October 28,2009
ANNUAL GENERAL MEETING
UBC Vancouver UBC Okanagan Robson Square Hospital Sites
Webcast
Welcome
Acceptance of the Agenda
Motion: To adopt the agenda as presented.
1. Call to Order 2. Welcome (Quorum)3. Acceptance of the Agenda4. Guest Speaker, Pierre Ouillet, Vice President Finance,
Resources and Operations5. Approval of the Minutes of October 22,20086. President’s Report7. Executive Director’s Report8. Financial Issues
a) Approval of Financial Statements as of June 30, 2009 year end.
b) Motion to transfer surplus into Reserve Funds.c) Motion to effect a one-month dues holidayd) Appointment of the Auditor
9. Committee Reportsa) Advocacyb) Member Professional Developmentc) Communications
10. Board Election Results11. Adjournment
Agenda
Guest Speaker
PIERRE OUILLET
Vice President Finance, Resources & Operations
Questions/Comments
e-mail: [email protected]
Adoption of the Minutes
Motion to adopt the minutes of the last Annual General Meeting of October 22, 2008.
President’s Report:Bernice Urbaniak
a) Year in Review
b) Priorities Going Forward
c) Recognition of Outgoing Board Members
d) Volunteer Recognition
Year in Review
New Executive Director
Electronic Voting IRP (Disability Benefits
Plan) Market Salary
Adjustment Staff Pension Plan HR Initiatives Volunteer Appreciation
Staff Changes
Michael Conlon, Executive Director
Electronic Voting
Adopted by special resolution at the 2008 Spring General Meeting
First electronic election conducted before October 2008 AGM
Results of this year’s election will be announced later by Michael Shepard, Nominations Committee Chair
IRP (Disability Benefit Plan)
Committee: George McLaughlin Isabella Losinger Bernice Urbaniak
Consultant: Kevin Jeffries, Pointbreak
Disability Benefit Plan
Committee deliberations Governance Plan Design
Progress to Date Information Sessions will be held
this fall; dates to be announced
Market Salary Implementation
Process began in January 2008 Report Received in January 2009 UBC proposal brought job families
and levels to within 5% of comparator market
End Result: 5.6M in salary adjustments
Implemented in August 2009
Staff Pension Plan
79% of voting staff favoured changes proposed by the Pension Board
67% of voting staff favoured the 1.8% flat rate formula
Implemented July 2009 http://www.pensions.ubc.ca/staff/
HR INITIATIVES
Business Process Review On-line Recruitment now implemented Training and roll-out to be complete by Dec 2009
Focus on People http://www.focusonpeople.ubc.ca/ Respectful Workplace Environment Statement Managing at UBC (Training for new supervisors) Further initiatives to be announced
Culture Survey Analysis now being finalized
Volunteer Appreciation
Outgoing Board Members Internal Committees External Committees Orientation Presenters
Outgoing Board Members
David Rowlands Jason Congdon Anne-Marie Hague
ADVOCACY COMMITTEE
Anne-Marie Fenger (Chair) Moya Waters (Vice Chair) Damian Duffy Nancy Hogan Merry Meredith Daryl Stowe Robert Tudhope Bernice Urbaniak
COMMUNICATIONS
Preeti Gill (Co Chair) Jamie Hall (Co Chair) Wendy Ma Dominique Yupangco
PROFESSIONAL DEVELOPMENT
Wendy Ma (Chair) Linda Bonamis Justin Bonzo Julie Gemin (UBCO)
Susanne Schmiesing Jenny Wong
ORIENTATIONPRESENTERS
Clint Meyers Patty Parker Chris Skipper Robert Tudhope
NOMINATIONS COMMITTEE
Michael Shepard (Chair) George McLaughlin Linda Rasmussen (VGH)
Shawn Swallow (UBCO)
EXTERNAL COMMITTEES
Return to Work Committee Bernice Urbaniak
EFAP Committee Sharon Cory (acting)
Health & Safety Committee: Mary Grenier
STAFF
Michael Conlon Sharon Cory Petra Ormsby Jasmin Harry Michael St. Claire
Priorities for 2009/10
Define AAPS Staff and Board roles Target November 2009
Implement Disability Benefit Plan Target early 2010
Prepare for Bargaining Agreement expires June 30, 2010
Executive Director’s Report
Introduction Report on Collective
Bargaining Preparation Strategic Challenges in the
Year Ahead
Financial Issues Report: Edward Hung, Treasurer
a) Approval of Financial Statements as of June 30, 2009 year end.
b) Motion to transfer surplus into Reserve Funds.
c) Motion to affect a dues holidayd) Appointment of the Auditor
Revenue
Motion #1: Approval of2008/09 Audited Statements
Be it resolved to approve the Association’s 2008-09 audited financial statements as presented.
Motion #2: Transfers toReserve Funds
“Be it resolved to transfer the 2008-2009 operating surplus of $259,138 into reserve funds.”
Motion #3: Dues Holiday
Be it resolved that membership dues be waived for the pay periods ending January 15 and January 31 2010.
Motion #4: Appointment of Auditor for 2009 – 2010
“Be it resolved to appoint the firm of Goosen and Associates C.G.A. as the Association’s auditors for the 2009-10 fiscal year ending June 30, 2010.”
Standing Committees
• Advocacy
• Member P.D.
• Communications
Advocacy Update:Our Process
Fair but firm advocacy for our members.
Work with departments towards effective resolutions.
Build relationships with HR.
Member P.D. Update:Wendy Ma
Last Year: Speakers: 4
Brain Boosting Secrets with Terry Smalls (320) Take Positive Control of the Future with Cheryl Cran (250)
Lunchtime Learning: 5 Buying Your First Home with TD Bank and CHMC (70) In Charge of Change with Nisha Khare (100) Tax Tips with Dayna Holland (143)
Workshops: 16 Project Management Phase 1 (125) Project Management Phase 2 (50) Process Mapping (75) Performance Management & Effective Feedback (75) Strategic Planning Tools for Teams (75)
Communications Update:Preeti Gill
Annual Report 2009 (for 08/09 year) On the Radar
2008/09: 4 Issues Plans:
Improve the AAPS website Update orientation program
Questions & Comments
Election Results
Michael Shepard will now announce the results of the election for the Executive Board
Elections
By Acclamation: President: Isabella Losinger 1st Vice President: Daryl Stowe 2nd Vice President: Justin Bonzo Secretary: Robert Tudhope Treasurer: Edward Hung
Candidates for Member-at-Large
Tracy Bains Rick Byers Anne-Marie Fenger Barb Fraser Preeti Gill Stuart Mah Colette Roche Jacqueline Smit Nancy Vered
Elected Members-at-Large
Anne-Marie Fenger Preeti Gill Jacqueline Smit Rick Byers Colette Roche Stuart Mah
Motion to Adjourn …
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