NW Core Skills ProgrammeCore Skills Leads Event – April 2013
09:30 - Welcome- Objectives of the NW Core Skills Programme for 2013- What does a Core Skills Organisation look like?- North West Core Skills Content Mapping Tool
11:00 - Refreshment Break
- The North West Model for Accelerated Adoption- Your responsibility as Core Skills lead- Next Steps & Future Direction
13:00 - Lunch
- Core Skills Register Awareness Training
WelcomeDr Mike FarrellHead of Educational DevelopmentsSkills for Health
Objectives for 2013Seán BradburyNW Core Skills Programme ManagerCheshire & Merseyside Teaching PCT Collaborative
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The Sausage Sandwich Game
The Sausage Sandwich GameWhen eating a sausage sandwich, do you prefer?
1 2 3
26%
11%
63%1. Red Sauce2. Brown Sauce3. No Sauce at all
Current Position
CSF &Skills
Passport
FutureWorkforce
NWProgramme
Board
ProgrammeTeam
JuniorDoctors
BothDeaneriesAligned
WiderStakeholders
50 % ofProgrammesCommitted
90 % ofTrusts
Committed
Objectives for 2013/14 Programme
Key Activity Priority
Increase the sensitivity in the reporting and local intelligence to better guide local implementation
Must
Quantify at organisational and institutional level the impact and burden required to support core skills implementation
Must
The programme team will review its operational mode and processes to ensure maximum engagement
Must
Ensure the programme support function is in place and operating expected standards/demand (defined in Section 7. Targets and Metrics)
Must
To conduct bench marking exercises to improve compliance, potential cost efficiencies
Should
Do you agree with the keyactivity at a programme level?
1 2 3
96%
0%4%
1. Yes - The key activity and priorities are right
2. No - The priorities should be changed
3. No - The key activity should be changed
Please use post it notes to submit further comments
Objectives for 2013/14 Core Skills
Key Activity Priority
By September 2013 the programme will have migrated to the use of the National Framework
Must
We will have supported the development of the national e-assessments
Must
Clarity and widen the opportunity for more explicit executive engagement for enabling pace and scale of adoption
Must
Pilot the implementation of the skills passport in both work streams Should Explore the potential penetration scale and benefits of the adoption of the framework by temporary staff (including agency, and locum)
Could
To prevent duplication of pre-employment checks, promote efficiency, thus saving time and money
Could
Work with social care and independent, third sector to adopt CSF Could
Do you agree with the keyactivity for the Core Skills workstream?
1 2 3
89%
0%11%
1. Yes - The key activity and priorities are right
2. No - The priorities should be changed
3. No - The key activity should be changed
Please use post it notes to submit further comments
Objectives for 2013/14 Junior Doctors
Key Activity PriorityDeploy a Programme of activity utilising a phased approach (August/February) to ensure all organisations hosting Junior Doctors in the North West have access to Core Skills aligned learning by February 2014 (this excludes integration into general practices, see activity below)
Must
Support the implementation of the Core Skills Register to all host medical education providers in the North West by February 2014 (excluding GP trainees) (Activity shared with future workforce)
Must
Will conduct with the support of the stakeholders a survey of learner experience (Activity shared with future workforce)
Should
Deploy a programme of activity utilising a phased approach to ensure organisations hosting General Practice and Public Health trainees in the North West have access to the Core Skills aligned learning.
Could
Do you agree with the keyactivity for the Junior Doctor workstream?
1 2 3
97%
0%3%
1. Yes - The key activity and priorities are right
2. No - The priorities should be changed
3. No - The key activity should be changed
Please use post it notes to submit further comments
Objectives for 2013/14 Future Workforce
Key Activity Priority
In each HEI, support commissioned activity programmes so that at least one commissioned programme at institutional level will be fully aligned
Must
In each FE, support commissioned activity programmes so that at least one commissioned programme at institutional level will be fully aligned
Must
Deployed a programme of activity to support the implementation of the Core Skills Register by Sept 2013 (Activity shared with Junior Doctors)
Must
Develop & deploy learning resources to support the agreed common induction requirements (Activity shared with Junior Doctors)
Must
Deploy a common platform for shared access for core skills programme resources for the HEIs
Should
Will conduct with the support of the stakeholders a survey of learner experience (Activity shared with Junior Doctors)
Should
Do you agree with the keyactivity for the Future Workforce workstream?
1 2 3
90%
0%10%
1. Yes - The key activity and priorities are right
2. No - The priorities should be changed
3. No - The key activity should be changed
Please use post it notes to submit further comments
Key Metrics
Key Activity
Key Activity Current Position
Target –Mar 2014
Numbers of NHS Organisations in the NW working towards Alignment
89% 100%
Number of NHS organisations in the NW CSF Aligned
12% 75%
Number of Healthcare Programmes in the NW working towards Alignment
50% 100%
Number of Healthcare Programmes in the NW Aligned
35% 75%
Number of organisations committed to recognise external Core Skills aligned training
TBC 50%
Estimated level of duplication avoided TBC 50%
Level of engagement of organisations in the NW in supporting developments
TBC 75%
Do you agree with the keymetrics for the Programme?
1 2 3
69%
14%17%
Please use post it notes to submit further comments
1. Yes - They are right2. No - They are not realistic3. No - Other metrics should
be used
Do you think the key activityset out here can be achieved this year?
1 2 3
33%
7%
59%
Please use post it notes to submit further comments
1. Yes - All the key activity should be achievable
2. Partially - Some of the key activity may be too ambitious
3. No - The key activity is not realistically achievable
A Core Skills Organisation looks like…Seán BradburyNW Core Skills Programme ManagerCheshire & Merseyside Teaching PCT Collaborative
Their training is Core Skills aligned
They share Core Skills data with partner organisations
They recognise Core Skills training delivered externally
They don’t repeat needless training
Their training delivery is flexible and efficient
Their training has a recognisable quality and standard
A Core Skills Organisation looks like…
Engagement
Alignment
Share Data
Realisation
Phased Approach
Readiness Implementation
Programme ReviewMove beyond Readiness
Junior Doctor Pilot for Feb Rotation Medical Education accelerated to Phase 3 and beyond
Core Skills Register System now Live – A number of steps needed to access
Information Governance ProtocolsProvide assurance with data sharing
Further Education Colleges included in ProgrammeBuild on HEI developments, accelerate their adoption
Launch of the National FrameworkJoin up with wider initiatives and benefits
Rationale for Approach
Engagement
Alignment
Share Data
Realisation
Phased Approach
Readiness Implementation
Phase 1 - Engagement
Step 1:ExecSupport
Engaged and committed working towards implementation
Step 2:Core SkillsLead
Step 3:ProjectMeeting
Step 4:AssessReadiness
Step 5:Action Plan
Where do you feel your organisation is positioned with Phase 1?
1 2 3 4 5
23%
17%
33%
10%
17%
Please use post it notes to submit further comments
1. Step 1 2. Step 23. Step 34. Step 45. Step 5
Phase 2 – Alignment
Step 1:InvolveSMEs
Aligning local content to the Core Skills Framework
Step 2:CompleteMappingTool
Step 3:EnsureContentis Aligned
Step 4:Sign offby Org
Step 5:SubmitEvidenceto CS Prog Team
Where do you feel your organisation is positioned with Phase 2?
1 2 3 4 5
42%
8%
0%
21%
29%
Please use post it notes to submit further comments
1. Step 1 2. Step 23. Step 34. Step 45. Step 5
Phase 3 – Share Data
Step 1:Sign InfoSharingProtocol
Enabling Core Skills Training Datato be Shared with other Organisations
Step 2:DataReportingIn Place
Step 3:ProcessFor SharingCore Skills
Step 4:Skills RegisterAdmin &Training
Step 5:Go Live
By July which step do you feel your organisation could reach with Phase 3?
1 2 3 4 5
67%
15%11%
0%
7%Please use post it notes to submit further comments
1. Step 1 2. Step 23. Step 34. Step 45. Step 5
Phase 4 – Recognition
Step 1:Agree toAcceptTraining
Recognise and accept Core Skills Training Data from other Organisations
Step 2:CompleteStatement of Recognition
Step 3:IntegrateInto localPolicies &Procedures
Step 4:Sign offby Org
Step 5:SubmitEvidenceto CS Prog Team
By October which step do you feel your organisation could reach with Phase 4?
1 2 3 4 5
16%
32%
4%
12%
36%
Please use post it notes to submit further comments
1. Step 1 2. Step 23. Step 34. Step 45. Step 5
Phase 5 – Realisation
Step 1:IntroduceCheck forCompliance
Core Skills Training fully implemented,allowing full benefits to be realised
Step 2:IntroduceFlexibleTrainingApproach
Step 3:Embed
Step 4:Measure
Step 5:ContinualService Improvement
By March 2014 which step do you feel your organisation could reach with Phase 5?
1 2 3 4 5
24%
16%
4%4%
52%
Please use post it notes to submit further comments
1. Step 1 2. Step 23. Step 34. Step 45. Step 5
Organisational ViewTypical NHS Trust
HRDir
MedDir
Learning & Development
MedicalEducation
PracticeEducation
NewStarters
JuniorDoctorsStudents
1
Phase 1 - Engagement
23
45
1
Phase 2 - Alignment
23
45
1
Phase 3 - Share Data
23
45
1
Phase 4 - Recognition
23
45
1
Phase 5 - Realisation
23
45
Organisation Dashboard:Lancashire Care NHS FT
Do you support this phased approach to implementation?
1 2 3 4
74%
11%
0%
15%
Please use post it notes to submit further comments
1. The phases / steps seem about right
2. There are too many phases / steps
3. There are not enough phases / steps
4. The approach needs to be different
Any Questions
Content Mapping ToolSeán BradburyNW Core Skills Programme ManagerCheshire & Merseyside Teaching PCT Collaborative
Momentum behind Core Skills and resources developed have allowed proactive organisations to run with it
Need a level of assurance and central view pointfor wider system benefits:
- Reduced Duplication- Greater portability- Collaboration between organisations- ‘Preferred Supplier List’ of delivery options
Opportunity to align with the National Framework
The reasons for the tool
Phase 2 – Alignment
Step 1:InvolveSMEs
Aligning local content to the Core Skills Framework
Step 2:CompleteMappingTool
Step 3:EnsureContentis Aligned
Step 4:Sign offby Org
Step 5:SubmitEvidenceto CS Prog Team
Do you feel the Mapping Toolwill useful for your organisation?
1 2 3
90%
3%7%Please use post it notes to submit further comments
1. Yes 2. No3. Yes – but in a different
format
Do you feel you will be able to complete the mapping tool?
1 2 3 4 5
32%
0%
14%
21%
32%
Please use post it notes to submit further comments
1. Yes 2. No – it is too complicated3. No – not in the time
required4. Yes – but will need support5. Don’t Know – need to try it
first
Based on feedback today will make any final amends
Load on to the CM tPCT website (www.cmtpct.nhs.uk) and email link to everyone by Monday 29th April
There will be 2 versions, Excel 2010 & Excel 2007
To be completed by the end of May
Programme Team to support trusts where needed
Completing the Tool
Any Questions
Refreshments & Networking
NW Core Skills ProgrammeCore Skills Leads Event – April 2013
09:30 - Welcome- Objectives of the NW Core Skills Programme for 2013- What does a Core Skills Organisation look like?- North West Core Skills Content Mapping Tool
11:00 - Refreshment Break
- The North West Model for Accelerated Adoption- Your responsibility as Core Skills lead- Next Steps & Future Direction
13:00 - Lunch
- Core Skills Register Awareness Training
Accelerating AdoptionDr Mike FarrellHead of Educational DevelopmentsSkills for Health
Ensuring Progress
So far so good .... But now need to increase pace of adoption if targets and system wide benefits are to be realised.
ProposalAdapt programme model which • Maximise’s ‘group think’ and collaboration• Sets a more ‘directed and managed’ approach
Programme Offer
•Consolidating Programme Office structure/team•Work with and accelerate adoption in the pilot sites•‘Push out’ any emerging intelligence•Publish benchmarking stats on organisation progress•Schedule more contact points to review implementation at regional and sub-regional level.•Further develop the tools and resources to aid efficiency, align with national framework outcomes.
Clear targets and common reporting schedule
Key Activity Current Position
Target –Mar 2014
Progress Report
Numbers of NHS Organisations in the NW working towards Alignment
89% 100% July 2013
Number of NHS organisations in the NW CSF Aligned
12% 75% October 2103
Number of organisations committed to recognise external Core Skills aligned training
TBC 50% October 2103
Estimated level of duplication avoided
TBC 50% December 2013
Level of engagement of organisations in the NW in supporting developments
TBC 75% December 2013
Activity Organisation Lead Programme Team
Finalise Organisational Status and Alignment Tool
Provide any feedback by 26th April Finalise amendments and issue to organisations by 29th April
Organisational Status and Alignment Completion (and completion of other indicated activities as identified in tool)
Complete the first completion by 31st May
(Update at least monthly until completed)
Collate, publish for review by 14th June at sub regional meeting. Report to HEE North West.
1st Sub regional Meeting June 2013 Attend, update status, feedback any risks and identify any requirements that might support progress, share any best practice.
Feedback any emerging intelligence, developments and identify any requirements for ensuring local progress
North West Meeting July 2013 Attend, involve SMEs Programme Dashboard in place, Milestone Report, identify and refine the specification for developments being progressed.
Progress data sharing activities July-August (for organisations outside of Pilots).
Commence activities to support data sharing
Deliver any activities to support and demonstrate data sharing, share any feedback from Pilots
Enhancement of E-assessments and other educational materials (May – December 2013)
Obtain nominated SMEs to inform, support and review developments
Set up development and review schedule and activities.
Executive Briefings Ensure briefings get to key leads, trigger internal discussion and address any local implications
Produce and distribute May, July, October and January.
Activity Organisation Lead Programme Team
North West Meeting September 2013 Attend, update status, feedback any risks and identify any requirements that might support progress, share any best practice.
Update Programme Dashboard, Milestone Report, Programme workstream reports. Key actions for next phase.
2nd Sub regional Meeting November 2013
Attend, update status, feedback any risks and identify any requirements that might support progress, share any best practice.
Feedback any emerging intelligence, developments and identify any requirements for ensuring local progress.
North West Meeting December 2013 Attend, update status, feedback any risks and identify any requirements that might support progress, share any best practice.
Update Programme Dashboard, Milestone Report, Programme workstream reports. Key actions for next phase.
3rd Sub regional Meeting Febuary 2014
Attend, update status, feedback any risks and identify any requirements that might support progress, share any best practice.
Feedback any emerging intelligence, developments and identify any requirements for ensuring local progress.
North West Meeting April 2014 Celebration Event and Business as Usual transition
Attend, Update Programme Dashboard, Milestone Report, Programme workstream reports. Key actions for next phase.
Responsibility as Core Skills LeadDr Mike FarrellHead of Educational DevelopmentsSkills for Health
Discuss - What are the issues / barriers- Quick Wins / Easy to dos
How can Programme Team support?- Regional working groups?- Buddy System?- Peer Review?
Responsibility as a Core Skills Lead
Next Steps
Future Direction
CSF &Skills
Passport
FutureWorkforce
NWProgramme
Board
ProgrammeTeam
JuniorDoctors
ST Doctors& OtherGroups
WiderStakeholders
ClinicalSkills
NationalFramework
Further Queries
The Programme Team are available to supportand provide assistance
Contact Seán Bradbury, the Programme Manager:[email protected]
Contact Zafi Bisti, the Programme Office Manager:[email protected]
The Core Skills resources and toolsare available freely on the CM tPCT website:www.cmtpct.nhs.uk/core-skills
Lunch
Core Skills RegisterAwareness Training
Tim GrocottCore Skills Programme
Project Manger
Colleagues who require an awareness of the system but may not necessarily be utilising on a regular basis.
Designed as an introduction to basic functionality without intricate detail
Beneficial for regular users as an introduction
Core Skills Register Awareness Training:
Core Skills Register Awareness Training: Purpose
to provide an overview of the Core Skills Register in the following areas: -PurposeOwner/CommissionerFunctionalityProcessesFuture Development(25 minutes)
Core Skills Register Introduction
Designed to support Core Skills Programme: -Doctors in TrainingStudents
Interim solution to the skills passportFulfils basic functional needs Search, View & report for records of Core Skill Learning
Core Skills RegisterOverview
SHARE
ALIGNMENT SHARE
Core Skills Register
NORTH WEST RECOGNITION
BENEFITS
Core Skills Capture
NWD & CM Consolidated
Delivery
1 TRUSTS AMEND
2 TRUSTS ADOPT
3GENERIC
SOLUTION
Core Skills Register
System of Local requirements
System of Local requirements
Core Skills Register Demonstrations
Opportunity to ask questions at the end of each User Journey
User Journeys
Phase 1
Phase 2
Overview
Core Skills RegisterSystem Administration
Alder Hey Children’s NHS Foundation Trust have 11 Doctors in Training rotating into the trust during Februarys rotation, using the CSR check their compliance for the following modules: -
o Fire Safety
Dr Mike Vittal is shortly leaving your trust and asked if it is possible to provide him with evidence of his current training.
Use the core skills register to print Mike’s certificate…..
Core Skills RegisterSystem Administration
Petra Howard is moving to Christie NHS Foundation Trust out of Sync (Doctor in Training). Use the CSR to check her mandatory training record.
Core Skills RegisterSystem Administration
Use the core skills register to produce a compliance report for three subjects: -
Fire safetyHealth and SafetyEquality, Diversity and Human Rights
AINTREE UNIVERSITY HOSPITAL NHS FOUNDATION TRUST
Core Skills RegisterSystem Administration
Core Skills Register Access
CSF Organisational guidance (Appendix B)
Data sharing AgreementNominated CSR admin(s)Data reporting processes
ALIGNMENT
Core Skills RegisterSupport Materials
User guidanceCaptivate videosEmail ([email protected])CMPCT Website (Admin Training)QUESTIONS?
THANK YOU
Core Skills Register
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