Productivity, Productivity, ProductivityBY FABIAN ALCANTARA@FABULOSO
Tuesday, October 2, 12
Tuesday, October 2, 12
Are you feeling productive lately?
Facebook Overwhelmed with work Not motivated
Not enough sleep Not eating right
Determined to watch all of
Game of Thrones before new season starts
Tuesday, October 2, 12
Tuesday, October 2, 12
Its all about setting actionable and maintainable goals so that you can feel confident that you
can tackle anything.
Tuesday, October 2, 12
Where to start?Projects & Tasks
Tuesday, October 2, 12
Pareto’s Principle - 80/20 Rule
80% of your work will come from 20% of your effort.
20% of the functionality and features in any one environment will be responsible for 80% of the results.
Pick 2 tasks for each project that will give 80% of the work completed or close to it.
Tuesday, October 2, 12
More Tips
Handling New Tasks.
Rephrase all your tasks as actions (one action at a time).
Set your to do lists all in one list (Work Projects & Life Projects).
Make time to review your to do list at end of the day & end of week.
Monthly Review of tasks
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Software to keep you organized
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THINGS 2
A Task Management Tool
It sort-of follows the Getting Things Done (GTD) Strategy
Great User Interface
Feels natural how to separate things your tasks and projects
Tuesday, October 2, 12
Demo
Tuesday, October 2, 12
OmniFocus
God’s Gift to Getting Things Done Software.
Transparent with the MacOS.
A steep learning curve to use the software.
User Interface can be better.
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Demo
Tuesday, October 2, 12
TEUXDEUX
A browser based to do app.
Dead simple to use.
It can be use on a mobile device.
Not the best tool for doing GTD but its doable.
Tuesday, October 2, 12
Demo
Tuesday, October 2, 12
Other Tools to try
Paper version of Getting Things Done
Planner with Sticky Notes - controlled chaos for me.
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Tuesday, October 2, 12
Inbox ZeroGoal is clean out your inbox.
Follow a push system approach.
Goal is to use your inbox as staging area.
Create folder for projects.
Create Action Labels
Empty your spam folder
Tuesday, October 2, 12
More E-mail Tips
Unsubscribe to mailing lists, or newsletters.
Use RSS feed.
Software to help you:
http://www.activeinboxhq.com
http://www.clearcontext.com/gtd
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Decluttering your desk
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Tips
Buy a cabinet
Go wireless
Use floating shelves for additional storage.
Clamp the light
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Staying focused on your task
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Things to consider
Decide what tasks from each project to do each day.
Time Killers
Photo taking, organizing, uploading, & posting
Momento gathering
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Pomodoro Technique
“Time management philosophy that aims to provide the user with maximum focus and creative freshness, thereby allowing them to complete projects faster with less mental fatigue.”
Helps you get shit done.
Helps you be less tired mentally since you take breaks.
Helps you control your obsession on your social life online.
Tuesday, October 2, 12
How it Works
Start to to work for 25 minutes.
Each 25 minute work is called a pomodoro.
Then take a 5 minute break.
After four sessions (‘pomodoros’) have passed, take a 15-20 minute break.
About 100 minutes of work time with 15 minutes of break time.
Keep track on the number of times you had an impulse to do something else on each session.
Tuesday, October 2, 12
Interruptions
Walking & Talking Interruptions
Let your team know you are working and NOT TO F**K WITH YOUR TOMATO TIME!
Get some headphones
If you get interrupted and is urgent, take care of the task immediately. Restart the pomodoro, and note interruption.
If you get interrupted and it’s not urgent, add it to your to do list for later, continue pomodoro, and note interruption.
Tuesday, October 2, 12
Why it works
Frequent breaks keep your mind fresh & focused.
Watching the time helps you wrap up your task quicker.
Spreading a task over two or three pomodoros can keep you from getting frustrated.
Constant timing of your activities makes you more accountable for your tasks.
Keep in mind how long you may want to work on a project’s task for the day.
Tuesday, October 2, 12
Other things to help
Check your emails three times a day.
Close Twitter, Facebook, Reader, ...
Put your phone on vibrate, and hide the screen.
Set treats for completing an important task.
Tell everyone you are working on something
Tweet it!
Tuesday, October 2, 12
References http://www.slideshare.net/dneighbors/gtd-101-getting-things-done
http://www.webdesignerdepot.com/2011/02/the-8020-rule-applied-to-web-design/
http://lifehacker.com/5321180/turn-gmail-into-your-ultimate-gtd-inbox
http://assets.lifehack.org/wp-content/files/2012/09/LH-CppBa.png?61fe91
http://inboxzero.com/video/
http://www.activeinboxhq.com/
http://www.clearcontext.com/gtd/
http://www.hawkwings.net/2005/11/18/got-some-things-done-with-apple-mail-pt-i/
http://www.apartmenttherapy.com/how-to-declutter-your-desk-in-121984
http://www.lifehack.org/articles/productivity/top-20-time-wasters-and-top-5-worthwhile-activities.html
http://www.lifehack.org/articles/productivity/can-an-ios-6-device-be-your-entire-personal-productivity-system.html
http://www.pomodorotechnique.com/
http://cherry-tomato.googlecode.com/files/pomodoro-technique-illustrated-in-flowchart.png
http://farm7.static.flickr.com/6065/6103473185_db67d652d9_b.jpg
http://www.lifehack.org/articles/productivity/the-pomodoro-technique-is-it-right-for-you.html
Tuesday, October 2, 12
Thank You
Fabian Alcantara - @fabuloso
Tuesday, October 2, 12
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