Road Map Analyze the Speaking Situation Organize & Develop
Slides Rehearse & Deliver the Presentation Slides and
Presentation Evaluation Choose Effective Language 2
Slide 4
Analyzing your Audience and Purpose What does the audience know
about your subject? What does the audience want to know? Purpose:
Inform, persuade, or both? Budgeting your Time Cover the points
Switch between presenters Leave time for questions Observing Room
Setting 3 Analyze the Speaking Situation
Slide 5
Self-introduction at the beginning Thank the moderator or team
member handing off control to you Stick to general presentation
format: Tell them what you are going to tell them, then tell them,
then tell them what you told them. Thank the audience at the end
and ask if there are any questions. 4 Organize & Develop
Slides
Slide 6
Develop Your Storyline 5 Standard Approach: Problem definition
Related work Methodology Results Recommendation Extraordinary
Approaches Start with something unbelievable, e.g.,
iPhone?something unbelievablee.g., iPhone What extraordinary
approaches you have seen in movies? Short example Full example
Slide 7
Suggested Presentation Contents Title slide (Title, Team Name,
Names of Presenters, advisor) Outline / Roadmap
Background/Motivation Objectives and Problem Statement Related
work: Literature review Design constraints Methodology Briefly
present design alternatives considered/KTDA Describe in detail the
final design chosen with rationale Initial test results, if any,
why worked/did not work Plan/Gantt chart, anticipated results, and
deliverables Summary and Conclusion Remarks 6
Slide 8
Importing items from other files What can be imported
(Copied/Pasted)? Text from Word, Notepad, etc Excel Tables and
diagrams Photo, sound, video Screenshot: Select a window Hold Alt
key and press Print Screen You may paste into PPT, or into Paint
and select a part of the picture 7
Slide 9
Importing items from other files (contd.) Excel files can be
imported in PowerPoint. Example: 8
Slide 10
Importing items from other files (contd.) Graphs and plots can
be imported in PowerPoint. Example: 9
Slide 11
Importing items from other files (contd.) Picture and video
files can be imported or linked in PowerPoint. MEDC Sumo-Robot
Competition Las Vegas, 2006 10
Slide 12
Font The chosen font should be the same type (e.g. Arial,
Courier New, Times New Roman ) for each slide title throughout the
presentation for consistency. Similarly, the font in the text box
should remain the same for each slide in the presentation. When the
fonts change the presentation looks a bit reckless and thrown
together. (This is Arial Narrow 24 pt.) 11
Slide 13
Font Size This is 18 pt. This is 28 pt. This is 32 pt. This is
36 pt. This is 40 pt. This is 24 pt. This is 14 pt. 12
Slide 14
Using Color Color is an excellent means of emphasizing specific
words or major points If using color background, words should have
a sharp contrast or and Animation AAnimation is a good way to
attract attention, but do not overuse it! they wont be seen very
well, like this part of the slides. 13
Slide 15
Dynamic Slides What is recursive? 14
Slide 16
15 Robots discovering treasure in a maze
Slide 17
Listening to an oral presentation is better than reading a
report; Interactive Quicker to obtain an overview and important
information Listening to an oral presentation is more challenging
than reading a report; Time is limited: Important Material Cannot
go back Presentation must be Impressive Can easily lose attention
Presentation must be Attractive 16 Choose Effective Language
Slide 18
Calming Your Nerves It is normal to be nervous -- Most
professional actors admit to be nervous before a performance; You
are much more aware of you nervousness than the audience; You know
more on the subject than the audience; You are well prepared for
the questions 17 Deliver the Presentation
Slide 19
Um and Ah: How to avoid Take a breath between each sentence,
especially if youre nervous. If you feel an um or ah coming on.
Taking a breath automatically buys your mind a precious second time
to put a sentence together. 18
Slide 20
Using Pointers Wand pointers are useful if not overused. Do not
slap the screen with them. It is irritating to the audience. Laser
pointers are useful if not overused. When used in a circular
motion, they are extremely irritating. 19
Slide 21
Good and Bad Presentations Think of a presentation you have
attended that was really good Class, sales presentation, seminar
What made that presentation good? Think of a bad presentation you
have seen What made it bad? 20
Slide 22
Presentation Dos: Preparation Know your audience Keep the talk
simple and to the points Proofread and spell/grammar check slides
before showing. All group members should approve them. Swap the
parts of the presentations among your team members. Practice your
presentation over and over... and time it. Stick to the specified
time limit. Prepare for audience questions Use an outside reader if
necessary (roommate, mom, dad, friend) 21
Slide 23
Presentation Dos: Slides Rule of thumb: Maximum one (1) slide
per minute of presentation time Consider one slide for two minutes
Use color and other bells and whistles (but careful not to overuse)
In general, use 24 pt. or higher font size Keep font type/size
consistent Reduce the amount of text on each slide Use illustrative
diagrams, pictures, charts, etc. 22
Slide 24
Presentation Dos: Style Speak so slowly and loudly that you
THINK you sound like you are on a morphine drip Scan the audience
and keep eye contact with audience (or look just over their heads)
Vary Gesture Not too much movement: Stay off to the side, out of
the way, while your team member is presenting 23
Slide 25
Hearing vs. Listening Listen: Pay attention What is the main
point of the speaker? Ask Questions Shows you have paid attention
Help you to understand further Provide constructive criticism to
the speaker I am not quite clear about. Would it better, if 24
Slide 26
Presentation Dos: Dressing Dress professionally: Hatless Nicer
shirt, pants When in doubt, go conservative Female: Solid color,
conservative suit Coordinated blouse Moderate shoes Neat,
professional hairstyle Male: Solid color, conservative suit White
long sleeve shirt Conservative tie Dark socks, professional shoes
Neat, professional hairstyle 25
Slide 27
Presentation DO NOTs Do not prepare the presentation the night
before. Plan for computer problems. Do not pace back and forth in
front of the screen during your talk. Do not interrupt a fellow
team member during his/her talk correct any misstatements during
the question period 26
Slide 28
Presentation DO NOTs, continued Do not play with your hands,
the pointer or jingle change or keys in your pocket. Do not read
directly from note cards. Practice it enough that you dont need
them. Do not talk too long (audience loses interest) or too short
(gives impression you are not thorough or are unprepared) 27
Slide 29
Presentation Requirements: The Minimum and Maximum Each person
in the team must speak about the same amount of time, Each person
in the team must speak for at least 3 minutes and no more than 4
minutes. The group presentation must be between 10 and 12 minutes.
Up to 3 minutes can be used for questions at the end of the
presentation Answer to each question may not exceed one minute.
28
Slide 30
Presentation Slides Design Grading 29 Expected Features Hard
copy of this page with signature by given due date /5 Title Page,
Background, Motivation, Related work /5 Design constraints /5
Methodology /5 Plan/Gantt chart, anticipated results, summary and
conclusion /5 Slides clear, neat, readability (size and color),
slide numbering /5 Photos (Must have photos) /5 Drawings (Must have
professional drawing work in the slides) /5 Animation (Must use
animation properly) /5 Overall slides design and professionalism /5
TOTAL SCORE /50 50 points
Slide 31
Oral Presentation Grading Presentation Style 20% Eye Contact
Blocking Slides Using pointing aid Properly dressed Communication
20% Clear Voice Tone Draw attention Use effective language Logic
flow Well understood TTechnical Discussion 40% RRoadmap / Outline
PProblem statement LLiterature review DDesign alternatives DDetail
of the selected design PPlan/Gantt chart, deliverables RResults
discussion/interpretation CConclusions/Summary OOverall
Presentation of Team 20% CCoordinated and consistent FFocused and
informative OOverall impression TTiming of each team member and the
overall timing 30 20%
Slide 32
31 Peer Evaluation Form Smart Pathfinder Robot Design