Penn State IFC/Panhellenic Dance Marathon
24 Days ‘til THON Weekend!
THON CHAIR WORKSHOP II
Penn State IFC/Panhellenic Dance Marathon
Friday, January 11th:All 2012 checks must be turned in
by 5:00 pm
Monday, February 11th:All proceeds from Alternative Fundraisers
must be turned in by 5:00 pm
Saturday, February 16th: All Funds to be credited to an organization must
be turned in by 11:59 pm
Sunday, February 17th: All Funds for the THON 2013 Total must be
submitted by 11:59 am
Financial Deadlines
Penn State IFC/Panhellenic Dance Marathon
Due by January 28th
We need time to get in touch with your donors!
Corporate Contact Deadline
Penn State IFC/Panhellenic Dance Marathon
Donor Information available on THINKStationery available for sale with THON logoCash only in the THON Office
$3 – 10 card$5 – 20 cards$8 – 30 cards$10 – 40 cards$25 – 100 cards
Thanking Donors
Penn State IFC/Panhellenic Dance Marathon
Now is the busiest time for THON’s licensed vendors
Please respect the deadline of Friday, January 25th
All designs must first be submitted to [email protected] for approval
Organization Merchandise
Penn State IFC/Panhellenic Dance Marathon
In person Dancer Registration Dates:• Monday, January 28, 2013: Independent
Dancers and Organizations in the Lottery• Tuesday, January 29, 2013: General and
Special Interest Organizations• Wednesday, January 30, 2013: Greek
Organizations and Commonwealth CampusesRegistration takes place in 129 HUBAll organizations must have raised a
minimum of $2,600 to register dancers
Dancer Registration
Penn State IFC/Panhellenic Dance Marathon
Dancer Registration
Items to Bring to In-person Registration:Completed Dancer Registration FormsCompleted EMS forms for BOTH DancersPenn State Student IDCheck or ASA Transfer for registration fee of
$80All Dancers not selected in Lottery will have check
or ASA transfer returned.Cash payments WILL NOT be refunded
If you have any questions, please contact [email protected]
Penn State IFC/Panhellenic Dance Marathon
Dancer Meeting #1: February 6, 2013 at 8pm in IM Building - Gym 3, doors open at 7:30pm
Followed by Color Wars Kick Off!If unable to attend Dancer Meeting #1, a meeting with the Overall Morale Chairperson, Melanie Sessa, must be scheduled. Please contact her at [email protected].
Dancer Meeting #2: February 15, 2013 in the Multi-Sport Complex
Arrive by 3:30pm, Doors Open at 3pmFollowed by the Human Tunnel to the BJC!
Dancer Meetings 1& 2
Penn State IFC/Panhellenic Dance Marathon
A Pre-THON Medication Drop-off will take place on Monday, February 11th, 10am – 5pm in 325 HUB.Driver License and prescription bottle with medication
should be brought to Medication CollectionDo not place individual dosages into bags before arriving. This will be completed by School of Nursing.
Remaining Medication Drop-Offs will occur at check-in to Dancer Meeting #2
Absolutely no medication can be brought into THON by Dancers
Medication Protocol
Penn State IFC/Panhellenic Dance Marathon
For the Beginning of THON, all spectators will have to enter in the following way:• At 2pm, Spectators may begin lining up in the rope
lines set up from University drive to the Southwest corner of Stadium West Lot
• The line will be roped off to and monitored by Captains
• The line will extend from the corner of the lot to the exit of the service road to University Drive• NO ONE IS ALLOWED TO STAND ON UNIVERSITY DRIVE
THON Entrance Plan
Penn State IFC/Panhellenic Dance Marathon
At 3:50pm, groups of spectators will be allowed to cross Curtin Road and enter the roped lines on BJC property.
Captains will allow groups to file into the barricades set up next to Gates A and B until the doors are opened to the BJC at 4 pm.
Groups of 20 people at a time will be allowed in the doors by Captains at Gates A and B.
Anyone found to be cutting into line or rushing the line will have their organizations passes suspended
THON Entrance Plan
Penn State IFC/Panhellenic Dance Marathon
THON Weekend Entrance
Penn State IFC/Panhellenic Dance Marathon
Absolutely no alcohol is allowed in the BJC• Any organization member found to have been
drinking will result in organization’s Pass SuspensionDuring the hours of 11:00pm-4:00am only gate B
will be open• No unsealed liquids will be permitted at this
timeNo large containers are allowed in the BJC• This include pizza boxes, water cases, duffel bags, t-shirt boxes, plastic containers etc.
BJC Rules
Penn State IFC/Panhellenic Dance Marathon
Saving seats is not allowedNo throwing/passing objects from the
stands to the floorNo standing on the seatsNo standing in the portals or aislesNo sitting in seatsNo charging cell phones using BJC Outlets
BJC Rules
Penn State IFC/Panhellenic Dance Marathon
Pass Lists
Penn State IFC/Panhellenic Dance Marathon
Submitted online at THINK.psu.edu Close on February 3rd at 11:59 pm
ABSOLUTELY NO PASS LISTS WILL BE ADDED AFTER THIS DATE
Chairs are able to add/edit until deadlineBe sure to arrange with dancers to include family
and friends General Org Passes vs. Finale Passes
General Org: first 42 hours, 3 hours per pass, 15 names per pass
Finale: final four hours only, 1 name per pass Cannot use Corporate Passes or Four Diamonds Family
Passes Passes and THON Weekend
Pass tables and closures
Pass Lists
Penn State IFC/Panhellenic Dance Marathon
Access to the floor will be granted at Portal 14 All passholders must have the following to access
the floor:• Name must be on a Pass List• Must have a Pass available• Must have valid photo identification
No texting system will be used this year• All passholders must wait in line
The System for General Passes will close at 10:15am on Sunday 2/17
Finale PASS Check on will begin at 11:30am on Sunday 2/17
PASS System
Penn State IFC/Panhellenic Dance Marathon
Mobile PASS• Allows all passholders to view how many passes
their list has available from their mobile phonePASS Info Booth• Allows all passholders to view how many passes
their list has available• Located at gate A
THON Chair PASS• Allows THON Chairs to view who is using their
passes using their mobile phone• See Instructions on THON Chair Signup Handout
PASS System Features
Penn State IFC/Panhellenic Dance Marathon
THON Chair PASS Access
Visit signup.pass13.orgFollow all instructions to sign
upOnce approved, you can
access your pass list from your mobile phone via pass.thon.org!
Penn State IFC/Panhellenic Dance Marathon
Passes can and will be suspended if an organization is involved in misconduct in the BJC• Any member violating any rule of THON or
the Bryce Jordan Center can result in pass suspension
• Both Members of the paired organization will be suspended
Passholders must exit the floor when their pass has expired• The System tracks expired passes and a
single expired pass will result in suspension
PASS System Suspension
Penn State IFC/Panhellenic Dance Marathon
Due to new Bryce Jordan Center seating equipment, the Pit will not be available during THON weekend
The only way to visit a dancer on the floor is through the PASS System
The Pit
Penn State IFC/Panhellenic Dance Marathon
Please make sure to clean up trash in your area and pay attention to items that should be recycled
Portal sweeps will occur throughout the weekend; look for OPP & pass trash to Committee Members!
To report any spills, look for an OPP Captain
Be sure to thank any BJC staff
member; they are a key part in keeping the BJC as THON’s home!
Helping the BJC
Penn State IFC/Panhellenic Dance Marathon
To ensure the safety of every Dancer leaving the BJC
After the total reveal, all FINALE pass holders will exit the floor via the passholder stairs on the northeast end of the dance floor
All Dancers will exit the floor with belongings out of the northeast side of the Dance floor• Morale Committee Members will carry
Dancers’ bags and find their ride home outside.
• Dancer will sign out with their ride home and be free to go
NO PASSHOLDERS MAY EXIT WITH DANCERS
After Total Reveal
Penn State IFC/Panhellenic Dance Marathon
Interacting with Families
Please note that Family Passes cannot be used by organization members
Penn State IFC/Panhellenic Dance Marathon
Resources for THON Weekend
THON Chair GuideYour Communications Liaison
In case of an emergency THON Weekend, please call Communications Overall, Jenna Adams,
at (610) 462 - 9291
Penn State IFC/Panhellenic Dance Marathon
Breakout Sessions
Optional Breakout sessions will be held in the following rooms after the workshop:• 107 HUB• 111 HUB• 235 HUB
Come learn about all the new features of the PASS System to help make you THON weekend experience better!
Also learn about rules you will need to know before THON weekend!
Penn State IFC/Panhellenic Dance Marathon
Thank you for coming, please let us know if you have any questions or
concerns!
For The Kids
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