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Project ManagementLife Cycle (PMLC)
Section 2
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OutlineProject Management Life Cycle
PMLC Review
Phases In Depth Planning
Analysis, Design &Development
Testing & Readiness
Post Go Live Closing
Wrap Up
Page 2
Monitoring&
Controlling
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Process ComparisonProject Management Life Cycle
Initiating Planning Executing Closing
Page 3
Monitoring & Controlling
Chartered ProjectRequest
PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
GOLIVE!
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PlanningProject Management Life Cycle
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Planning
Develop schedule,plans andrequirements forimplementation
Acquire resourcesand engage theproject team
Planning
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PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
Schedule / ResourceManagement
ChangeManagement
RiskManagement
StakeholderManagement
Monitoring & ControllingProject Management Life Cycle
Page 5
Monitoring &Controlling
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ExecutingProject Management Life Cycle
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Executing
Transform businessrequirements intoactionable items
Design and developthe planned solution
Validate the solutionagainst the businessrequirements
Verify deploymentreadiness
Analysis,Design &
Development
Testing &Readiness
Post GoLive
Verify solutiondeployment per plan
Prepare to transitionproject to operationalorganization
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ClosingProject Management Life Cycle
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Closing
Receive approval toclose the project
Transition projectitems to theoperational owner
Perform LessonsLearned
Closing
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Planning Phase - ProcessProject Management Life Cycle
Page 8
Activities
Baseline BusinessRequirements
Acquire Project Team
Create Project DefinitionDocument
Develop WBS - Schedule
Develop CommunicationsPlan
Obtain Signed Contract(s)
Yes
No
Close or delay theproject,
Complete openplanning items
Input
Gate Review
Project Manager
Author ize tobegin
Development?
PlanGate
PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
Receives Charter
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Planning Phase - ActivitiesProject Management Life Cycle
Page 9
Document the what of the idea at anactionable level
If not baselined by Proposal Gate, mustbe by Planning Gate Review.
Activities
Baseline BusinessRequirements
Acquire Project Team
Create Project DefinitionDocument
Develop WBS - Schedule
Develop CommunicationsPlan
Obtain Signed Contract(s)
PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
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Planning Phase - ActivitiesProject Management Life Cycle
Page 10
Contact managers of resourcescommitted by charter
Establish expectations ofresource usage
Conduct a kickoff meeting
Present the project, including timelines
Introduce members, roles & expectations
Establish meeting frequency
Begin communications planning
Receive feedback on project
Activities
Baseline BusinessRequirements
Acquire Projec t Team
Create Project DefinitionDocument
Develop WBS - Schedule
Develop CommunicationsPlan
Obtain Signed Contract(s)
PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
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Planning Phase - ActivitiesProject Management Life Cycle
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Activities
Baseline BusinessRequirements
Acquire Project Team
Create Project DefinitionDocument
Develop WBS - Schedule
Develop CommunicationsPlan
Obtain Signed Contract(s)
Scope Management
Time Management
Cost Management
Quality Management
HR Management
Communications Mgt
Risk Management
Procurement Mgt
Project Integration
PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
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Planning Phase - ActivitiesProject Management Life Cycle
Page 12
Activities
Baseline BusinessRequirements
Acquire Project Team
Create Project DefinitionDocument
Develop WBS - Schedule
Develop CommunicationsPlan
Obtain Signed Contract(s)
PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
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RASI MatrixProject Management Life Cycle
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Activities
Baseline BusinessRequirements
Acquire Project Team
Create Project DefinitionDocument
Develop WBS - Schedule
Develop CommunicationsPlan
Obtain Signed Contract(s)
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Planning Phase - ActivitiesProject Management Life Cycle
Page 14
StakeholderCommunications
WBS1
Postcards /Mailings
WBS 1.2
WBS1.3
Initialannouncement
WBS 1.3.1
First reminderemail
WBS1.3.2
Last reminderemail
WBS 1.3.3
Meetings /Seminars
WBS 1.4
WebsiteDevelopment
WBS2
Graphics Design
WBS2.1
Software Implementation Project
Work Breakdown Structure(WBS)
Activities
Baseline BusinessRequirements
Acquire Project Team
Create Project DefinitionDocument
Develop WBS - Schedule
Develop CommunicationsPlan
Obtain Signed Contract(s)
PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
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Planning Phase - ActivitiesProject Management Life Cycle
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Activities
Baseline BusinessRequirements
Acquire Project Team
Create Project DefinitionDocument
Develop WBS - Schedule
Develop CommunicationsPlan
Obtain Signed Contract(s)
PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
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Communications PlanningProject Management Life Cycle
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PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
The written strategy for getting theright information to the right project
stakeholders at the right time.
ORWho needs to know what, when and
how at what level of detail andinformed by whom.
Activities
Baseline BusinessRequirements
Acquire Project Team
Create Project DefinitionDocument
Develop WBS - Schedule
DevelopCommunications Plan
Obtain Signed Contract(s)
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Develop plan to actively communicate withstakeholders
Internal to the project
Project team meetings Project team status reports & meeting minutes
Action Item registers
External to the project
Letters to stakeholders Blast emails & news
Formal and informal stakeholdermeetings
Planning Analysis,Design &Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
Communications PlanningProject Management Life Cycle
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Communications PlanningProject Management Life Cycle
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Planning Analysis,Design &Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
Vertical & Horizontal
Top-down & Bottom-up
Targeted & Tailored
Written & Oral
Concise
Timely With Reminders
Proper Perspective & Tone
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Communications PlanningProject Management Life Cycle
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Planning Analysis,Design &Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
Matrix to organize and track progress
Deliverable/Communication
Description
Audience
Delivery Method
Delivery Date/Timing/Deadline
Frequency
Approval/Reviewer
Responsible Party/Owner
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Activities
Baseline BusinessRequirements
Acquire Project Team
Create Project DefinitionDocument
Develop WBS - Schedule
Develop CommunicationsPlan
Obtain Signed Contract(s)
Planning Phase - ActivitiesProject Management Life Cycle
Page 20
Engage OGC in contractsapproval process
Monitor to ensure GW Executivesignature
Confirm all necessary partieshave signed
Planning Analysis,Design &Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
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Planning Phase Gate ReviewProject Management Life Cycle
If Planning Approved: Decision to proceed to the Analysis, Design &
Development Phase
Resources can begin the planned work
Determination of artifacts required, participants
required and/or action items for next phase Meeting minutes with decisions made
Gate Review Approval Document
If Planning Rejected:
If project cancelled, proceed to Closing Phase Address planning issues and re-review
Meeting minutes with decisions made
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Activities
Baseline BusinessRequirements
Acquire Project Team
Create Project DefinitionDocument
Develop WBS - Schedule
Develop CommunicationsPlan
Obtain Signed Contract(s)
PlanGate
Planning Analysis,Design &Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
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Project Monitoring & ControllingProject Management Life Cycle
Monitoring & Controlling
Triple
Constraints
Planning Analysis,Design &Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
Schedule / Resource Management
Monitoring activities & variationfrom dates
Adding and updating action items
Document Management
Change Management
Documenting & facilitatingchange requests
Guarding scope throughdisciplined change
management
Stakeholder Management
Status Reporting
Communications
Risk Management
Risk register
Status reporting
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Change Management FAQsProject Management Life Cycle
Monitoring & Controlling
TripleConstraints
Planning Analysis,Design &Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
What change requests will go through process?- Schedule - Anything impacting committed deliverable dates.
- Costs - Anything increasing resources required.
- Scope/Quality - Any requested change in the requirements.
Who approves changes?
- The project owner can approve a change, if impact not significant.
- The Change Review Board has ultimate authority.
- In PMLC, the Gate Reviewers could be the Change Reviewers.
Where is this documented?
- The plan, including the Change Reviewers, can be documented in PDDor separate Change Management Plan.
- Change requests should be documented in a running log.
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Activities
Create Test Plan &Procedures
Create Deployment Plan Complete System and / or
Process Development
Complete RequirementsTraceability Matrix
Develop Service LevelAgreement
Update Project Schedule
Yes
No
Close or delay theproject,
Complete opendevelopment items
Input
Gate Review
Project Manager
Author ize tobegin
Testing?
DevGate
Planning Analysis,Design &Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
Analysis, Design & Development Phase - ProcessProject Management Life Cycle
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Test Plan - Describesmethodology and coordination of
testing
Test Procedures - Describe thetest scenarios and test cases to
be executed as part of testing
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Planning Analysis,Design &Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
Activities
Create Test Plan &Procedures
Create Deployment Plan
Complete System and / orProcess Development
Complete RequirementsTraceability Matrix
Develop Service Level
Agreement Update Project Schedule
Analysis, Design & Development Phase - ActivitiesProject Management Life Cycle
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System / Process Testing Methodology
- Test the integration of the development
- Ensure development against Functional
Specifications
User Acceptance Testing Methodology
- Engages the users in testing the solution
- Ensure development against BusinessRequirements
Regression Testing Methodology
- Re-tests the solution after fixing
- Ensure nothing else was broken throughfixing
Activities
Create Test Plan &Procedures
Create Deployment Plan
Complete System and / orProcess Development
Complete RequirementsTraceability Matrix
Develop Service Level
Agreement Update Project Schedule
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Planning Analysis,Design &Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
Test Plan
Analysis, Design & Development Phase - ActivitiesProject Management Life Cycle
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Test Procedures / Cases
Planning Analysis,Design &Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
Analysis, Design & Development Phase - ActivitiesProject Management Life Cycle
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Overall plan to deliver solution
Cutover plan
Back out plan
Site preparation
Transition support
Training
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Planning Analysis,Design &Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
Activities
Create Test Plan &Procedures
Create Deployment Plan
Complete System and / orProcess Development
Complete RequirementsTraceability Matrix
Develop Service Level
Agreement Update Project Schedule
Analysis, Design & Development Phase - ActivitiesProject Management Life Cycle
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Planning Analysis,Design &Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
Activities
Create Test Plan &Procedures
Create Deployment Plan
Complete System and / orProcess Development
Complete RequirementsTraceability Matrix
Develop Service Level
Agreement Update Project Schedule
Analysis, Design & Development Phase - ActivitiesProject Management Life Cycle
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Planning Analysis,Design &Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
Activities
Create Test Plan &Procedures
Create Deployment Plan
Complete System and /or Process Development
Complete RequirementsTraceability Matrix
Develop Service Level
Agreement Update Project Schedule
Analysis, Design & Development Phase - ActivitiesProject Management Life Cycle
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Business Requirements Functional Specification Test Cases
Page 31
BR3.1 Adjustable slots capable of toastingboth bread and bagels
FS98.1.2 Toaster slots expand between 1and 2
FS98.2.5 Tension mechanism will holdtoaster slots together in order to securecontents during toasting
TC131.9 - Placing toast & bagel into toasterslots. Verify slot size & tension
TO
TO
Planning Analysis,Design &Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
Activities
Create Test Plan &Procedures
Create Deployment Plan
Complete System and / orProcess Development
Complete RequirementsTraceabil ity Matrix
Develop Service Level
Agreement Update Project Schedule
Analysis, Design & Development Phase - ActivitiesProject Management Life Cycle
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PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
1 Business Requirement
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Analysis, Design & Development Phase - ActivitiesProject Management Life Cycle
1 Business RequirementBecomes
2 Functional Requirements
1 Business RequirementBecomes
2 Functional RequirementsBecomes
5 Test Cases
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Describes agreements betweencustomer and provider
General support agreement
Hardware support agreements
Hardware performance
agreement Disaster recovery agreement
Analysis, Design & Development Phase - ActivitiesProject Management Life Cycle
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PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
Activities
Create Test Plan &Procedures
Create Deployment Plan
Complete System and / orProcess Development
Complete RequirementsTraceability Matrix
Develop Service Level
Agreement Update Project Schedule
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If Development Approved:
Decision to proceed to the Testing & ReadinessPhase
Determination of artifacts required, participantsrequired and/or action items for next phase
Meeting minutes with decisions made
Gate Review Approval Document
If Development Rejected:
If project cancelled, proceed to Closing Phase Address development issues and re-review
Meeting minutes with decisions made
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Activities
Create Test Plan &Procedures
Create Deployment Plan
Complete System and / orProcess Development
Complete RequirementsTraceability Matrix
Develop Service Level
Agreement Update Project Schedule
DevGate
PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
Analysis, Design & Development Phase Gate ReviewProject Management Life Cycle
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Analysis,Design , Development,Testing & Readiness
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PMLC LiteProject Management Life Cycle
PMLC Lite
Can be iterative development & test
PlanningPost Go
LiveClosingProposalIdea
~With Executive Sponsor Approval~
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Testing & Readiness Phase - ProcessProject Management Life Cycle
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Activities
Execute Test Plan &
Procedures
Compile Test Results
Track Issues to Resolution
Begin Execution ofDeployment Plan
Update Project Schedule
Yes
No
Close or delaythe project,
Complete openissues
Input
Gate Review
Project Manager
GOLIVE?
GOLIVE
PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
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Ensuring SystemReady for Test
UAT Coordination
Facilitation /Monitoring of
Testing Efforts
Gathering ofTesting Results
Activities
Execute Test Plan &
Procedures
Compile Test Results
Track Issues to Resolution
Begin Execution ofDeployment Plan
Update Project Schedule
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Testing & Readiness Phase - ProcessProject Management Life Cycle
PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
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Activities
Execute Test Plan &
Procedures
Compile Test Results
Track Issues to Resolution
Begin Execution ofDeployment Plan
Update Project Schedule
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Testing & Readiness Phase - ProcessProject Management Life Cycle
PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
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Activities
Execute Test Plan &
Procedures
Compile Test Results
Track Issues to Resolution
Begin Execution ofDeployment Plan
Update Project Schedule
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Testing & Readiness Phase - ProcessProject Management Life Cycle
PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
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Testing & Readiness Phase - ProcessProject Management Life Cycle
PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
Activities
Execute Test Plan &
Procedures
Compile Test Results
Track Issues to Resolution
Begin Execution ofDeployment Plan
Update Project Schedule
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Have essential support and userpersonnel been trained?
Is site / hardware / software
ready for Go Live?
Have we communicated thepending changes tostakeholders?
Do we have a cutover and backout plan?
Activities
Execute Test Plan &
Procedures
Compile Test Results
Track Issues to Resolution
Begin Execution o fDeployment Plan
Update Project Schedule
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Testing & Readiness Phase - ProcessProject Management Life Cycle
PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
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Activities
Execute Test Plan &
Procedures
Compile Test Results
Track Issues to Resolution
Begin Execution o fDeployment Plan
Update Project Schedule
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Testing & Readiness Phase - ProcessProject Management Life Cycle
PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
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Testing & Readiness Phase Gate ReviewProject Management Life Cycle
If Testing & Readiness Approved:
Decision to GO LIVE with solution.
Determination of artifacts required, participantsrequired and/or action items for next phase
Meeting minutes with decisions made Gate Review Approval Document
If Testing & Readiness Rejected:
If project cancelled, proceed to Closing Phase
Address open issues and re-review
Meeting minutes with decisions made
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GOLIVE
PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
Activities
Execute Test Plan &
Procedures
Compile Test Results
Track Issues to Resolution
Begin Execution ofDeployment Plan
Update Project Schedule
P t G Li Ph P
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Post Go Live Phase - ProcessProject Management Life Cycle
Page 44
Activities
Monitor Post Go LiveActivity
Complete DeploymentActions
Prepare Transition Plan
Yes
No
Resolve open Issues
Input
Gate Review
Project Manager
Move toClose
Project?
PostGate
PlanningAnalysis,Design &
DevelopmentTesting &Readiness
Post GoLive
ClosingProposalIdea
P t G Li Ph P
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Activities
Monitor Post Go LiveActiv ity
Complete DeploymentActions
Prepare Transition Plan
PlanningAnalysis,Design &
DevelopmentTesting &Readiness
Post GoLive
ClosingProposalIdea
Post Go Live Phase - ProcessProject Management Life Cycle
Provide support after system /process changes deployed
Document, track and monitorissues and resolutions
Escalate as necessary
P t G Li Ph P
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Activities
Monitor Post Go LiveActivity
Complete DeploymentActions
Prepare Transition Plan
Planning
Analysis,
Design &Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
Post Go Live Phase - ProcessProject Management Life Cycle
Complete user andadministrator training
Ensure all user andadministrator documentationis complete and accessible
Close any issues remainingfrom Go Live
P t G Li Ph P
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Activities
Monitor Post Go LiveActivity
Complete DeploymentActions
Prepare Transit ion Plan
Planning
Analysis,
Design &Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
Post Go Live Phase - ProcessProject Management Life Cycle
P t G Li Ph G t R i
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Post Go Live Phase Gate ReviewProject Management Life Cycle
If Decision to Move to Closing Approved:
Project Transition Plan approved, projectmoves to closing phase
Determination of artifacts required,participants required and/or action items fornext phase
Meeting minutes with decisions made
If Decision to Move to Closing Rejected:
Address deployment issues and re-review
Meeting minutes with decisions made
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Activities
Monitor Post Go LiveActivity
Complete DeploymentActions
Prepare Transition Plan
PostGate
Planning
Analysis,
Design &Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
PMLC Lit
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Post Go Live & ClosingAnalysis,Design &
Development
Testing &Readiness
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PMLC LiteProject Management Life Cycle
PMLC Lite
Move to closing afterGo Live.
PlanningProposalIdea
~With Executive Sponsor Approval~
Cl i Ph P
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Closing Phase - ProcessProject Management Life Cycle
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Activities
System/Process SupportHanded to Operations
Project Lessons Learned
Project Financial Review
Archive Project Artifacts
Yes
No
Resolve open Issues
Input
Gate Review
Project Manager
CloseProject?
Planning
Analysis,
Design &Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
CloseGate
Cl i Ph P
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Planning
Analysis,
Design &Development
Testing &Readiness Post GoLiveClosingProposalIdea
Closing Phase - ProcessProject Management Life Cycle
Activities
System/Process SupportHanded to Operations
Project Lessons Learned
Project Financial Review
Archive Project Artifacts
Transition process / systemsupport to operation group
Hand off open project issues
Notify stakeholders of thetransition
Closing Phase Process
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Planning
Analysis,
Design &Development
Testing &Readiness Post GoLive ClosingProposalIdea
Closing Phase - ProcessProject Management Life Cycle
Activities
System/Process SupportHanded to Operations
Project Lessons Learned
Project Financial Review
Archive Project Artifacts Facilitate Project Team &
Stakeholder Meeting
Document lessons learned byproject phase
Closing Phase Process
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Planning
Analysis,
Design &Development
Testing &Readiness Post GoLive ClosingProposalIdea
Closing Phase - ProcessProject Management Life Cycle
Activities
System/Process SupportHanded to Operations
Project Lessons Learned
Project Financial Review
Archive Project Artifacts Compare initial project budget
with actual expenditures
Assess benefits achieved
$
Closing Phase Process
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Planning
Analysis,
Design &Development
Testing &Readiness Post GoLive ClosingProposalIdea
Closing Phase - ProcessProject Management Life Cycle
Activities
System/Process SupportHanded to Operations
Project Lessons Learned
Project Financial Review
Archive Project Ar tifacts
Organize and file all projectartifacts
Communicate archiving
location to stakeholders
Closing Phase Process
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Activities
System/Process SupportHanded to Operations
Project Lessons Learned
Project Financial Review
Archive Project Artifacts
If Decision to Close Project Approved:
Close the project
Meeting minutes with decisions made
If Decision to Close Project Rejected:
Address open issues and re-review
Meeting minutes with decisions made
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Planning
Analysis,
Design &Development
Testing &Readiness Post GoLive ClosingProposalIdea
CloseGate
Closing Phase - ProcessProject Management Life Cycle
Project Closed
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Project ClosedProject Management Life Cycle
PlanningAnalysis,Design &
Development
Testing &Readiness
Post GoLive
ClosingProposalIdea
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