I PUNJAB MODEL BAZAARS MANAGEMENT CaMP Al YJillillm'l!".PMBMC
Dated: 04th May, 2017
To
1. Mr. MuhammadAfzal Khokhar, 2.MNA/Chairman PMBMC, 8-ClubRoad,GOR-I, LahoreMr. Muhammad Junaid 4.Anwar Ch. MNA (NA-93)AI-Halal Factory, Shor KotRoad, T.T Singh.Mr. Sajjad Haider Gujjar, 6.MPA (PP-169) ParliamentarySecretary, HUD & PHE, 2-Lake Road, LahoreMs. Saira Iftikhar, MPA (W- 8.331), Punjab Livestock &Diary Development, 29-E2,Model Town, LahoreThe Secretary, 10.Government of the PunjabFinance DepartmentDG Lahore Walled City 12.Project,54-Lawrance Road Lahore
3.
5.
7.
9.
11.
Ref. No.: MB/9PRCM/5/1
Malik Ibrar Ahmad, MNA (NA-54)Main Bazaar, House No. 534/C,Naseerabad, Cantt, RawalpindiDr. Mukhtar Ahmad Bharath,MPA (PP-28)/Chairman PAC,Punjab Assembly, Lahore
Ms. Marry Gill, MPA491-Q, Block, Model Town,Lahore
The Senior Member,Board of Revenue,Punjab
The Secretary,Government of the Punjab,IC&I DepartmentMr. Hamid Malhi, MemberPunjab Consumer ProtectionCouncil, House No. 43, StreetNo.1, Shami road, CMA Colony,Lahore cantt, Lahore
Subject: MINUTES OF 9TH MEETING OF PROCUREMENT COMMITTEEBAZAARS MANAGEMENT COMPANY (PMBMC) HELD ON 03.05.2017)
I am directed to enclose Minutes of 6th meeting of Procurement Co~~""_"""_'~
under the Chairmanship of Chaudhary Sajjad Haider Gujjar, MPA, Director PMB
ormation.
C.C.:
• Staff Officer to Chairman PMBMC, Lahore
7 for
Company Secretary (P
A Public Sector Company incorporated under section 42 of Companies Ordinance 1984
(IndLJs!ri~~,_C0rTl~~LC~_& l!l\le~!__~~_n!_~_~p.§l!:~m~nt,Govt. o_f_ti1~PlJnj~~L_ _
Address:81-D1, Johar Town, Lahore. Web: www.mb.punjab.gov.pk E-mail: infopmbmc@gmail comLandline: 042-35401638 Fax:042-35401639
,t)\,~~PMBMC
Subject:
PUNJAB MODEL BAZAARS MANAGEMENT COMPA! Y ~
MINUTES OF 9th MEETING OF PROCUREMENT COMMITTEE OF PUNJAB ODELBAZAARS MANAGEMENT COMPANY PMBMC HELD ON 3rd Ma 201 FORPROCUREMENT OF VARIOUS LOTS FOR MODEL BAZAARS.
Following Committee members attended the meeting:
1. Ch. Sajjad Haider Gujjar, MPA/Director PMBMC2. Ms. Marry Gill, MPA, Member/Director PMBMC3. Irfan Sarwar, AM Accounts, on behalf of Secretary IC&I Department), Member/Director PM MC
Meeting of the Procurement Committee Regarding Procurement of Tenders for various lots fo ModelBazaars was held on 3-05-2017 at 11:30am under the Chairmanship of Ch. Sajjad Haider Gujja , MPA,and Convener Procurement Committee/Director PMBMC
A Procurement Committee was constituted by the BOD & followings are the members of the Proc rementCommittee:
• Chaudhary Sajjad Haider Gujjar, MPA (Convener)Parliamentary secretary, HUD & PHED, 2-Lake Road, Lahore.
• M/s. Marry Gill, MPA (Member)491, Q-Block, Model Town, Lahore
• Secretary Industries, Commerce & Investment Department,(Member)2-Bank Road, Old P&D Building, Lahore
The meeting started with the recitation from the Holy Quran.
1. All the members of procurement committee and representatives of the firms reached in ime as
defined in the bidding document.
2. The sealed bids were opened on time by the procurement committee in
representatives of the firms.
3. The Committee showed all the sealed envelopes to concerned representative of firms/bidd rs and
opened their envelope in the presence of their representatives and announced name of idders
and their offered items/bid price package wise.
4. Committee inquired from all participant bidders that Financial Bid may also be opened on th same
day after technical evaluation. Technically qualified Bidders' Financial Bid will be opened.
5. All the bidders unanimously agreed to open the financial bid on the same day after t chnical
evaluation. ~
A Public5e"0,Cornpanv incorporated under ,e"i~p'niek:'n,e 1984._ ._.__._.._..__....._...__. .jl':19_l:1stri~~!..~c:J~~~~c:~_~ It"ly~st~_~r1t i:)e_p~r!~~t"l!,..(1_()v~._of~~~~~.rlj<:l.~).___ .. __..__._.Address: 81-D1, Johar Town, Lahore. Web: www.mb.punjab.gov.pk E-mail: [email protected]
Landline: 042-35401638 Fax: 042-35401639
,1ft,~~PMBMC
PUNJAB MODEL BAZAARS MANAGEMENT COMPAlrlY ~I
Following bidders submitted bidding documents and participated in bidding process against the f( lIowing
packages:
Sr. No. Lots Firm Name
1 Repair& MaintenanceWork (i.e. Drains, paint, Sanitary, electrical, HMSEngineering, M.A. & CoRazorWire, concrete pavers and other maintenanceworks etc.),allover the Punjab Bazaars
2 Providing/installation of Desktops/Laptops Fest Enterprises, Hafsa Inter ational
3 Providing& Fixation/installation of Photocopier& FaxMachine OAG,IBM
4 Installation/Fixation/installation of biometric attendance machine IBM
5 Providing& installation of Scanner IBM
• The Committee resolved to re-advertise the tender process for the lots against which single tender
was received in order to create open competition and to get market based competitive ra es and
further resolved that Bid Security & Financial Bid (unopened) of single tenderer or technically
disqualified tenderer will be returned after issuanceof Minutes of the Meeting.
• The Committee further directed that detailed evaluation of the Tenders, Bid Evaluation Report (BER),
Minutes of Meeting (MOM) & Comparative Financial Statements (CFR) will be forwarded to the
ProcurementCommittee for approval/Recommendations and will be ratified from the BODlater on.
• Committee further resolved that letter of acceptance/work order may be issued to the su cessful
contractor (s) after getting recommendations against BER,MOM& CFRfrom the Committee members
as stated above.
• During the whole bidding process there was no dispute found and no grievance raised fr: many
bidder.
The meeting ended with a vote of thanks from and to the Chair
~~r(Ch. Sajjad Haider Gujjar, MP A)
Convener Procurement Committee/Director, PMBMC****************************,~ ~
A Public Sector Company incorporated under section 42 of Companies Ordinance 1984.... ._.... (I.~.~~~tri.~~,S:()~~~r~~ cSt.Ir1\1~?~~~.r1t[)~P9~~~~r1.t'..~()\It:.().f~.~~.~l.J.r1Ja~L __. . __ .
Address:81-D1, JoharTown, Lahore. Web: www.mb.punjab.gov.pk E-mail: [email protected]: 042-35401638 Fax:042-35401639
BID EVALUATION REPORT OF THE (PPRA RULE 37) TENDER TITLED: "INVITATION 1'0BID UNDER FRAME WORK CONTRACT RULE NO-IS PPRA) FOR THE YEAR 2016-17'
The said tender titled: "INVITATION TO BID under Frame Work Contract (Rule No-15 PPRA) for the Year2016-17" was uploaded on 151h April, 2017 on department & PPRA website and published in newspaper pailyExpress dated: is" April, 2017 and Daily Nation on is" April, 2017.
1. Name of Procuring Agency: Punjab Model Bazaars Management Company2. Method of Procurement: Single Stage Two Envelope3. Title of Procurement: "INVITATION TO BID FOR VARIOUS ITEMS/LOTS"4. Tender inquiry No.: IPL: 43035. Date & Time of Bid Closing: 03/05/2017 11:00 AM6. Date & Time of Bid opening: 03/05/2017 11:30 AM7. No of Bids received: (6)
The Bids submitted against the subject tender were publically opened in the Committee Room of the Corr panyduring the following members of Procurement Committee.Procurement Committee:I. Ch. Sajjad Haider Gujjar, Convener/Director PMBMC2. Ms. Marry Gill, Member/Director PMBMC3. Irfan Sarwar, AM Accounts, on behalf of Secretary IC&I Department), Member/Director PMBM r
Following Bidders submitted Bids against subject tender.Lot No.1 (Civil Work)
Sr. Name of Bidder Evaluation Total of per unit evaluated Basis of# Technical Financial
rate of all the items as perAcceptance/Rejectiontechnlcal specifications in
Tender Document (PKR)
1 HMS Qualify Qualify 9,50,5000.00 Responsive and lowestEngineering evaluated bidder
2M.A&CO. Qualify Qualify 11,368,000.00 Rejected due to high pr If-Ce
It is pertinent to mention here that all rates are inclusive of all applicable taxes
Remarks: Based on the detailed evaluation present in this report, it is concluded that evaluated bid price ( fMIs HMS Engineering is Rs. 9,50,5000/- which is the lowest price.
Therefore, it is recommended that the bid "Lot No. I (Civil Work)" may be awarded to M/s. HMSEngineering.
Lot No.2 (Desktons & Lantons)
Responsive and lowestevaluated bidder
Evaluation Total of per unit evaluatedf---_..c::::.c_::c:..:;.:c:.:.:.::..:.:_-----j rate of all the items as perTechnical Financial technical specifications in
Tender Document (PKR)
Sr.#
Basis ofAcceptance/RejectioiName of Bidder
Fest Enterprises Qualify Qualify Desktop Rs. 67,830/-Laptop Rs. 68,730/-
HafsaQualify Qualify Desktop Rs. 78,310/-
Internati onal Laptop Rs. 78,400/-2 Rejected due to high pri e
It is pertinent to mention here that all rates are inclusive of all applicable taxes.
PUNJAB MODEL BAZAARS MANAGEMENT COMPANY& ~ 81-D1, Johar Town, Lahore. Ref No: CS-(PRO-BER)/05OS/2017 Dated: 04.05.2017~~J T: 042-99332121/042-35401638 Fax: 042-35401638 E-mail: [email protected]
Remarks: Based on the detailed evaluation present in this report, it is concluded that evaluated bid price fMis Fest Enterprises is Rs. 67,830/- for Desktops & Rs. 68,730/- for laptops which is the lowest price
Therefore, it is recommended that the bid "Lot No.2 (Desl{tops & Laptops)" may be awarded to Mis Fe tEnterprises.
Lot No.3 (Photocopier & Fax Machine)
Sr. Name of Bidder#
Innovative BusinessMachine
Evaluation Total of per unitI-----=::...:....::::.::..::;.:::.::.:.:::..:.:_-~ evaluated rate of allTechnical Financial the items as per
technicalspecifications inTender DocumentPKR)
Qualify
Responsive and low stevaluated bidder
2 OAG Qualify
Qualify 366,210.00
Basis ofAcceptance/Rejecti n
Qualify
476,000.00 Rejected due to high p 'ice
It is pertinent to mention here that all rates are inclusive of all applicable taxes
Remarks: Based on the detailed evaluation present in this report, it is concluded that evaluated bid priceMis Innovative Business Machine is Rs. 366,210/- which is the lowest price.
Therefore, it is recommended that the bid "Lot No.3 (Photocopier & Fax Machine) may be awarded to /sInnovative Business Machine.
Evaluation Report ends here.
~s. ~ar~~Member/Director/PMBMC
Secre /RepresentativeMember/Director PMBMC
Ch. Sajjad Haider Gujjar, MPAConvener/Director PMBMC
Name of work: REPAIR AND MAINTENANCE WORKFinaincal Bid Opened on: 03rd May,20 17
PUNJAB MODEL BAZAARS MANAGEMENT COMPANY (PMBMC)COMPARATIVE STATEMENT
LOT No.1 (Civil Work)
Tender Ref.: No: 4303
, , ,
MIS M.A& CO. MIS HMS EngineeringSr.Description of Works ESTIMATED
No. COST Quoted % Evaluated ,\,. Finalized % Quoted % Evaluated % Finalized %
CIVIL WORKS MRS & NON MRS Without Sales Without Sales Without SalesWith Sales Tax Without Sales Without Sales
ITEMS Tax Tax Tax Tax Tax1 2 3 4 5 6 7
A Demolition Works.
I Demolition Works. 2 % Below 2 % Below 2 % Below 4.95 % Below 4.158% Below 4.158% Below
B Building & Structures
I Civil Works
i Building Works 2 % Below 2 % Below 2 % Below 4.95 % Below 4.158% Below 4.158% Below
ii Main Entrance Gate. 2 % Below 2 % Below 2 % Below 4.95 % Below 4.158% Below 4.158% Below
iii Boundary Wall 2.5 % Below 2.5 % Below 2.5 % Below 4.95 % Below 4.158% Below 4.158% Below
~iv Shops 2 % Below 2 % Below 2 % Below 4.95 % Below 4.158% Below 4.158% Below
V Toilet Block 2 % Below 2 % Below 2 % Below 4.95 % Below 4.158% Below 4.158% Below
vi Admin Block 2 % Below 2 % Below 2 % Below 4.95 % Below 4.158% Below 4.158% Below
~
2 Plumbing Works00
~VII Plumbing Works 0 2 % Below 2 % Below 2 % Below 4.95 % Below 4.158% Below 4.158% Below
.L ,..::0'tf 3 Electrical Works q0~
VIII Electrical Works ~ 2 % Below 2 % Below 2 % Below 4.95 % Below 4.158% Below 4.158% Below~
Tendered Floated Cost Rs: 10000000 Requested Earnest Monev Rs: 200000/-
C External Development "Vorks
1 Water Supply System
I Water Supply Network 2 % Below 2 % Below 2 % Below 4.95 % Below 4.158% Below 4.158% Below
2 Sewerage & Drainage System
I Sewerage & Drainage System 2 % Below 2 % Below 2 % Below 4.95 % Below 4.158% Below 4.158% Below
3 External Electrification/CCTV
I External Electrification 2 % Below 2 % Below 2 % Below 4.95 % Below 4.158% Below 4.158% Below
II CCTV 2 % Below 2 % Below 2 % Below 4.95 % Below 4.158% Below 4.158% Below
4 Walkways & Pavements 2 % Below 2 % Below 2 % Below 4.95 % Below 4.158% Below 4.158% Below
5 Landscaping 2 % Below 2 % Below 2 % Below 4.95 % Below 4.158% Below 4.158% Below
6 Miscellaneous 2 % Below 2 % Below 2 % Below 4.95 % Below 4.158% Below 4.158% Below
TOTAL ESTIMATED AMOUNT OFRs. 10,000,000 9,800,000.000 9,800,000 9,505,000 9,584,200WORK
According to tender evaluation, MIS HMS Engineering is the lowest bidder having bidding rate equal of 4158 % (EXCLUDING 16% PST) against Estimated amount ofRs. JO,OOO,OOO{-. So, the lowest tender of MIS MIS HMS Engineering is recommended for acceptance by PMBMC
The CDR of Rs. 200,0001- with stationary no 0038343 BOP is available with the bidding document Received from M.A & CO
The CDR of Rs. 200,0001- with stationary no 5604000155 AlBaraka Bank is available with the bidding document Received from HMS Engineering
Secretary IC&I/ RepresentativeMember/Director PMBMC Member/Director PMBMC
Ch. Sajjad Haider Gujjar, MPAConvener/Director PMBMC
COMPARATIVE FINANCIAL REPROTSPurchase of Desktops & Laptops for Punjab Model Bazaars Management Company
Ref: IPL No: 4303Finaincal Bid Opened 03, May, 2017
Lot No: 2: (Laptops, Desktops)
SNo
Tendered Floated Cos. Rs: 800.000
Detailed SpecificaitonDescr-iption
Qty
10
Ratequoted byFest Enterprises
Rate
Requested Earnest Money Rs:16.000/-
T.Amount
678,300
206,190
Qty
Ratequoted byHafsaInternational
Rate T. Amount
783,100
235,200
Desktop
D Processor: Intel Core is ·6500 6th Cencratien or HigherC Processor Speed: 3.2 GHz. up til 3.6 GHz with Intel Turbo Buost, (, 1\1"8 cuche. ~ curl's)Il Chipset: Intcl~' Q170 Chipset or Higher~ RAM: 8GB DOR .. (2 I33/2-WO Mliz) or Higher (Supported upto 6-1GB)IJ Hard Disk: 1000GB SATA 720U RPM (Supported uptn ItJOOOGB)D Graphics: I!ltd;!) HD Graphics 53() or Highero Optical Orin: Multirurmat DVDWritero Video & Gral,hic Card: Built-in Video Graphic Display and Sound Cardo Keyboard & Mouse: USB wired Keyboard anti 2.0 USB 2-Buuoll Opucnl Mouse with ScrollIl Ports & Cunuccturs ; Front: 2 USB 3.0; 2 USB 2.0 (I fast charging): I lIudiu line in; I audio line outo Back: 6 USB 3.0; I scriut; I serial (optional); I parallel (optinnal); 2 PS/2 (k ...yhollrd and mouse}; 1 VGA; 2 Displa~' Purl; I audio line in; I;Imlio line uut; I RJ--'5::J PO Slots: 2 PCI SknsIl wireless: Wireless I'i02.1Iah~5-1 Mbps cantIJ Operating System: DOS." Disllla~': IS.5" or Higher (1366 x 768 resolutom ]o Input: I VGALJ Power 280 W, "I) 10 92':;', efficient. active PFC; -100W. tip 10 92%, efficient, active PFCD Security Mallagement Trusted Platform Module (TPM) 1.2/2.0 (Common Criteria EALH rCI·tificd); SATA port disahlcrncm (viaBIOS);Drivcl.ock and Automatic Drivc l.eck: RAID (available as a conftgurublc option); Serial, parauct, USB enable/disable (via BIOS): Rcmovebtemedia wnrwboot comrot; Power-on password (yilt BIOS); Setup password ("ia BIOS); Support for chassis padlocks and cable lock deviceso Expansion slots: M.2 !230 for optiollal wireless NIC; M.2 internal connector for optional SSO dri\'c;PCle xl ;full-hcighl PClc x16, (lIlt"wired asx-l
Lapfop
P,'occssor: 71hGCllel'atinn Intel'if CurcT;\1i51lrOce.~sor or HigherPr(Jcl:SSIJI'Speed: (2.S GHz, up til 3.1 Glh:, 3 /\18 cache, 2 cores)RAM: -IGO ODR-I-2IJ3 SDRAM (I x -IGB)Ha,'d Disk: I{)(HJG8SATA 5-'00 RPMGraphics: Inlci:!; (2 GD DDR3 llct.licatetl) or HigherOplicOJIDrh'c: SUllcrMulti DVD hUl'nnKC)'hn:trtl & louch flail: FIIII-.~izcislaIHI-st~'lc I.:e~·h(lltnlwith integral cd nUlileric t.:CHHHI& Ttluchllad with mulri-touch geSlure SUppUI·tp(H1:.~:I I-IDMI; I hCllllplwllc/mirrnphulle comho; 2 USB 2.0; 1 USB 3.1; 1 RJ~-'5Wireless: IUId.f 802.llafh/g/nhlc (1xl) Wi-fi.!> and Blue(1)oth:~i-1.2Cumbu (Miracast etlmpatihlc)OI)CI'atillg S~'stem: DOSDisilla~': 15.6" diagonal liD SVA BrightVicw WU:D~barkJil (1366 x 7(18)B"ttcr~· 1~'llc:-I-rell, -II Wb Li-iollPuwer SUllrll~'I~Vc: 65 W AC 11OWt·!'adapterWcbcam: HP \Vcbcam \\'ith intcgr':llctitligital microphoneNetwork intnfacc: Integ,·atell IO/1tHIBASE-T Ethernet LAN Audio fcatures: Ycs
The CDR of Rs 16,0001- ','lith stationary no 2281849 BOP is available with the bidding document received from Fest Enterprises
Grand Total
The CDR ofRs. 16,0001-with statIonary no 04239231 Faysal Bank is available with the bidding document received from Hafsa InternationalThe CDR of Rs 10,0001-with stationary 110 04239231 Faysal Bank is available with the bidding document received from Hafsa International
s.&.ntauv. 4¥-Member/Director PMBMC
Ch. Sajjad Haider Gujjar, MPAConvener/Director PMBMC
67,830
68,730
884,490
10 78,310
78,400
1,018,300
T d
COMPARATIVE FINANCIAL REPROTSPurchase of Photocopier & Fax Machine for Punjab Model Bazaars Management Company
Ref: IPL No: 4303Finaincal Bid Opened 03, May, 2017
Lot No: 3: (Photocopier, Fax Machine)500000 RR t dE tM R 100001en ere oa e ost s: eques e arnes on~ s: -
S Rate quoted by~O"db'Dcscriptlon Detailed Speciflcaiton Innovative Busniess Machine AGNo
Qty Rate T. Amount T. Amount• Speed 35CPM or higher• RAM 2GB or higher• Hard Disk 250GB or higher• Resolution 600x600DPI or higher
Photocopier · Scanning Networking colour duplex with multiple pages/large volume scanning2 • Built in duplex mode 1 329,940 329,940 1 437,000 437,000Machine
• Size A3 or higher• Paper Capacity 500*2 sheets or higher• Compatible with all android devices• Networking printing R.l45 ethemet 10,000 base or higher, USB 2.0 (I device port, real 2 host)
26 ppm printing/26 cpm copying (A4)• 24 ppm quick duplexing (A4)• 600 dpi print resolution• Up to 19,200 interpolated dpi scan resolution
3 Fax Machine • 35-sheet ADF & 250·sheet input tray1 36,270 36,270 1 39,000 39,000• 2-line, 16-digit LCD with white backlight
· Super G3 fax with misdial prevention function• WPS key for easy Wi-Fi ® setup• Wi-Fi interface, USB and LAN Connection
Grand Total 366,210 476,000
d FI t d C
The CDR ofRs J 0,000/· with stationary no 1034609 MCB is available with the bidding document received from Innovative Business Machines
The CDR of Rs. J 0,000/· with stationary no 0223113 Habib Metropolitan Bank Ltd is available with the bidding document received from OAG
se~~presentative MS.~PAMember/Director PMBMC Member/Director PMBMC
Ch. Sajjad Haider Gujjar, MPAConvener/Director PMBMC
Punjab Model Bazaars Management Company (PMBMC)A Public Sector Company incoroprated under section 42 of Companies Ordinance 1984
EVALUATION REPORTVARIOUS LOTS FOR PMBMC BAZAARS
Tender Ref. No: PMBMC-4303 (Framework Contract (Rule No-1S PPRA) for the Year 2016-17)i
I Date of Advertisement ofAllocation of Funds I tender or letter inviting bidsI from prequalified bidder
"",.,=.•.•.===.=.•=.,,.1 '.'=."~
No. ofTender
DocumentSold
3
ClosingDate ofTender
Detail! No. ofOpening date of bidder
Tender participatedin bidding
No. ofDocumentSubmitted
Name of qualified bidder and disqualification Reason fordisqulaification
Seniority according to evaluationFinancial bidopening date
(i) HMS Engineering(ii) M. A& Co.
03-May-17 (i) HMS Engineering(ii) M. A & Co.
Rs. 10,000,000/- IS-April, 2017 03-May-17 03-May-17(Civil Work)Rs. 800,000/- IS-April, 2017 03-May-17 03-May-17(Desktop & Laptop)Rs. SOO,OOO/-
(Photocopier & Fax IS-April, 2017 03-May-17 03-May-17Machine)
Rs. SOO,OOO/- IS-April, 2017 03-May-17 03-May-17(BioMetric}Rs. 400,000/-
IS-April, 2017 03-May-17 03-May-17(Scanner)
(i) Fest Enterprises(ii) Hafsa International
(i) Innovative Business Machine(ii)OAG
MS.~~PAMember/Director PMBMC
03-May-17 (i) Fest Enterprises(ii) Hafsa international
03-May-17 (i) Innovative Business Machine(lijOAG
JJ)(~Ch. Saiiad Haider Guiiar, MPA
Convener Procurement Committee/Director PMBMC
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