Meeting Protocols
• Cell Phones: Please turn them off or
place in silent-mode
• Bathroom locations
• Emergency Evacuation Location
Agenda • Why a New PA Form
• Two Different PA Forms
• Revised PA Forms • General Information
• Section 1 – Employee Information
• Section 2 – Job Information
• Section 3 – Job Compensation
• Section 4 – Funding Information
• Section 5 – Budget Position/Control Info
• Section 6/7 – HR/Routing/Esign Info
• Examples of PA Types
• HRIS Website/Instructions
• Summary/Feedback
Why a new PA Form? • Streamline information flow
between departments
• Clarify intent of actions
• HR is taking advantage of opportunity to: • Enhance Instructions
• Create Website for PA and EPAF Resources
• Establish Regular PA Training
• Old PA phased-out by 1 Jan 2013
• Team led initiative – Lise Fitzpatrick
– Nicole Goodman
– Sue Guenter-Schlesinger
– Kim Herrenkohl
– Susan Hoidal
– Janet McLeod
– Ichi Pencil
– Andrea Ramirez
– Linda Teater
Two Different PA Forms
• PA Form #1 – Faculty, Librarians, and Salaried Graduate Students
• PA Form #2 – Classified, Professional Staff and Executive Officers
• Select the appropriate PA Form to use based on the “Job” type vs “Employee” type • E.G. Professional Staff employee being hired for a Faculty
position…use the Faculty PA form
• E.G. Faculty employee being hired for a Professional Staff position…use the Professional Staff PA form
Examples of Appt Percentage and FTE Faculty Appointment Percentage Examples
• ASSUMPTION: 12 Credits/Quarter is Full-Time for Qtr (Note: This changes depending on your particular college. Please contact Provost if unsure)
• Quarterly Calculation
• TT Professor, Full Time (12 Credit Load) = 100% Appt
• NTT Instructor Teaching 3 Credits = 3/12 or 25% Appt
• Annual Calculation (36 Credits Required for AY)
• Assumes Even Credit Distribution Load Per Quarter
• If Not, Use Quarterly Calculation Process
• TT Professor, Full Time (36 Credits) = 100% Appt
• NTT Professor, Part Time (9 Credits) = 9/36 = 25% Appt
• Calculations when Credit Load Changes by Qtr
• NTT Professor, 3 Credits Fall, 6 Credits Wtr, 1 Credit Spr
• Fall = 3/12 or 25% Appt
• Winter = 6/12 or 50% Appt
• Spring = 1/12 or 8.33% Appt
Faculty FTE Examples
# Months Worked/9 (or 12) X Appt %
FTE For Full-Time Faculty
• 9 Month, Full Time (100% Appt)
• 9/9 X100% = 1.0 FTE (Academic)
• 12-Month FTE (Job FTE)
• 9/12 X100% = .75 FTE
• If the Appt % changes between quarters, you need to compute the FTE by quarter
• Example: NTT Instructor, Fall 25%, Winter 50%, Spring 75%
• FALL: 3/12 X 25% = .063FTE
• WINTER: 3/12 X 50% = .125FTE
• SPRING: 3/12 X 75% = .188FTE
Summary
• Why a New PA Form
• Two Different PA Forms
• Specific PA Sections
• PA Example
• HRIS Website
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