1. Online Meetings: Tools forYour Toolbox Presented by Cory
Woosley and Grace Kintzinger
2. Objectives- You will recognize best practices of online
meeting facilitation You will discover tools that can assist you in
using online opportunities for meetings and training. You will
examine how new technology can enhance your office, increase your
productivity, save time and ease connections across the city or
across the nation.
3. Why Have Online Meetings?
4. Tips for Preparing Choose your platform Determine what
features you want Cost them out Phone a friend
6. Preparing for your Meeting Turn off any programs that may
interrupt or distract from the Webinar. Turn off any streaming
media applications Have the documents you wish to share ready to be
accessed in one or two clicks. Run a Practice Session To record or
not??
7. Managing Your meeting Arrive early to greet the attendees as
they arrive and start the Webinar on time. Provide an agenda prior
to the Webinar Inform attendees of how to be involved in the
webinar Consider having another organizer help manage and monitor
questions and answers. End the Webinar clearly
9. Technology Support Technology Support may not be available
for you during the webinars, take advantage of in office support
online tutorials through the program website
13. Defining the Tools Polling is used to ask your audience
questions- Chat- Listen only mode use the text box Camera- Comb
your hair- Show your face Banter- Turn off the listen only mode and
open up the mike Drawing- Use the drawing tools to highlight-
circle- point to
14. Use a planning tool to set the schedule Include the types
of interaction that you want Always keep in mind your purpose-
information vs interaction Timing
15. The middle of your meeting should be the bulk of your
content Never go more than 10 minutes with an audience check in or
interactive activity Consider Universal Design Allow 10 minutes at
the end for Q and A Dont let one persons technology stop the
webinar MOVE ON!!
16. Summarize the Main Points Define Action Steps Thank your
audience and panelists Remind them about the recording and/or
evaluation
17. Key PointsLearn the toolsDetermine the purposePractice