Presentation Techniques
Kim Nolsøe
Christoffer Wenzel Tornøe
Agenda
Introduction
Preparing the presentation
Executing the presentation
Summary
Introduction
”Presentation technique can be explained by a combination of the ability to say something and at the same time to give the audience something to look at.”
How does a good ”presenter” become better.
Preparation
The preparation
How to start preparing the presentation. The Ten Commentments. Present yourself. The setup of a presentation Use of examples. Should you use a manuscript? How is the presentation room? What do you want to distribute to the
participants? Rehearsal
How to start preparing the presentation
Information Sources (library, internet, personal network)
Focus on key messages What are your goals with the presentation
Be realistic What is the form of the presentation
Internal/external meeting Conference Seminar Workshop
The speaker’s 10 commentments
1. Have something to say
2. Know what you want
3. Be prepared – also of the unexpected
4. Be visual
5. Is it relevant
6. Is there enough time
7. Define your audience
8. Think and speak in pictures/examples
9. Is it the appropriate time and place
10. Should you say something at all
Present yourself - Accenture
Kim Nolsøe 32 years old DTU 1999 3 years with Accenture
Agronaut, Sundhed.dk, HTK, Meridia System implementation Back-end
JAVA, VB, Enterprise JAVA beans, DB Front-end
ASP, JSP
Present yourself – Adventure Club
Kim Nolsøe 32 years old Math and Philosophy Travel
Hawaii 1996 Austria 1997 Indonisia 1997,1999 South Africa 1998
Sports Windsurfing Surfing Para-shutting Bungy jump Snowboarding Skiing
Interests Friends and family Reading
How NOT to present yourself
John Doe Education
High School – A average DTU – A average PhD – probably A average
Religion Member of Jehova’s Witnesses – The only right choice
Politics Member of the national Danish Nazi committee
Sports The little silver frog in swimming
Motto Trust me – I’m RIGHT
What can go wrong?
Choice of layout for the presentation Choice of typography and size Too much text Too many animations Too little contrast between the text and the
background Uncritical with respect to the general impression
What to do?
Carefully proofread the presentation Let another person look over the presentation before
it is shown to an audience Look through the presentation on a big screen to
assess the readability of the text Evaluate your own effort after the presentation
Layout
Use as few bullets as possible Use short sentences and words Illustrations are good The presentation should be readable in the
whole room
Typography, colors, and animations
Choose a background that doesn’t steal to much attention
Choose serif fonts with feet Pick colors which go well together (contrast) Don’t be too creative with the animations
Bad example of layoutBad example of layout
• This is not the way a slide should look
• The background steels the attention from the text
• The color of the text is hard to tell from the background
• The animations are disturbing
Use of examples
Why? Personal touch Different angles Illustrate the use of the theory in practice Repeat key messages
How? Short and precise Easy to understand
Should you use a manuscript?
Setting Funeral Scientific speach Business meeting
Form Notes Cue cards Full manuscript
The room
How are the tables positioned in the room? Can everybody see the presentation? Do you have eye contact with the audience?
A B C
The room
How are the tables positioned in the room? Can everybody see the presentation? Do you have eye contact with the audience?
D E FE
What do you want to distribute?
Name tags Participant lists Slides Exercises Note paper Drinks and food
Rehearsal
Don’t learn it by heart
Presentation
The presentation
Precision Equipment Outline of a presentation The presenter’s tasks Body language Do’s and dont’s The participants
Precision
“…Precision is the art of coming so late that one still arrives before the others”
(Monika Peitsch)
Start on time ! End on time !
Equipment
Check that the computer and projector works before the presentation
Is it necessary to use a microphone? Should the light be switched off during the
presentation? Are there enough chairs? Have water ready for the speaker
Outline of a presentation
Present yourself Name, company, background, …
Introduce the topic of the presentation Give an overview of the extent of the speech Present the background Show some good illustrative examples Finish off with the conclusions
The presenter’s tasks
Make the audience: listen think ask questions
Body language
Open attitude Standing
Hands on hips, eye contact with audience Sitting
Sit on the edge of the seat, hands on table/legs with palms down, legs separated
Body language
Defensive attitude Standing
Crossed arms, wrinkled forehead, closed fist Sitting
Sit with legs crossed leaning backwards, crossed ankles, show palms with finger stretched
Body language
Bored/Superior attitude Standing
Look at ceiling, floor, nails, window, Stand on toes Low whistling
Sitting Drum with fingers Look in papers
Do’s and don’ts
Do’s Smile Make eye contact Speak slowly Take a break if the participants are sleeping Stick to your disposition Engage the audience Repeat yourself
Do’s and don’ts
Don’ts Don’t begin with an apology Don’t look at the watch too much Don’t move around too much Don’t look at the floor Don’t take your glasses on and off Try not to bore the audience Don’t say “ehhh” between sentences Avoid speaking with too much of an accent
Participants – What to do with them?
Cantankerous person (kværulant) The witty The envious The silent The talking The boaster
Fatigue signs from the audience
The audience is tired when they rub their eyes scratch their hair are restless look at the watch have an empty look in their face
Summary
The preparation Focus on the topic Be prepared
The presentation Think about your body language Present yourself and the topic Use examples Repeat your key messages And finally evaluate your performance
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