risks must be "suitable and sufficient". The process need not be
overcomplicated. This means that the amount of effort that is put into a assessment should depend
on the level of risks identified and whether those risks are already controlled by satisfactory
precautions or procedures to ensure that they are as low as reasonably practicable. The assessment
is not expected to cover risks that are not reasonably foreseeable.
Risk Assessment should be seen as a continuous process. In practice, the risks in the workplace
should be assessed before work begins on any task for which no valid risk assessment exists.
.
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GENERIC RISK ASSESSMENT
There is a requirement, clarified in the latest revision of the ISM code, for the company to assess
all risks to health and safety of workers arising in the normal course of their activities and duties.
The results of these Risk Assessments are then used to ensure that control measures are contained
within the company Integrated Management System
Whilst it is clear that the company can assess the risk of, for example, working at height, working
with electricity, movement about ship etc. it is impossible for us to conduct a Risk Assessment for
changing a navigation bulb up the main mast on a given vessel on a given day as we would not be
able to take into account all of the factors that where applicable at that time on that vessel. For
this reason it is essential that these ‘Generic’ Risk Assessments are used in context, and not seen
as being suitable for specific tasks. For this Task Based Risk Assessments need to be carried out
on board each vessel by those involved in the work.
TASK BASED RISK ASSESSMENT
These are vessel and task specific Risk Assessments which must be carried out on board eachvessel. There are two distinct types of TBRA that should be used. Firstly you need a range of
vessel ‘generic’ TBRA’s that can be used for all routine low risk tasks for both crews. For these
you will use the relevant crew positions rather than specific crew’s names and give them a longer
validity, up to a maximum of one year. The second type of TBRA is for specific higher risk jobs
that are not routine, such as working aloft or confined space entry. For these you need to name the
specific persons that will be involved in the work and make the TBRA valid only for the duration
of that job.
In both cases the names of the persons involved in the assessment must be listed in the Assessors
box, this is to demonstrate that the assessment was carried out by competent crew who understand
the work being assessed.
A valid task based risk assessment needs to be in place for every task carried out on board the
vessel. This does not mean that it needs to be done every time a simple task is carried out, but the
existing Risk Assessment must be referred to as part of a Tool Box Talk before the task can
commence to ensure that the hazards and controls are fully understood, still relevant and
appropriate.
Once the task commences, it is important to monitor the work site for any changes in conditions
that might alter the hazards and controls in place. If there is any concern, Stop the Job . Any
individual has the authority, right and responsibility to Stop the Job . Crew members will not be
criticised for stopping the job even if it turns out to be based on false reasoning.
MINIMUM SUBJECT LIST
The company minimum subject list should continue to be used as a guide to the essential work
activities that should be covered as a minimum. This list is, however, not exhaustive and it must
be ensured that all work and activities are covered by a valid TBRA. The list can be found at the
end of these instructions.
THE RISK ASSESSMENT PROCESS
It is important to understand that a Risk Assessment is a thinking process not an administrative
task. It relies on active consideration and discussion of all of the hazards that may be present inany given task, and it is very important that all of the crew that are likely to be involved in the task
being assessed are involved in the Risk Assessment process. Decisions on what hazards exist
when carrying our any given task should be collectively agreed by all. In this way you will
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benefit from the collective experience and knowledge off all, rather than trying to cover all
possible eventualities on your own. All present need to be fully involved in this process, and the
quiet ones at the back should be encouraged to join in; they may be the ones that have done this
before, and possibly seen it go wrong and understand the hazards better than others that may be
more vocal.
Using the Electronic Risk Assessment Program (see the quick start guide for a step by step guide
to using the system) most of the hazards along with their associated risks and control measures can
be selected from the Generic Risk Assessments or your own existing TBRA’s and this will be
quite straight forward.
You should consider how you want to name the tasks to ensure that you can easily find them at a
later stage. You may want to number them or use a prefix system, for example ‘Engineering, 001;
changing injectors’ thus keeping all engineering related Risk Assessments together in the system.
Alternatively you could prefix engineering tasks with an ‘E’, Deck tasks with a ‘D’, Catering with
a ‘C’ etc. How you approach this is up to you, as long as your vessels indexing system iseffective.
Review
Select the review due period with care. A review period should be established appropriate to the
level of risk. The maximum interval between reviews shall not exceed 1 year. A general rule of
thumb is that the more hazardous and less routine the tasks the shorter time the RA should be valid
for. A RA for cleaning the accommodation could perhaps last for 6 months (all summer, with a
separate one for the winter months where weather factors may change substantially) where as a
RA for changing a head on the main engine will probably only be valid for that one occasion –
perhaps for one day only.
You may also want to put parameters on your risk assessments to ensure all circumstances are
covered, for example ‘Launching Port FRC in calm conditions (up to force 2)’, Launching Port
FRC up to force 4’ etc. There will probably be different hazards in lunching the Port boat to those
involved in launching the Starboard boat also and these should be covered with separate TBRA’s
as appropriate.
Should there be a change to legislation, current control measures, equipment and procedures,
working environment or physical change to the vessel which may alter the risk factor, the
activities affected by these changes should be reviewed and amended as appropriate.
When you open the system it will indicate which RA’s are approaching the end of their validity
period and need to be reviewed by a number in brackets on the reviews due button. To review
these just click on the button. You can then chose a period and see all of the RA’s that need to be
reviewed by that time. By double clicking on any given RA here it will be opened and you can
carry out the review. Once done click on the ‘done’ tick box and you can enter comments which
will be saved as the review history of the RA.
Permit
If you select a hazard from a Generic RA and a permit is required it will show up on the finished
RA. If you are building a RA from scratch and a permit is required under the Management
System the use the ‘Permit required for this Job?’ button – a green tick means a permit is required,a red cross means it is not.
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Steps
You can choose whether to conduct the RA on the task as a whole or break it down into steps.
Most routine low hazard jobs can be assessed as a whole and would not benefit from breaking
down into steps. If steps are used they can be named, edited, added or deleted in the ‘steps’ row
of controls. You can also change the order of the steps if you need to.
Hazard Identification
Hazard identification is a crucial step of risk assessment. Significant hazards that could result in
serious or significant injury should be identified. Very trivial hazards may be ignored otherwise
the risk assessment can become overcomplicated and unusable.
Hazards will vary from workplace to workplace but the hazard checklist can be used to identify
most of the common hazards that are significant in many workplaces.
It is important that unsafe conditions are not confused with hazards, during the hazard
identification. Examples of unsafe conditions include missing machine guards, faulty warning
systems and oil spillage on the workplace floor.
Evaluation of Risk Level
Risk is made up of two parts; one being the likelihood and the second being the severity. So the
actual risk to you in conducting the work is calculated as the combination of likelihood and
severity. We have developed a coloured matrix to assist you in determining the risk. During most
risk assessments it will be seen that many of the risks posed have already been addressed or
controlled as a result of our Generic Risk Assessments and through the procedures contained in
the Management System.
The purpose of the risk assessment therefore, is to reduce the remaining risk as far as is reasonably
practical. This is called the residual risk. You must ensure that you make a realistic assessment of
the risk rather than look at the worst case scenario. For example, it can be argued that you would
die falling down a set of stairs. This can be true, but the most likely injury would be bruises and at
worst a broken bone. It is tempting to use the worst case scenario but this must be avoided.
Toolbox Talk
A Toolbox Talk is also a form of Risk Assessment carried out at a lower level than a TBRA. Its
prime purpose is to talk through the procedures of the job in hand and the findings of the TBRA
with the people involved. It is important that you understand that a toolbox talk is classed as a riskassessment and should be considered as such.
The development and maintenance of a safe working culture can only be effective if everyone is
included and actively involved. The use of “toolbox talks” is an invaluable means of involving
those most at risk, i.e. the employees, sub-contractors, without incurring any significant time
penalty.
A toolbox talk should be conducted prior to any work being carried out which involves more than
one person and where there is significant risk to persons or assets. For example, prior to
commencing the dismantling of a ships crane, a toolbox talk should be carried out so all involved
in the activity are made aware of the hazards of the job and what are is going to happen, i.e. meansof communications, procedures to be followed and the individual roles. In most cases this will
only take a few minutes as the crews are experienced in this type of work.
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This is not new and you already do this as a matter of course.
When carrying out a toolbox talk it is important to actively involve the people in the process and
encourage their participation as well as making sure you listen and deal with any questions orconcerns. Once finished, confirm that all have understood and are satisfied with the points &
solutions raised, and their role in the task is understood. This should then be recorded on the
toolbox talk check sheet. If any existing risk assessment is being used then this can also be
recorded on the same toolbox talk sheet.
Recording of Findings
Finished TBRA’s must be printed and retained in the TBRA folder until superseded. Only the
latest valid TBRA needs to be retained as each carries a history of its revisions within the system.
For ‘Vessel Generic TBRA’s’ the toolbox talk should be recorded on the toolbox talk form (NS109) which must be kept in the back of the RA folder. For Task Specific TBRA’s the names of
the persons involved are printed on the back page of the RA to facilitated recording the Toolbox
Talk.
Tool box talk records must be retained for a period of 3 years for legal reasons. In any case where
an injury or third party damage has occurred a copy of the valid TBRA and toolbox talk form shall
be forwarded to the office as part of the level 1 investigation report. DO NOT print a copy to
attach as it will have the current date and time on it. Scan or photocopy the valid one from the
folder and submit that in order to ensure the date and time is correct.
The Master will be ultimately responsible for the proper conduct of the TBRA system onboard his
vessel.
SUMMARY
The main purposes of Risk Assessments are:
• To identify hazards and make workers aware of them.
• To identify those at risk from exposure to the hazards.
• To check that existing control measures are adequate.
• To identify and apply additional measures which may be necessary to further reduce therisk to a level that is as low as is reasonably practicable.
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Task Based Risk AssessmentsRecommended minimum subjects to be covered (where applicable to the vessel type)
Vessel maintenance;1. Interior cleaning.
2. Exterior cleaning.
3. Changing nav light bulbs.
4. Changing light bulbs & strip lights (interior/exterior)
5. Cleaning algae from wooden decks.
6. Chipping
7. Use of descaler machines
8. Use of needle guns
9. Use of hand tools
10. Painting
11. Cleaning paint brushes
12. Greasing
13. Use of hazardous substances
14. Storage of hazardous substances15. Replacement of crane & davit fall wires
16. Preparation for and entering dry-dock
17. Testing fire pump/hoses
18. Testing emergency hydraulics
19. Mechanical maintenance
20. Electrical maintenance
21. Checking emergency batteries
Navigation duties;1. 500m zone entries
2. Close approach (PSV cargo ops)
3. Navigation in confined waters
General Duties;1. Conducting fire and safety rounds @ sea
2. Turning vessel in heavy weather.
3. Preparations for Pilotage
4. preparations for heavy weather
5. deck cargo operations (containers PSV)
6. Deck cargo operations (tubulars PSV)7. Bulk cargo operations (PSV)
8. Use of tugger winches.
9. Deploying dispersant booms
10. Non engineering personnel entering machinery spaces
11. Safe movement around the vessel (inside/outside/heavy
weather)
12. Manual handling activities
13. Re-charging BA cylinders
14. Crane operations
Port Call Duties;1. Mooring/unmooring
2. Deploying gangway
3. Taking stores
4. Bunkering (fuel, lubes, dirty oil ashore)
5. Landing garbage
6. Conducting fire, safety and security rounds in port
7. Admitting visitors to the vessel
8. Admitting contractors to the vessel
9. Preparing anchors for arrival
10. Preparations for sea (pre sailing)
Fast Rescue Craft / Daughter Craft activities;1. Launch & recovery
2. Recovery of broken down FRC/DC3. Non davit recovery of FRC (where possible)
4. Rescue of personnel from water (Conscious/Unconscious).
S. Changing FRC/DC engines
6. FRC/DC maintenance
7. Running FRC/DC engines on deck
8. Deploying FRC/DC bowline booms (where required)
9. Fuelling FRC/DC
10. Emergency towing (FRC/DC to other small vessel, FRC,
Lifeboat etc)
11. Crew training
12. Transfer of small items between vessels/Installations and
FRCs/DCs.
13. Transfer of personnel using FRC/DC.
14. Non-Emergency assistance to installation by FRC/DC
15. FRC/DC under installation entry
Search & Rescue Duties;
1. Deployment of Dacon scoop
2. Deployment of rescue basket
3. Deployment of Jason’s cradles4. Running fire monitors / deluge system
S. Helicopter ops. (preparing deck, highline transfer)
6. Emergency towing (vessel to vessel)
7. Routine towing (tanker assist vessels)
8. Conducting sea search patterns
9. Working in rescue zones
10. Preparing to evacuate casualties
Treatment of Casualties;1. First Aid
2. Injections
3. Cannulation
4. Defibrillation
5. Oxygen therapy
6. Storage and use of medical gases
7. Stretcher bearing/handling
Hazardous Activities;1. Work undertaken by under 18s
2. Work undertaken by inexperienced personnel
3. Enclosed Spaces
4. Work at height
5. Hot Work6. Erecting Storm Shutters
7. Access to Monkey Island
8. Crane Operations
9. Use of Portable Power Tools (Inside and outside)
10. Use of Fixed Power Tools
11. Abrasive Wheels
12. Disc Cutting & Grinding
13. Welding
14. Flame Cutting
15. Use of Fire Extinguishers
16. Use of Fire Blankets
Catering Activities;
1. Handling/Storage of raw meat
2. Handling hot liquids
3. Handling knives/slicing machines
4. Access to galley by non-catering staff
5. Washing up
6. Moving around and working in galley
7. Heavy weather food preparation8. Galley and equipment cleaning
9. Use of deep fat fryers
Personal Domestic/Leisure Activities;1. Showering
2. Laundry
3. Making hot drinks
4. Use of gym equipment
5. Use of sauna
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Rev 3; Jan 2012
Electronic Risk Assessment System
Quick Start Guide
2. Start a Risk Assessment
Click on the ‘Task Based Risk Assessment’ button, this will take
you into the system.
If this is the first time the system has been used you will now see
the New Risk Wizard, if not, click on ‘New Risk’ and the New RiskWizard will appear.
Enter the name of the task the risk assessment will cover. You may
also want to assist the indexing of the RA database by prefixingEngine room RA’s with ‘E’, Deck with ‘D’ etc, or by using a num-
bering system. What ever works best for your vessels systems.
Click on the ‘next’ button, you will then be asked to enter the nameof the first step.
If you are breaking the task down into steps put the name of the first
step in here. If you do not want to use steps just putN/A here. As aguide most straightforward and routine tasks can be covered with asingle TBRA, only the more complex or high risk tasks would nor-
mally need to be broken down into steps.
If you are happy with the entries click ‘Next’ then ‘Finished’
This should take you into worksheet for the new RA. If it does not
click on the down arrow next to the ‘Find Risk’ box at the bottomand double click on the RA you are working on. Now you are ready
to do your first TBRA.
Start
3. Create a single step TBRA
You will be creating two distinct types of TBRA for your vessel. Firstly you need a range of vessel ‘generic’ TBRA’s that can be
used for all routine tasks for both crews. For these you will use the relevant crew positions rather than specific crews names and give
them a longer validity, up to a maximum of one year. The second type of TBRA is for specific higher risk jobs that are not routine,
such as working aloft or confined space entry. For these you need to name the specific persons that will be involved in the work and
make the TBRA valid only for the duration of that job. Both types are created in the same way as follows;-
Using the drop down box to the right of the Personnel involved box select the persons or crew positions that will be involved in
the TBRA. This can be done by double clicking on the names or by highlighting the relevant names and using the arrow boxes.
Once you have done this click on the exit bar at the bottom of the box.Enter the names of the assessor(s) in the same way. Assessors must always be named as we need to be able to show that the
TBRA was carried out by competent persons that are familiar with the work being covered by the TBRA.
Click on the ‘Location’ box and enter the location on the vessel. As you build up your database of TBRA these locations will be
available from the drop down menu in this box.
The created review due and last updated boxes will update the dates automatically, you don’t need to do anything with these.
In the period box use the drop down box to select the validity period, this period would be shorter for high risk and non routine
tasks and longer for lower risk routine ones. Maximum validity period is one year. This option defaults to 1 month if not se-
lected.
If a permit is required for the task click on the permit button and it will change into a Green tick. Click again and it will turn
back into a red cross if a permit is not required.
You are now ready to start to list the hazards for the task, there are two options here, first option;- you can select existing hazards and
import them, along with their control measures, from any existing Generic or TBRA’s stored in your database, this is how to d o it;-
Click on the ‘Import Hazards’ button at the bottom right of the page. You can now select from the Generic risks or the TBRA’s
with the ‘Risk Type’ radio buttons at the top of the page. Select the Generic ones for this exercise as you will not yet have en-
tered any TBRA’s, the selected button has a green centre.
Click on the blue down arrow to the right of the Risk box, you will then see a list of the Generic risk assessments available to
you, you may need to scroll down to see them all. Select the first item on the list that may be involved on the task you about to
carry out, for example if the work includes cleaning you would select chemicals. You will then see a list of the hazards associ-
ated with using chemicals in the top box.
Go through the list and select any of the hazards that apply to the task you will be carrying out, this is done by double clicking on
the hazard. If they all apply you can click on the add all button. You will now see the selected hazards have moved into the bot-
tom box. Please note that this is the actual Risk Assessment process, thinking about what can cause harm whilst doing the work.
The risks and hazards in the data base are in effect a set of check lists of things to be considered before doing the job, this is best
done with the crew that normally carries out the work. They are the experts and know best how the work is done.
Continue to select hazards in this manner until you have covered all of those that may apply. If you want to remove any of them
simply double click on them in the lower box. Tip;- once you have built up some local TBRA’s if you are doing a similar job to
one done before you can open the existing TBRA and click add all that apply for this stage.
Once you are happy that you have selected all the hazards that apply click on select, you will then be returned to the main screen
and will find that each of the selected hazards have been imported into the page, along with the hazard effect, initial risk, control
measures and residual risk associated with each hazard.
1. Setup the system
Click on the desktop Icon This will open the program on
your computer
When you first use the system you will initially need to click
on the crew tab, this will take you to a screen where you add the
details of all of your crew. You need to do this first so that you caninclude them in the Risk Assessments. You should enter all of yourcrew by name and position, and also add generic terms such as
’Deck Crew’, Boat Crew’ Catering Crew, OOW Deck etc to coverall of the positions on the vessel. The tick box in the ’Active’ col-umn will fill in automatically as you add names. This indicates that
these persons are available to the system when creating RA’s. If anyare not on board un-tick the box by clicking on it, clicking againwill re tick the box. Once you have finished click on the exit bar at
the bottom.
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Create a TBRA….Continued.
The next stage is to check each of the selected hazards to ensure they fully cover the work and make any
adjustments that may be needed:-
You will then see the boxes on the right contain the details that relate to the first hazard on the list
at the left.
At this point you will discover that you can not change the details of the potential hazard, hazard
effect, initial risk and control measures for any hazards imported from a Generic Risk Assessment.
This is because these are decided by the company and must be applied to all work carried out.
You can make changes to any that have been imported from a TBRA however as these relate to
circumstances on your vessel at the time the work is being done and these can change.You can define any additional measures that you feel are needed to control the work on your vessel.
This is done by typing into the additional measures box.
If you have put additional measures in place you may be able to reduce the residual risk. This is
done by double clicking on the small box with the number and letter in, you will then see the risk
matrix pop up and you can select the appropriate risk by double clicking on the box which you feels
most likely describes the risk factor after all the controls are in place.
You need click on and check each of the hazards in turn to ensure that they are correct, and insert
any additional controls that are needed. If you find any hazards are not relevant or repeated you
can remove them by first clicking on the hazard and then clicking on the delete hazard button.
If any hazards associated with the work have not yet been covered you can now add them. To do this;-
Click on the new hazard button.
Type the details of the potential hazard & hazard effect into the boxes.
Double click on one of the small initial risk Severity, Likelihood or Risk box’s and select the risk
factor by double clicking on the appropriate box.
Type in the control measures. You will not need additional measures as all should be covered here.
Double click on one of the small residual risk box and select the residual risk factor by double
clicking on the appropriate box as you did for the initial risk.
Once this is done and you are satisfied that you have covered all of the hazards for the jog you have
completed the TBRA. If you are using steps you need to move to stage 4 at this time.
Once you have finished the TBRA then click on the print risk button, select your TBRA and then you
can chose whether to view on screen or send to the printer. The system automatically saves your work
as you progress through the RA, there is no need to for any action on your part to ensure they are saved.
In order to be valid the TBRA must be printed and put in the file, the date and time of printing is auto-
matically included. You can print additional copies if required.
Full instructions and further information is contained in the manual supplied with the software, please
be sure to read this in order to gain maximum benefit from using the system.
4. Using additional stepsIf you are splitting the task into steps, once you have added all of the hazards for the first
step, you can add further steps as follows;-
Click on the new step button.
Enter the name of the new step and click OK.
As in the first step click on the Import hazards box to add the hazards associated with
this step.
Continue as for the first step until all relevant information for this step is added
Continue adding steps as required. You can go back and edit the steps, change their
order or delete them as you need to. These step editing tools can be useful if you are
building your TBRA from a pre existing one from your database.Once this is done you have completed the TBRA. You may then click on the print risk
button, select your TBRA and then you can chose whether view on screen or send to
the printer.
Managing the system
Completed TBRA’s should be printed off and Filed in the folder supplied. There
should be a valid TBRA available for all work and activities carried out on the vessel.
Vessel ‘Generic’ TBRA’ should be referred to periodically as appropriate, either at a
morning toolbox talk or prior to a particular task being carried out. This can be re-
corded on a toolbox talk form and filed in the back of the folder.
Higher risk non routine TBRA toolbox talks should be recorded on the last page of the
TBRA where the names of those listed as being involved are printed before being
filed. Only printed copies are valid. The TBRA is timed and dated when printed.
RA review frequency must be relative to the level of risk involved in the work and as a
minimum every 12 months. A reminder (in brackets) of any RA’s that need reviewing
will be seen on the ‘reviews due’ button on the opening screen 30 days before the
review is due. To review simply click on the button, select ‘this month’ and thendouble click on the RA you want to review. Make any changes needed, check the
period is correct and then c lick done. The system will ask you to check that the re-
view is completed, click on yes, a text box will come up asking for comments. These
will form a history of reviews on the system. Enter suitable text and click OK, the
review is then complete. The RA’s do not need to be reviewed every time the work is
carried out if the circumstances have not changed. If a particular RA is no longer
valid, for example if done for a specific high risk task, it does not need to be reviewed
where a new RA would be done should the task be repeated.
A file should be maintained with all of the Generic and vessels TBRA’s and toolbox
talk forms in it.
The TBRA system will be checked at Internal Audit.
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Risk Assessment Hazard Checklist
Below is a list of the particular hazards associated with the work carried out onboard
our vessels. The list is a guide only, and represents the minimum hazards associated
with a particular item. You should go through the list and identify any hazards thatrelate to the task you are doing. This list is not exhaustive and you should add any you
feel are relevant.
Abrasive wheels (Grinders) • Lack of training
• Inappropriate wheel fitted
• Damaged wheel
• Securing bolts over tightened
•
Using the side of the wheel• Holding the work piece with cloth / pliers
• Fire
• Disc disintegrating
• No guards fitted
• Build up of dirt / grease
• Flying sparks / debris
• Lighting
• Lack of PPE
Welding • Fire / explosion
•
Lack of training• Lack of PPE
• Metal Fumes and welding gases
• Trailing Cables
• Ultraviolet and infrared radiation
• Electrical current
• Hot metal
• Noise
Access To First Aid • First Aid boxes not accessible or maintained
• Insufficient First aid facilities available
•
Insufficient first aid equipment• Insufficient first aiders
Electrical Equipment • Arcing
• Electrocution
• Power being switched on prematurely
• Lack of training
• Trailing Cables
• Faulty volt testing equipment
• Working on live equipment
• Fire
• Water ingress
Boarding Arrangements • Damaged gangway
• To steep a angle
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• Damaged or inappropriate safety netting
• Slips, trips and falls
• Damaged rope
• Lighting
• Signage
•
Movement of vessel alongside
• Falling between vessel and ship
Pressurised Systems • Exposure to uncontrolled release
• Lack of isolation
• Lack of training
• Lack of information
• Lack of barriers
• Incorrect use
• Poor installation
• Operator error
•
Poor equipment
• Lack of PPE
• Fire
• Debris from exploding pipes, valves etc
Bunkering • Pollution
• Fire
• Slip Hazards
• Inadequate communications
• Spillages / Overflows
Food Preparation & Handling • Lack of smoking controls
•
Lack of personal hygiene• Inadequate hand cleaning facilities
• Cuts, amputations
• Cross contamination
• Insufficient cooking temperature
• Bacterial Infections
• Inadequate defrosting
• Insufficient storage temperature
• Sharp knives / broken glass left in washing up sink
• Chemicals
•
Slips, trips and fallsGreasing • Chemical
• Slips, trips and falls
• Moving machinery
• Working at height
• Using wrong type of grease
High Pressure Washing • Lack of training
• Lack of equipment information
• Defective equipment
• Cuts, bruises
•
Lack of PPE• Slippery surfaces
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• Wrong size
Refrigeration Machinery • Chemicals (Refrigerant)
• Cold
• Locked in
• Ventilation
•
Lighting
• Inlets / Outlets blocked
• Leaks
• Electricity
• Lack of PPE
• Lack of training
Ropes • Deterioration, undue wear or damage
• Wrong type
• Rope burns
• Slips, trips and falls
•
Inadequate SWL
• Frictional heat
• Line of fire
• Inadequate splices
• Lack of PPE
Signage • Wrong type
• Damaged
• Obstructed
• Insufficient
• Unreadable
Stages •
Defective Planking• Defective lizards, blocks and gantlines
• Gantlines insufficient to reach the water
• Lack of training
• Unqualified crewmen
• Falling into water / from height
• Lack of PPE
• Insufficient anchoring points
Tugger Winches • Wire parting
• Moving machinery
•
Lighting• Inadequate communication
• Sharp corners
• Lack of PPE
• Defective equipment
• Lack of maintenance
• Riding turns
Unmanned Machinery Spaces • Entering space alone and without informing OOW
• Machinery suddenly starting up without warning
• Lighting
•
Slips, trips and falls• Noise
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Washing Down • Chemicals, Contact with skin, eyes, ingestion
• Slips, trips and falls
• Working at height
• Weather
• Lack of training
Noise •
Damage to eardrums (Both long/ Short-term)
• Bad communications
Drainage • Slips, Trips and falls
• Damage to equipment
• Rusting
• Damaged “duck” boards
• Blocked scuppers / Freeing ports
Working on machinery • Machinery starting when being worked on
• Lack of isolation
• Burst Pipes
•
Lack of correct PPE
• Electrocution
• Faulty or nonexistent guards
• Moving Parts
• Oil / grease
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Generic Risk Assessment Index
001
002
003
004
005
006
007
008
009
010
011
012
013
014
015
016
017
018
019
020
021
022
023
024
025
026
027
028
029
030
031
032
033
034
035
036
037
038
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039
040
041
042
043
044
045
046
047
048
049
050
051
052
053
054
055
056
057
058
059
060
061
062
063
064
065
066
067
068
069
070
071
072
073
074
075
076
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Generic Risk Assessment
Task Activity
Created
Chemicals - Generic
Personnel Involved
Assessors
Not DefinedVarious
Not Defined
Reviewed
North Star
1
2
3
4
People AssetEnvironment VERY LOW
>
10
Years
LOW
> 5 Years
MED
Annually
HIGH
Monthly
A B C D
LIKELIHOOD
OF
OCCURRENCE
(L)POTENTIAL
SEVERITY
(S)
Business
Insignificant injury
Minor injury; first aid
Moderate injury; recordable
Serious injury;
lost
time,
Insignificant damage
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Task Activity Chemicals - Generic VariousLocation
supervision, training, PPE, Stop the
Spillage Fumes, injury, asset damage, Dedicated storage, U.N. containerschemicals supplied, procedures, trato crew.
2C LowC2
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Task Activity Comunications- Generic VariousLocation
language instructions English. The use of industry standatechnical language, toolbox talks, S
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Task Activity Confined Spaces- Generic VariousLocation
Lack of barriers / guards Fatality Design factors, permit to work systeaccess. procedures, supervision, trexperienced crews / employees, basignage, Stop the Job
5B HighB5
Lack of emergency responseresources
Fatality Qualified and experienced rescue prescue plan in place, rescue equipmContinuous monitoring by persons
escape sets carried by each individspace, efficient procedures, trainedregular training, drills, supervision, Stop the Job.
5E HighE5
Lack of information Fatality Training, information, supervision, sCOSWP, MGN’s, TBRA , permit to Job.
5A High A5
Lack of training Fatality Certification requirements, pre empinduction, information, supervisionaccess, permit to work, TBRA, RegStop the Job.
5C HighC5
Lack of warning Fatality TBRA, permit to work system, proccommunication, training, lookout atcontinous atmosphere monitoring,
5C HighC5
Sludge or fumes Fatality, unconsciousness, slips, trips andfalls
Constant atmospheric monitoring, Pqualified crews, lighting, forced andlookout, rescue equipment standingtime, TBRA, permit to work, Stop th
5B HighB5
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Task Activity Crane Operations- Generic VariousLocation
Lack of planning Serious Injury, Asset damage Toolbox talks, TBRA , procedures, experience, communications, permlifting plan where applicable, Stop t
3D MediumD3
Lack of separation between peopleand crane operations
Fatality Procedures, supervision, training, esignage, barriers, use of safe havecommunications, Stop the Job.
5C HighC5
Lack of training Serious Injury, Asset damage Training, crane certification, procedTBRA, induction system. Formally the Job
3D MediumD3
Lack of warning Serious Injury, Asset damage Toolbox talks, TBRA, procedures, scommunications, permit to work sys
3D MediumD3
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Task Activity Environmental (Weather)- Generic VariousLocation
rules of the road), Do not carry outnot suitable. Training, supervision,procedures, weather forecasts, andStop the Job.
Vessel Movement in heavy weather Serious injury, Extensive Damage Design factors, trained and qualifieexperience, procedures, weather focommunications. Check all areas ball stowage is secure. Modify workappropriate. Vessel to be made as circumstances allow. Manoeuvres excessive movement of vessel to bcrew before being carried out. TBR
3D MediumD3
Vessels damage due to heavyweathter
Vessels stability impared, failure of criticalequipment, loss of power or propulsionpotentially leading to foundering
Design factors, maintenance, emerporcedures, trained and qualified crweather forecasts, and communicaCheck all areas battened down. Chsecure. Vessel to be navigated to weather, TBRA, toolbox talks, Sto
5A High A5
31 October 2011
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Task Activity Fire - Generic VariousLocation
Lack of smoking controls Fire leading to near fatality, major damage,vessels safety compromised. Effects ofpassive smoking
Company smoking policy, procedutraining and experience, designatedsupervision, Stop the Job.
4B MediumB4
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Task Activity FRC / DC - Generic VariousLocation
unseen waves/ floating objects experienced and qualified crews, seVHF Radios, safe speed, TBRA, tothe Job
Restricted Visibility Serious injury/ asset damage caused bycrews not being able to see effectively
Company procedures, training, supand qualified crews, good commun& toolbox talk. Knowledge and appthe col regs, Stop the Job
3C MediumC3
Use of Excessive Speed Serious injury/ asset damage caused bycoming down hard on a sea, capsizing
Company procedures, training, drillexperienced and qualified crews, Stoolbox talks, monitoring visits. PPnon emergency and emergency opdefined.
3D MediumD3
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Task Activity Galley Work - Generic All LocationsLocation
work authority
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Task Activity Health - Generic VariousLocation
Exposure to noise Minor Injury, long term occupational healtheffects
Design factors, procedures, PPE, tinspections, supervision, signage, iauthority, TBRA, Toolbox talks.
2E MediumE2
Exposure to water borne viruses(Legionella)
Seriouse illness, fatality Design factors, procedures, plannetreatment, water testing, training, shschedule
4B MediumB4
Fatigue Serious injury / damage. grounding, collision Hours of work regulations, hours ofonboard monitoring of hours of worsufficient rest periods, procedures, Stop the Job, TBRA, Toolbox talks
5C HighC5
Lack of adequate Ventilation Minor Injury MS regulations, design factors, prosupervision, enclosed space entry toolbox talks, permit to work, planninspections, Stop the Job.
2E MediumE2
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Task Activity Hose Work - Generic VariousLocation
Vessel Loosing Station Serious Injury due to Flailing Hose, Asset andEnvironmental Damage Caused By Parting OfThe Hose And Possible Collision WithPlatform
Pre- Arrival Checks and pre set up Procedures, UKOOA Guidelines, QExperienced Crew, Constant Monitadverse weather guidelines, plannethe Job, TBRA, toolbox talks
4C HighC4
31 October 2011
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Task Activity Hot Work - Generic All LocationsLocation
Working in an enclosed space Depletion of atmosphere when gas cutting,build up of noxious gases when welding.
Competent and trained personnel, checks before and during operationventilation, rescue facilities on handto work, TBRA, toolbox talks, superrestricted access, Stop the Job.
5B HighB5
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Task Activity Housekeeping- Generic VariousLocation
Trailing Ropes Minor injury/damage When in use ropes to be coiled / stowalkways. Walkways to be identifieand kept clear. Training, Supervisiinspections, information, stop work
2C LowC2
Walkways not clear Minor injury/damage All items to be correctly stowed. Widentified where appropriate and ke
Supervision, procedures, vessel insStop the Job.
2C LowC2
Waste accumulation Minor injury/damage Use of correct waste receptacles siCorrect storage, Safety inspectionsSupervision, procedures, informatio
2C LowC2
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Task Activity Management Of Change- Generic All LocationsLocation
contractors & ensure they use safeEnsure isolations, barriers and signwork commences. Training, supervprocedures, PTW if job warrants it.
Planned Change leading to increasedor unforeseen Hazards
Serious injury / serious damage Follow management of change prochange is fully reviewed and a full out by all relevant parties. Ensure change. Training, supervision, toolbprocedures. Monitor change to enshazards exist. If any are identified change process. Stop the Job
3C MediumC3
Unplanned change leading toincreased or unforeseen hazards.
Fatality / extensive damage Use Stop the Job; reassess the woresuming work. TBRA, toolbox talkscompany procedures.
5A High A5
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Task Activity Manual Handling - Generic All LocationsLocation
Vessel movement Serious Injury due to muscle strains Training, information, supervision, ptoolbox talks, toolbox talk, stop the
3E MediumE3
31 October 2011
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Task Activity Mooring/ Unmooring - Generic VariousLocation
Lack Of Training Near Fatality Caused By Inexperience AndLack Of Job Hazard Awareness
Training, qualified and experiencedsupervision for trainees, TBRA, too
4D HighD4
Line Of Fire Fatality / Near Fatality Caused ByCrewmembers Being Struck With PartingRope
Follow company/ COSWP procedusupervision, qualified and experientoolbox talks, stop the job
4B MediumB4
Manual Handling Serious Injury/ Long term Health ProblemsCaused By Sprains, Strains, Pulled Muscles,Slip Discs, Hernias
Training, Supervision, risk assessmExperienced Crews, TBRA, toolboxassistance
3B LowB3
Moving Machinery Near Fatality Caused By Body Parts GettingCaught In Moving Machinery
Follow company/ COSWP procedusupervision, guards, information, qexperienced crews, planned mainte
4C HighC4
Rope Bights Serious Injury Caused By Entrapment AndCrushing
Training, supervision, TBRA, stop tcrews, toolbox talks
3D MediumD3
Trip Hazards Serious injuries caused by personnel slipping,tripping
Regular safety inspections. audits, reporting, highlighting of tripping hatalks, PPE, training, supervision, ex
3C MediumC3
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Task Activity Pollution All LocationsLocation
due to the rupturing of fuel or cargo tanks up to date charts, tidal information aeqipment, ISM procedures, spill eqdrills, deck planned maintenance, tsurveys, audits regular dry docking
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Task Activity Pressurised Systems - Generic VariousLocation
TBRA, toolbox talks, permit to workbarriers, guards, restricted access,
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Task Activity Safe Access/ Movement- Generic VariousLocation
Obstructions / Tripping Hazards Serious injuries caused by personnel slipping,tripping.
Regular safety inspections. audits, tripping hazards. PPE, design factotalks, stop the job.
3E MediumE3
Spills Serious Injury due to slips, trips and fallscaused from spillages of substances.
Vessel safety inspections, unsafe cPPE, company procedures, spillageavailable, signage, design factors, stop the job
3D MediumD3
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Task Activity Slips Trips And Falls- Generic VariousLocation
if appropriate, stop work authority.
Inadequate Lighting Serious Injury Design factors, emergency lighting maintenance, vessel inspections, hprocedures, proactive reporting, sto
3A Low A3
Incorrect ascending/ descendingstairs.
Serious Injury Must have ⅔ of feet on steps or els
facing them, design factors, use ofhighlighting of steps, experienced ctraining, stop the job
3D MediumD3
Incorrect use of PPE Serious Injury Procedures, supervision, training, eonboard monitoring, PPE, TBRA, to
job
3C MediumC3
Stairs in poor condition Serious Injury Design factors, planned maintenantraining, procedures, proactive repo
3B LowB3
Trip Hazards Minor Injury Design factors, trip hazards highliginspections, training, procedures, pthe job
2E MediumE2
Walkways not clear Serious Injury Housekeeping procedures, trainingsignage, information, experienced c
3C MediumC3
Wet Floors Serious Injury Design factors, procedures, signagPPE, stop work authority, proactive
3C MediumC3
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Task Activity Storage / Taking On Stores - Generic VariousLocation
Shifting Stores
Passing Stores From Quay To Vessel Fatality Caused By Falling Between Quay And Vessel, Loss Of Stores
Company Procedures, vessels crasupervision, TBRA, toolbox talks, s
5A High A5
31 October 2011
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Task Activity Use of Equipment - Generic VariousLocation
Following of PUWER, praoctive rep
Lack of Information Misuse of equipment resulting in a seriousinjury or asset damage
Manufacturers information and opeboard, procedures, training, supervTechnical dept, notices posted, baplace, restricted use, TBRA, toolbo
3C MediumC3
Lack of isolation Fatality Permit to work system, TBRA, toolb
experience, supervision, company job
5A High A5
Lack of Maintenance Serious Injury, Asset Damage Planned maintenance systems, tracertified and qualified crews, vesseinformation, audit, surveys, inspectstop the job
3C MediumC3
Lack of training Misuse of equipment resulting in a seriousinjury or asset damage
Qualified crews, pre employment setraining, information, supervision, pfactors, TBRA, toolbox talks, stop th
3C MediumC3
Use of broken or worn tools Injury, Asset damage Correct tools supplied, replacemensupervision, inspection, proactive re
2C LowC2
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Task Activity Use Of Hand Tools - Generic VariousLocation
information. TBRA, toolbox talks, s
Portable electrical equipment Serious injury / Damage Only 110v electrical equipment suptransformer to be used on deck. Dthrough non secured open doors. or changing accessories. Permit toinspections, PPE, Training, Supervsignage, and information, stop the jtalks.
3C MediumC3
Vibration Minor Injury PPE, Limit exposure, training, supePUWER, TBRA, toolbox talks, stop
2D LowD2
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Task Activity Utilisation Of ERV In Additional Roles - Generic VariousLocation
talks
Delay in rescue and recovery times. Delay in the launching of the vessels rescuecraft
Master to ensure rescue boats canrequired criteria whilst cargo is beinthe water during cargo operations. available at all times during cargo ooveriding Authority, stop the job.
4A Medium A4
Extended rescue and recovery times. Delay in the recovery of the vessels rescueboats
In the event rescue boats are deploterminated immediately with due reoveriding authority, stop the job
4B MediumB4
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Task Activity Vehicles And Moving Equipment - Generic VariousLocation
Lack of warning Fatality Procedures, supervision, training, esignage, barriers, restricted accesssystem/alarms, TBRA, toolbox talks
5B HighB5
Movement of vessel Serious Injury, asset damage Procedures, supervision, training, ebarriers, restricted access, all iatemvessel inspections, TBRA, toolbox
3E MediumE3
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Task Activity Welding - Generic VariousLocation
Lack of operator knowledge/experience
Injury, fire, fumes Training part of STCW certification,procedures, restricted activity, Permtoolbox talk, stop the job
3C MediumC3
Radiation Burns/ Dermatit is Minor injury caused by radiated heat this canbecome dermatitis with long term exposure
Company procedures, trained and COSWP, TBRA, toolbox talks, stopsystem
2B LowB2
Trailing Cables Minor injuries caused by trips Company procedures, trained and stop the job, site inspections, supertalks.
2D LowD2
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Task Activity Working At Height - Generic All LocationsLocation
objects factors, information, restricted accetools used at height, stop the job
Lack of fall protection/PPE Fatality due to falling Permit to work system, TBRA, toolbsupervision, training, Fall arrest equaccess, design factors, stop the jobensure its deployment length is shodistance.
5A High A5
Lack of information (edge highlighting) Fatality due to falling Permit to work system, TBRA, toolbsurveys, procedures, supervision, taccess, design factors, vessel safe
job.
5A High A5
Lack of maintenance Fatality due to falling because of poorlymaintained ladders, harnesses
Procedure, training, planned mainteexperienced crews, vessel inspectirisk assessment, stop work authorit
5B HighB5
Lack of training Serious Injury Certification requirements, pre empinduction, training, information, suppermit to work, TBRA, toolbox talks
3C MediumC3
Outside influences, noise, radar,fumes , smoke
Serious injury/ fatality due to falling becauseof distraction, disorientation or discomfort
Permit to work system, TBRA, toolbsupervision, training, PPE, fall arresfactors, information, restricted accelock out tag out, stop the job.
3C MediumC3
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Task Activity Working Cargo - Generic VariousLocation
Movement of cargo on deck Serious damage of vessel and cargo.Potential to seriously injure a crewman.
Experienced/ qualified crews, comptraining, UKOOA guidelines. securiand certified, supervision, adverse stop the job
3D MediumD3
Stowage of cargo Serious damage/ Injury due to cargo shift,injury when securing or releasing cargolashings
Securing equipment available and csecuring manual, UKOOA Guidelin
guidelines, Trained and experiencesupervision, training, tag lines on chthe job
4C HighC4
Use Of Tag Lines Serious Injury Due To Personnel Being ToClose To Cargo
Training, Qualified and ExperiencedProcedures, only after a risk assessGuidelines, restricted use of tag line
3D MediumD3
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Task Activity Working In Machinery Spaces- Generic VariousLocation
information. Do not work on pressto work, isolation, TBRA, toolbox ta
Vapour Explosion Serious injury / Damage Where oil of vapour may be presenilluminate. Atmosphere testing, bawork, safety inspections, PPE, Traiprocedures, signage, information. procedures, ventilation, TBRA, tool
3B LowB3
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Task Activity Young Persons VariousLocation
for their capabilities being undertaken, TBRA, toolbox ta
Physical and psychological capacity Serious Injury caused by carrying out a taskthat is beyound their capability
Supervisor to ensure that only the tcan reasonbly carry out are done, bphysically. Unecassary and complicrelevant to the work experience shoLimit the exposure to hazardous wopractices. Induction/ Assessment Ptalk, stop the job
3C MediumC3
Work Space Serious Injury Caused by the hazardsinherent to the work site
Health and safety Induction, supervaccess to dangerous areas, signagtalks,PPE, stop the job
3A Low A3
Working with machinery Serious Injury Caused by moving parts ofmachinary
Guards Fitted, Constant SupervisioPPE, proper maintenaince, worplaclimited exposure, Supervisor to asstheir own attitude and ability when callow them to use machinary, stop t
3C MediumC3
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Task Specific Risk Assessment Index
001
002
003
004
005
006
007
008
009
010
011
012
013
014
015
016
017
018
019
020
021
022
023
024
025
026
027
028
029
030
031
032
033
034
035
036
037
038
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039
040
041
042
043
044
045
046
047
048
049
050
051
052
053
054
055
056
057
058
059
060
061
062
063
064
065
066
067
068
069
070
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