2nd-4th May 2011Christopher Grant McDaniel, PMP,
MBA
21st Century Project Management
CIO Success Through Innovative Project Controls
Background
Christopher Grant McDaniel• Head of Technology Planning & Strategy at QPM• Past CIO & COO• Large Scale Program/Project Management• Author
Qatar Project Management • One of the Largest MENA Based Construction
Project Management Firms• Large-Scale Projects in Middle East, Northern
Africa and Europe• Wholly Owned Subsidiary of Barwa/Qatari Diar
PRPSYSTEM
What Is PRP?
• Key Functions• Modular• Data
Integration• Communication• Analytics
ERP: Enterprise Resource Planning
SCMSUPPLYCHAIN
MANAGEMENT
FRMFINANCE
RESOURCE MANAGEMENT
HRMHUMAN
RESOURCEMANAGEMENT
CRMCUSTOMER
RELATIONSHIPMANAGEMENT
MRPMANUFACTURING
RESOURCEPLANNING ERP
SYSTEM
PRP: Project Control Planning
DOCUMENTMANAGEMENT
SCHEDULEMANAGEMENT
RISKMANAGEMENT
COSTMANAGEMENT
CHANGEMANAGEMENT
BusinessProject
Why PRP?• Average Project Saves 5-7% of its cost and removes 10-25% of risk• Global view of entire Project Management Portfolio• Expose and Track vital information like risk, issue cost, quality and schedule• Improved Communications• Approvals/Workflow• Task Management and Tracking• Proactively identify trends and more accurately create projections• Key Performance Indicator Tracking• Meeting Management• Decision Tracking• Apply Custom Rules and Forms• Complete Auditable Audit Trails• Consolidated Dashboards
Components of PRP: Best Practices• PRP Platform is only as good as your Best Practices• What Are Best Practices?
– Process– Training– Audit Plan– Feedback Loop
• Certified Professionals:– Project Management Professional (PMP)– Certified Associate in Project Management (CAPM) – Program Management Professional (PgMP)– PMI Scheduling Professional (PMI-SP)– PMI Risk Management Professional (PMI-RMP)– QAI Quality Assurance Professional
Process
Training Audit
Best Practices
Components of PRP: Schedule Management
DOCUMENTMANAGEMENT
SCHEDULEMANAGEMENT
RISKMANAGEMENT
COSTMANAGEMENT
CHANGEMANAGEMENT
PCPSYSTEM
• Plan, schedule, and control large-scale programs and individual projects
• Provide the right strategic mix of projects• Balance resource capacity• Allocate best resources and track progress• Monitor and visualize project performance vs.
Plan• Provide realistic status and value reporting to
stakeholders and regulatory bodies• Reduce the risk of cost and schedule overruns• Easily adjust portfolios and project plans when
things change and immediately assess the resource impact
Components of PRP: Document Management
• Improved accountability by managing project communications like Requests for Information and Site Instructions to improve turnaround times between project questions and answers.
• Immediate access to the latest information via email notification based on project requirements.
• Reduced document upload times and printing costs with software integration for fast and accurate document uploading and distribution
• Reduced document approval and review turnaround times via the dynamic workflow approval process.
• Enable viewing of documents on screen plus red lining capabilities for document reviews.
• Search Full text, content and metadata searching facility• Document Management version, history control• Reporting – customized reporting features as per of the document status• Fault Tolerant Upload• Multiple Distribution Methods• Messaging• Live Notifications• Automatic Deliverables Reporting/KPI Tracking
DOCUMENTMANAGEMENT
SCHEDULEMANAGEMENT
RISKMANAGEMENT
COSTMANAGEMENT
CHANGEMANAGEMENT
PCPSYSTEM
Components of PRP: Risk Management
• Risk creation and adoption workflow • Multiple risk security levels • Risk Management– detailed management and
categorization, qualitative assessment, quantitative assessment, linked actions, mitigation strategies, contingency strategies, notes, trigger events, expiry events, child risks
• Track both current and target risk profile • Configurable terminology, objectives, impacts, default
min/max/likely values, scoring formula, color coding • Issue Management – multiple issue registers, create
adhoc or migrate from existing Risk, child issues, linked• Change Requests • Multiple Risk/Issue Register layouts • Dependencies Register
DOCUMENTMANAGEMENT
SCHEDULEMANAGEMENT
RISKMANAGEMENT
COSTMANAGEMENT
CHANGEMANAGEMENT
PCPSYSTEM
Components of PRP: Cost Management
• Cost Control Bullets Here
DOCUMENTMANAGEMENT
SCHEDULEMANAGEMENT
RISKMANAGEMENT
COSTMANAGEMENT
CHANGEMANAGEMENT
PCPSYSTEM
Components of PRP: Change Management
• Export to formatted Excel spreadsheets • Change Requests – created ad-hoc or from Issues • Support for multiple forms of contract and multiple
contracts • Automatic reminders of contractual deadlines in
change management process • Complex Change Request approval routing based upon
definable criteria • Integrated Instructions, Notices, Variation Orders, etc.• Highly configurable Decision Tracking functionality
supporting the most complex decision workflows • Meeting Management – arrange meetings, send
invitations, set agendas, table documents • Deliverables Tracking and performance tracking • Checklists
DOCUMENTMANAGEMENT
SCHEDULEMANAGEMENT
RISKMANAGEMENT
COSTMANAGEMENT
CHANGEMANAGEMENT
PCPSYSTEM
Components of PRP: Tracking & Workflow
• Full visibility of all activity across projects for authorized Users
• Complex approval routing based upon definable criteria
• Automatic reminders of deadlines
• Creation and adoption workflows
• e-Mail Integration • Submit documents by e-
mail• Task/To do auto creation
from e-mails• Inbox and To-do List – clear
and simple notification and personal task management
• Risk/Issue Actions • Documents Actions • Meeting Invitations • Meeting Minutes
DOCUMENTMANAGEMENT
SCHEDULEMANAGEMENT
RISKMANAGEMENT
COSTMANAGEMENT
CHANGEMANAGEMENT
PCPSYSTEM
• Queries • Messages• Attach documents already on
system or attach new• Linked back to the system
object which created the task• Configurable completion
options• Multiple responses• Delegation• Sub tasks• Detailed management desks
for searching and sorting• Reminders on e-mail briefs
and Summaries• Searchable and sortable
contacts directory • Automatic distribution • Formal Distribution • Recommended Viewing Lists
Components of PRP: Dashboards & Analytics
• Schedule and Control Management Analytics• Cost Control and Management Analytics• Quality Management Analytics• Risk Management Analytics • Design Management Analytics• Procurement and Contract Management Analytics • Communication Management Analytics• Project Vitals• Summary Schedule Focused on Time/Cost• List of Complete/Ongoing Activities• List of Major Concerns and Proposed Resolution• The ability to customize data for a specific audience (Board
Members/Investors, EMT, Managerial, Site, Client, Cost Managers, Etc.)
• The ability to customize data by faculty (Design, Finance, Risk, Etc.)• Simple conversion of data into intelligent Dash Boards• Workflow/Tracking Reporting• Earned Value Management Reporting• Cost Reporting• Schedule Reporting• Compare/Contrast• Projections and Forecasting
DOCUMENTMANAGEMENT
SCHEDULEMANAGEMENT
RISKMANAGEMENT
COSTMANAGEMENT
CHANGEMANAGEMENT
PCPSYSTEM
THANK YOU!
QATAR PROJECT MANAGEMENT (QPM)QPM Tower, Museum Park Street P.O. Box 27711, Doha, Qatar
www.qpm.com.qa
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