PlatterPlanning Tool For Trusted Electronic Repositories
Meeting the challenge of technological changeDeveloping Trust
Repositories
How of you knows how to make a repository?
How of you knows how to make a trustworthy repository?
What is trust?
What Is Trust?Trust is demonstrated fitness for purpose
Trust must be achievedTrust must be demonstratedTrust must be maintained
Platter achieves this in combination with auditing tools such as DRAMBORA, nestor and CRL/TRAC
From Platter to Trust
There is no any internationally recognized authority for certifying repositories
Criteria for Trust should be established with the stakeholders Could be passing an audit
From Platter to Trust
The Strategic Objective Plans have largely been created from the requirements from Nestor and TRAC checklist Following PLATTER covers all the major points
from these checklists
The documentation strategy in Platter corresponds well to DRAMBORA The availability of all the documentation will make a
DRAMBORA audit much easier
The components of Platter
Repository Classification
The Platter Planning Cycle
Strategic Objective Planning
Platter Stage 1: Classifying Your Repository
Function
ScaleOperation
Implementation
Axis 1: Purpose & Function
Where does your mandate come from? Self defined
Are you a profit-making body? Non profit
Are you an existing or new organisation? Not running yet
Axis 2: Scale of Repository
What amount of digital materials do you archive?
Expect to archive 10 GB per year
How many digital objects? Expect to archive 100 new games per year
How many staff do you (expect to) employ 5 people, but all part time
How many users 1000 users per year
Axis 3: Operation How do you acquire material?
Content is uploaded by users
How complex are your data? Highly complex, programs from many platforms
How specialised are your data? Require some education to use, but not much.
How sensitive are your data? All content in public domain
What are the access rights? Open for all
Axis 4: Technical Implementation What is the source of your metadata?
Added along with the content, or by wiki style
Which interoperability standards do the repository employ?
Atom feeds for metadata harvesting.
Which storage strategy do you use? Inhouse
Which stragety is used for software management?
Open source with community
Platter Stage 1: Classifying Your Repository
Function
ScaleOperation
Implementation
Platter Stage 2: The Planning Cycle
Broad organisational focus
Function and Goals
Basis for detailed planning
Platter Stage 2: The Planning Cycle
Formulating the Strategic Objective Plans
Platter Stage 2: The Planning Cycle
Implementing your objectives
Platter Stage 2: The Planning Cycle
Reflection and Reformulation
Review and Reimplementation
Platter Stage 3: The Strategic Objective Plans
Self-defined objectivesAll areas of repository operationCyclic planning process
The Ten Core Principles
Commitment
Fitness
Rights
Policies
Acquisition
Data Integrity
Metadata
Dissemination
Preservation
Infrastructure
Strategic Objective Plans Business Plan
Financial planning, monitoring, and reporting
Staffing Plan Acquisition and maintenance of relevant skillset for
managing repository
Data Plan Specification of data and metadata objects, formats,
and structures for ingest, storage, and dissemination, together with the relevant transformations and mappings
Strategic Objective Plans Acquisition Plan
Management of the relationship with depositors and other data providers. Appraisal policy
Access Plan Management of relationship with end users. Access
Policy.
Preservation Plan Ensure that the access and usability of material in
repository is not adversely affected by technological change and obsolescence
Strategic Objective Plans Technical System Plan
Specifies goals for hardware, software and networking
Succession Plan Manage obligation to ensure preservation of
material beyound the lifetime of the repository
Disaster Plan Respond the rapid changes to the repository
enviroment
Access Plan – An example
Create, Maintain and Review a Mission Statement which reflects the Repositorys mandate Our mission is to provide a trustworthy archive for
the games developed for the early computer platforms. Games in the public domain should be made available to the public, while protected games should be held until such a time where the license is no longer valid.
This mission statement should be reviewed each year
Access Plan – An example
Develop and maintain a definition and understanding of your Designated Communities First community is people who remember the
games, and would like to reexperience them. The target community is quite large, but shrinking, and extremely diverse. They are technical skilled, but will expect detailed instructions on how to get the games working. They will not expect to be able to access games that they have no memory of.
The designated community definition should be reviewed every 6 months
Access Plan – An example
Create and implement a Repository Access Policy The repository handles to kinds of material, those in
the public domain, and those that are not. All public domain material should be freely available.
There should be a complaints mailbox for take-down notices and other legal problems. Material should be taken down within 24 hours, and without negotiation.
Access to material should always be granted, until complaints are recieved
Access Plan – An example
Specify and fulfill technical requirements for dissemination and access Repository should have a webpage, and contents
should be available for download.
A basic search system should allow for resource discovery
The webpage should be search engine friendly
Metadata should not be downloadable, only online accessible.
Staffing plan
Delineate roles, responsibilities and authorizations of repository staff
Acquire and maintain adequate staffing to fulfill specified roles
Maintain staff skills
Succesion Plan
The preservation tasks is ensured even beyond the existence of the digital repository
Ten Core PrinciplesTen Core Principles
BusinessBusinessPlanPlan
StaffingStaffingPlanPlan
DisasterDisasterPlanPlan..........................
Realisation
Reformulation Review
Business ActionsGoals
Staffing ActionsGoals
Disaster ActionsGoals
RepositoryCharacterisation
RepositoryProfile
Visit Platter at: http://www.digitalpreservationeurope.org/platter/
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