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NOTICE: Proprietary and ConfidentialThis material is proprietary to Opera Solutions. It contains trade secrets and confidential information which is solely the property of Opera
Solutions. This material is solely for the Clients internal use. This material shall not be used, reproduced, copied, disclosed, transmitted, in wholeor in part, without the express consent of Opera Solutions 2007 Opera Solutions All rights reserved
IIT Bombay
4th September 2007
Resume Making Workshop
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A. What is a Resume
B. Sections of a Resume
1. 2-Page
2. 1-Page
C. 5 Steps to Make a Resume
1. Understand
2. List and Pick
3. Arrange4. Polish
5. Review
D. Doubts and Queries
1. Common Misconceptions
2. FAQs
E. Sample Resumes
1. Growth of a Resume
2. Common Mistakes
3. Comic Relief for the Interviewer
Agenda
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Decide which messages are most important to your audience, and communicate these
messages succinctly and clearly in a visually appealing format
Deliver high impact
Relevance to position applied for
Skill sets Attitude and aspirations
Organizational capabilities
High quality of
Content
Size and arrangement Appropriate language
Formatting
A. What is a Resume?
Basic Details
Academic Achievements
Positions of Responsibility
Project Information
Extra Curricular Activities
Awards
120 seconds!
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Agenda
A. What is a Resume
B. Sections of a Resume
1. 2-Page
2. 1-Page
C. 5 Steps to Make a Resume
1. Understand
2. List and Pick
3. Arrange
4. Polish
5. Review
D. Doubts and Queries
1. Common Misconceptions2. FAQs
E. Sample Resumes
1. Growth of a Resume
2. Common Mistakes
3. Comic Relief for the Interviewer
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Positions ofResponsibility
B1. Sections of a Resume: 2-Page
PersonalInformation
EducationDetails
Internship andProject
Information
Extra-Curricular
Awards andAchievements
The IIT Bombay 2-page resume format is flexible, first half page is fixed
Naming, content and size of remaining sections at candidates discretion
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B1. Sections of a Resume: 2-Page
PURPOSE
Introduction
CONTENT
Name
Contact Details
Department/Specialization
REMARKS
Low impact section
Department/Specializationmay be noticed
Cursory glance through therest
Personal Information
PersonalInformation
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PURPOSE
Convey academic background
CONTENT
CPI/DR
School/College grades
Academic achievements(Scholarships, ranks inOlympiads, etc.)
REMARKS
Moderate impact section
CPI/DR of maximum impact
B1. Sections of a Resume: 2-Page
EducationDetails
Education Details
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B1. Sections of a Resume: 2-Page
Positions ofResponsibility
PURPOSE
Convey leadership and abilityto work in teams
CONTENT Positions in student bodies
Advisory positions held
Membership in various teams
REMARKS
High impact section
Reflects responsibility andmanagerial skills
Also indicates communicationskills
Positions ofResponsibility
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B1. Sections of a Resume: 2-Page
Internship andProject
Information
PURPOSE
Show quality of project work
Work experience in aprofessional environment
CONTENT
Summer internships
Practical training
REMARKS
High impact section
Application of learnedconcepts in actual situations
Internship andProject Information
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B1. Sections of a Resume: 2-Page
Extra-Curricular
PURPOSE
Show talent in various fields
Level of proficiency
CONTENT Awards at national and inter-
collegiate level
Inter-hostel activities
Contribution to team events
REMARKS
Moderate to high impactsection
Reflects well-roundedpersonality and dedication
Extra Curricular
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B1. Sections of a Resume: 2-Page
Awards andAchievements
PURPOSE
Convey level of excellence
Recognition at various levels
CONTENT Awards received
Titles/Honours
REMARKS
Indicator of excellence
Establishes credibility of
claims
Awards andAchievements
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Agenda
A. What is a Resume
B. Sections of a Resume
1. 2-Page
2.
1-Page
C. 5 Steps to Make a Resume1. Understand
2. List and Pick
3. Arrange
4. Polish
5. Review
D. Doubts and Queries
1. Common Misconceptions
2. FAQs
E. Sample Resumes
1. Growth of a Resume
2. Common Mistakes
3.
Comic Relief for the Interviewer
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C1. 5 Steps to Make a Resume
UNDERSTAND LIST ANDPICK
ARRANGE POLISH REVIEW
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C1. Understand Yourself
Analyze yourself thoroughly to determine what would work best for you
Analyze Yourself
What are my skill sets?What kind of a job do I want?What matters to me in the long-term?
Your resume should reflect a consistent personality throughout
Decide what aspects of your personality you want to reflect
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C1. Understand Yourself
Gather information from all possible sources to decide the right job profile for you
Discuss With Seniors
Read upcompanywebsites
AttendPPTs
Ensure Reliability
Cross check information
Dont rely on subjectiveopinions
Approach the right sources
Be Proactive
Clarify doubtswith the firm
Decide foryourself
Avoid herd-mentality
Keep thinking
Know Past Experience
Understand mistakes made
Get first-hand details
Know various options
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C1. Understand Yourself
Bring out skills and impacts of each activity, not an itinerary of tasks; the following
matrix can help you understand how to include impact while framing the content
Helps achieve a balance without repeating the same skills unnecessarily
Helps understand the relevance of including each activity
Skill sets 1
Skill sets 2
Task 1
Task 2
Activity 2
Responsibility, enthusiasm tostart new trends, pick newtalent
Target high quality level,improve existing scene,network with alumni for
benefit Dedication, meticulousness
Achieving desired goal, highlevel of excellence
Conducted intrahostel events for thefirst time
Trained hostel teamfor events with helpof seniors who
passed out Conducted practice
sessions
Won the trophy
Hostel DebatingSecretary
What skills are reflected?(Final content)
What did I do? (Theitinerary)
Activity
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UNDERSTAND LIST ANDPICK
ARRANGE POLISH REVIEW
C2. 5 Steps to Make a Resume
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ACADEMIC
POS.OFRESP
.
EX
-CURRICS
C2. Listing and Ranking Achievements
Coordinator Organizer Core Group
Member UROP Technical Event
Winner GS Cult GS AA BestDandiya Dancer GS SportsDept. GSec MI OC InstiSecy Dept Association GSec
Hostel GSec Cult Co DebateWinner Hostel Sys Ad TechfestOC SPICMACAY VolunteerTechfest Participant 9+CPIInsti Placement NomineeInter IIT Gold MedalistOlympiad All India Finalist PT
Nominee Insti CulturalColors Soc Secy Lit SecySemester Topper ECell OCContingent Leaders PAF Script In
charge Dance Choreographer
Sports Team CaptainNational Debate WinnerWarden Nominee Insti MusicSecy Student Mentor Hostel
Fest OC Department DR1
MI/Techfest/E Cell OCGS Cult GSAA GS Sports
Department DR1National Debate Winner9+CPI Insti CulturalColors Dept. GSecHostel GSec Core GroupMember Insti Secy InstiPlacement NomineeSemester Topper Sports
Team Captain Insti MusicSecy UROP Cult Co. Inter IITGold Medalist StudentMentor Coordinator TechnicalEvent Winner Dept Association GSecDebate Winner Hostel Sys Ad PTNominee Contingent Leaders DanceChoreographer Warden NomineeHostel Fest OC Olympiad All IndiaFinalist Organizer Best Dandiya
Dancer SPICMACAY VolunteerTechfest participant PAF Script Incharge
Department DR19+CPI
Semester TopperUROPOlympiad All India Finalist
MI/Techfest/ECell OCGS Cult/AA/SportsDept./Hostel GSecCore Group MemberInsti SecyInsti Placement NomineeCult CoStudent MentorCoordinatorContingent LeadersOrganizerPAF Script Incharge
National Debate Winner
Insti Cultural ColorsInter IIT Gold MedalistTechnical Event WinnerDance ChoreographerTechfest participant
1. LIST 3. PICK2. RANK
?
??
?
Make an exhaustive list of achievements, rank them by magnitude and group them
section wise; minor achievements add value in sections where the resume is weak
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C2. Picking Relevant Achievements
Recruiters look for spikes and not average performances. Instead of listing each andevery activity, only list the spikes in your achievements
Recommended Number of Points 2-Page 1-Page
Academic Achievements 2-3 2-3
Summer Internships/ Practical Training Major Ones 1-2
Positions of Responsibility 2-4 2-3
Extra-curricular Activities 2-4 1-2
Seminar/ BTP/ DDP/ Course Projects 1-2 (if substantial) 0-1
Preferred Candidate
42
31
High averageNo spike
Lower averagebut high spikes
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C2. Customizing by Job Profiles
Certain sections in the resume could be varied according to the profile of job you areinterested in
Key Focus Areas
Analytical abilities Communication skills
Working in teams
Spikes in any field
Consulting
Key Focus Areas
Analytical abilities Department/ Specialization
Academic performance
Communication skills
I-Banking (Front-end)
Key Focus Areas
Knowledge of concepts
Academic performance
Analytical abilities
Programming languages known
Tech
Key Focus Areas
Working in teams
Academic performance
Grasp of technical concepts
FMCG/Oil
Key Focus Areas
Knowledge of concepts
Academic performance
Analytical abilities
Programming languages known
I T
Key Focus Areas
Problem/ puzzle solving skills
Communication skills
Working in stressful situations
I-Banking (Back-end)
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UNDERSTAND LIST ANDPICK
ARRANGE POLISH REVIEW
C3. 5 Steps to Make a Resume
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C3. Arrangement: 1-page Resume
Create a good first impression by putting major achievements first. Once you capturethe readers interest, you can guide the thought-process in your favor
Make a good firstimpression
Place attention-capturing items earlier
Leverage the flexibilityallowed in placing
sections Within a sentence,
deliver impact in thefirst half
Interestofreader
Often, first level of shortlisting is done in a scan time of 20 seconds per resume
OR
Majorachievements
earlier
. rather thanlater in the
page
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C3. Language
Ideation and Innovation Center Design: The objective was to prepare a conceptual frameworkfor designing and detailing a benchmark ideation and innovation center for ITC Limited
Embarked upon a voluntary PR exercise to visit benchmark innovation centers and interact withkey personnel to supplement theory with actual observations. Located bottlenecks in existing
pilot setup, estimated upgradation required to meet existing and future demands of ProductDevelopment team
Prepared a comprehensive model for the innovation center to be implemented in 3 phases,including infrastructure, equipment, human resources and ideation models
Applied concept of dynamic similitude to integrate manufacturing processes of all cigarettefactories of ITC to achieve better consistency, repeatability, efficiency and flexibility. This wasnot part of the initial project goals
"Ideation and Innovation Center Design": Prepared a comprehensive model for an ideation andinnovation center including infrastructure, equipment and human resources, to beimplemented in 3 phases over a long term for ITC Limited
Voluntarily visited benchmark innovation centers (John Welch Center, Philips InnovationCampus) and interacted with various heads to understand their methods and supplementtheory with real world information
Studied innovation models of leading companies (IDEO, P&G, GE, Philips, etc) & compared withITC to locate bottlenecks and potential areas of improvements while estimating upgradationrequired
In addition to expected goals, demonstrated application of the concept of dynamic similitude toreduce turnaround time of sample manufacturing by 2/3rd while also enhancing consistency,efficiency, flexibility and repeatability
As you iterate, you get better at conveying the right information effectively and in aconcise manner
Initial Version (2-Page)
Dont stateobjectives, say whatyou did
Avoid writing thingsthat are expectedanyway, write uniquecontributions
Quantify results,dont say better
Give examples
Intermediate Version
Reduce text
Remove things thathave low impact
Highlight keytakeaways
Shorten length ofsentences
Use adverbs oradjectives to removelong phrases
Add a title for clarity
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C3. Language
ITC LIMITED - BANGALORE TOBACCO FACTORY May-July 2006
"Ideation and Innovation Center Design": Prepared a comprehensive model for anideation and innovation center including infrastructure, equipment and human resources
Voluntarily visited benchmark innovation centers (John Welch Center, Philips InnovationCampus) and interacted with key personnel to supplement theory with real worldinformation
Studied innovation models of leading companies (IDEO, P&G, GE, Philips, etc) & customizedkey methodologies to suit the product development strategy of ITC
Additionally demonstrated application of dynamic similitude to reduce turnaround time ofsample manufacturing by 2/3rd while also enhancing consistency and repeatability
As you iterate, you get better at conveying the right information effectively and in aconcise manner
Focus on highlighting the impact, not the activity
Compare
Length of content
Clarity of output
Impact whilereading slowly andfor a quick scan
Overall look andfeel
Ideation and Innovation Center Design: The objective was to prepare a conceptual frameworkfor designing and detailing a benchmark ideation and innovation center for ITC Limited.
Embarked upon a voluntary PR exercise to visit benchmark innovation centers and interact withkey personnel to supplement theory with actual observations. Located bottlenecks in existing
pilot setup, estimated upgradation required to meet existing and future demands of ProductDevelopment team.
Prepared a comprehensive model for the innovation center to be implemented in 3 phases,including infrastructure, equipment, human resources and ideation models.
Applied concept of dynamic similitude to integrate manufacturing processes of all cigarettefactories of ITC to achieve better consistency, repeatability, efficiency and flexibility. This wasnot part of the initial project goals.
Initial Version (2-Page)
Final Version (2-Page)
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C3. Language: 1-Page Resume
ITC LIMITED - BANGALORE TOBACCO FACTORY May-July 2006
Prepared a comprehensive model for an ideation and innovation center includinginfrastructure, equipment and human resources
Voluntarily visited John Welch Center and Philips Innovation Campus to customize keymethodologies for ITC product development
Additionally applied dynamic similitude to achieve 2/3rd reduction of turnaround time ofsample manufacturing
The 1-page resume demands an additional level of wordsmithing and formatting
Focus on highlighting the impact, not the activity
ITC LIMITED - BANGALORE TOBACCO FACTORY May-July 2006
"Ideation and Innovation Center Design": Prepared a comprehensive model for anideation and innovation center including infrastructure, equipment and human resources
Voluntarily visited benchmark innovation centers (John Welch Center, Philips Innovation
Campus) and interacted with key personnel to supplement theory with real worldinformation
Studied innovation models of leading companies (IDEO, P&G, GE, Philips, etc) & customizedkey methodologies to suit the product development strategy of ITC
Additionally demonstrated application of dynamic similitude to reduce turnaround time ofsample manufacturing by 2/3rd while also enhancing consistency and repeatability
Final Version (2-Page)
Final Version (1-Page)
Compare
Level of detail
Length of sentences
Structure ofsentences
Overall look andfeel
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UNDERSTAND LIST ANDPICK
ARRANGE POLISH REVIEW
C4. 5 Steps to Make a Resume
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C4. Polish
Pay attention to basic formatting details to improve readability and overallappearance
Common Formatting Highlights Appropriate punctuation
Spacing and margins of lines and bullets
Justify text
Bold/italics
Font sizes and types
Conceptualized and conducted the first ever
Entrepreneurship Summit in India having over 50corporate speakers and over 1500 student participants
Founded Eureka!, The International B-Plan Competitionorganized by E-Cell, to be opened for WP entries
Successfully expanded Ideaz.., a previously IITBombay-centric event to a Pan IIT level
Conceptualized and initiated a Global EntrepreneurshipNetwork which currently includes 5 IIMs, 5 IITs, FMS
Delhi, NIT Trichy and BITS Pilani
Conceptualized and conducted the first everEntrepreneurship Summit in India. It was attended by over1500 students and had over 50 corporate speakers. Alsolaid the foundation for Eureka! , The International B-PlanCompetition organized by E-Cell, to be opened for WPentries.Enabled the expansion of Ideaz.., a previously IITBombay centric event to a Pan IIT level.Conceptualizedand initiated the development of a GlobalEntrepreneurship Network which currently includes 5IIMs, 5 IITs, FMS Delhi, NITIE, NIT Trichy and BITS Pilani.
Poor bulletspacing andAlignment
No space afterpunctuation
mark
Text notjustified
Inadequate linespacing
Lengthypoints
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C4. Overall Look: 1-page Resume
Recruiters generally use printouts to shortlist; a resume should be readable,presentable at an arms length and should print well on A4
Proofread a printout
Overall look is as important as content
Font size should be sufficiently big
Minimize bold/italics
Have ample line spacing and indentation
Leave lots of white spaces for reader to leave comments
=
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UNDERSTAND LIST ANDPICK
ARRANGE POLISH REVIEW
C5. 5 Steps to Make a Resume
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C5. Review
The Bottom line
YOU have to be comfortable with what your resume says about you
Be true in the resume and be prepared with a few examples to validate your claims
Know your resume thoroughly; you should be able to speak at length about any point in it
Getting the resume reviewed is necessary to understand how an average readerreacts on reading it
Who should review your resume?
Seniors in firms that you would like to apply for
Friends capable of judging your resume well
Family members working in the corporate world
Someone unfamiliar with your background to reviewfor clarity and effectiveness
Getting the right feedback
Feel of the resume: Post-review discussion tounderstand what personality and skills it reflects
Can it be shortened? Is it repetitive?
Does it draw attention to the desired points?
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D1. Common Misconceptions
Stay clear of common misconceptions and clarify with reliable sources
What You Thought
Recruiters dont know which activitieson campus are really worthwhile
Mediocre PT/project work can beexaggerated to make it impressive
NCFM Pass is a certification of deepknowledge of finance!
I must mention all events Iparticipated in to show enthusiasm
What Is True
Most firms have IITB alumni who areup-to-date with campus trends
Recruiters know what to ask you tofigure it out
NCFM is like being an Organizer, helpsyou learn but doesnt help you get a job
Participation = Did not win; put onlyachievements
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Q. How do I justify a low CPI?
A. Prove that time was spent in other worthwhile activities which developed adequateintellectual and social skills
D2. FAQs
In this section we tackle certain questions that IITB students have been asking us inrecent times
?
?
?
?
Q. How do I balance between exaggeration and understatement?
A. Get it reviewed by friends who are unaware of your background. Remember thatyou must be able to carry off the image that your resume portrays.
Q. Should I include maximum activities to prove that I didnt waste time?
A. Show maximum output, not activities. Focus on excellence, not just enthusiasm.
Q. Should I add major achievements at school level?
A. Only if you have no other significant achievement in that section, else avoid
B. It runs the risk of pointing out that you had potential but didnt utilize it in the last4-5 years
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D2. FAQs
?
?
?
?
Q. Which course projects should I include?
A. Those that reflect achievements or innovation more than expected
B. Those involving a major concept that you would like to discuss in the interview
Q. How technical should the language/ terminology be?A. Avoid technical details as the recruiter might not be familiar with it, focus on
time/ cost saved and other outputs
B. Avoid IITB-specific terms or events that the recruiter might not be familiar with
Q. How detailed should descriptions of projects/achievements be?
A. Enough to reflect skills and results, avoid unnecessary details that dilute focus
Q. How do I know which skill/ achievement/ project can be removed?A. Just remove it and see how much difference it makes and if the skill reflected
by it can be effectively brought out using some other item
B. Avoid repeating achievements in the same field (e.g. seminar and BTP in thesame topic, coordinator and CG/ Manager in the same fest). It is obvious thatyou cant reach the higher level without excelling in the lower one!
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Agenda
A. What is a Resume
B. Sections of a Resume
1. 2-Page
2. 1-Page
C. 5 Steps to Make a Resume
1. Understand
2. List and Pick
3. Arrange
4. Polish5. Review
D. Doubts and Queries
1. Common Misconceptions
2. FAQs
E. Sample Resumes1. Growth of a Resume
2. Common Mistakes
3. Comic Relief for the Interviewer
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E1. Growth of a Resume
Ver
sion1.0
Ver
si
on4.0
Ver
sion
6.0
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E1. Growth of a Resume
Ver
sion1.0
Ver
sion
4.0
?
?
?
?
Categorize activities to enhance ease of reading
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E2. Common Mistakes
NCFM is nota great
achievement
No outputHighly technical
Doesnt reflect skills
What is aScholarCard?
What is itawarded for?
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Which instrument?
No comments
Jai Hind!
Height ofnarcissism!
E3. Comic Relief for the Interviewer
????
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Appendix: Action Verbs
ManagementSkillsAdministeredAnalyzedAssignedConsolidatedContracted
CoordinatedDelegatedDevelopedDirectedEvaluatedExecutedOrganizedPlannedPrioritizedProducedRecommendedReorganizedReviewedScheduledSupervised
CommunicationSkillsAddressedArbitratedArrangedAuthoredCo-authored
CollaboratedCorrespondedDevelopedDirectedDraftedEnlistedFormulatedInfluencedInterpretedLecturedMediatedModeratedNegotiatedPersuadedPromoted
ProposedPublicizedReconciledRecruitedSpokeTranslatedWrote
Research SkillsClarifiedCollectedCritiquedDiagnosedEvaluatedExamined
ExtractedIdentifiedInspectedInterpretedInterviewedInvestigatedOrganizedReviewedSummarizedSurveyedSystemized
Teaching SkillsAdaptedAdvisedClarifiedCoachedCommunicatedConducted
DevelopedEnabledEncouragedEvaluatedExplainedFacilitatedGuidedInformedInstructedLecturedStimulatedTaughtTrained
http://web.mit.edu/career/www/guide/actionverbs.html
Detail SkillsApprovedArrangedClassifiedCollectedCompiledExecuted
GeneratedImplementedInspectedMonitoredOperatedPreparedProcessedSpecifiedSystematizedValidated
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Appendix: Action Verbs
Technical SkillsAssembledBuiltCalculatedComputedDesignedDevisedEngineeredFabricatedMaintainedOperatedPinpointedProgrammedRemodeledRepaired
SolvedOperatedProgrammedRemodeled
Creative SkillsActedConceptualizedCreatedCustomizedDesignedDevelopedDirectedEstablishedFashionedIllustratedInstitutedIntegratedPerformedPlanned
ProvedRevisedRevitalizedSet upShapedStreamlinedStructured
Helping SkillsAssessedAssistedClarifiedCoachedCounseledDemonstratedDiagnosed
EducatedFacilitatedFamiliarizedGuidedInspiredMotivatedParticipated
ProvidedReferredRehabilitatedRepresentedReinforcedSupportedTaughtTrainedVerified
Stronger VerbsforAccomplishmentsAcceleratedAchievedAttainedCompletedConvincedDiscoveredDoubledEffectedEliminatedFoundedImprovedInitiated
InnovatedIntroducedInventedLaunchedOriginatedOvercamePioneeredReducedResolvedRevitalizedSpearheadedStrengthenedTransformedUpgraded
http://web.mit.edu/career/www/guide/actionverbs.html
Financial SkillsAdministeredAllocatedAnalyzedAppraisedAuditedBalancedBudgetedCalculatedComputedDevelopedManagedPlannedProjectedResearched
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Appendix: Resumes
Adobe Acrobat
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Adobe Acrobat
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Adobe Acrobat
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Adobe Acrobat
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Adobe Acrobat
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Comparison of 1 pagevs. 2 page resumes
Growth of a resume in
different versions
Sriram Emani 2 page Sriram Emani 1 page
Zishaan Hayath 1.0 Zishaan Hayath 4.0 Zishaan Hayath 7.0
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Helplines
For any queries and clarifications, feel free to contact us at:
Ankit Jain [email protected]
Nitin Saluja [email protected]
Sriram Emani [email protected]
Zishaan Hayath [email protected]
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