Presented by: Reshad Kazimee
Reshad Kazimee – Vice President
Meeting Agenda
1. About Orchestra2. About SAP3. Brewery Challenges4. Solution Overview5. Demonstration
Orchestra Capabilities
Headquarters: Portland, OR USA
Services: Development Sales/Marketing Implementation Support
SAP Partner: Development partner Service provider Industry partner Reseller
Software:- SAP Business One- Orchestra Software- Integration Software
- Implementation- Training- Data Transfer
Services:
Support:- Fixed Fee Support Contracts- 24/7 Emergency Support- Online Support Ticket System
- Process Design- Industry Consulting- On-Site Go Live
Top 10 SAP Partners in ‘11
SAP AG
SAP Quick Facts• Since 1972• 109,000+ Customers• 90% of Fortune 500• 70% of customers are
Small & Mid-sized (SME)
SAP Products• SAP Business Suite• SAP All-in-One• SAP Business ByDesign• SAP Business One
“The Best-Run Companies Run SAP”
SAP Business One Business Management Solution for SME companies About 40,000 customers in 9 years Fastest Growing Solution of its kind
B1 Quick Facts About 40,000 Customers 2,000+ Customer References 500+ Industry Solutions 40+ Country Versions 25+ Languages
B1 Target Market $1M - $1B Revenue 2 - 1000 Users
Breweries & SAP“The Best-Run Breweries Run SAP”
Brewery Challenges
OrchestratedBEER built on SAP Business One
The “De-Centralized” Brewery
Accounting software• Money in and out of the bank
Paper & Pen• Recipes • Brew logs
Excel Spreadsheets• Business intelligence only you understand
Off the top of your head• It's about time to order more...• It's the 1st of the month.
Do you use multiple systems to run your brewery?
Disadvantages
Information Silos• Information is kept segregated
Process InterruptionProcesses are not transitional
Dual Entry• Information is manually entered from one
system to another
Reliability• Operations are relied upon individuals
Questionable Information• Information is not real-time & inaccurate
Brewery Business Processes
Solution Overview
OrchestratedBEER built on SAP Business One
OrchestratedBEER
Accounting Planning Inventory Supply Chain Production Sales MGMT CRM Recipe MGMT &
BOMs Quality Control
Features & Functions
Accounting
Inventory Management
Production & Planning
Supply Chain Management
Sales & CRM
GAAP Compliant Chart of Account General Ledger
Automated Journal Entries Budget Management Financial Reporting
Real-time Inventory Warehouse Management Batch & Lot Management
Inventory in Tank Cycle Inventory Counting Order Fulfillment
Recipes & BOMs Batch Production Variance Production
Quality Control Data Material Requirement
Planning Historical Forecasting
Purchase Flow Process Mgt PO and Goods Receipts PO A/P
Raw Materials Replenishment
Order Cycle Purchasing Landed Cost
Sales Flow Process Mgt Sales Orders & Delivery
(BOL) A/R
Opportunity Management Campaign Management Deposits
Financial & Accounting
Accounting A/R & A/P IFRS & GAAP CoAInventory Integrated to
financials Inventory Postings Inventory AuditFinancial Reporting Analytics Budgeting
SAP financial and accounting platform
Integrated Production
Production Form Brew sheet Cellar sheet Packaging Brewing Process Brewing Fermenting Filtering PackagingQuality Control Fermentation Micro analysis CIP Tasting
Integrated brewery production management
Planning (MRP)
MRP Order
Recommendation Planning Horizon Lead Times Order Intervals Order MultiplesDemand Planning Historical Sales Order Demands
Integrated brewery production management
Supply Chain Mgt
Supply Chain Purchase order Good receipt PO A/P Invoice Outgoing payment
Landed Cost Apply freight, duty
& other costs
Purchasing Blanket PO’s Commitment
levels
Purchase process management
Sales & Distribution
Sales Process Sales quotes Sales Orders Deliveries (BOL) A/R Invoice Incoming Payment
Pricing Pricelists BP specific pricing
Invoice Adjustment Deposits Taxes Fees Ship-to Destination
Sales process management
CRM & Activity Mgt
CRM Opportunity Mgt Activity Mgt Stage Mgt Contact Mgt Campaign Mgt
Web Portal Payments Order pad
Mobile App iPad/iPhone Sales Quotes Sales Orders Activities
Customer Relationship Management
Advantages
Automated Accounting True cost and true inventory
Real-time Inventory Make better decisions
Accurate Planning MRP & demand consideration
Increased Transparency Make better promises
Full Traceability Track & maintain consistency
Consolidation Information Single solution for all to interact
Benefits
Integrate Processes Streamline operations
Increase Production Efficiency Track production variances
Reduced Overhead Integrated process automation
Increase Work Efficiency Eliminate dual entry
Grow More Efficiently Scalable processes in place
Make Better Decisions Accurate & real-time information
Contact Info
Orchestra2950 NW 29th AveSuite 6Portland, OR 97210P: 877-683-2648
Web: [email protected]
Orchestra2950 NW 29th AveSuite 6Portland, OR 97210P: 877-683-2648
Web: [email protected]
Demonstration
OrchestratedBEER built on SAP Business One
Financials
General Accounting Master Data General Ledger Chart of Accounts
Sales Management Sales Document Flow A/R Invoice & Outgoing Payment
Purchasing Management Purchasing Document Flow A/P Invoice & Incoming Payment
Production Management Production Flow & WIP Process Production & COGS Costing
Production/Planning
Planning & Forecasting MRP Forecasting Production & Purchase Orders Scheduling
Purchasing Purchasing & Receiving
Production Bill of Materials (Recipes Mgmt) Production Process Flow QC & Lab Data
Order Fulfillment Pick & Pack Manager Deliveries
Planning & Forecasting MRP Forecasting Production & Purchase Orders Scheduling
Purchasing Purchasing & Receiving
Production Bill of Materials (Recipes Mgmt) Production Process Flow QC & Lab Data
Order Fulfillment Pick & Pack Manager Deliveries
Sales & CRM
Customer Management BP Master Data Drag & Relate Activities Management
Sales Management Sales Document Flow Available to Promise
Sales Opportunity Mgt Sales Opportunities Pipeline Management Customer Web Portal Mobile App
Technical Overview
ERP LifecycleERP Lifecycle
1st Generation ERP
Multiple disparate
systems for specific
business functions
2nd Generation ERP
Multiple “integrated” systems for
specific business functions
3rd Generation ERP
Multiple integrated
“platforms”
Prod. Inv.
4th Generation ERP
Centralized system as hub
of entire business
operations.
OrchestratedBEER - SAP Business One
QC Prod. TTB Brew
Software Adoption Lifecycle
4th GenerationOrchestratedBEE
R 3rd Generation
Centralized Business System
VIP
Brewery Automation
Web Portal
Credit Cards
Bank / EFT
OrchestratedBEERSAP Integration
Framework
InvoicesStatements
OrdersPricesCredit
Allocation
EFT DraftsCredit
Credit Cards
Distr.
POS
Transitioning Plan
OnDemand Transitioning
Transitioning PlanObjective: To transition customers onto OrchestratedBEER
Orchestra offers a week long Training & GLX workshop to facilitate the training and Go-live processes. These training sessions are conducted at our offices in Portland, OR and occur once a month.
Through the workshop Orchestra enables the key user(s) to properly transition their team to the new system using proven processes.
Pre-project Organization
Initial Configuration
Training & GLX Workshop
Go-live & Stabilization
On-going Support
- Project kick-off meeting- Initial configuration questionnaire- Define deliverables and milestones
- Deploy system & user setup- Initial configuration - Data migration
- Consultant Signoff- Remote Go-Live Assistance- Stabilization (30 Days)
- On-going Support via email or online ticketing
Configuration Workshop Go-live Support
GLX WorkshopGLX Workshop
Pre-project
Workshop Facilitated- End-user orientation & training- Go-live preparation & testing
Implementation
Implementation Plan & Project Team
Project Management
Phase 1: System Foundation Installation, setup, and config of core settings within the system
Phase 2: Data Migration Migration of data from existing system to OrchestratedBEER
Phase 3: Process Discovery Discovery sessions to identify client specific business processes
Phase 4: Process Design Configuration of processes within the system to fit client’s processes
Phase 5: End User Training End user training for key members of staff
Phase 6: Fine-Tune & Testing System fine-tuning & testing in a “live testing” environment
Phase 7: Go Live On-site transition from existing system to OrchestratedBEER
Phase 8: Stabilization Stabilization of the system for first 30 days
Phase 9: Extended Support Orchestra supports your business and software system long term
SAP Business One Implementation PlanSAP Business One Implementation Plan
Project Timeline
Example Project Timeline
Orchestra’s typical implementation requires roughly 12-20 weeks, from purchase to the system stabilization.
Dec Jan - Feb Feb - Mar Apr May
• Sales Process• Proposal• Purchase• IT Setup• Project Kickoff
• System Install• System
Foundation• Data Migration
• Process Discovery
• Process Design
• End-user Testing
• Fine-tune& Testing• Go-Live• Stabilization
• Project Signoff• Long-term
Support
Orchestra Proactive Support:
We believe in preventing problems before they arise by proactively monitoring your systems.
• Fixed-fee Support Contracts
• Unlimited Access• Key-Users• 24/7 Emergency Support• Service Tokens• Upgrade Stabilization• Remote Support PlatformImplementation Process Go-Live Pre-Project Support
Additional Info or Diagrams
SAP B1 OnDemand
SAP Business One is a new SaaS Cloud offering from SAP
B1oD Quick Facts
• Subscription based
• Cloud based deployment
• Affordable for all craft breweries
• Multi-tenant
…OnDemand
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