EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
Projects supported, Timeline
LHC 3.3 BCHF expenditure12 years
ATLAS Detector 500 MCHF CORE Cost,150 institutes in 35 countries
CERN wide strategic planning
1999
2002
2004
2005
2003
CNGS 75 MCHF expenditureCERN & Gran Sasso
EGEE 50 MCHF,70 partners 800 project members
Our mission: “Optimise the project’s chances of success with minimum overhead”
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
LHC Tool
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
EVM Analysis Tools
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
Every project is unique
• EGEE:– Partners outside CERN – Mix of Research & Operation/Service Activities– Initial lifespan very short – EU Framework
• Scope of PPT/EGEE:– WBS, Activities– Tasks from the Execution Plan– EU Deliverables & Milestones
– Partners– Project Members, Timesheets
– Cost Information
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
Project Member Database
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
Timesheets
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
Timesheets
• Data Entry– Excel– Web Form– XML
• Workflow
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
Timesheet Dashboard
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
Validated Timesheets: Delay
0
50
100
150
200
250
300
350
400
450
500
2004-09 2004-10 2004-11 2004-12 2005-01
-1
0
3
6
9
12
Drop Page Fields Here
Sum of TIMESHEETS
PERIOD
DELAY
7000 timesheets entered so far …
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
Online Help
Access Rights, Workflow, Business Rules
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
Ad Hoc reports for Project Office
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
Tracking, History Log
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
Scope
• WBS, Activities• Tasks from the Execution Plan• EU Deliverables & Milestones
• Partners• Project Members, Timesheets
• Cost Information
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
Scope Cont’d
• Workflow:– Internal Reporting
•Technical•Financial on quarterly basis
– Periodic EU Reviews
• Analysis Tools– EVM ?
•Monitor Progress against Plan•Monitor Costs (€),Funded and Unfunded FTE
– Pro-Active Alerts
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
Progress Reporting: Excel & Web
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
All Modifications tracked …
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
Concepts
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
PPT for EGEE: EVM
• Planned Value: One or many partners work on a Task for a planned amount of Person-Months.
• Actual Cost: Timesheets indicate hours worked for a task.
• Earned Value: Requires “Progress Reporting”, ie indicate completion level for task.
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
Project Management tools
• We build web based PM tools since 1999• Current projects supported:
– ATLAS (500 MCHF, 150 partners)– LHC (3BCHF, EVM, 11000 workunits)– CNGS (75MCHF, EVM)– All AB internal projects (EVM + Staff Planning)
Optimise Project’s chances of success:
- minimise surprises
- minimum overhead
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
• Resources from AIS• Nb of users, different status• show how easy it is to fill in a TS• the validation process• the management of task• downloads and uses of database: • email lists, • effort tables, • follow up at the level of supervisors, institutes, project… • use as project database• statistics• possibilities of EVM•
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
Summary
• Project Management tools @ CERN• Scope for EGEE
– Members Database– Timesheet– Co-develop Reports for Project Office
• Timesheet Usage Summary• Resources used…
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
Agenda
• How to create a TimeSheet– Using web form– Using Excel upload– Lifecycle– Tutorial
• Zooming out– PPT in general– Data issues?
EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS
Members Database
• Official Project Member Database• Access Restrictions for Individual supervisors,
Partner supervisors, Activity supervisors and Project Office
• Type of Members:
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