Revenue OfficeR’s TRaining insTiTuTe
Project
on
e-Registration
(Process of e-Registration – Presentation of documents up to
delivery of registered document to registrant public)
Submitted by
Sunil Kumar Tudu, ORS Addl. Tahasildar, Purushottampur
(20th Batch ORS Trainee)
Project on e-Registration
Table of Contents
1. Introduction .............................................................................................................................................. 2
2. e-Registration Features ....................................................................................................................... 2
3. List of requisite documents for registration ............................................................................. 2
4. Procedure/ Steps for registration of a document ................................................................... 3
5. Process Flow ............................................................................................................................................ 7
6. Online Registration ............................................................................................................................... 7
7. Cashless Transaction ........................................................................................................................... 9
7.1 e-Stamping ....................................................................................................................................... 9
7.2 Odisha Treasury Portal ........................................................................................................... 10
8. Mutation& e-Registration .............................................................................................................. 11
9. Monitoring ............................................................................................................................................. 11
10. Challenges .......................................................................................................................................... 13
11. Conclusion ......................................................................................................................................... 13
12. Reference ............................................................................................................................................ 13
Appendix-A: ORTPS Time Limit of Registration Services ................................................. 14
Table of Figures
Figure 1: BMV, Registration & Stamp Duty Calculator ........................................................... 4
Figure 2: Model Deed ................................................................................................................................. 5
Figure 3: e-Registration Process Flow ............................................................................................... 7
Figure 4: Online Registration Services .............................................................................................. 8
Figure 5: e-Stamp Certificate .................................................................................................................. 9
Figure 6: e-Stamping Website ................................................................................................................ 9
Figure 7: e-Challan at Odisha Treasury Portal ............................................................................ 10
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Project on e-Registration
1. Introduction
Registration is a major public service delivered by the Revenue and Disaster
Management Department, Government of Odisha. It includes registration of all
types of instruments, registration of societies, partnership firms and administration
of the duties related to stamp and stamp duty. State government have notified 16
(sixteen) registration services as public services u/s 3(1) of the Odisha Right to
Public Services Act, 2012 vide Gazette Notification No. 1668 dated 17.10.2017.
Some of the important services include registration of property, issuance of
Encumbrance Certificates / Certified Copies, Registration of Partnership Firms/
Societies, marriage registration, etc. As an e-Governance initiative, Government has
adopted e-Registration (e-Dharani) System in the state since 6.1.2010 in order to
expedite the process of registration and to ensure efficient, hassle-free and timely
delivery of registration services.
2. e-Registration Features ❖ Market value configuration and automated property valuation
❖ Maintain all records in digital, compressed and encrypted form in a central
repository
❖ SMS intimation to stake holders
❖ Integration with land record database (Bhulekh)
❖ Online issuance of Encumbrance Certificate (EC) and Certified Copy (CC)
❖ Online registration of partnership firm and society registration
❖ Online authentication with UIDAI and PAN database
❖ Automatic transmission of Form No-3 to concerned Tahasil office for
intimation of mutation proceeding in LRMS
❖ SSL certification for secured data communication
❖ Payment gateway integration with SBI e-Pay Aadhar through Odisha
treasury portal
❖ Capture of digital photo and biometric fingerprints of the parties
❖ Central helpdesk and call management system
3. List of requisite documents for registration
❖ True copy of document to be registered.
❖ All documents relating to the ownership of the transacted sProperty.
▪ Record of Rights
▪ Interim Sale Deed etc.
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Project on e-Registration
❖ Production of valid photo identity-proof card of all the executants, claimants
and identifier (EPIC / Aadhaar / Driving License / Passport / PAN).
❖ s3 (three) passport size coloured photographs of all the executants and
claimants.
❖ Copy of PAN Card of the executants and claimants (if the document is
valued more than 10 (ten) lakhs. In absence of PAN card, Form No. 60
under IT Act duly filled in.
❖ Encumbrance Certificate from the date of publication of the RoR published
by the Settlement / Consolidation Authorities up to the date of execution of
the document.
❖ Declaration in Form A duly signed by transferor and transferee, if no
building or structure exists on the transacted property.
❖ Declaration in Form B duly signed by transferor and transferee and structure
report from executive/Junior Engineer (R&B), If any house or structure
exists on transacted property.
❖ In case of document is registered by an Attorney Holder –
▪ Registered Power of Attorney
▪ Photo identity-proof card of the Attorney Holder
▪ Life certificate of the principal of the Power of Attorney
❖ Requisite permission from the Revenue Officer when the property is
transferred by a SC/ST person in favour of a non- SC/ST person u/s-22 of
Odisha Land Reform Act, 1960.
❖ Requisite permission or NOC issued by the Competent Authority of
Endowments for transfer of property belonging to deity.
❖ Requisite permission from the competent consolidation authority when the
consolidation land is fragmented.
❖ Legal heir certificate from the concerned tahsildar, if some of the recorded
tenants are dead.
4. Procedure/ Steps for registration of a document
1. Ascertaining the market value of the transacted property from DSR/ SR
office and from the website of IGR, Odisha.
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Project on e-Registration
Figure 1: BMV, Registration & Stamp Duty Calculator
(Ref: https://www.igrodisha.gov.in/ViewFeeValue.aspx)
2. Payment of Stamp Duty:
a. Through e-Stamping
(Refer Section “6.1 e-Stamping” for details)
b. Use of electronic franking machine available in the registration offices. c. Use of Impressed Stamp Paper to be purchased from the Licensed Stamp
Vendors/ Concerned Treasury or Sub-Treasury Office by depositing
requisite amount.
3. Scribing of Deed:
a. Scribing of the deed by the Executants and Claimants / by Deed Writers /
Advocate.
b. The model template deeds (Odia and English) available in the website of
IGR, Odisha and R & D.M Department may be used for the purpose.
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Project on e-Registration
Figure 2: Model Deed
(Ref: https://www.igrodisha.gov.in/ModelDeed.aspx)
4. Presentation of document along with its true copy before the Registering
Officer by the party.
(Ref: u/s-32 of Registration Act, 1908)
5. Checking of document by registering officer. a. Verify whether stamp duty is paid in full. b. Verify whether Record of Rights or intermittent registered deed is
produced to establish the right, title & interest of the transferor on the
property so transacted. c. Verify whether the property is free from any encumbrance. d. Verify whether requisite permission is granted by the Competent
Authority of Endowments for transfer of property belonging to deity.
e. Verify whether requisite permission from the Revenue Officer is taken
when the property is transferred by a SC/ST person in favour of a non-
SC/ST person u/s-22 of Odisha Land Reform Act, 1960. f. Verify whether requisite permission is granted by the competent
consolidation authority when the consolidation land is fragmented.
g. Verify whether all Legal heirs have executed the document as mentioned
in the legal heir certificate received from the concerned tahsildar, if some
of the recorded tenants are dead. h. Verify whether Life certificate of the principal of the Power of Attorney
is attached.
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Project on e-Registration
i. Verify whether structure report from executive/Junior Engineer (R&B) is
attached & verify whether the latest guidelines on valuation of buildings
and superstructure communicated by Chief Engineer (Building) is
followed so as to prevent leakage of government money in terms of
stamp duty & registration fee. j. Verify whether the instrument is not covered under section 22-A of
Registration (Odisha Amendment) Act, 2013.
k. Verify whether the real estate projects is registered with Odisha Real
Estate Regulatory Authority under Real Estate (Regulation and
Development)Act, 2016 and whether the provisions of the said act and
the guidelines of Odisha Real Estate Regulatory Authority, Bhubaneswar
is followed.
(Ref: RDM-Reg-REGN-0027-2017 2712/R&DM dated 17/01/2018)
6. Admission of document
(Ref: u/r-29 of Orissa Registration Rule, 1988
& u/s-58 of Registration Act, 1908)
7. Generation of ID of the document. 8. Data entry of basic information of the document.
a. Name & Address of the first party, second party and witnesses b. Land Schedule (Khata No., Plot No., Kisam, Area) c. Mode of Payment of Stamp Duty & Registration Fee
9. Collection of registration fees in the Registration Office.
a. A registrant public may pay the registration fee and Speed post fee for
delivery of RoR after correction of RoR by Tahasildar in cash or cashless
mode.
(Ref: 26916–RDM-Reg-EXINST-0001/2018/R&DM.)
b. Government has facilitated payment of registration fee and fines both online and offline through Odisha Treasury Portal
(https://www.odishatreasury.gov.in). Citizen can make payment online
either through Net Banking or Debit Card or offline through over the
counter mode.
Refer Section “6.2 Odisha Treasury Portal” to know details about provisions
of cashless transaction available for Registrant Public/Registering officer.
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Project on e-Registration
Refer “Table of F ees under the Registration Act, 1908” for calculating Fees
for registration of different documents.
10. Capture of biometric – Photograph, thumb impression and signature of all
parties and the ide ntifiers to the document through electr onic device.
(Ref: Rule 60 & 66 of Orissa Regist ration Rules, 1988)
11. Approval/Rejectio n of document by SR/DSR 12. Printing endorsem ent on back side of the document 13. Signing of the endorsement by the registering officer in token of registration
14. Scanning & Uplo ading of documents 15. Delivery of docum ents
5. Process Flow
Figure 3: e-Registration Process Flow
6. Online Registration ❖ Online Document Submission
Registrant public can submit document online to the concerned
registering officer visiting the website of IGR, Odisha
(https://igrodisha.gov.in) and clicking on “Online Property/Document
Submission” to take prior appointment (date & time) for presentation and
registration of document.
Ashok Kumar Pradhan | Addl. Ta hasildar, Polasara Page 7
Project on e-Registration
Registering Officers are mandated to deliver the registered document
on the same day to the registrant public on demand who have submitted
documents online, made online payment of requisite fees and taken prior
appointment (date & time) in the respective sub-registrar office.
(Ref: Pt1-RDM-Reg-Misc-0004-2016-32412/R&DM dated 25-09-2017)
❖ Online Encumbrance Certificate
Citizen can apply online and obtain digitally signed Encumbrance
Certificates visiting the website of IGR, Odisha (https://igrodisha.gov.in)
and clicking on “Online Encumbrance Certificate”. They can make payment
of all applicable government dues and user fees through SBI e-facility of the
Odisha Treasury Portal.
❖ Online Certified Copy (Under Implementation)
Citizen can apply online and obtain digitally signed Certified Copies
visiting the website of IGR, Odisha (https://igrodisha.gov.in) and clicking
on “Online Certified Copy”. They can make payment of all applicable
government dues and user fees through SBI e-facility of the Odisha
Treasury Portal.
Figure 4: Online Registration Services
(Ref: https://www.igrodisha.gov.in/Home.aspx)
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Project on e-Registration
7. Cashless Transaction
The purpose of e-Registration can’t be achieved
without promoting cashless transaction. In recent
years, Government have taken initiatives like
introduction of e-Stamping, remittance of registration
fee at Odisha Treasury Portal and amendment in
Odisha Registration Rules, 1988 to promote cashless
transaction.
7.1 e-Stamping Figure 5: e-Stamp Certificate
e-Stamping is a secured electronic way of
stamping document by purchasing e-Stamp certificate (Stamp of worth Rs 1000/ or
more-) from:-
▪ Offices of StockHolding located anywhere in the state
▪ e-Stamp counters established in the registration offices
▪ Authorized Collection Centre appointed by Central Record Keeping
Agency (SHCIL)
▪ Authenticity of e-Stamp certificates can be verified from the CRA
website (https://www.shcilestamp.com)
Figure 6: e-Stamping Website
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Project on e-Registration
(Ref: https://www.shcilestamp.com/& Odisha Stamp (Payment of Duty by
means of e-Stamping) Rules, 2015)
7.2 Odisha Treasury Portal
Registrant public shall use electronic payment of the registration fees and
fine using below web portals:
▪ Odisha Treasury Portal (https://www.odishatreasury.gov.in)
▪ Integrated Financial Management System (IFMS)
(https://www.ifmsodisha.gov.in)
Figure 7: e-Challan at Odisha Treasury Portal
(Ref: https://www.odishatreasury.gov.in/echallan/ChallanSubmission.do?deptcode=IGR)
Advantage of Odisha Treasury Portal
❖ Facility for online generation of pre-filled electronic challan
❖ Payment of dues may be made either online or offline.
❖ Multiple mode of payment
▪ Net Banking
▪ Debit Card
▪ Payment over the counter (Cash or Cheque or Demand Draft)
❖ Online printout of the challan
❖ Reprint of challan
(Ref: Order No-18991-RDM-Reg-REGN-0013/2016-R&DM dated 23-06-2016)
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Project on e-Registration
Registration fee (including fines and user charges) amounting fifteen
thousand shall be collected in shape of Treasury Challan or Demand Draft or Pay
Order drawn on any Scheduled Bank or through any electronic mode.
(Ref: sub-rule (1) of Rule 159 of Odisha Registration Rules, 1988)
8. Mutation & e-Registration
After completion of registration process, the Form-3 in e-registration system
is automatically transferred to LRMS server and available to Tahasildar for
initiation of suo-motto mutation cases in LRMS.
9. Monitoring
For prompt and hassle-free delivery of registration services in a transparent
manner, the registration offices need to be continuously and systematically
monitored. E-Registration has developed web-based online MPR formats
containing 16 parameters for monitoring of functioning of Registration offices
which is available at www.igrodisha.gov.in. Reports of registration office are
available online to all ADM-cum-DRs, Deputy lGRs, IGR and principal Secretary,
R&DM Department.
Out of 16 parameters, 7 parameters (Sl. No. 1 to 7) will be automatically
generated from the e-Registration application, whereas the rest 9 parameter shall be
entered through IGR web portal by the SR/DSR.
1. Registration of Document
2. Document Completed For Delivery
3. EC Delivery
4. CC Delivery
5. Form-3 Delivery
6. Collection of Stamp Duty
7. Collection of Registration Fee and the Postal fee for RoR Delivery
8. Audit Compliances
9. Disposal of Undervaluation Cases
10. Best Practices Introduced
11. Target Achieved
12. Registration Counters
13. Correspondence made on Form-3
14. Working Status of Infrastructure
15. Status of unclaimed Documents 16. Right to Information
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10. Challenges
❖ IT Infrastructure& stable internet connectivity
❖ Public awareness regarding online registration
❖ Capacity building of registering officers/staffs
❖ Adaption of cashless transaction
11. Conclusion
The objective of the e-Registration and other reforms taken in the field of
registration can only be fulfilled when the citizen register and get the delivery of
the document within the given time limit without involvement of middlemen.
This can only be achieved when public will be aware about different e-
Governance initiatives of the government like online registration of documents,
online issuance of encumbrance certificate/ certified copy & cashless transaction
through e-Stamping and Odisha Treasury Portal. To ensure prompt and quality
service delivery, all registering offices in the state needs to be systematically
monitored and appropriate action should be initiated against the registering
officers who are not delivering services within ORTPS prescribed timeline. In
the end, the success of revenue administration depends on the updation of land
records. It also needs to be ensured that the Form-3 in e-Registration system is
automatically transferred to the LRMS server in due time and the purchaser get
the RoR (Record-of-Rights) without delay.
12. Reference
Registration Act,1908
Indian Stamp Act,1899 https://www.igrodisha.gov.in/ https://www.revenueodisha.gov.in/
https://www.odishatreasury.gov.in/
https://www.shcilestamp.com/
Letter No - 25606/R&DM RDM-Reg-REGN-0015-2017 dated 02-08-2017
Letter No - RDM-Res-REGN-0015-2017 - 13598/RDM dated 13th April 2018 Letter No - Pt1-RDM-Reg-Misc-0004-2016-32412/R&DM dated 25-09-2017
Odisha Gazette No.26916–RDM-Reg-EXINST-0001/2018/R&DM.
Dtd.26.07.2018
Government Advertisement on “Simplification of Property Registration”
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Appendix-A: ORTPS Time Limit of Registration Services
Sl.
Name of the Service
Given Time Designated Appellate Revisional
No. limit Officer Authority Authority
1 2 3 4 5 6
1 Registration of documents 3 days DSR/SR DR-cum-ADM IGR
2 Issue of Encumbrance
7 days DSR/SR DR-cum-ADM IGR Certificate
Issue of Certified Copy of
3 previously registered 7 days DSR/SR DR-cum-ADM IGR
documents Registration along with
issue of marriage
4 certificate under Spl. 40 days DSR/SR DR-cum-ADM IGR
Marriage Act (where no
objection received) Registration along with
issue of marriage
5 certificate under Spl. 70 days DSR/SR DR-cum-ADM IGR
Marriage Act (where
objection received)
Registration of Societies
Addl. Land
Registrar of
Reforms 6 (where one district is 30 days IGR
Societies Commission
involved)
(ADM)
er
Registration of Societies Member,
where one district is
Land Reforms 7 90 days IGR Board of
involved (State Level Commissioner
Revenue Society)
Certified copy of the
8 document filed u/s 89 of 7 Days DSR/ SR ADM-cum-DR IGR
Registration Act, 1908
Registrar of
Registration of
Firm (IGR) or
Land Reforms
Member,
9 90 Days Officer Board of Partnership Firm Commissioner delegated Revenue
with power
Registrar of
Amendment of Registered
Firm (IGR) or
Land Reforms
Member,
10 30 Days Officer Board of Partnership Firms Commissioner delegated Revenue
with power
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Project on e-Registration
Registrar of
Dissolution of Partnership Firm (IGR) or
Land Reforms Member,
11 45 Days Officer
Board of firm
Commissioner delegated Revenue
with power
Certified copy of
Land Reforms
Member,
12 7 Days IGR
Board of Certificate of Firm
Commissioner Revenue
Addl. Land
13 Amendment of Registered
30 Days Registrar of
IGR Reforms
Society (District Level) Societies Commissioner
(ADM)
Amendment of Registered
Land Reforms
Member, 14 60 Days IGR
Board of
Society (State Level)
Commissioner Revenue
Issue of certified copy of
certificate of Society
Registered,
Certified Copy of Bye-
laws of Addl. Land
15 Society registered and
7 days Registrar of
IGR Reforms
Certified Societies Commissioner
Copy of Memorandum of (ADM)
Society
Registered within last ten
years
(District Level) Issue of certified copy of
certificate of Society
Registered,
Certified Copy of Bye-
laws of Member,
Society registered and
Land Reforms 16 7 days IGR
Board of
Certified
Commissioner
Revenue Copy of Memorandum of
Society
Registered within last ten
years
(State Level)
(Ref: http://ortpsa.in/services.php)
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